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Home My WebLink About279-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 279-25 File Number: 2025-2366 A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF 3D LASER SCANNER HARDWARE AND SOFTWARE FROM FARO TECHNOLOGIES, INC. IN THE TOTAL AMOUNT OF $71,092.72 WHEREAS, the FARO 31) laser -scanning system significantly enhances crime and crash scene documentation by providing high -resolution, court admissible digital reconstructions; and WHEREAS, this technology captures the precise measurements that complement photographs, sketches, preserving critical evidence for re-examination, strengthening prosecutions, and reducing overall investigative and trial preparation time; and WHEREAS, FARO offers the only three-dimensional measurement and imaging system that integrates directly with AXON for secure, streamlined preservation of digital evidence and is recognized as the most scientifically validated and reliable solution available. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of the FARO Focus 3D Laser Scanner hardware and software in the total amount of $71,092.72 from FARO Technologies, Inc. PASSED and APPROVED on December 2, 2025 Approved: * -�O� Molly Rawn, Mayor Attest: I -A Kara Paxton, City Clerk Treasurer NGj'GRTq Y 00�'G =v� FAYETTEVILLE- �9s :4KANSP�� Page 1 CITY OF JWM FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 2, 2025 TO: Mayor Rawn and City Council THRU: FROM: Mike Reynolds, Police Chief SUBJECT: Bid Waiver for FARO Technologies, Inc. RECOMMENDATION: CITY COUNCIL MEMO 2025-2366 Staff recommends approval of a bid waiver authorizing the purchase of the FARO Focus 3D Laser Scanner hardware and software from FARO Technologies, Inc. for a total cost of $71,092.72. BACKGROUND: The FARO 3D laser -scanning system significantly enhances crime and crash scene documentation by providing high -resolution, court admissible digital reconstructions. This technology captures the precise measurements that complement photographs, sketches, preserving critical evidence for re-examination, strengthening prosecutions, and reducing overall investigative and trial preparation time. FARO offers the only three-dimensional measurement and imaging system that integrates directly with AXON for secure, streamlined preservation of digital evidence. It is recognized as the most scientifically validated and reliable solution available for this purpose. DISCUSSION: The FARO system performs digital security hashing at the scanner level, ensuring that captured data cannot be altered between collection and software processing, which is an important safeguard for evidentiary integrity in court. The Criminal Investigation Division will use this technology to streamline and accelerate complex crime scene analyses, while the Patrol Division will apply it to document serious traffic collisions, including those involving fatalities. The purchase includes all required hardware, software, and maintenance for five years, with full warranty coverage. BUDGET/STAFF IMPACT: Funding for this purchase is included in the Police Specialized Equipment project within the Capital Improvements Program. There is no impact on current staffing associated with this purchase. ATTACHMENTS: 3. Staff Review Form, 4. Staff Review Memo, 5. Fayetteville Police Department- QT02204308-11.04.25, 6. Fayetteville Sole Source Justification Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 - Legislation Text (479)575-8323 File #: 2025-2366 A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF 3D LASER SCANNER HARDWARE AND SOFTWARE FROM FARO TECHNOLOGIES, INC. IN THE TOTAL AMOUNT OF $71,092.72 WHEREAS, the FARO 3D laser -scanning system significantly enhances crime and crash scene documentation by providing high -resolution, court admissible digital reconstructions; and WHEREAS, this technology captures the precise measurements that complement photographs, sketches, preserving critical evidence for re-examination, strengthening prosecutions, and reducing overall investigative and trial preparation time; and WHEREAS, FARO offers the only three-dimensional measurement and imaging system that integrates directly with AXON for secure, streamlined preservation of digital evidence and is recognized as the most scientifically validated and reliable solution available. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of the FARO Focus 3D Laser Scanner hardware and software in the total amount of $71,092.72 from FARO Technologies, Inc. Page 1 Mike Reynolds Submitted By City of Fayetteville Staff Review Form 2025-2366 Item ID 12/2/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/10/2025 POLICE (200) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a bid waiver authorizing the purchase of the FARO Focus 3D Laser Scanner hardware and software from FARO Technologies, Inc. for a total cost of $71,092.72. 4470.200.8200-5210.00 Account Number 02062.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Budget Impact: Sales Tax Capital Improvements Fund Police Specialized Equipment Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 108, 248.00 $ 33,520.64 74,727.36 $ 71,092.72 3,634.64 V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: A WOMM' CITY QF FAYETTEVILLE ARKANSA MEETING OF DECEMBER 2, 2025 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: November 10, 2025 SUBJECT: Bid Waiver for FARO Technologies, Inc CITY COUNCIL MEMO RECOMMENDATION: Staff recommends approval of a bid waiver authorizing the purchase of the FARO Focus 3D Laser Scanner hardware and software from FARO Technologies, Inc. for a total cost of $71,092.72. BACKGROUND: The FARO 3D laser -scanning system significantly enhances crime and crash scene documentation by providing high -resolution, court admissible digital reconstructions. This technology captures the precise measurements that complement photographs, sketches, preserving critical evidence for re-examination, strengthening prosecutions, and reducing overall investigative and trial preparation time. FARO offers the only three-dimensional measurement and imaging system that integrates directly with AXON for secure, streamlined preservation of digital evidence. It is recognized as the most scientifically validated and reliable solution available for this purpose. DISCUSSION: The FARO system performs digital security hashing at the scanner level, ensuring that captured data cannot be altered between collection and software processing, which is an important safeguard for evidentiary integrity in court. The Criminal Investigation Division will use this technology to streamline and accelerate complex crime scene analyses, while the Patrol Division will apply it to document serious traffic collisions, including those involving fatalities. The purchase includes all required hardware, software, and maintenance for five years, with full warranty coverage. BUDGET/STAFF IMPACT: Funding for this purchase is included in the Police Specialized Equipment project within the Capital Improvements Program. There is no impact on current staffing associated with this purchase. Attachments: Quote — FARO Technologies, Inc Sole Source Justification Letter Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 F A "� AMETEI C Account Manager: Richard Britt Email: richard.britt@faro.com Sales Support: Jody Westfall contact Person: Jesse vermilnon Bill To: Ship To: Fayetteville Police Department Fayetteville Police Department 1800 N Stephen Carr Mem Fayetteville,United States Blvd 1800 N Stephen Carr Mem Blvd Fayetteville,AR,72704-5569 Fayetteville,AR,72704-5569 US US Notes: ACCS-PWR-0014 ACCSS8032 Focus Battery Power Block Power Block battery for Focus laser scanner and Freestyle. Standard Carbon Fiber Tripod Carbon fiber tripod, super lightweight, highly stable, low -vibration, customized for Focus scanners for perfect performance and increased durability. 1 1 FARO Technologies Inc 125 Technology Park, Lake Mary FL 32746-6204 Phone No: 407-333-9911 Quotation No: Quotation Date: Expiration Date: Lead Time: Ship: Payment Terms: Delivery Terms: $ 689 $ 1,439 FARO Technologies Inc., 125 Technology Park, Lake Mary FL 32746-6204 02204308 11/04/2025 12/03/2025 2-6 weeks Standard/Ground 30 Days net Ex Works Ex Works Check Payments: Electronic Payments: Phone No: 407-333-9911 FARO Technologies, Inc. FARO Technologies, Inc. www.faro.com PO Box116908 ABA:061000104 Nasdaq: FARO Atlanta, GA 30368-6908 Swift Nbr: SNTRUS3A USD Account #: 1000009578609 $ 620 $1,295 Confidential 1 Continued Quotation No: 02204308 SO FTL0001 Single User Soft Lock Soft lock for one single user license. Software licenses purchased separately. Can be used together with FARO SCENE, CAM2, FARO Zone, As - Built, and RevEng Software products. TR-BL-SCN-POS I Scanner Training - Facility POS LS9-CU KP Blended Learning Training combines flexible online modules with interactive face-to-face sessions for a comprehensive educational experience. Course includes the principles of Scanner operation, setup, and basic measurements and software. Classroom trainings are scheduled on a first come first served basis. Classes can be cancelled within two weeks of the scheduled date if sufficient enrollment is not met. Point of Sale training includes up to 2 persons for online course and 2 day classroom session. FARO Focus Core 100m USA ships with: scanner head, Status Indicator, Quick Release, Battery, Power Dock, Power Supply, 64GB SD Card and reader, transport case, calibration certificate, quick start guide, manufacturer warranty 1 1 $0 $0 $ 47,828 FARO Technologies Inc., 125 Technology Park, Lake Mary FL 32746-6204 Check Payments: Electronic Payments: Phone No: 407-333-9911 FARO Technologies, Inc. FARO Technologies, Inc. www.faro.com PO Box116908 ABA:061000104 Nasdaq: FARO Atlanta, GA 30368-6908 Swift Nbr: SNTRUS3A USD Account #: 1000009578609 F :izo. Confidential 2 AMUMIC $0 $0 $ 35,871 Continued Quotation No: 02204308 TR-BL-SCN-POS-FOR ACCSS0299 Scanner Trng Forensic- Customer Site UG Blended Learning Training combines flexible online modules with interactive face-to-face sessions for a comprehensive educational experience. Course includes the principles of Scanner operation, setup, and basic measurements and software, and a concentraion on forensic tools and workflow. Customer Site Trainings are designed for up to Four trainees to ensure proper transfer of knowledge and understanding. Includes online course and 4 day customer site session. 80Mm Koppa Target Set A combination set of 12 x 80mm targets with rubber o-rings to secure the sphere to the 1 /4" trajectory rods. All shipped in a plastic storage crate. 1 1 $ 10,537 $ 1,361 FARO Technologies Inc., 125 Technology Park, Lake Mary FL 32746-6204 Check Payments: Electronic Payments: Phone No: 407-333-9911 FARO Technologies, Inc. FARO Technologies, Inc. www.faro.com PO Box 116908 ABA: 061000104 Nasdaq: FARO Atlanta, GA 30368-6908 Swift Nbr: SNTRUS3A USD Account #: 1000009578609 F :izo. Confidential 3 AMUMW $ 8,430 $ 1,225 Continued Quotation No: 02204308 TC00200-5Y Laser Scanner 5-year Complete Care PSA Laser Scanner 5-year Complete Care Pack - PSA. Consists of: Complete care coverage for 1 Focus Core/Premium scanner, 1 new time based subscription of SCENE, 1 new time based subscription of FARO Zone 3D expert. Covers through year 5 from point of sale. 1 $ 22,139 $ 18,818 Total Unit Price: $ 83,993.00 Total Recurring Costs: $ 0.00 Total Discount: -($ 17,734.00) Sub Total: $ 66,259.00 Shipping & Handling: $ 24.04 Total Excluding Tax: $ 66,283.04 Total Taxes: $ 4,809.68 FARO Technologies Inc., 125 Technology Park, Lake Mary FL 32746-6204 Check Payments: Electronic Payments: Phone No: 407-333-9911 FARO Technologies, Inc. FARO Technologies, Inc. www.faro.com PO Box 116908 ABA: 061000104 Nasdaq: FARO Atlanta, GA 30368-6908 Swift Nbr: SNTRUS3A USD Account #: 1000009578609 F :IWO Confidential 4 AFAfftnc Continued Quotation No: 02204308 "Note: Taxes on this quote are budgetary estimates and are not binding. Taxes charged will be based on applicable tax rates assessed at the time of final invoice. Quote, including FARO Standard Delivery Terms and Conditions, accepted Signature: Print: Molly Rawn Title: —Mayor te:12/02/2025 Accounts Payable Name:Willie Newman Email:_wnewman@fayetteville-ar.gov. Do you require a PO number to be referenced on the invoice (x) No ( ) Yes - PO #: FARO Technologies Inc., 125 Technology Park, Lake Mary FL 32746-6204 Check Payments: Electronic Payments: FARO Technologies, Inc. FARO Technologies, Inc. PO Box116908 ABA:061000104 Atlanta, GA 30368-6908 Swift Nbr: SNTRUS3A USD Account #: 1000009578609 Phone No: 407-333-9911 www.faro.com Nasdaq: FARO F :izo. Confidential 5 AMUMW Continued Quotation No: 02204308 PURCHASE AGREEMENT AND CONDITIONS OF SALE: As a condition of this agreement, the applicable contract terms are FARO's Standard Terms and Conditions of Sale, or, if the Parties have entered into current master sales terms, such negotiated master terms. The FARO Standard Terms and Conditions can be found at the following Web link (if such is not an active link, please copy and paste the Web address into a Web browser): httDs://www.faro.com/terms/ You can also obtain the terms from your FARO sales representative or please email Contracts.AMER@faro.com for a copy. The following article contains all our calibration information under their respective product headings https://knowledge.faro.com/Essentials/Hardware/Compensation Calibration and Certification Standards for FARO Devices FARO Technologies Inc., 125 Technology Park, Lake Mary FL 32746-6204 Check Payments: Electronic Payments: FARO Technologies, Inc. FARO Technologies, Inc. PO Box 116908 ABA: 061000104 Atlanta, GA 30368-6908 Swift Nbr: SNTRUS3A USD Account #: 1000009578609 Phone No: 407-333-9911 www.faro.com Nasdaq: FARO F :owo Confidential 6 AFAfftnc FAm s' I k R0460 October 31 2025 Fayetteville Police Department FARO Technologies, Inc. 125 Technology Park, Lake Mary, FL 32746 Tel: +1.407.333.9911 1 Toll Free: 800.736.0234 Fax: +1.407.333.4181 FARO Technoloaies Inc. — Sole Source Justification To Whom It May Concern, Nasdaq: FARO www.FARO.com I am the public safety account manager responsible for selling FARO hardware & software in the state of Arkansas. When doing a generic search of "3D Scanner", a wide variety of potential vendors will likely appear. To get a better understanding if a vendor is truly a sole source, one must tighten the search parameters based on several factors. The most important of these are the end -user needs and requirements. While there may be numerous vendors that provide laser scanners, only a small few provide a full solution capable of satisfying the demanding needs of the public safety sector as well as the academic needs of forensic & criminal justice programs across the nation. What makes FARO unique: The FARO Focus Premium 3D Laser Scanner solution is unique in a multitude of ways that demonstrates why it is the only product that satisfies the functional requirements as well as meet the criteria of a sole source. o The FARO solution is the most scientifically validated solution in the market and the only one that does digital security hashing at the scanner level vs. the software level, which could easily be contested in court that the data has been potentially altered between scanner capture and software deliverable. ■ Hash values and metadata are important for authenticating digital evidence in court under the Federal Rules of Evidence (FRE) 901: ■ Hash values • Unique numerical identifiers that confirm digital evidence has remained intact since it was collected. The chance of two data sets having the same hash value is less than one in one billion. • FRE 901 establishes the foundation for presenting evidence in court by requiring that it be properly authenticated or identified as genuine. The rule allows for various methods of authentication to accommodate different types of evidence and situations. o The FARO Focus Premium is compatible with FLASH technology which enables 30 second color scans, the fastest scan time available. o The FARO Focus has the longest scanner range available, capable of scanning 400 meters, which allows end -users to capture scenes more quickly. MA-RF-150 - FARO Letterhead HQ REV July 2, 2020 F :�� o The FARO Focus Premium leverages a STREAM app that allows for remote operation of the scanner (improves officer safety), scan visualization and onsite registration to ensure all data is captured accurately prior to leaving the scene, which reduces the need for officers to have to go back out to a scene. o The FARO Focus Premium does not use proprietary storage means, but rather a standard SD card storage plus an internal solid state hard drive allowing for universal and multiple data storage means. SD cards can easily, and cost effectively be purchased for use. Additionally, this prevents your scanner from ever acting as the primary storage device and potentially being subpoenaed in a case as the original data medium (such as using cell phone to take pictures of crime scene). o FARO is the only scanner manufacturer whose software has photogrammetry and videogrammetry capabilities, which allows for direct importing of drone, cell phone, DSLR, & videos to create 3D point clouds. Additionally, there are advanced features like virtual reality (VR) capability, Google and Bing aerial image availability, AI -driven scene cleanup tools, seamless integration of a vehicle's CDR (Crash Data Recorder) data, slope calculator and the availability of 1,600 high quality vehicle models. These industry -leading advanced features make it easy to perform accurate analysis of an event and produce detailed visuals, such as precise 2D and 3D diagrams, compelling animations, and courtroom ready reports. o From a security perspective the FARO Focus doesn't require cloud services nor wireless transmission of any sensitive data and also doesn't require the use of any secondary/external devices to control (completely self-contained unit with viewing screen). o Direct, hassle free integration with Axon data storage platform o Extensive experience partnering with colleges and universities across the nation leading to valuable experience structuring and developing a program around our technology as well as access to established course curriculums already deployed across the US. o Seamless integration with other loca, state, and federal agencies using the same FARO solutions (Arkansas State Police, Arkansas Game & Fish, FBI, Fort Smith Police Department, etc...) Rest assured that FARO stands behind our industry -leading digital reality capture solutions and we look forward to working with you and your team with this latest technology to improve your agency's forensic capabilities. If you have any questions or require additional information, please feel free to contact me at Richard. britt(cDfaro.com, or 407-408-6728. Sincerely, Richard K. Britt Senior Account Manager FARO Technologies, Inc. -2- MA-RF-150 - FARO Letterhead HO REV December 4, 2018