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Home My WebLink About286-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 286-25 File Number: 2025-2541 A RESOLUTION TO APPROVE THE PURCHASE OF LEARNING MANAGEMENT SOFTWARE IN THE AMOUNT OF $85,767.25 FROM GOVERNMENTJOBS.COM, INC. D/B/A NEOGOV, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of learning management software in the amount of $85,767.25 from Governmentjobs.com, Inc. D/B/A NeoGov, pursuant to Sourcewell Cooperative purchasing contract number 030425-PDMS. PASSED and APPROVED on December 16, 2025 Approved: Molly Rawn, Mayor Attest: Kara Paxton, City Clerk Treasurer •G�TY p� : S'G�i _ v: FAYETTEVILLE: //1111111� Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 16, 2025 CITY COUNCIL MEMO 2025-2541 TO: Mayor Rawn and City Council THRU: Keith Macedo, Chief of Staff FROM: Brad Fulmer, IT Director Missy Hutcheson, Human Resources Director SUBJECT: The NeoGov LMS module is a 3-year agreement with the following payment schedule. Year 1 $22,350.90, Year 2 $26,187.70, and Year 3 $37,228.65 which will be paid as part of the existing annual maintenance agreement from the HR Contract Services account. RECOMMENDATION: To authorize a 3-year agreement for the purchase of learning management software from Governmentjobs.com, Inc. D/B/A NeoGov for the City's Human Resource software pursuant to Sourcewell purchasing contract #030425-PDMS in the total amount of $85,767.25 BACKGROUND: The City has utilized NeoGov since 2010 for applicant tracking, online job postings, and performance management. Staff continues to evaluate opportunities to enhance the use of NeoGov in order to improve the efficiency of applicant tracking, new -hire onboarding, employee training, and performance reviews. DISCUSSION: To help streamline the onboarding process and support ongoing training needs for City staff, Human Resources would like to implement the NeoGov Learning Management System (LMS). The NeoGov LMS will centralize and deliver required training for new hires to ensure compliance, as well as support ongoing mandatory training for all employees. This includes required safety training for applicable positions and continued education needs across departments. BUDGET/STAFF IMPACT: The NeoGov LMS module is a 3-year agreement with the following payment schedule. Year 1 $22,350.90, Year 2 $26,187.70, and Year 3 $37,228.65 which will be paid as part of the existing annual maintenance agreement from the HR Contract Services account. ATTACHMENTS: 3. Staff Review Form, 4. NeoGov Contract Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2025-2541 A RESOLUTION TO APPROVE THE PURCHASE OF LEARNING MANAGEMENT SOFTWARE IN THE AMOUNT OF $85,767.25 FROM GOVERNMENTJOBS.COM, INC. D/B/A NEOGOV, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of learning management software in the amount of $85,767.25 from Governmentjobs.com, Inc. D/B/A NeoGov, pursuant to Sourcewell Cooperative purchasing contract number 030425-PDMS. Page 1 City of Fayetteville Staff Review Form 2025-2541 Item ID 12/16/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Brad Fulmer 11/24/2025 INFORMATION TECHNOLOGY (170) Submitted By Submitted Date Division / Department Action Recommendation: To authorize the purchase of learning management software from Governmentjobs.com, Inc. D/B/A NeoGov for the l City's Human Resource software pursuant to a Sourcewell purchasing contract. 1010.120.1220-5416.00 Account Number Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 85,000.00 85,000.00 $ 22,350.90 62,649.10 V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Docusign Envelope ID: 83BDB261-513B-49F9-ABEE-B9EEFFC45CA8 PowerDMS byNEOGOV It 800.749.5104 2120 Park PI. Suite 100 El Segundo, CA 90245 THIS IS NOT AN INVOICE NEOGOV RecordsContract Order Details Account Number: A-659493 Order #: Q-388302 Customer: Fayetteville, City of (AR) Valid Until: 12/23/2025 Effective Employee Count: 610 Sales Rep: Mitch Boland Customer Contact Billing Contact: Fayetteville, City of (AR) Shipping Contact: Fayetteville, City of (AR) Brad Fulmer Missy Hutcheson Billing Address: 113 W. Mountain Shipping Address: 113 W. Mountain Fayetteville, AR 72701 Fayetteville, AR 72701 Billing Contact Email: bfulmer@ci.fayetteville.ar.us Shipping Contact Email: mhutcheson@fayetteville-ar.gov Billing Phone: 479-575-8217 Shipping Phone: (479)575-8272 Payment Term: Net 30 Notes: PO Number: Year 1 60% discount on both subscription fees. 50% discount on both setup fees. Item Type Start Date End Date License Type Total (USD) Learn Subscription Recurring 1/1/2026 12/31/2026 Employee $13,505.60 Based Learn Setup Services Employee $4,079.00 Based Employee Import Subscription Recurring 1/1/2026 12/31/2026 Employee $1,458.80 Based Employee Import Setup Services Employee $3,307.50 Based Year 1 TOTAL: $22,350.90 Year 2 30% discount on both subscription fees Item Type Start Date End Date License Type Total (USD) Learn Subscription Recurring 1/1/2027 12/31/2027 Employee Based $23,634.80 Employee Import Subscription Recurring 1/1/2027 12/31/2027 Employee Based $2,552.90 Year 2 TOTAL: $26,187.70 Page 1 of 3 Docusign Envelope ID: 83BDB261-513B-49F9-ABEE-B9EEFFC45CA8 NmerDMS byNEOGOV Year 3 t 800.749.5104 2120 Park PI. Suite 100 El Segundo, CA 90245 5% discount. NEO Item Type Start Date End Date License Type Total (USD) Learn Subscription Recurring 1/1/2028 12/31/2028 Employee Based $33,764.00 Employee Import Subscription Recurring 1/1/2028 12/31/2028 Employee Based $3,464.65 Year 3 TOTAL: $37,228.65 Total: $85,767.25 This price does NOT include any sales tax. Total in USD License Terms: Enterprise license denotes that Customer has purchased an enterprise wide license up to the employee count specified above. User based license denotes that Customer has purchased the number of licenses set forth in the quantity column. Item count denotes the number of items that Customer has licensed as set forth in the quantity column. Payment Terms: All invoices issued hereunder are due upon the invoice due date. If the Order is for a period longer than one year, the fees for the first period shown shall be invoiced immediately and the fees for future years/periods shall be invoiced annually in advance of each 12 month period shown on the Order, but regardless of the billing cycle, Customer is responsible for the fees for the entire Order. The fees set forth in this Service Order are exclusive of all applicable taxes, levies, or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes, levies, or duties. All payment obligations are non -cancellable, and all fees paid are non-refundable. Payment for services ordered hereunder shall be made to Governmentjobs.com, Inc., (D/B/A NEOGOV). Terms & Conditions: This Order Form creates a legally binding contract on the parties. Unless otherwise agreed in a written agreement between GovernmentJobs.com, Inc. (D/B/A/ NEOGOV), parent company of PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD, LLC (D/B/A Agency360) (collectively, "NEOGOV") and Customer, this Order Form and the Services purchased pursuant to this Order Form are being procured through NEOGOV's Sourcewell contract #030425-PDMS and are subject to the most recently published version of the NEOGOV Services Agreement set forth here: https://www.neogov.com/service-specifications . The Services provided to Sourcewell member #34143 are being provided at the contractually obligated discount of 5% or more from NEOGOV's published MSRP. If this Order Form is executed and/or returned to NEOGOV by the Customer after the Subscription Start Date stated in this Order Form, NEOGOV may adjust the Subscription Start Date and the corresponding Subscription End Date, without increasing the total fees, based on the date NEOGOV activates the subscription, provided the total length of the subscription term does not change. Following activation, any adjustments to such Subscription Start Date and Subscription End Date may be confirmed by reference to the invoice sent by NEOGOV. Page 2 of 3 .PMMZ3BXO .BZPS