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HomeMy WebLinkAbout2025-10-23 - Minutes -Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – OCTOBER 23, 2025, 5:00 PM I. Call to Order Thursday, October 23, 2025 at 5pm via Zoom. II. Roll Call Present: Commissioner Humphrey, Deutch, Moore; Executive Director Tapley, Director of Programs West; Tina & other members of the public. Absent: Commissioner Cole, Nathan III. Approval of the Agenda Motion: Chair Moore; Second: Commissioner Humphrey; unanimously approved. IV. Announcements Chair Moore reviewed protocol for meeting decorum and public comments. V. Consent Agenda Motion: Chair Moore; Second: Commissioner Humphrey; unanimously approved. VI. Reports A. FHA Chair Report - Chair Moore shared her appreciation for attendance. Commissioner Nathan submitted her resignation via email to the Board. B. Staff Reports – Executive Director Tapley gave an overview of ongoing projects such as VMS reconciliation and the forensic audit. The audit should be finalized by next month with a presentation of the findings scheduled for the November meeting. Staff have been attending trainings to prepare for HUD changes as well as leadership and program specific trainings. Director of Programs West is working with her team on SOPs. Executive Director Tapley is reviewing the newest HUD notice regarding funding. FHA has submitted the subsidy and other required documents to HUD. Security cameras are being installed on property, the door fobs are on order, and the server is delayed but on order. Morgan Manor compliance is ongoing, though HUD has delayed responses due to the government shutdown. Collaboration with Natural State Housing has been going well, and Executive Director Tapley is getting quotes from engineering firms to determine next steps. Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – OCTOBER 23, 2025, 5:00 PM She has been attending city meetings for housing, including meetings with the City’s Chief Housing Officer. Funding has not yet been affected by the shutdown, and FHA will receive funding through December. Director of Programs West presented the monthly property reports, reviewing active leases and offline units at Lewis Plaza & Willow Heights. She went over the contract numbers for Voucher programs, noting that EHV is no longer an eligible program. The waitlists are undergoing their bi- annual waitlist purge with updated numbers to be available at the next meeting. She also presented a quick view of financial. Commissioner Humphrey asked about the status of paying back the money to HUD. Executive Director Tapley is working with the new Field Director but the process is on hold during the government shutdown. Chair Moore opened discussion regarding the government shutdown. Executive Director Tapley will share any relevant news with the Board if she receives it. She noted that NAHRO does not provide funding but works on the policy level. Commissioner Deutch noted that all housing authorities facing the same issues and will have to practice patience. VII. New Business A. Executive Director Tapley reviewed the process of annual utility review for all properties & programs. i. Resolution 1361: Public Housing Utility Schedule Motion to approve: Chair Moore; Second: Commissioner Humphrey; unanimously approved. ii. Resolution 1362: Morgan Manor Utility Schedule Motion to approve: Commissioner Deutch; Second: Commissioner Humphrey; unanimously approved. iii. Resolution 1363: Voucher Program Utility Schedule Motion to approve: Chair Moore; Second: Commissioner Humphrey; unanimously approved. B. FHA Board Positions Executive Director Tapley reviewed the protocol for open board positions. She has notified the City Clerk of Commissioner Nathan’s resignation. Both her and Commissioner Moore’s positions will be open for the fourth quarter, with Commissioner Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – OCTOBER 23, 2025, 5:00 PM Nathan’s position from January 1, 2026 to December 31, 2027 and Commissioner Moore’s position from January 1, 2026 to December 31, 2030. Applications will be published by the City Clerk, which Executive Director Tapley will share with the board. The interviews can be conducted at the next board meeting based on the schedule from the City Clerk. Commissioner Humphrey asked about the board meeting date for November: the Board had previously voted to move it November 20th. Commissioner Nathan is busy but is going to be in touch with Executive Director Tapley since she is still active on the Board. Chair Moore stated that she’s been doing outreach with her professional group regarding the requirements & commitment in being a board member. VIII. Final Comments & Announcements Tina Oppenheimer, Hillcrest Tower Resident, asked about how much resident rent covers the property’s operational budget. Executive Director Tapley stated that FHA receives operating subsidy for Hillcrest Towers. The percentage of rent compared to operating subsidy is unclear since Hillcrest Towers financials are recorded together with all Public Housing properties. Commissioner Humphrey asked about dates for the November Thanksgiving meal boxes for residents. A notice will be shared once everything is finalized. Commissioner Humphrey thanked the staff for the camera installation and further security at all public housing properties and noted that the Fayetteville Police can be granted access to the visual feed. Chair Moore noted that next meeting may run long depending on number of applicants for board positions. She hopes to communicate with Commissioner Cole to run the meeting since her position is open. IX. Adjournment: The meeting was adjourned at 5:40 pm.