HomeMy WebLinkAbout001-26 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 1-26
File Number: 2025-2376
A RESOLUTION TO AWARD BID 26-13 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING
SERVICES FROM NEC, INC AS PRIMARY SUPPLIER, AND TO AUTHORIZE THE USE OF OTHER
BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2026
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-13 and authorizes the
purchase of Truck Hauling Services from NEC, Inc as primary supplier in variable amounts and for varying unit prices,
and further authorizes the use of other bidders based on price and availability as needed through the end of 2026.
PASSED and APPROVED on January 6, 2026
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2025-2376
MEETING OF JANUARY 6, 2026
TO: Mayor Rawn and City Council
THROUGH: Chris Brown, Public Works Director
FROM: Terry Gulley, Asst Public Works Director - Ops
SUBJECT: Purchase of Truck Hauling Services
RECOMMENDATION:
A resolution to award Bid 26-13 and authorize the purchase of Truck Hauling Services from NEC, Inc as
primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based
on price and availability as needed through the end of 2026.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to
implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly
read, and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects within the
Sales Tax Capital Improvements Fund and Street Fund operating programs.
ATTACHMENTS: 3. Staff Review Form, 4. Bid 26-13, Bid Tab - Truck Hauling Services
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2025-2376
A RESOLUTION TO AWARD BID 26-13 AND AUTHORIZE THE PURCHASE OF TRUCK
HAULING SERVICES FROM NEC, INC AS PRIMARY SUPPLIER, AND TO AUTHORIZE
THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED
THROUGH THE END OF 2026
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-13 and
authorizes the purchase of Truck Hauling Services from NEC, Inc as primary supplier in variable
amounts and for varying unit prices, and further authorizes the use of other bidders based on price and
availability as needed through the end of 2026.
City of Fayetteville Staff Review Form
2025-2376
Item ID
1/6/2026
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Sara Combs 11/14/2025 TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to award bid 26-13 and authorize the purchase of truck hauling services from NEC, Inc as primary
supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price
and availability as needed through the end of 2026.
Budget Impact:
Various Street Fund
Account Number Fund
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $11,380,000.00
Expenses (Actual+Encum)$-
Available Budget $11,380,000.00
Does item have a direct cost?No Item Cost $-
Is a Budget Adjustment attached?No Budget Adjustment $-
Remaining Budget $11,380,000.00
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:Since the expense will most likely be applied to various accounts, the Total Amended Budget amount is
the total 2026 budget for the Street Fund.
Line #Description QTY UOM Unit Extended Unit Extended Unit Extended
1
Truck Hauling Services - Asphalt Hauling:Hot mix asphalt from plant to paver. Truck bed shall be clean and free of contaminates. No trailer
hitches protruding past rear tires. BIDDER SHALL BE WILLING TO HAUL ASPHALT.3000 HR $95.00 $285,000.00 $99.00 $297,000.00 $102.94 $308,820.00
2
Truck Hauling Services - Miscellaneous Hauling:Excavation/construction debris which may include rock, dirt, chunks of concrete, etc. EXCLUDES
ASPHALT.500 HR $95.00 $47,500.00 $97.00 $48,500.00 $102.94 $51,470.00
Attributes
How much notice is required by the City before services are requested?
What is the minimum number of hours required per truck request?
______________________________________________________________________________
Kenny Fitch, Sr. Procurement Agent
$360,290.00
NEC, Inc (N.E.C., Inc.)Haul Agent MEJIA'S TRUCKING LLC
6
BID TABULATION
Bid 26-13, Truck Hauling Services
DEADLINE: Tuesday, October 21st, 2025 at 2:00 PM
______________________________________________________________________________
Trevel Young, Procurement Agent
Total $345,500.00
SECONDARYPRIMARY
$332,500.00
* NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
24 hours 12 hours
2 2
24 hours