Loading...
HomeMy WebLinkAbout2025-09-25 - Minutes -Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – SEPTEMBER 25, 2025, 5:00 PM I. Call to Order The Fayetteville Housing Authority Board of Commissioners Agenda Session was called to order on Thursday, September 25, 2025 at 5pm via Zoom. II. Roll Call: Present – Commissioners Humphrey, Nathan, Moore, Deutch (late arrival); Executive Director Tapley & Director of Programs West; Special guests: Britin, Kaci from the City of Fayetteville; 2 members of the public. Absent: Commissioner Cole III. Approval of the Agenda: Motion to approve: Commissioner Humphrey; Second: Commissioner Nathan. Commissioner Deutch arrives. Motion unanimously approved. IV. Public Comment Tina Oppenhiemer notified the Board of her attendance as well as that of Rae from the Resident Council. V. Consent Agenda: Motion to approve: Commissioner Moore; Second: Commissioner Humphrey; unanimously approved. VI. Reports A. Board Chair Moore ceded the floor to the guest presentation by employees of the City of Fayetteville, Britin Bostick & Kaci Black, on the current Downtown Fayetteville long-range planning and potential collaborations between FHA and the City of Fayetteville. Kaci gave an overview of the current master plan and the updated version. She encouraged people to give feedback regarding the updated plan. Commissioner Moore asked what is contained within the borders of ‘downtown’ Fayetteville. Britin clarified that only Hillcrest Towers is within those bounds. Executive Director Tapley expressed her gratitude and appreciation for the presentation and hopes to work more with the City of Fayetteville. B. Staff Reports – Executive Director Tapley reviewed the recently completed and current community engagements projects led by the Public Housing team . Thanksgiving boxes will be Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – SEPTEMBER 25, 2025, 5:00 PM distributed in November to the residents. The funding granted from the City of Fayetteville has been received. Camera installation has begun on Public Housing properties as part of the Safety & Security Grant. FHA is working with the Fire Department to ensure standpipe and alarm systems are in compliance. Executive Director Tapley and Natural State Housing are working with the City of Fayetteville to come up with a plan for the properties prone to flooding. FHA continues working on VMS reconciliation and has almost completed the forensic audit. The auditors have been invited to attend next month’s board meeting to present the audit. Executive Director Tapley gave an overview of Morgan Manor compliance, noting that November & December 2023 vouchers have been submitted, with Director of Programs West focusing on completing January 2024. She discussed the effects of a potential government shutdown. HUD has approved and dispersed October funding as well as the first weeks of November and is working on a plan to potentially cover November & December. Executive Director Tapley will notify the board if there are any changes that would impact FHA functioning as normal. Commissioner Moore asked for clarification regarding money received for November 2023 vouchers. Morgan Manor is a property that FHA owns & receives housing assistance payments directly from HUD, and the office is working on catching up to current payments. There was discussion about cross-training and SOPs to ensure information regarding voucher submissions is not lost. There was further discussion about the standpipe system. The fire department’s last inspection was 8 to 10 years ago even though testing is required more regularly. This has been added to the work order system as reoccurring preventative maintenance so FHA can remain in compliance. Commissioner Moore asked if the board could participate in the Thanksgiving boxes for public housing. Executive Director Tapley invited them to come if they did not talk about FHA. Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – SEPTEMBER 25, 2025, 5:00 PM C. Director of Programs West presented the monthly report, highlighting leasing numbers, waitlist status, and an overview of financials. Commissioner Deutch asked about the offline units. Executive Director Tapley noted that there was an increase in offline units at Willow Heights due to recent flooding. The housing team is actively working to move some qualified residents out of Willow Heights and into Hillcrest Towers. She reviewed the state of the development around the property that feeds into the flooding. VII. New Business A. Resolution 1358: Void Checks Motion to approve: Commissioner Moore; Second: Commissioner Deutch; unanimously approved. B. Resolution 1359: Annual Budgets Executive Director Tapley led discussion on the annual budgets, noting a recent change from HUD on how much money PHAS are required to have in reserves. Motion to approve: Commissioner Moore; Second: Commissioner Humphrey; unanimously passed. C. Resolution 1360: Authorization to Repay Debt Executive Director Tapley noted that FHA is under a new HUD Field Office based out of Texas and she reached out to the Field Office Director to get his support in repaying the debt back to HUD. Motion to approve: Commissioner Moore; Second: Commissioner Nathan; unanimously approved. VIII. Final Comments & Announcements Executive Director Tapley reminded residents to place work orders for maintenance issues through the appropriate channels. IX. Adjournment: The meeting was adjourned at 6:07 pm.