HomeMy WebLinkAbout285-25 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 285-25
File Number: 2025-2545
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $122,000.00 TO
RECOGNIZE AND APPROPRIATE REVENUE FROM THE COURT AUTOMATION FUND FOR
UPGRADES TO COURT SERVERS, SOFTWARE, COMPUTERS, AND RELATED TECHNOLOGY
EQUIPMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution, in the amount of $122,000.00 to recognize and appropriate revenue from the Court
Automation Fund for upgrades to court servers, software, computers, and related technology equipment.
PASSED and APPROVED on December 16, 2025
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2025-2545
MEETING OF DECEMBER 16, 2025
TO:Mayor Rawn and City Council
THRU:Keith Macedo, Chief of Staff
FROM:Brad Fulmer, IT Director
SUBJECT: Budget Adjustment approval for the Fayetteville District Court in the amount of
$122,000.00 to recognize and appropriate revenue from the Court Automation Fund
for automation and electronic equipment upgrades for Court servers, software,
computers, and related technology equipment.
RECOMMENDATION:
Staff recommends approving the attached Budget Adjustment, for the Fayetteville District Court, in the amount
of $122,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and
electronic equipment upgrades for Court servers, software, computers, and related technology equipment.
BACKGROUND:
Funds will be utilized to purchase the 2025-2026 Court Technology scheduled computer replacements and to
purchase miscellaneous technology equipment to support Court staff and Court operations, which may include
video security enhancements, desktop phone replacements, computers, and computer peripherals.
DISCUSSION:
The Automation Fund is supported by Arkansas Statue 16-13-704 which allows the Court to collect monies
from installment payments. The Fund is to be used solely for the District Court for technology equipment,
automation equipment, and related training.
BUDGET/STAFF IMPACT:
Funds are available within the Court Automation Fund to purchase the referenced technology equipment.
ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. ACA 16-13-704
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2025-2545
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$122,000.00 TO RECOGNIZE AND APPROPRIATE REVENUE FROM THE COURT
AUTOMATION FUND FOR UPGRADES TO COURT SERVERS, SOFTWARE,
COMPUTERS, AND RELATED TECHNOLOGY EQUIPMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $122,000.00 to recognize
and appropriate revenue from the Court Automation Fund for upgrades to court servers, software,
computers, and related technology equipment.
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A.C.A. -4 16-13-704
Current through all legislation of the 2025 Regular Session.
AR - Arkansas Code Annotated > Title 16 Practice, Procedure, And Courts
> Subtitle 2. Courts and Court Officers > Chapter 13 Circuit Courts >
Subchapter 7 — Enforcement of Fines
16-13-704. Installment payments — Definition. [Effective until July 1, 2026.]
(a)
(b)
(1) If the court concludes that the defendant has the ability to pay the fine, but that requiring the
defendant to make immediate payment in full would cause a severe and undue hardship for the
defendant and the defendant's dependents, the court may authorize payment of the fine by means of
installment payments in accordance with this subchapter.
(2)
(A) When a court authorizes payment of a fine by means of installment payments, it shall issue,
without a separate disclosure hearing, an order that the fine be paid in full by a date certain and
that in default of payment, the defendant must appear in court to explain the failure to pay.
(B) In fixing the date of payment, the court shall issue an order which will complete payment of the
fine as promptly as possible without creating a severe and undue hardship for the defendant and
the defendant's dependents.
(3) When a person is authorized to pay a fine on an installment basis, any court cost assessed under §
9-15-202(d) or 5 16-10-305(h) shall be collected from the initial installment payment first.
(1)
(2)
(A) In addition to the fine and any other assessments authorized by this subchapter, an installment
fee of five dollars ($5.00) per month shall be assessed on each person who is authorized to pay a
fine on an installment basis.
(B) This fee shall be collected in full each month in which a defendant makes an installment
payment.
(C) This fee shall accrue each month that a defendant does not make an installment payment and
the fine has not been paid in full.
(A)
(i) One-half ('/z) of the installment fee collected in circuit court shall be remitted by the tenth
day of each month to the Administration of Justice Funds Section of the Office of Administrative
Services of the Department of Finance and Administration, on a form provided by the Office of
Administrative Services, for deposit into the Judicial Fine Collection Enhancement Fund
established by & 16-13-712.
(ii) The other half of the installment fee shall be remitted by the tenth day of each month to the
county treasurer to be deposited into a fund entitled the "circuit court automation fund" to be
used solely for circuit court -related technology.
(3)
(c)
(B)
A.C.A. § 16-13-704
(i) Expenditures from the circuit court automation fund shall be approved by the administrative
circuit judge of each judicial circuit and shall be authorized and paid under the state laws
governing the appropriation and payment of county expenditures.
(ii) Expenditures may be made for indirect expenses related to implementation of new court -
related technology, including overtime pay, personnel or travel expenses, and technology -
related supplies.
(iii) Funds in each county in a judicial district may be pooled for expenditure pursuant to a
circuit -wide technology plan approved by the administrative circuit judge.
(A) One-half (%) of the installment fee collected in district court shall be remitted by the tenth day
of each month to the Administration of Justice Funds Section, on a form provided by that section,
for deposit into the Judicial Fine Collection Enhancement Fund established by § 16-13-712.
(B) The other half of the installment fee collected in district court shall be remitted by the tenth day
of each month to the city treasurer of the city in which the district court is located to be deposited
into a fund entitled the "district court automation fund" to be used solely for district court -related
technology and court security -related expenditures.
(C) In any district court which is funded solely by the county, the other half of this fee shall be
remitted by the tenth day of each month to the county treasurer of the county in which the district
court is located to be deposited into the district court automation fund to be used solely for district
court -related technology and court security -related expenditures.
i,
(E)
(i) Expenditures from the district court automation fund shall be approved by a district judge
and shall be authorized and paid under state laws governing the appropriation and payment of
county or municipal expenditures by the governing body or, if applicable, governing bodies, that
contribute to the expenses of a district court.
(ii) Expenditures may be made for indirect expenses related to implementation of new court -
related technology, including overtime pay, personnel or travel expenses, and technology -
related supplies.
(iii)
(a) Expenditures may be made for indirect expenses related to the hiring and training of
court security officers, including travel expenses related to the training of court security
officers.
(b) Expenditures do not include salary, benefits, or overtime pay for court security officers.
(i) In circuit court only, an installment fee of an additional five dollars ($5.00) per month shall
also be assessed on the first day of each month on each person who is ordered to pay a fine
on an installment basis with the additional five dollars ($5.00) to be remitted to the collecting
official to be used to defray the cost of fine collection.
(ii) In district court only, an installment fee of an additional five dollars ($5.00) per month shall
also be assessed on the first day of each month on each person who is ordered to pay a fine
on an installment basis with the additional five dollars ($5.00) to be remitted by the tenth day of
each month to the Administration of Justice Funds Section on a form provided by that section
for deposit into the State Administration of Justice Fund.
A.C.A. § 16-13-704
(1) For cases filed on or after January 1, 2026, in district court only, the fee authorized in subdivision
(b)(1)(A) of this section shall be five dollars ($5.00) and the fee authorized in subdivision (b)(3)(E)(ii)
of this section shall be two dollars and fifty cents ($2.50).
(2) The installment fees shall be assessed and collected until the defendant has paid ninety dollars
($90.00) in installment fees or the total assessment owed by the defendant has been paid, whichever
occurs first.
(3) When the defendant has paid ninety dollars ($90.00) in installment fees on his or her respective
assessment, no more installment fees shall be assessed or collected.
(4) If a defendant is ordered to pay a new fine, the ninety -dollar installment fee cap shall not carry over
or prevent a new assessment of a monthly installment fee.
(5) If a defendant is making an installment payment in more than one (1) department of a district court,
the fees authorized in this subsection shall be assessed and collected by each department.
(d) By September 1 of each year:
(1) The county treasurer shall submit electronically or in writing a report disclosing the balance of the
circuit court automation fund to the Administrative Office of the Courts, the Department of Finance and
Administration, the county judge of each county in the judicial circuit, and each circuit judge of the
judicial circuit;
(2) The city treasurer of the city in which a department of a district court is located shall submit
electronically or in writing a report disclosing the balance of the district court automation fund to the
Administrative Office of the Courts, the Department of Finance and Administration, the county judge of
each county in the judicial district, the mayor of each city contributing to the operating expenses of the
department of the district court, and each district judge of the judicial district; and
(3) The county treasurer shall submit electronically or in writing a report disclosing the balance of the
district court automation fund to the Administrative Office of the Courts, the Department of Finance and
Administration, the county judge of each county in the judicial district, the mayor of each city
contributing to the operating expenses of the department of the district court, and each district judge of
the judicial district.
(e) Any defendant who has been authorized by the court to pay a fine by installments shall be considered
to have irrevocably appointed the clerk of the court as his or her agent upon whom all papers affecting his
or her liability may be served, and the clerk shall forthwith notify the defendant thereof by ordinary mail at
his or her last known address.
(f) "Ability to pay' means that the resources of the defendant, including all available income and resources,
are sufficient to pay the fine and provide the defendant and his or her dependents with a reasonable
subsistence compatible with health and decency.
(g) Unless extended or repealed, the authority to assess and collect the installment fee authorized in
subdivision (b)(1)(A) of this section for cases filed in district court and the installment fee authorized in
subdivision (b)(3)(E)(ii) of this section shall expire on December 31, 2031.
History
Acts 1995, No. 1262, § 3; 2001, No. 1809, � 13; 2003, No. 1185, 6 94; 2003, No. 1765,6 10; 2005, No. 1934, 6 7;
2007, No. 663, & 32; 2011, No. 1138, 66 1, 2; 2011, No. 1218, 6 2; 2013, No. 282, & 9; 2017, No. 583, 6 4; 2025,
No. 371, § 8.
Annotations