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HomeMy WebLinkAbout276-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 276-25 File Number: 2025-2428 A RESOLUTION TO APPROVE THE PURCHASE OF RECYCLING AND GLASS CARTS, AND RELATED PRODUCTS AND SERVICES, FROM REHRIG PACIFIC COMPANY IN THE AMOUNT OF $17,630.24, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of recycling and glass carts, and related products and services, from Rehrig Pacific Company in the amount of $17,630.24, pursuant to Sourcewell Cooperative purchasing contract number 120324-REH. PASSED and APPROVED on December 2, 2025 Approved: Molly Rawn, Mayor Attest: Kara Paxton, City Clerk Treasurer jy m_ =v� FAYETTEVILLE-;O— Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 2, 2025 CITY COUNCIL MEMO 2025-2428 TO: Mayor Rawn and City Council THRU: Peter Nierengarten, Environmental Director FROM: Daryl Brigman, Financial Analyst - RTC SUBJECT: Authorization to purchase recycling and glass carts, as well as any related products and services, through the contract expiration plus any additional future renewals from Rehrig Pacific Company Sourcewell Contract number 120324-REH in the amount of $17,630.24. RECOMMENDATION: Staff recommends authorizing the purchase of recycling and glass carts, as well as any related products and services, through the contract expiration plus any additional future renewals from Rehrig Pacific Company Sourcewell Contract number 120324-REH in the amount of $17,630.24. BACKGROUND: The City of Fayetteville purchases recycling bins and lids, food waste carts, and glass carts from Rehrig Pacific for use in the City's collection program. The size and dimensions of the bins have remained the same over time to allow for better collection efficiencies on route and interchanging of recycling containers when replacement containers are needed by the residents or businesses. DISCUSSION: The contract attached with this request is between Sourcewell and Rehrig. Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A. 21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K- 12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. According to the terms of the contract, Rehrig offers Sourcewell participating agencies the following discounts: 1. Pricing for contract #120324-REH offers Sourcewell participating agencies the following discounts: 1. Pricing is by line -item and represents ceiling pricing. 2. Rehrig's pricing is volume -tiered based on ceiling pricing that leaves the opportunity to receive more competitive pricing on larger strategic opportunities Term: This Sourcewell Contract (120324-REH) agreement is effective upon the date of the final signature below. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The term of this Agreement is four (4) years from the effective date. The Sourcewell Agreement expires at 11:59 P.M. Central Time on April 4, 2029, unless it is canceled or extended as defined in this Agreement. BUDGET/STAFF IMPACT: The purchase of the food waste and glass carts for $17,630.24 and has been budgeted in 5500.750.5060- 5227. No additional funds are requested. ATTACHMENTS: 3. Staff Review Form, 4. Rehrig Pacific Company_ Contract 120324-REH _ Sourcewell, 5. City of Fayetteville AR 65G & 95G Quote Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 - Legislation Text (479)575-8323 File #: 2025-2428 A RESOLUTION TO APPROVE THE PURCHASE OF RECYCLING AND GLASS CARTS, AND RELATED PRODUCTS AND SERVICES, FROM REHRIG PACIFIC COMPANY IN THE AMOUNT OF $17,630.24, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of recycling and glass carts, and related products and services, from Rehrig Pacific Company in the amount of $17,630.24, pursuant to Sourcewell Cooperative purchasing contract number 120324-REH. Page 1 Daryl Brigman Submitted By City of Fayetteville Staff Review Form 2025-2428 Item ID 12/2/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/12/2025 RECYCLING/TRASH COLLECTION (750) Submitted Date Division / Department Action Recommendation: Authorization to purchase recycling and glass carts, as well as any related products and services, through the contract expiration plus any additional future renewals from Rehrig Pacific Company Sourcewell Contract number 120324-REH in the amount of $17,630.24. 5500.750.5060-5227.00 Account Number Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget RTC Fund Project Title $ 93,000.00 $ 50,983.79 5 42,016.21 $ 17,630.24 Previous Ordinance or Resolution # Approval Date: 24,385.97 V20221130 11/12/25, 2:19 PM Rehrig Pacific Company: Contract 120324-REH I Sourcewell Sourcewell Rehrig Pacific Company Container and technology recycling and waste solutions #120324-RE H Maturity Date: 4/4/2029 W� Website: https://www.rehrigpacific.com/cooperative-purchasing-options/sourcewell [,' Products & Services Products & Services Sourcewell contract 120324-REH gives access to the following types of goods and services: 35-, 65-, and 95-gallon carts Smart technology software Plastic commercial containers 18-gallon recycle bin 25- and 32-gallon round bins 65- and 95-gallon bear resistant carts EnviroCore carts OceanCore carts Container maintenance Assembly and distribution 80- and 100-liter carts Additional information can be found on the vendor -provided, nongovernment website: rehrigpacific.com/sourcewell https://www.sourcewell-mn.gov/cooperative-purchasing/120324-reh 1 /4 11 /12/25, 2:19 PM Rehrig Pacific Company: Contract 120324-REH I Sourcewell Contact us Have questions about a contract or cooperative purchasing? Contact our dedicated team online or call 877- 585-9706. Buy Sourcewell Login to unlock more contract features. Username Username Password Password Log In Forgot username or password? G Setup Buy Sourcewell access Z Register for an account https://www.sourcewell-mn.gov/cooperative-purchasing/120324-reh 2/4 11 /12/25, 2:19 PM Rehrig Pacific Company: Contract 120324-REH I Sourcewell Simply complete the online application, contact our dedicated team, or call 877-585-9706. Search Suppliers & Contracts General Contracts ezlQC Contracts Sourcewell's website may contain links to nongovernment websites being provided as a convenience and for informational purposes only. Sourcewell neither endorses nor guarantees, in any way, the external organization's services, advice, or products included in these website links. Sourcewell bears no responsibility for the accuracy, legality, or timeliness of any content on the external site or for that of subsequent links. All questions related to content on external sites should be addressed directly to the host of that particular website. Sou rcewel About Careers Compliance & Legal Contact News Terms & Conditions Privacy Policy Accessibility All Solutions 4 Minnesota -Only Solutions 4 Supplier Resources 4 https://www.sourcewell-mn.gov/cooperative-purchasing/120324-reh 3/4 11/12/25, 2:19 PM Rehrig Pacific Company: Contract 120324-REH I Sourcewell © 2023 Sourcewell. All rights reserved. https://www.sourcewell-mn.gov/cooperative-purchasing/120324-reh 4/4 Locations: 1000 Raco Court, Lawrenceville, GA 30046 8875 Commerce Dr, Desoto, KS 66018 JzOri—q crfr� �Ompanp 625 West Mockingbird Lane, Dallas, TX 75247 7800 100th St, Pleasant Prairie, W 153158 Proposal SINCE 1913 1738 W. 20th St, Erie, PA 16502 4010 East 26th St, Los Angeles, CA 90058 7452 Presidents Dr, Orlando, FL 32809 November 12, 2025 City of Fayetteville, Arkansas City of Fayetteville, Arkansas ShippingBilling Contact: Name: Brian Pugh Sourcewell Contract # 120324-REH Phone: 479-718-7685 Email: bpugh@fayetteville-ar.v go DESCRIPTIONr ITEM QUANTITY UNIT EXTENDED Rollout Cart Type: 95 Gallon EG Cart 50 $53.20 $ 2,660.00 Body Color Requested: Grey Lid Color Requested: Pepsi Blue Wheels / Casters: 10" Snap on with Intergrated Spacer Rollout Cart Type: 65 Gallon EG 75 $48.50 $ 3,637.50 Body Color Requested: Kelly Green Lid Color Requested: Cocoa Brown Wheels / Casters: 10" Snap on with Intergrated Spacer Optional: Locks 75 $25.00 $ 1,875.00 IML FEE 75 $3.50 $ 262.50 Rollout Cart Type: 35 Gallon EG Cart 50 $45.00 $ 2,250.00 Body Color Requested: Kelly Green Lid Color Requested: Cocoa Brown Wheels / Casters: 8" Snap on with Intergrated Spacer Optional: Locks 50 $25.00 $ 1,250.00 IML FEE 50 $3.50 $ 175.00 Components: One Time Brand Plate Fee (for 35g cart) 1 $800.00 $ 800.00 run douse Artwork: City of Fayetteville LESS. �� (479) 575.8398 No Trash Is Product Taxable? Yes Subtotal = $12,910.00 Is Freight taxable? Yes Est. Tax on Product = $1,258.73 Tax Rate: 9.75% Est. Freight Rate = $3,154.00 Terms: Net 30 Days Est. Tax on Freight = $307.52 Total = $17,630.24 ADDITIONAL INFORMATION: Contract Options: Sourcewell Contract # 120324-REH Ship From: Buckeye, AZ Leadtime: 10 weeks or sooner Warranty: 10 year unprorated warranty Quote Valid: 30 Days Taxes: All applicable taxes shall be paid by the Buyer unless a proper exemption is provided and validated. PRESENTED BY: ACCEPTED BY: ` IL jzetrig jy.1 ompanp `LCaitfin Ellfott 11/12/2025 Kaitlin Elliott Date Sign and Print Name Date Environmental Account Specialist Email: customerservice@rehrig.com Title: To initiate order, please call or send signed proposal via fa. or email to Presented By representative. A FAMILY TRADITION OF GROWTH, SERVICE AND INNOVATION Page 1 of 1