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Home My WebLink About003-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 3-26 File Number: 2025-2365 A RESOLUTION TO AWARD BID NO. 26-01 AND APPROVE THE PURCHASE OF PAVEMENT MARKING INSTALLATION SERVICES FROM EVERLINE COATING AND SERVICES AND AF&G, LLC AS NEEDED THROUGH THE END OF 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-01 and authorizes the purchase of pavement marking installation services from Everline Coating and Services and AF&G, LLC in variable amounts and for varying unit prices as needed through the end of 2026. PASSED and APPROVED on January 6, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-2365 MEETING OF JANUARY 6, 2026 TO: Mayor Rawn and City Council THROUGH: Chris Brown, Public Works Director FROM: Terry Gulley, Asst Public Works Director - Ops SUBJECT: Purchase of Pavement Markings RECOMMENDATION: A resolution to award Bid 26-01 and authorize the purchase of pavement marking installation from Everline Coating and Services and AF&G, LLC in variable amounts and for varying unit prices as needed throught the end of 2026. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: 3. Staff Review Form, 4. Bid Tabulation Data Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-2365 A RESOLUTION TO AWARD BID NO. 26-01 AND APPROVE THE PURCHASE OF PAVEMENT MARKING INSTALLATION SERVICES FROM EVERLINE COATING AND SERVICES AND AF&G, LLC AS NEEDED THROUGH THE END OF 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-01 and authorizes the purchase of pavement marking installation services from Everline Coating and Services and AF&G, LLC in variable amounts and for varying unit prices as needed through the end of 2026. City of Fayetteville Staff Review Form 2025-2365 Item ID 1/6/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Sara Combs 11/14/2025 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to award bid 26-01 and authorize the purchase of pavement marking installation from Everline Coating & Services and AF&G, LLC in variable amounts and for varying unit prices as needed through the end of 2026. Budget Impact: Various Street Fund Account Number Fund Project Number Project Title Budgeted Item?Yes Total Amended Budget $11,380,000.00 Expenses (Actual+Encum)$- Available Budget $11,380,000.00 Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $11,380,000.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments:Since the expense will most likely be applied to various accounts, the Total Amended Budget amount is the total 2026 budget for the Street Fund. Line #Description QTY UOM Unit Extended Unit Extended Unit Extended 1 Reflectorized Paint Curb – RED, WHITE, YELLOW, or GREEN –(6” vertical face x 6” horizontal top)1000 LF $1.06 $1,060.00 $1.75 $1,750.00 $3.00 $3,000.00 2 Reflectorized Paint Marking – WHITE – 4"60000 LF $0.33 $19,800.00 $0.38 $22,800.00 $0.45 $27,000.00 3 Reflectorized Paint Marking – YELLOW – 4"200000 LF $0.33 $66,000.00 $0.38 $76,000.00 $0.45 $90,000.00 4 Reflectorized Paint Marking – WHITE – 6"4500 LF $0.36 $1,620.00 $0.48 $2,160.00 $0.55 $2,475.00 5 Reflectorized Paint Marking – YELLOW – 6"10000 LF $0.51 $5,100.00 $0.48 $4,800.00 $0.55 $5,500.00 6 Reflectorized Paint Marking – WHITE – 8"500 LF $1.20 $600.00 $0.60 $300.00 $0.65 $325.00 7 Reflectorized Paint Marking – YELLOW – 8"500 LF $1.20 $600.00 $0.60 $300.00 $0.65 $325.00 8 Reflectorized Paint Marking – WHITE – 12"2000 LF $1.10 $2,200.00 $4.75 $9,500.00 $5.00 $10,000.00 9 Reflectorized Paint Marking Arrows – WHITE 150 EA $44.62 $6,693.00 $65.00 $9,750.00 $100.00 $15,000.00 10 Reflectorized Paint Marking – (Words Only: Lane, etc.)26 EA $20.39 $530.14 $90.00 $2,340.00 $125.00 $3,250.00 11 Reflectorized Paint Marking - (Symbols only: Bike, ADA, etc.)20 EA $25.00 $500.00 $80.00 $1,600.00 $125.00 $2,500.00 12 Reflectorized Paint Marking - YELLOW/WHITE (4" walk-behind trail striping)30000 LF $0.33 $9,900.00 $0.58 $17,400.00 $0.55 $16,500.00 13 Reflectorized Paint Marking - YELLOW/WHITE (4" walk-behind parking lot striping)10000 LF $0.35 $3,500.00 $0.70 $7,000.00 $0.75 $7,500.00 14 Methyl Methacrylate (MMA) - Standard Color 1000 SF $6.78 $6,780.00 $9.50 $9,500.00 $10.00 $10,000.00 15 Methyl Methacrylate – YELLOW (4” walk-behind trail center line w/ glass beads)10000 LF $1.37 $13,700.00 $2.50 $25,000.00 $3.25 $32,500.00 16 Methyl Methacrylate – WHITE (w/ glass beads)10000 SF $6.32 $63,200.00 $3.00 $30,000.00 $10.00 $100,000.00 17 Methyl Methacrylate Arrows – White (w/ glass beads)50 EA $94.22 $4,711.00 $275.00 $13,750.00 $500.00 $25,000.00 18 Thermoplastic Marking Installation (City will provide material)25 EA $5.00 $125.00 $40.00 $1,000.00 $50.00 $1,250.00 19 Thermoplastic Marking - WHITE - 4"1000 LF $4.11 $4,110.00 $2.95 $2,950.00 $3.00 $3,000.00 20 Thermoplastic Marking - YELLOW - 4"2500 LF $4.49 $11,225.00 $2.95 $7,375.00 $3.00 $7,500.00 21 Thermoplastic Marking - WHITE - 6"1000 LF $6.36 $6,360.00 $3.25 $3,250.00 $3.50 $3,500.00 22 Thermoplastic Marking - YELLOW - 6"2500 LF $6.60 $16,500.00 $3.25 $8,125.00 $3.50 $8,750.00 23 Thermoplastic Marking - WHITE - 8"200 LF $7.50 $1,500.00 $4.00 $800.00 $4.00 $800.00 24 Thermoplastic Marking - YELLOW - 8"200 LF $10.02 $2,004.00 $4.00 $800.00 $4.00 $800.00 25 Thermoplastic Marking - WHITE - 12"500 LF $12.72 $6,360.00 $7.75 $3,875.00 $8.00 $4,000.00 26 Thermoplastic Marking - WHITE - 24"250 LF $25.44 $6,360.00 $15.25 $3,812.50 $16.00 $4,000.00 27 Thermoplastic Marking - GREEN - 24"250 LF $36.00 $9,000.00 $30.00 $7,500.00 $32.00 $8,000.00 28 Thermoplastic Marking - WORDS (Only, Lane, Stop, etc.)10 EA $369.40 $3,694.00 $375.00 $3,750.00 $400.00 $4,000.00 29 Thermoplastic Marking - ARROWS 10 EA $145.24 $1,452.40 $275.00 $2,750.00 $350.00 $3,500.00 30 Thermoplastic Marking - SYMBOLS (Bike, ADA, Shared Lane, etc.)10 EA $369.40 $3,694.00 $365.00 $3,650.00 $400.00 $4,000.00 31 Pavement Marking Removal - Media Blasting 2500 SF $1.20 $3,000.00 $5.75 $14,375.00 $6.00 $15,000.00 32 Pavement Marking Removal - Grinding 2500 SF $1.20 $3,000.00 $3.00 $7,500.00 $3.00 $7,500.00 33 Installation of Bolt Down Fastener for Modular Street Materials 1000 EA $8.00 $8,000.00 $28.00 $28,000.00 $50.00 $50,000.00 ______________________________________________________________________________ Kenny Fitch, Sr. Procurement Agent $476,475.00 EverLine Coating and Services AF&G LLC Time Striping, Inc BID TABULATION Bid 26-01, Construction - Pavement Marking Installation DEADLINE: Tuesday, October 21st, 2025 at 2:00 PM ______________________________________________________________________________ Trevel Young, Procurement Agent Total $333,462.50 Awarded by Price & AvailabilityAwarded by Price & Availability $292,878.54 * NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.