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Home My WebLink About270-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 270-25 File Number: 2025-2281 A RESOLUTION TO APPROVE THE PURCHASE OF A KOHLER GENERATOR AND AUTOMATIC TRANSFER SWITCH FROM NIXON POWER SERVICES IN THE AMOUNT OF $79,295.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kohler generator and automatic transfer switch from Nixon Power Services in the amount of $79,295.00, pursuant to a Sourcewell Cooperative purchasing contract, plus any applicable surcharges, freight charges, and delivery fees. PASSED and APPROVED on December 2, 2025 Approved: �* �0� Molly Rawn, Mayor Attest: Kara Paxton, City Clerk Treasurer :cGR Y =v� FAYETTEVILLE: Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 2, 2025 CITY COUNCIL MEMO 2025-2281 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: REPLACEMENT GENERATOR FOR FLEET OPERATIONS THROUGH NIXON POWER SERVICES RECOMMENDATION: A RESOLUTION TO APPROVE THE PURCHASE OF ONE KOHLER GENERATOR AND AUTOMATIC TRANSFER SWITCH THROUGH NIXON POWER SERVICES FOR THE PURCHASE PRICE OF $79,295 PLUS ANY ADDITIONAL TAXES, SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE IN ACCORDANCE TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (#092222-KOH). BACKGROUND: Fleet Operations Generator 9099 (FLET_F007) has reached 15 / 15 points and is a FY25 budgeted replacement. DISCUSSION: The generator at Fleet has reached 15 out of 15 points in FASTER and is in need of replacement. The unit is fully budgeted and collected on. This will be upgraded from a 150kw unit to a 200kw generator due to the shop expansion, overhead crane installation and additional power use. BUDGET/STAFF IMPACT: This is a budgeted FY25 replacement to be purchased from the Fleet fund. ATTACHMENTS: 3. Staff Review Form, 4. Final - COF - Nixon 200kW and ATS Proposal Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 - Legislation Text (479)575-8323 File #: 2025-2281 A RESOLUTION TO APPROVE THE PURCHASE OF A KOHLER GENERATOR AND AUTOMATIC TRANSFER SWITCH FROM NIXON POWER SERVICES IN THE AMOUNT OF $79,295.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kohler generator and automatic transfer switch from Nixon Power Services in the amount of $79,295.00, pursuant to a Sourcewell Cooperative purchasing contract, plus any applicable surcharges, freight charges, and delivery fees. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2025-2281 Item ID 12/2/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/10/2025 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF A KOHLER GENERATOR AND AUTOMATIC TRANSFER SWITCH THROUGH NIXON POWER WITH A SOURCEWELL CONTRACT (092222-KOH) IN THE AMOUNT OF $79,295 PLUS ANY APPLICABLE SURCHARGES, FREIGHT OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE. 9700.770.1920-5802.00 Account Number 97001.9700.770 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: SHOP Fund FLEET REPLACEMENT VEHICLES Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 10,878,231.00 $ 4,124,935.36 6,753,295,64 $ 79,295.00 6,674,000.64 Previous Ordinance or Resolution # Approval Date: V20221130 Nixon Power Services � 7777 Northshore Place North Little Rock AR 72118 P 501.568-3000 From: Taylor Hudson Industrial Sales 7777 Northshore Place North Little Rock, AR Mobile: 501-831-3038 thudson@nixonpower.com Visit us online @ www.nixonaower.com Generator Rehlko Model: KG200 This gas generator set equipped with a 4UA13 alternator operating at 120/208 volts is rated for 200kW/250 kVA. Output amperage: 694 Standard Features: Alternator Features: • EPA -Certified for Stationary Emergency Applications • The unique Fast -Response TM X excitation system delivers • Discovery Energy, LLC and its affiliates dba Rehlko excellent voltage response and short-circuit capability using a provides one -source responsibility for the generating system rare-earth, permanent magnet (PM) -excited alternator. and accessories. • The brushless, rotating -field alternator has broad range • The generator set and its components are prototype -tested, reconnectability. factory -built, and production -tested. • The 60 Hz generator set offers a cULus listing. • The generator set accepts rated load in one step. • The 60 Hz generator set meets NFPA 110, Level 1, when equipped with the necessary accessories and installed per NFPA standards. • A one-year limited warranty covers all generator set systems and components. Two- and five-year extended limited warranties are also available for purchases in some jurisdictions. • Natural gas, LP gas, and dual fuel models are available. • Air Restriction • Alternator Protection • Battery Rack and Cables • Closed Crankcase Ventilation (CCV) Filters • Gas Fuel System (includes fuel mixer, electronic secondary gas regulator, gas solenoid valve, and flexible fuel line between the engine and the skid -mounted fuel system components) • Integral Vibration Isolation • Local Emergency Stop Switch • Oil Drain Extension • Operation and Installation Literature • Open Unit Accessory Kit (Duct Flange, Stone Guard, And Three -Way Exhaust Catalyst) Qty Description KG2O0 Generator System KG200 Generator Set Includes the following: Literature Languages English Approvals and Listings UL2200 Listing/cUL Genset List Engine SnglFuel, UL,PreAlarm,NG,Stdby Nameplate Rating Standby 130C Rise Voltage 60Hz, 120/208V, Wye, 3Ph, 4W Alternator 4UA13 Cooling System Unit Mounted Radiator, 50C Skid and Mounting Skid, 53" Air Intake Standard Duty Controller APM402 Enclosure Type Sound Enclosure Material Steel Starting Aids, Installed 1500W,120V Electrical Accy.,lnstalled Battery, 1/12V, Wet, Battery Charger, 6A,Run Relay,2 Input/5 OutputModule, Generator Heater Rating, LCB 1 100% Rated Amps, LCB 1 800 Trip Type, LCB 1 Electronic, LSI Interrupt Rating LCB 1 35kA at 480V Miscellaneous Accy,lnstalled Coolant in Genset Warranty Standard Testing, Additional Power Factor Test,0.8,3Ph Only Total unit length in inches 172 Total unit width in inches 54 Total unit height in inches 83 Total unit weight (Ibs) 65327 Weight/Dimensions Disclaimer " Estimates -Not for Construction Flexible Fuel Line Automatic Transfer Switch Clarifications Clarifications RELATED ITEMS NOT INCLUDED: Third party testing such as NETA Testing and Infrared Scanning, is not included in this proposal. If required, these services are to be provided by others. Off --Loading, Permits, Concrete Pad, Installation, Exhaust Installation, Extended Wiring, Fuel, Extended Exhaust, Anchor Bolts, Cooling Piping, and Insulation are NOT included unless specifically listed in the above bill of materials. Current Lead Time: Approx.25 weeks for the generator ARO. Lead times are based on firm order levels and current line capacities. Lead times are subject to change during "High Volume" period. Distributor Startup & Freight A FACTORY TRAINED TECHNICIAN shall perform startup inspection and necessary installation checks and testing per the written specifications once the equipment is furnished and installation is completed. The above pricing is based on same day start-up and training (unless otherwise stated in specification). Startup inspection and testing is included, and will be completed during normal business hours Monday thru Friday 8:00 am to 5:00 pm. We can perform start up after hours and weekends at additional cost. Proposal includes freight via FOB Factory to first destination only. FOB Factory with freight allowed to your jobsite (or office) if accessible by a semi. All deliveries are drop -shipped. Offloading and placement of equipment is excluded. All deliveries are Monday through Friday 8:00 a.m. to 5:00 p.m. Deliveries outside the normal business hours will be invoiced as necessary. Miscellaneous Price subject to change if additional drawings or specification information becomes available. Due to Market Volatility, pricing will be held for 30 Days. Exceptions PRICING Model Kohler List Price (Each) Sourcewell Member Discount (% _ $) Sourcewell Member Total Price FOB Factory KG200 5114,812.00 45.4% (552.159.21) 562.652.79 OPEN MARKET ITEMS Price (Each) 800A 208V ATS $9,196.81 Generator Freight $4,200.00 Startup By Certified Kohler Technician $1,020.00 Load Bank (2hr, 100%, done at time of startup) $483.00 5 Year Warranty (Generator) $1,742.40 Subtotal $79,295.00 PROJECT TOTAL $79,295.00 Price does not include any applicable taxes, tariffs or installation OFFER ACCEPTANCE I hereby authorize Nixon Power Services to use this form as a bona fide purchase order of the equipment shown on Offer Number: KG200, which clearly establishes definite price and specifications of material ordered. The person signing is doing so according to the terms and conditions. Proposed by: Accepted by: Company Nixon Power Services Company: City of Fayetteville Print Name: Taylor Hudson Print Name: Molly Rawn Title: Outside Sales Title: Mayor Signature: (�lSignature: ayl�- �lr�d BK Sourcewell Number: 092222-KOH Date: Date: PO Number: 12/02/2025