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HomeMy WebLinkAbout2024-12-18 - Minutes -Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – December 18, 2024, 5:00 PM I. Call to Order The Fayetteville Housing Authority Board of Commissioners Agenda Session was called to order on Wednesday, December 18, 2024, at 5 pm via Zoom. II. Roll Call Commissioners Moore, Woods, Humphrey, and Cole formed a quorum, along with Executive Director, Tapley, staff, and members of the public. Vice Chair: Cole noted she would need to leave the meeting after the Executive Session. Absent: Commissioner Terry III. Approval of the Agenda The agenda was unanimously approved as amended. IV. Resolution 1335: Board Commissioner Assigned as Temporary Check Signer - Approved Commissioner Cole made a motion, Commissioner Moore seconded. Motion was unanimously approved for Debra Humphrey to be the temporary board signer on all Fayetteville Housing Authority bank accounts due to Board Chair Terry’s term not being confirmed by the Fayetteville City Council. V. Executive Session: Began 5:10pm and ended 5:26pm for the Discussion on the next steps to fill the upcoming vacant commissioner position. Resolution 1336: Commissioner Selection - Approved Commissioner Cole made a motion, Commissioner Woods seconded. Motion was unanimously approved that the FHA Board will extend the vacant board seat to Rick Stringfellow. If he is unable to accept the position, the FHA board would then nominate David Dutch for the vacant board commissioner term. Commissioner Cole left the board meeting at 5:29 pm and Commissioner Moore took the lead of the meeting. VI. Consent Agenda Amended meeting minutes for November 21, 2024, Regular Session, and December 12, 2024, Agenda Session, were unanimously approved as presented. VII. Reports Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – December 18, 2024, 5:00 PM 1. FHA Chair Report – Tabled 2. Staff Reports – Executive Director, Tapley, reviewed program statistics and finances. The director of programs presented the maintenance report; noting the HCT heat issue and the status next steps. VIII. Old Business IX. New Business: 1. Resolution 1334: AT&T Contract Amendment – Approved - Executive Director, Tapley reviewed the documents - Director of Finance, Wheeler, reviewed the financial contract - Commissioner Moore made a motion, Commissioner Woods seconded. Motion was unanimously approved that Fayetteville Board of Commissioners approves the amended agreement between the Fayetteville Housing Authority and AT&T for the rooftop tower located at Hillcrest Towers, extending the agreement for an additional twenty (20) years and give authorization to Chonda Tapley, Executive Director, to sign, execute, and deliver the amended agreement and any necessary supporting documents on behalf of the Fayetteville Housing Authority. 2. Review of the HUD Documents sent to the City - Executive Director, Tapley gave an overview of the compliance report. - All documents have been submitted to HUD by the deadline of 12/15/2024. - MRI and the agency working through the VMS reconciliation. X. Final Comments & Announcements: 1. Resolution 1337: Resignation of Commissioner Melissa Terry - Commissioner Terry’s letter of resignation was read. - Commissioner Moore made a motion, Commissioner Humphrey seconded. Motion was unanimously approved that Fayetteville Board of Commissioners accept the resignation of Commissioner Melissa Terry effective immediately. XI. Adjournment: The meeting was adjourned at 5:55 pm.