Loading...
HomeMy WebLinkAbout260-25 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 260-25 File Number: 2025-2268 A RESOLUTION TO AWARD RFP 25-17 AND AUTHORIZE A ONE YEAR CONTRACT WITH DAUGHERTY & DAUGHERTY INVESTMENTS, LLC D/B/A 1ST EMPLOYMENT STAFFING AS THE PRIMARY PROVIDER ON AN AS NEEDED BASIS FOR GENERAL CLERICAL POSITIONS AND AS SECONDARY PROVIDER FOR JANITOR/CUSTODIAN, TRANSPORTATION MAINTENANCE WORKER AND OTHER POSITIONS AS NEEDED, WITH AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS WHEREAS, to supplement regular, full-time staff during periods of increased demand and/or staff shortages the City has utilized temporary staffing to maintain necessary business operations; and WHEREAS, utilizing multiple staffing services will provide the City with the added value of having access to larger and more viable applicant pools in the NWA region. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP 25-17 and authorizes Mayor Rawn to sign a contract with Daugherty & Daugherty Investments, LLC d/b/a 1st Employment Staffing as the primary provider on an as-needed basis for general clerical positions, and as secondary provider for janitor/custodian, transportation maintenance worker and other positions, with automatic renewals for four additional one year terms. PASSED and APPROVED on November 18, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-2268 MEETING OF NOVEMBER 18, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Chief of Staff FROM: Missy Hutcheson, Human Resources Director SUBJECT: Approval of a Contract with 1st Employment Staffing for Temporary Staffing Services RECOMMENDATION: Staff recommends approval of a one-year contract with four automatic renewal options with 1st Employment Staffing as a primary provider for General Clerical and other temporary jobs as needed, pursuant to RFP 25- 17. 1st Employment Staffing Services will serve as a secondary provider for Janitor/Custodian, Transportation Maintenance Worker and other positions as needed. Utilizing multiple staffing services will provide the City with the added value of having access to larger and more viable applicant pools in the NWA region. BACKGROUND: To supplement regular, full time staff during periods of increased demand and/or staff shortages (e.g., leaves of absence and turnover/retirement) the City has utilized temporary staffing to maintain necessary business operations. The City issued RFP 25-17 and received 29 responses. The selection committee chose two vendors to provide temporary services for the City. DISCUSSION: The City desires to continue utilizing temporary staffing services to support specific business needs for either short- or long-term assignments across multiple departments. By maintaining the relationship with temporary staffing services, the City will reduce costs of human capital overhead (e.g., workers’ compensation, F.I.C.A, and the potential for unemployment claims costs). BUDGET/STAFF IMPACT: The 2026 budget has funding allocated for temporary staffing. ATTACHMENTS: 3. Staff Review Form, 4. RFP 25-17 Submittal - 1st Employment Staffing, 5. City of Fayetteville_1st Employment_Contract Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-2268 A RESOLUTION TO AWARD RFP 25-17 AND AUTHORIZE A ONE YEAR CONTRACT WITH DAUGHERTY & DAUGHERTY INVESTMENTS, LLC D/B/A 1st EMPLOYMENT STAFFING AS THE PRIMARY PROVIDER ON AN AS NEEDED BASIS FOR GENERAL CLERICAL POSITIONS AND AS SECONDARY PROVIDER FOR JANITOR/CUSTODIAN, TRANSPORTATION MAINTENANCE WORKER AND OTHER POSITIONS AS NEEDED, WITH AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS WHEREAS, to supplement regular, full-time staff during periods of increased demand and/or staff shortages the City has utilized temporary staffing to maintain necessary business operations; and WHEREAS, utilizing multiple staffing services will provide the City with the added value of having access to larger and more viable applicant pools in the NWA region. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP 25-17 and authorizes Mayor Rawn to sign a contract with Daugherty & Daugherty Investments, LLC d/b/a 1st Employment Staffing as the primary provider on an as-needed basis for general clerical positions, and as secondary provider for janitor/custodian, transportation maintenance worker and other positions, with automatic renewals for four additional one year terms. City of Fayetteville Staff Review Form 2025-2268 Item ID 11/18/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Missy Hutcheson 10/28/2025 HUMAN RESOURCES (120) Submitted By Submitted Date Division / Department Action Recommendation: Approval of agreement with 1st Employement to provide temporary staffing needs. Budget Impact: XXXX.XXX.XXXX-5130.00 Citywide Account Number Fund Project Number Project Title Budgeted Item?Yes Total Amended Budget $694,609.00 Expenses (Actual+Encum)$- Available Budget $694,609.00 Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $694,609.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: RFP 25-17 Addendum 2 1st Employment Staffing Daugherty & Daugherty Investments, LLC Supplier Response Event Information Number: RFP 25-17 Addendum 2 Title: Temporary Staffing Services Type: Request for Proposal Issue Date: 9/7/2025 Deadline: 10/2/2025 02:00 PM (CT) Notes: The City of Fayetteville, Arkansas, is seeking proposals from experienced and qualified firms to provide temporary staffing services to fulfill janitorial, maintenance, clerical, or other staffing needs. Any questions regarding this RFP shall be directed to Kenny Fitch, City of Fayetteville Sr Procurement Agent at kfitch@fayetteville-ar.gov or (479) 575-8258. Contact Information Contact: Kenny Fitch Address: Purchasing City Hall Room 306 113 W. Mountain St. Fayetteville, AR 72701 Email: kfitch@fayetteville-ar.gov Vendor: 1st Employment Staffing RFP 25-17 Addendum 2Page 1 of 3 pages 1st Employment Staffing Information Contact: Jason Daugherty Address: 1 W Moutain Fayetteville, AR 72701 Phone: (479) 717-2910 Email: jdaugherty@1stemployment.com Web Address: wwww.1stemployment.com By submitting your response, you certify that you are authorized to represent and bind your company. Jason Daugherty jdaugherty@1stemployment.com Signature Email Submitted at 10/1/2025 03:59:19 PM (CT) Requested Attachments RFP 25-17, Temporary Staffing Services 1st Employment RFP 25-17 Temporary Staffing Services Proposal v.1.0.pdf Please attach the signed and completed RFP form, located in the 'Attachments' tab, along with proposal. Response Attachments RFP 25-17, Temporary Staffing Services 1 Completed Copy 2025.pdf Completed and signed RFP 25-17 Bid Attributes 1 Arkansas Secretary of State Filing Number 800174177 2 Check Yes or No: boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, Israel, the contractor must notify the contracted public entity in writing. Yes, I agree No, I don't agree 3 Check Yes or No: Pursuant Arkansas Code Annotated boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. Yes, I agree No, I don't agree Vendor: 1st Employment Staffing RFP 25-17 Addendum 2Page 2 of 3 pages 4 Addendum Acknowledgement By selecting "I agree", you acknowledge that you have read all addendum(s) that have been issued for this solicitation, if applicable. I agree Vendor: 1st Employment Staffing RFP 25-17 Addendum 2Page 3 of 3 pages City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 1 of 20 City of Fayetteville, Arkansas Procurement Division – Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8256 TDD (Telecommunication Device for the Deaf): 479.521.1316 RFP 25-17,Temporary Staffing Services DEADLINE: Thursday,October 02, 2025 before 2:00 PM, local time CONTACT: Sr Procurement Agent Kenny Fitch, kfitch@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: 09/07/2025 No late proposals shall be accepted.RFP’s shall be submitted through the City’s third-party electronic bidding platform or by submitting a sealed physical proposal to the City of Fayetteville, Procurement Division at the below location. City of Fayetteville Procurement Division – Room 306 113 West Mountain Street Fayetteville, AR 72701 All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Procurement Director. RFP (REQUEST FOR PROPOSAL) City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 2 of 20 City of Fayetteville RFP 25-17, Temporary Staffing Services Advertisement City of Fayetteville, AR Request for Proposal RFP 25-17,Temporary Staffing Services The City of Fayetteville, Arkansas, is seeking proposals from experienced and qualified firms to provide temporary staffing services to fulfill janitorial, maintenance, clerical, or other staffing needs. Any questions regarding this RFP shall be directed to Kenny Fitch, City of Fayetteville Sr Procurement Agent at kfitch@fayetteville-ar.gov or (479) 575-8258. Solicitation documents and addenda shall be obtained at the City of Fayetteville Procurement Division’s electronic bidding platform at www.fayetteville-ar.gov/bids. All proposals shall be received by Thursday, October 2,2025 before 2:00 PM, Local Time utilizing the electronic bidding software or by submitting a sealed physical proposal to the City of Fayetteville, Procurement Division. All proposals are due before the time stated. No late proposals shall be accepted. The City of Fayetteville shall not be responsible for lost or misdirected proposals, or for failure of proposer’s technical equipment. All interested parties shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments where the project is located. Proposers shall have a current, valid registration with the Arkansas Secretary of State before recommendation of award to Fayetteville City Council. The City of Fayetteville reserves the right to reject any or all proposals and to waive irregularities therein, and all parties agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage or claim brought by any interested party because of such rejections, nor shall any interested party seek any recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Statement in response to this invitation shall constitute an agreement of the interested party to these conditions. City of Fayetteville Kenny Fitch, Sr Procurement Agent (479) 575-8258 kfitch@fayetteville-ar.gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 09.07.25 This publication was paid for by the Procurement Division of the City of Fayetteville, Arkansas. Amount paid: $163.28 City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 3 of 20 City of Fayetteville RFP 25-17, Temporary Staffing Services SECTION A: General Terms & Conditions 1.SUBMISSION OF A PROPOSAL SHALL INCLUDE: Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements as specified in the Scope of Work. a. A written narrative describing the method or manner in which the Proposer proposes to satisfy requirements of this RFP in the most cost-effective manner. The term Proposer shall be in reference to a firm or individual responding to this solicitation. b. A description of the Proposer’s experience in providing the same or similar services as outlined in the RFP. This description should include the names of the person(s) who will provide the services, their qualifications, and the years of experience in performing this type of work. Also, include the reference information requested in this RFP. c. The complete fee and cost to the City for all services outlined in this RFP. d. Statement should be no more than twenty-five (25) pages; single sided, standard, readable, print on standard 8.5x11 documents. Proposers shall also submit a three (3) page (maximum) executive summary. The following items will not count toward the twenty-five page limitation: appendix, cover sheet, 2-page executive summary, resumes (resumes shall be no more than 1 page per person), and forms provided by the City for completion. i. Submitting and responding to this RFP: Proposals shall be prepared simply and economically, providing a straightforward, concise description of its ability to meet the requirements for the project. Fancy bindings, colored displays, and promotional material are not required. Emphasis should be on completeness and clarity of content. All documents physically submitted should be typewritten on standard 8 ½” x 11” white papers and bound in one volume. Exceptions would be schematics, exhibits, one-page resumes, and City required forms. Limit proposal to twenty-five (25) pages or less, excluding one-page team resumes, references, and forms required by the City for completion. All proposals shall be sealed upon delivery to the City of Fayetteville. 1. Option 1 – Electronic Submittal (): Proposers can go to www.fayetteville-ar.gov/bids and follow the prompts to submit a proposal within the electronic bidding platform. If a proposal is submitted electronically, a physical submission is not necessary. All Proposers must register in order to be able to submit. There is no fee for registration. 2. Option 2 – Physical Submittal: All Proposers shall submit one (1) original copy of their proposal as well as one (1) electronic copy on a properly labeled USB or other electronic media device. The electronic copy submitted shall be contained into one single electronic file and shall be identical to the hard copies provided. The use of Adobe PDF documents is strongly recommended. Files contained on an USB or electronic media shall not be restricted against saving or printing. Electronic copies shall not be submitted via e-mail to City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 4 of 20 CityemployeesbytheProposer and shall be provided to the City in a sealed manner. FedEx, UPS, USPS, or other packages should be clearly marked with the RFP number on the outside of the mailingpackage. e. Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this document. Only the names of Proposer’s will be available after the deadline until a contract has been awarded by the Fayetteville City Council. All interested parties understand proposal documents will not be available until after a valid contract has been executed. f. Proposers shall submit a proposal based on documentation published by the Fayetteville Procurement Division. g. Proposals must follow the format of the RFP. Proposers should structure their responses to follow the sequence of the RFP. h. Proposers shall have experience in work of the same or similar nature and must provide references that will satisfy the City of Fayetteville. Proposer shall furnish a reference list of clients for whom they have performed similar services and must provide information as requested in this document. i. Proposer is advised that exceptions to any of the terms contained in this RFP or the attached service agreement must be identified in its response to the RFP. Failure to do so may lead the City to declare any such term non-negotiable.Proposer’s desire to take exception to a non-negotiable term will not disqualify it from consideration for award. j. Local time shall be defined as the time in Fayetteville, Arkansas on the due date of the deadline. Documents shall be received before the deadline time as shown by the atomic clock located in the Procurement Division Office or electronic clock located in the City’s third-party bidding software. 2.WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this proposal must be sent in writing via e-mail to the Procurement Department. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the proposal. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed RFP made or given prior to the award of the contract. 3.DESCRIPTION OF SUPPLIES AND SERVICES: Any manufacturer’s names, trade name, brand name, catalog number, etc. used in specifications are for the purpose of describing and establishing general quality levels. Such references are NOT intended to be restrictive. Proposals shall be considered for all brands that meet the quality of the specifications listed for any items. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 5 of 20 4.RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the right to the following: a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm. Negotiation with an individual Proposer does not require negotiation with others. b. The City of Fayetteville reserves the right to select the proposal it believes will serve the best interest of the City. c. The City of Fayetteville reserves the right to accept or reject any or all proposals. d. The City of Fayetteville reserves the right to cancel the entire request for proposal. e. The City of Fayettevillereserves the right to remedy or waive technical or immaterial errors in the request for proposal or in proposals submitted. f. The City of Fayetteville reserves the right to request any necessary clarifications, additional information or proposal data without changing the terms of the proposal. g. The City of Fayetteville reserves the right to make selection of the Proposer to perform the services required on the basis of the original proposals without negotiation. h. The City reserves the right to ask for a best and final offer from one or more Proposers. The best and final offer process is not guaranteed; therefore, Proposers shall submit and respond to this RFP on the most favorable terms available. 5.EVALUATION CRITERIA: The evaluation criterion defines the factors that will be used by the selection committee to evaluate and score responsive, responsible and qualified proposals. Proposers shall include sufficient information to allow the selection committee to thoroughly evaluate and score proposals. Each proposal submitted shall be evaluated and ranked by a selection committee. The contract will be awarded to the most qualified Proposer, per the evaluation criteria listed in this RFP. Proposers are not guaranteed to be ranked. 6.COSTS INCURRED BY PROPOSERS: All expenses involved with the preparation and submission of proposals to the City, or any work performed in connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any responses received, or for any other effort required of, or made by, the Proposer(s) prior to contract commencement. 7.ORAL PRESENTATION: An oral presentation and/or interview may be requested of any firm, at the selection committee’s discretion. 8.CONFLICT OF INTEREST: a. The Proposer represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled “Limited Authority of City Employee to Provide Services to the City”. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 6 of 20 b. The Proposer shall promptly notify Amanda Beilfuss, Procurement Director, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the Proposer’s judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the Proposer may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the Proposer. The City agrees to communicate with the Proposer its opinion via e-mail or first-class mail within thirty days of receipt of notification. 9.WITHDRAWAL OF PROPOSAL: A proposal may be withdrawn prior to the time set for the proposal submittal based on a written request from an authorized representative of the firm; however, a proposal shall not be withdrawn after the time set for the proposal. 10.LATE PROPOSAL OR MODIFICATIONS: a. Proposal and modifications received after the time set for the proposal submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Proposers refer to their submission status in the online bidding portal or call the Procurement Division at (479) 575-8258 to ensure receipt of their submittal documents prior to opening time and date listed. b. The time set for the deadline shall be local time for Fayetteville, AR on the date listed. All proposals shall be received in the Procurement Division BEFORE the deadline stated. 11.CONSTITUTIONAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: The laws of the State of Arkansas apply to any purchase made under this request for proposal.Proposers shall comply with all constitutional, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. 12.PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 13.COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: “Proposer certifies that their proposal is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.” City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 7 of 20 14.RIGHT TO AUDIT,FOIA,AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a Contractor’s records as such records relate to purchases between the City and said Contractor. b. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19- 101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the case. 15.INDEMNIFICATION: The successful Proposer(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent orcopyright infringement or litigation based thereon, with respect to the services or any part thereof covered by this order, and such obligation shall survive acceptance of the services and payment thereof by the City. 16.VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for proposal apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by Proposers prior to submitting a proposal on this requirement. 17.ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), no later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Procurement Division, immediately. 18.CERTIFICATE OF INSURANCE: The successful bidder shall provide a Certificate of Insurance in accordance with the following guidelines, prior to commencement of any work: $1,000,000 Commercial Liability, Statutory Workers’ Compensation, and General Automotive, if applicable. SUCH CERTIFICATE SHALL LIST THE CITY OF FAYETTEVILLE AS AN ADDITIONAL INSURED. LISTING THE CITY OF FAYETTEVILLE AS A CERTIFICATE HOLDER ONLY IS NOT AN ACCEPTABLE SUBSTITUTE. CERTIFICATE OF INSURANCE MUST INCLUDE THE ENDORSEMENT SHOWING THE CITY OF FAYETTEVILLE LISTED AS AN ADDITIONAL INSURED. Insurance shall remain valid, when applicable, throughout project/contract completion. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 8 of 20 19.PAYMENTS AND INVOICING: The Proposer must specify in their proposal the exact company name and address which must be the same as invoices submitted for payment as a result of award of this RFP. Further, the successful Proposer is responsible for immediately notifying the Procurement Division of any company name change, which would cause invoicing to change from the name used at the time of the original RFP. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or penalty for untimely payments. Payments can be processed through Proposer’s acceptance of Visa at no additional costs to the City for expedited payment processing.The City will not agree to allow any increase in hourly rates by the contract without PRIOR Fayetteville City Council approval. 20.CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the Contractor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 21.ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a Proposer intends to subcontract a portion of this work, the Proposer shall disclose such intent in the proposal submitted as a result of this RFP. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor’s notice of such action or upon the occurrence of said action, whichever occurs first. 22.NON-EXCLUSIVE CONTRACT: Award of this RFP shall impose no obligation on the City to utilize the Contractor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City’s best interest. In the case of multiple-phase contracts, this provision shall apply separately to each item. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 9 of 20 23.LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder’s/proposer’s/protestor’s staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Procurement Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non-action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 24.ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this RFP from the Proposer. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 25.SERVICES AGREEMENT: A written agreement, in substantially the form attached, incorporating the RFP and the successful proposal will be prepared by the City, signed by the successful Proposer and presented to the City of Fayetteville for approval and signature of the Mayor. 26.INTEGRITY OF REQUEST FOR PROPOSAL (RFP) DOCUMENTS: Proposers shall use the original RFP form(s) provided by the Procurement Division and enter information only in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP form(s) if sufficient space is not available on the original form for the Proposer to enter a complete response. Any modifications or alterations to the original RFP documents by the Proposer, whether intentional or otherwise,will constitute grounds for rejection of such RFP response.Any such modifications or alterations a Proposer wishes to propose shall be clearly stated in the Proposer’s RFP response and presented in the form of an addendum to the original RFP documents. 27.OTHER GENERAL CONDITIONS: a. Proposers must provide the City with their proposals signed by an employee having legal authority to submit proposals on behalf of the Proposer. The entire cost of preparing and providing responses shall be borne by the Proposer. b. The City reserves the right to request any additional information it deems necessary from any or all Proposers after the submission deadline. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 10 of 20 c. This solicitation is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the City to pay for any costs incurred by Proposer in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the Proposer's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. d. If products, components, or services other than those described in this bid document are proposed, the Proposer must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. e. Any uncertainties or inquiries shall be brought to the attention to Kenny Fitch immediately via telephone (479.575.8258) or e-mail (kfitch@fayetteville-ar.gov).It is the intent and goal of the City of Fayetteville Procurement Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided.We encourage all interested parties to ask questions to enable all Proposers to be on equal terms. f. No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. g. At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. h. Any information provided herein is intended to assist the Proposer in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements but is not intended to limit a RFP’s content or to exclude any relevant or essential data. i. Proposers irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be controlled by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. j. The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that it is agreed that the right of the assignee in and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 11 of 20 k. The successful Proposer's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to the City of Fayetteville. 28.PERIOD OF CONTRACT: Services performed pursuant to this Contract shall commence upon execution of this agreement and continue for a period of ONE (1) year, unless canceled or terminated within thirty (30) days written notice by either party. This contract may be automatically renewed for four (4) additional one (1) year terms after the initial contract period, for a total possible contract term of FIVE (5) years. In the event of termination, claims for compensation owed the City shall be limited to verifiable serves rendered. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 12 of 20 City of Fayetteville RFP 25-17, Temporary Staffing Services SECTION B: Scope of Services and General Information 1.PURPOSE & OVERVIEW: The City of Fayetteville, Arkansas, hereinafter referred to as “the City”, seeks proposals in response to this Request for Proposal from experienced and qualified firms to provide temporary staffing services fulfilling janitorial, maintenance, clerical or other staffing needs. Temporary staff may be used to fill-in during times of vacations, leave of absences, while recruiting for a position or to supplement permanent staff during periods of increased demand. a. The City intends to award multiple contracts, if necessary, as it deems necessary to meet its objectives and needs as based upon past experience. Proposers are not required to propose on all job trades (appendix documents) listed. b. In 2024, the City spent $531,115.48 in temporary service contracts, currently split amongst several vendors for various positions. This is likely to continue for future contract periods. 2.INTENT: The City desires to hire one or more agencies as necessary to provide flexible, temporary staffing support to meet specific business needs for either short-term or long-term assignments. The City desires to contract with qualified temporary staffing agencies to fulfill temporary staffing needs for daily workflow. For the purpose of this RFP, Temporary Staffing shall mean flexible, temporary staff support provided by an agency to meet specific business needs for either short term or long-term assignments. The City will not approve the use of subcontractors, by proposers who are selected, for temporary staffing assignments. Proposers shall have a minimum of five (5) recent years of experience providing staffing services for janitorial, maintenance, clerical or other services. The City desires as few contracts as realistically possible to meet current needs; however, the City understands different vendors provide different temporary staffing services. It is the intent of the City to evaluate all Proposers based on the selection criteria in relation to the services for which they provide on a day to day basis. 3.SCOPE OF WORK: While the exact range and extent of services is subject to negotiation, it is anticipated that the selected firm shall provide, as a minimum, professional services and adequately experienced dedicated personnel necessary to perform the following: a. Firm Qualifications: i. Provide a general description of the firm, its history, primary types of work, organizational structure, and services provided by the firm that relate to temporary staffing. ii. Identify the primary office to serve the City’s needs. iii. How long has the firm been in business providing temporary staffing services? iv. List your firm’s five most frequent position placements. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 13 of 20 v. Provide a detailed description of the firm’s invoice procedures and deadlines for payment. The City’s terms are net 30 days from acceptance of invoice. b. Assignment Notification: i. The City shall notify the firm of temporary staff assignments as requirements arise and provide the following information to the Firm for each assignment: 1. Summary of Duties 2. Assignment Start Date 3. Estimated Assignment End Date 4. Daily Work Schedule Hours 5. Point of Contact ii. Upon receipt of an assignment notification, the firm shall propose a selection of employees who have the appropriate level of experience, knowledge, and ability suitable for the specific assignment. iii. The Firm shall provide the City with a proposal including reference checks, background checks, and appropriate screenings no later than three business days after receipt of notification of assignment from the City, unless the City agrees to extend the timeframe. iv. The City reserves the right to interview the candidates by telephone or in person at its sole discretion and to select the candidate best suited for the position based upon the candidate’s qualifications and hourly rates. v. The City reserves the right to reject any proposed staff. vi. The City reserves the right to terminate staff assignments at any time. c. Candidate Screening: i. Candidate screening fees shall be itemized and provided with RFP response. 1. Background Screening: Individual temporary candidates, based on position, may be subject to various criminal checks, fingerprinting, and background checks upon which results the City may choose to base its decision to accept an individual for an assignment. 2. Drug Testing: All temporary candidates will be subject to a five panel drug screen including Amphetamines, Cannabinoids, Cocaine, Opiates, and PCPs. 3. Driving: If driving is a requirement of a position, the City will require a DMV check. ii. The firm will ensure that all temporary employees are qualified, reliable, paid appropriate wages, and provided legally mandated benefits. d. City’s Right of Refusal: i. The Contractor will be given four (4) business hours and one (1) business day to confirm availability of a temporary employee to fill a request. However, for “hard-to-fill” positions, the City may allow up to five (5) business days for Contractor to confirm availability of a temporary employee. ii. In the event the Contractor is unable to fill the job request, the City may cancel the request and place the request with another Contractor. The City reserves the right to simultaneously give all Contractors an opportunity to fill all “hard-to-fill” positions on a “first come” basis. In the event all Contractors are unable to fill the request, the City may fill the requirement by soliciting pricing from other qualified sources. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 14 of 20 e. Additional requirements: i. Contractor(s) shall send temporary employees to job assignments dressed appropriately. ii. Unless otherwise requested, all temporary employees shall be able to read, write, speak and comprehend the English language in accordance with the minimum requirements of the position. Providing temporary employees that are unable to read, write, speak, and comprehend the English language in accordance with the City’s determination will refund any fees and wages incurred. iii. Temporary employees shall be respectful of all people with whom they interact, including City employees and customers of the City. The City reserves the right to reject any candidate that does not exhibit common courtesy and cordiality towards all individuals with which they may come in contact. iv. Supervision of Temporary Employees: Contractor’s employees shall be supervised by the City. City shall have direct control over the daily activities of the Contractor’s employees. Work policies, procedures, and standards established by the City shall be followed at all times. The Contractor’s employees shall conform in all respects with regard to physical, fire and security/safety regulations while on the City’s premises. Contractor shall be responsible for obtaining all rules, regulations, policies, etc. from the City, as needed. v. Removal of Temporary Employee: In the event any temporary employee fails to adhere to the City’s directions or requirements, or demonstrates they are not qualified to perform the required duties, the City shall notify the Contractor who shall replace the employee within two (2) working days at no cost to the City (included but not limited to training time, background checks, ID badges, drug testing, etc.). 1. This requirement also applies to any temporary employee that leaves for any reason, before the assignment is completed. When an employee leaves, at any time, the Contractor shall be responsible for any unreturned keys, ID badges, etc. If such items are not retuned within five (5) working days, the City shall invoice the Contractor for the exact replacement cost. The Contractor shall pay this invoice within fourteen (14) calendar days or City shall deduct the invoice amount from the next scheduled invoice payment. 2. Contractor shall notify the City within 24 hours of any temporary employee leaving (not returning to work for) the City. f. Detailed invoicing shall be provided on all invoices and shall be broken down by hour or other detailed manner. g. The City is not a tax-exempt entity. All applicable taxes shall be fully disclosed with RFP response. 4.PROPOSAL CONTENTS: Proposals should be structured in the following manner: a. Structure: Proposals shall be prepared simply and economically, providing a straightforward, concise description of the Proposer’s ability to meet the requirements for the project. Fancy bindings, colored displays, and promotional material are not required. Emphasis should be on completeness and clarity of content. All documents should be typewritten on standard 8 ½” x 11” white papers and bound in one volume. Exceptions would be schematics, exhibits, or other information necessary to facilitate the City of Fayetteville’s ability to accurately evaluate the proposal. Proposers shall limit proposal to twenty-five (25) pages or less, excluding one-page team resumes, references, forms required by the City for completion, and tab/divider sheets. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 15 of 20 b. Proposals shall include all information requested in this RFP, which includes, but is not limited to the following: i. Background 1. Provide information on relevant experience working with government agencies. ii. Administration, Organization, Pricing and Staffing 1. Explain what distinguishes temporary services approach from those of others. 2. Explain how quality and timeliness of communication with the City will be ensured. Include guaranteed response times for the following: a. Response to emails, telephone calls, or voicemail messages; b. Filling of routine temporary staffing requests; and c. Reporting of temporary staff absences and same-day replacement if requested. 3. Describe how quality and service standards shall be maintained. 4. Describe firm’s on-going recruitment and selection process used to maintain an ample pool of qualified, temporary staff. Include total number of individuals currently available to fill temporary staff positions, according to positions referenced in the enclosed appendix documents. 5. Describe the process used to ensure the workplace readiness of temporary staff personnel including: a. Professional appearance; b. Reliability – punctuality, attendance; and c. Basic workplace skills including communication skills, telephone skills, customer service, and time management. d. Background checks as may be required by assignment. 6. Describe the process used to assess the job specific skill levels of temporary staff. Provide a description of any testing, including aptitude or skills tests, which are administered. 7. Explain the ability to provide a dedicated contact resource for order submittal and issue resolution. 8. Describe the firm’s process for approval and submission of timesheets. iii. Provide information regarding the resources and involvement which will be requested from the City. iv. Provide three (3) client references, including name, title, organization, telephone number, and email address for which you have performed similar scope of work for within the past five (5) years. c. Fees: Provide proposed fees for the services defined herein. Provide the markup percentage for the different types of assignments described in this proposal in addition to mark up fees for other temporary staffing services. Describe your firm’s process and cost if a temporary staffer applies for a regular City job opening and is selected for hire. Describe any additional costs or fees that are not included in the markup percentage. i. Fees and markup percentages shall include all travel, marketing, expenses to be reimbursed, and any other cost to be incurred by the City of Fayetteville. ii. Provide an itemized list of any fee mentioned or listed, which would be an additional cost to the City such as background checks, drug screenings, and other tests commonly used by the temporary services industry. City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 16 of 20 d. Pricing Summary i. The pricing summary chart, which is included as an attachment, shall be completed by all proposers. Any additional fees or charges shall be provided in a separate attachment, be fully itemized, and inclusive of any charges or fees the City could be charged. 1. “Proposer’s Recommended Hourly Pay Rate”:This hourly rate shall be provided based on the Proposer’s knowledge of the current marketplace for this position as described and identified in each associated appendix. This rate may be further negotiated between the City and Proposer. 2. “Proposer's Mark Up Percentage (for non-City referred temporary employees)”: Proposers shall provide the mark up percentage for each line item provided. This section is for temporary employees identified and acquired by the Proposer which are NOT referred by the City. This markup percentage shall remain firm throughout the term of contract, including renewals. Markup percentage shall be added to the mutually agreed upon hourly rate between the City and awarded vendor. 3. Proposer's Payrolling Mark Up Percentage (for City referred / direct provided temporary employees)”: Proposers shall provide the mark up percentage for each line item provided. This section is for temporary employees identified and brought to the Proposer based on directive from the City. This markup percentage shall not include any costs for marketing or other associated costs which the Proposer typically has for acquiring temporary employees. This markup percentage shall remain firm throughout the term of contract, including renewals. Markup percentage shall be added to the mutually agreed upon hourly rate between the City and awarded vendor. 5.CONTRACT FORMATION: If the negotiation produces mutual agreement, the draft contract as a part of this package shall be constructed and forwarded to the Fayetteville City Council for final approval. If negotiations with the highest ranking Proposer fail, negotiations shall be initiated with the next highest ranking Proposer until an agreement is reached. The City reserves the right to reject all offers and end the process without executing a contract. 6.INSURANCE: Proposer shall provide and maintain insurance throughout the contract which is commonly accepted in the temporary staffing industry, which shall be inclusive of items further detailed in this section. Insurance is not required with RFP response but will be required after contract award. Insurance provided shall include but not be limited to the following and shall list the City of Fayetteville, Arkansas as an additional insured: a. General Automotive: $1,000,000 minimum for each accident, combined single limit b. Commercial General Liability: $1,000,000 minimum c. Workers’ compensation, statutory amounts d. Crime Insurance for employee dishonesty: $250,000 minimum e. Errors & Omissions: $1,000,000 minimum per claim f. Employment practices liability: $1,000,000 minimum per claim City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 17 of 20 7.SELECTION CRITERIA: The following criteria will be used by the City to evaluate and score responsive proposals. Proposers shall include sufficient information to allow the City to thoroughly evaluate and score each proposal. Each proposal submitted is not required to be ranked by the selection committee; however, all proposals will be evaluated. The contract may be awarded to the most qualified firm, per the evaluation criteria listed below, based on the evaluation of the selection committee. Following the evaluation of the proposals, the Selection Committee may request the top ranking firms make an oral presentation or be interviewed. Any presentations/interview will take place in Fayetteville, Arkansas. Meeting notices and information will be sent by the Purchasing Division. 1) 25% Qualifications in Relation to Specific Project to be Performed:Information reflecting qualifications of the firm. Indicated specialized experience and technical competence of the firm in connection with the type and complexity of the service required. Subcontractors, if used, shall be listed. 2) 20% Experience, Competence, and Capacity for Performance:Information reflecting the names, titles, and qualifications (including experience and technical competence) of the major personnel assigned to this specific project. 3) 20% Proposed Method of Doing Work:A proposed work plan (description of how the project would be conducted as well as other facts concerning approach to scope) indicating methods and schedules for accomplishing scope of work. Include with this the amount of work presently underway. 4) 25% Past Performance: Previous evaluations shall be considered a significant factor. If previous evaluations with the City are not available, the professional firm's past performance records with the City and others will be used, including quality of work, timely performance, diligence, and any other pertinent information. Proposers shall provide a list of similar jobs performed and person whom the City can contact for information. 5) 10% Price:Proposers shall list all fees and expenses to be paid by the City and shall be structured based on the provided pricing summary to be completed by all Proposers. The City desires all mark upsand fees shall remain firm for the entire contract term including any renewals; however, any price increases shall be fully disclosed with RFP response. 8.ADDITIONAL DOCUMENTS AND INFORMATON: The following documents are included with this solicitation as additional information: a. Appendix A – Janitorial Assignment Summary b. Appendix B – Transportation Maintenance Worker Assignment Summary c. Appendix C – General Clerical Assignment Summary d. Appendix D – RFP 25-17, Pricing Summary City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 18 of 20 City of Fayetteville RFP 25-17, Temporary Staffing Services SECTION C: Signature Submittal 1.DISCLOSURE INFORMATION a. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. i. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS,AS IT APPROPRIATELY APPLIES TO YOUR FIRM: ___________1) NO KNOWN RELATIONSHIP EXISTS ___________2) RELATIONSHIP EXISTS (Please explain): _______________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ b. I certify that; as an officer of this organization, or per the attached letter of authorization, I am duly authorized to certify the information provided herein is accurate and true; and my organization shall comply with all State and Federal Equal Opportunity and Non-Discrimination requirements and conditions of employment. c. Proposer agrees that they shall have a current, valid registration with the Arkansas Secretary of State and System for Award Management (SAM.gov) at time of RFP deadline OR be able to provide proof of registration before recommendation of award to Fayetteville City Council. d. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. e. Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. X City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 19 of 20 2.PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. N OTE: Each Proposer shall submit to the City a primary contact name,e-mail address,and phone number (preferably a cell phone number)where the City selection committee can call for clarification or interview via telephone. Corporate Name of Firm: ___________________________________________________________________ Primary Contact: ____________________________ Title of Primary Contact: _________________________ Phone#1 (cell preferred): ____________________________Phone#2: ______________________________ E-Mail Address: __________________________________________________________________________ 3.ACKNOWLEDGEMENT OF ADDENDA Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject Contractor to disqualification. ADDENDUM NO.SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 4.DEBARMENT CERTIFICATION a. As an interested party on this project, you are required to provide debarment/suspension certification indicating compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. b. Federal Executive Order (E.O.) 12549 “Debarment and Suspension“ requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. c. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. 1st Employment Jason Daugherty CEO 479-717-2910 jdaugherty@1stemployment.com 1 2 9/8/2025Jason DaughertyRFP 25-17 RFP 2517 City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 20 of 20 5.SIGNATURE SUBMITTAL NAME OF COMPANY: _____________________________________________________________________ PHYSICAL ADDRESS: ______________________________________________________________________ MAILING ADDRESS: _______________________________________________________________________ TAX ID #: __________________________ AR. SECRETARY OF STATE FILING #: ________________________ PHONE: _________________________________________ FAX: ___________________________________ E-MAIL: ________________________________________________________________________________ By submitting your response, you certify that you are authorized to represent and bind your company : SIGNATURE: _____________________________________________________________________________ PRINTED NAME: _________________________________________________________________________ TITLE: _______________________________________ DATE: _____________________________________ END OF RFP DOCUMENT 1st Employment 1 West Mountain Street Fayetteville, AR 72701 P.O Box 8712 Fayetteville, AR 72703 479-717-2910 479-442-45580 jdaugherty@1stemployment.com Jason Daugherty Chief Executive Officer 9/30/2025 27-2118802 800174177 1 Appendix A Janitorial Assignment Summary Special Requirements: Bonded Work Environment: various public buildings Schedule: need may be part or full-time, day or night schedule ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Provide good customer service to both internal and external customers, maintain positive and effective working relationships with City employees, and have regular and reliable attendance that is non-disruptive. 2. Responsible for helping to maintain a clean and healthful environment for employees and citizens of the City of Fayetteville. 3. Empty trash containers. 4. Dust windowsills, blinds, horizontal and vertical surfaces and clean interior windows. 5. Test new cleaning supplies for effectiveness. 6. Clean interior and exterior glass. 7. Sweep, mop and vacuum floors, including under furniture. 8. Replace burned out lights. 9. Spot clean walls. 10. Buff floors as needed. 11. Clean parking lots. 12. Clean restrooms and ensure supplies are readily available. 13. Perform other duties as assigned. MINIMUM QUALIFICATIONS: 1.High school diploma or GED is required and one year of related experience. 2.Must successfully pass criminal background check, including but not limited to convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses and any offense under A.C.A. 21-15-103. 3.Effectively communicate with others orally and in writing. 4.Must have the ability to operate general cleaning equipment as well as floor buffer. 5.While performing the functions of this job, the employee is regularly required to stand, walk, and sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds. Vision abilities to perform essential functions. 2 6.While performing the functions of this job, the employee is occasionally exposed to moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals and outside weather conditions. 1 Appendix B Transportation Maintenance Worker Assignment Summary Work environment – public streets and right-of-ways Schedule: Day shift ESSENTIAL DUTIES AND RESPONSIBILITIES: 1.Provide good customer service to both internal and external customers, maintain positive and effective working relationships with City employees, and have regular and reliable attendance that is non-disruptive. 2.Perform physical labor to include using shovel and rake as needed. 3.Pick up litter as instructed. 4.Clean shop areas as required. 5.Assist with traffic control as needed. 6.Perform other related duties as required or assigned. MINIMUM QUALIFICATIONS: 1. No prior training is required. 2. Must possess a valid driver’s license. 3. Must be able to use various hand tools. 4. Ability to read and understand safety rules, operating and maintenance instruction and procedure manuals. 5. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. 6. Effectively communicate with others orally and in writing. 7. While performing the functions of this job, the employee is regularly required to talk and hear for safety reason or to operate certain equipment. The employee regularly is required to stand, walk, and sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. 8.While performing the functions of this job, the employee is regularly exposed to moving mechanical parts; high precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions and risk of vibration. The noise level in the work environment is usually loud. 1 Appendix General Clerical Assignment Summary Work Environment: Office Schedule: Part-time, Day shift ESSENTIAL DUTIES AND RESPONSIBILITIES: 1.Provide good customer service to both internal and external customers, maintain positive and effective working relationships with City employees, and have regular and reliable attendance that is non-disruptive. 2.Serve customers both in person and over the phone. 3.Perform general clerical duties such as copying, scanning, filing, indexing, stuffing envelopes, etc. 4.Complete special projects as assigned. 5.Perform other duties as assigned. MINIMUM QUALIFICATIONS: 1. High school diploma or GED and a minimum of one year of related office experience. 2. Effectively communicate with others orally and in writing. 3. Must be proficient in the use of a computer and software applications such as word processing and spreadsheets. Must be able to effectively operate standard office equipment. 4. While performing the functions of this job, the employee is regularly required move from location to location; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities accomplish computer and office work. 5. While performing the functions of this job, the employee is exposed to typical office environment. 15.00 - $18.00 15.00 - $18.00 17.00 - $22.00 35 35 35 30 30 30 City of Fayetteville, AR RFP 25-17, Temporary Staffing Services City of Fayetteville, Procurement Division Sr Procurement Agent, Kenny Fitch Room 306 - 113 W Mountain Fayetteville, AR 72701 Dear Kenneth, I extend mysincere gratitude for granting us the opportunityto present our proposal of services tailored to address the City of Fayetteville’s staffing requirements,encompassingshort-term, project- based, screen-to-hire, long-term, and temporary associates. At 1st Employment,we firmly believe in our ability to standout among our peers by delivering unmatchedflexibility, promptaction, and personalized customer service. Werecognize that these qualities are pivotal in meeting and exceeding the expectations set by discerning organizations like yours. Enclosedherewith is 1st Employment'sproposal of services designedfor the City of Fayetteville. This documentoutlines the diverse range of staffing solutions we are eager to offer.Welook forwardto extending our collaboration with the City of Fayetteville into another year of shared successes. Your continued trust and partnership are highly valued, and we remain committedto delivering exceptional service that aligns with thestandardsof excellence set by the City of Fayetteville. Should you have any inquiries or require further clarification regarding the details presentedin our proposal, please do not hesitateto contact me directly at (479) 717-2910 or reach out to Stefan Daily at (479) 409-2809. Your satisfactionand clarity are of utmost importanceto us, and we are dedicatedto ensuring a seamless and mutually beneficial partnership. Thankyou once again for considering 1st Employmentas your staffing solutions partner.Welook forwardto the opportunityto contributeto the continued growth and successof the City of Fayetteville. Sincerely, Jason Daugherty President and CEO of 1st Employment PIONEERING IN EXCELLENCE IN STAFFING SOLUTIONS FIRST CLASS EMPLOYMENT SOLUTIONS 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 1stEmploymentemergedasa result ofa collective initiative led bya groupof experiencedhuman resource professionalswhorecognizeda statewide demandfora high-quality, highly efficient staffingservice witha focus on prioritizing customerandemployeesatisfaction. Our team,withits diverseexpertise, is committedto meeting the employmentrequirementsof businessesandjob seekersalike. 1st Employmentleadership, management,andstaff representa strongandestablished dedication to the staffingindustry.Jason DaughertyandBobDaugherty havea prestigiousandrenowned historyandarehighly respectedin the businesscommunityin Northwest Arkansas. Their journey began withTheStaffingFactor andHRFactor, in 2003.WhileTheStaffingFactor providedshort- term,long-term,andtemp-to-hire staffing services, HRFactor providedDirect Hire Recruiting and HumanResourceConsulting. OnJanuary1, 2007, The StaffingFactor mergedwithSkillSpan Staffingto establish FirstStaffInc.,extending its servicesstatewide. 1stEmploymentwasfoundedon April19, 2010, pooling the expertise,talents, andcollective Experience of its staffto addressthe voidcausedbysomethingthatwas missing in Northwest Arkansas:a locally-owned, service- driven staffingcompanywilling to go the extramileto put customersandjob seekersfirst. Despitethe evolution of the nameovertheyears,the unwavering commitmentto high-qualitycustomerservice had remainedconstant. Ourowners, management,and staff collectively possess a mastery of many different fields, backed by degrees, certifications, and hands-on experience in staffing and humanresource management and representprofessionalismat its best. This combination ensures that our customers and job seekers experience 1st Employment as their true first- class employment solution. OUR PASSION IS THE NORTHWEST ARKANSAS COMMUNITY Jason Daugherty | President and Partner Has been actively involved in the Northwest Arkansas business community since his graduation from the University of Arkansas Walton College of Business. A lifelong resident of Northwest Arkansas, Jason prides himself on his knowledge of the inside workings of the business world of Northwest Arkansas. Prior to the creation of 1st Employment, Jason was the Director of Sales for The Staffing Factor for three years and then Operations Manager for the Northwest Arkansas branches of FirstStaff, Inc. Jason’s commitment to human resources and to the business community of Northwest Arkansas creates a win-win situation for both his employees and his customers. Jason has learned to lead by example at 1st Employment, pushing all to excel and exceed expectations. Bob Daugherty | Advisor and Partner Is a life long resident of Northwest Arkansas that has been in the business world for 50 plus years. After graduating from the University of Arkansas with a degree in Accounting, Bob got some corporate experience and then established a family business in farm equipment which operated four locations before becoming a real estate broker. One of the former sites for the farm equipment business is now the new Sam’s Club in Fayetteville Arkansas. Since 2009, Bob has been one of the owners of Legend Realty located in Northwest Arkansas. He also has an auctioneer’s license, is a member of the Washington County Planning Commission, and is a Member of the Board of The Bank of Fayetteville. TEMPORARY STAFFING SERVICES RFP 25-17 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 As part of our service, we actively engage our employees in a Referral Incentive Program and Employee Recognition Program, all at no additional cost to the City of Fayetteville. These initiatives are aimed at strengthening our recruitment and retention efforts, contributing to a dynamic and motivated workforce. Our candidate screening and selection process is meticulously crafted, focusing on aligning the candidate’s skills with the City of Fayetteville’s job requirements. During this process, we verify each employee's eligibility to work in the United States through E-Verify, ensuring compliance with all legal requirements. As your staffing partner, we assume full responsibility for federal and state payroll taxes, including the employer portion mandated by law (FICA, FUTA, SUTA, and Workers' Compensation insurance). To further simplify the process, we offer the following additional services to the City of Fayetteville, without incurring any extra charges to you: Ongoing recruiting programs Customized hiring and selection process Customer-specific information packets Continuous improvement programs 5 days of paid vacation to employees annually, upon meeting eligibility requirements Up to six days of holiday pay to employees each year, meeting eligibility criteria 8-hour guarantee Direct deposit Matching 401(k) CareBasic Staffing, including MEC, MVP & Indemnity Health Insurance 5-panel pre-employment, reasonable suspicion, random, and post-accident drug tests, as permitted by law National criminal background check, including court and sex offender registry search Moreover, our commitment extends to a weekly payroll schedule, ensuring timely compensation for work performed. We believe in making the staffing process as straightforward and efficient as possible for our valued clients. At 1st Employment,we have streamlinedour processesto ensure a seamlessexperience forthe City of Fayetteville. Our commitmentto providing top-notch staffing solutions is complementedby programsdesignedto simplify the staffing journey for you. MAKING IT EASIER ON YOU TEMPORARY STAFFING SERVICES RFP 25-17 TEAM EFFORT 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 At 1st Employment, we cultivate a collaborative environment that harnesses diverse skills and encourages inclusive decision-making. Our commitment is to achieve shared goals and inspire both personal and professional growth, fostering effective leadership across all levels of our organization. For the City of Fayetteville's account, a dedicated and experienced team based in our Fayetteville's locations will be assigned. This team is poised to work diligently, ensuring the fulfillment of your staffing needs with utmost professionalism and expertise. Additional support will be seamlessly provided by our teams in Springdale, Rogers, and Siloam Springs. Moreover, our corporate team will offer guidance, ensuring that all the City of Fayetteville's staffing requirementsare not only met but exceed the standards set by the City. This collaborative approach guarantees a comprehensive and top-tier service tailored to your specific needs. TEMPORARY STAFFING SERVICES RFP 25-17 KEY ACCOUNT STAFF 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 Our experience and friendly account staff stand as a leader in both recruiting and customer service. Both our Professional and Fayetteville Branch are based in Fayetteville. These team members are dedicated to delivering direct service to the City of Fayetteville, committed to not just meeting but surpassing all customer expectations. Dawn Mounce, Professional Placement Division Manager Dawn is a results-driven Talent Acquisition Operations Manager who has been with 1st Employment for the past 10 years. Dawn brings humor and kindness along with excellent multi-tasking skills to the office every day! Dawn is experienced in optimizing talent acquisition strategies, systems, and workflows in fast-paced environments. Dawn has a proven track record of leading cross-functional teams, enhancing recruitment processes through data-driven insights, and scaling operations to meet evolving business needs. Skilled in improving candidate experience, and driving collaboration between HR, TA, and business leaders, she is adept at managing vendor relationships, compliance, and workforce planning to ensure efficient and scalable hiring operations. Dawn enjoys being a connector of people and strives to help others. Tonya Beloney, Talent Acquisition Manager Tonya has over 18 years of experience specializing in connecting top talent with innovative companies. She joined 1st Employment three and a half years ago, returning to staffing after a long career in corporate recruiting. Known for great customer service and direct communication, she has a proven track record of employee placements, client relations and direct hire placements. Passionate about helping others and building relationships Tonya is dedicated to the tasks that she takes on to the point of completion and customer satisfaction. Sara Mendoza, Operation Manager Sara began her career with 1st Employment in June 2022 as a Staffing Specialist and quickly advanced to the role of Operations Manager. With a strong background in customer service and a deep knowledge of workforce placement, she excels at matching the right candidates with the right opportunities, ensuring teams are set up for success from the very start. Recognized for her integrity and hands-on leadership, Sara leads by example building trust with clients, fostering strong partnerships, and driving every initiative forward with professionalism and purpose. Kylee Shepherd, Staffing Specialist Kylee joined the 1st Employment team in January 2023 and has demonstrated consistent growth both professionally and personally since her start. She is highly process-driven, dependable, and approaches each task with a positive and solution-oriented attitude. One of Kylee’s favorite aspects of working at 1st Employment is the opportunity to help individuals find the right job fit for their needs while connecting with a wide range of personalities along the way. TEMPORARY STAFFING SERVICES RFP 25-17 SUPPORT STAFF 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 Jacqueline Rivera, PHR, SHRM- Elizabeth Reyes Jessica Fortune Stefan Daily Alison Ward MJ Reyes Maria Rodriguez Heather Tygart Bree Norwood Becky Albarran Emily Terrell | Rogers Staffing Specialist MOST FREQUENT PLACEMENTS 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 At 1st Employment, we excel in developing meaningful connections between outstanding organizations and high-caliber talent. Our expertise extends to serving a diverse range of clients throughout the tate of Arkansas and Eastern Oklahoma, leveraging strategically positioned office locations to ensure optimal accessibility and support. General Labor o Lawn Care o Janitorial o Maintenance Manufacturing o Machine Operator o Assembly o Line Work Warehouse o Pick Pack o Packaging o Forklift Drivers Hospitality o Banquet Servers o Dishwashers o Housekeeping Clerical o Office Assistant o Customer Service o A/P, A/R Professional Placement o Engineers o Accountants o Maintenance Technicians 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 ORDER PLACEMENTS The City of Fayetteville may choose to email the job order to 1st Employment’s distribution email or call in the job order to our office. If the job order is submitted via email, an acknowledgment email will be sent by a 1 st Employment Representative within four (4) hours and request any additional information needed to ensure we source the best- qualified workers for the role. An after-hour answering machine is available. A 1st Employment will be responding to all after-hour voicemails before 9:00 am the following morning. Our team will strive to fill all job orders as soon as possible and no later than three business days unless a specific timeframe is established by the City of Fayetteville. We believe maintaining a clear and constant line of communication is key to providing the best employment fit. 1st Employment will provide appropriate updates of our progress in fulfilling his/her needs to the City of Fayetteville Job Contact. SCREENING AND HIRING 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 To streamline the screening and hiring process for the City of Fayetteville, 1st Employment has implemented a comprehensive and professional procedure to ensure the selection of highly qualified candidates. Upon receiving applications for the City of Fayetteville’s jobs, all applicants undergo a pre- screening process tailored to the City's specific requirements. A 1st Employment Representative conducts a thorough one-on-one behavioral interview, meticulously reviewing each applicant's work history and skill sets. If deemed satisfactory, the applicant proceeds to a customized screening aligned with the City's selection criteria, which includes, among other factors, the ability to provide good customer service, maintain positive and effective working relationships, and a history of reliable attendance. All Janitorial and Transportation Maintenance Workers will be confirmed to have the ability to maintain a healthful environment, empty trash cans, clean windows, floors, restrooms, parking lots, and any other areas assigned, as well as replace burnt lights and spot clean walls. They will also be confirmed to have the ability to use a shovel and rake when needed and perform other physically labor tasks, ability to pick up litter and clean shop areas, ability to assist with traffic control as needed, and the ability to assist with traffic control as needed, and the ability to positively adapt to other tasks as assigned. The screening will also confirm that all City’s candidates possess a valid Driver’s License, have reliable transportation, can safely and effectively use hand tools, can effectively communicate orally and in writing, can apply common sense when understanding and carrying out instructions, can meet the physical requirements of the job such as standing, walking, and sitting, can effectively use hands and arms, can climb or balance, stoop, kneel, crouch or crawl, and can regularly lift and move up to 50 pounds, and occasionally up to 100. All General Clerical candidates will be confirmed to have a High School diploma or GED, and at least one year of related office experience, can effectively communicate orally and in writing, is proficient in the use of computers, office equipment and software applications required for the job, and meet the physical requirements of the job such as moving from location to location, use of hands and arms, climbing or balancing, stooping and kneeling, as well as occasionally lifting and moving up to 25 pounds. The top candidates identified through this process receive an offer of employment, contingent upon the successful completion of remaining employment verifications. These verifications SCREENING AND HIRING 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 encompass reference checks, background checks, and drug screening. Upon acceptance, the candidate seamlessly navigates the onboarding process, which includes completing Form I-9, E-Verify, W-4, and other essential steps. They receive information on Equal Employment Opportunity, Discrimination, Harassment, the Americans with Disabilities Act, and various 1st Employment policies and procedures outlined in the Employee and Safety Handbook. Additionally, they complete a general safety orientation and officially become a 1st Employment employee. Upon successful completion of the 1st Employment onboarding process, the 1st Employment Representative initiates the City of Fayetteville’s assignment onboarding. This involves a thorough review with the selected employee of the job description, performance standards, attendance expectations, timekeeping procedures, dress code guidelines, code of conduct, and safety protocols. Once a qualified worker has been pre-qualified according to the City of Fayetteville’s requirements, a 1st Employment Representative provides regular updates to the City regarding reference checks, background checks, drug testing, and pre-assignment information. This ensures transparency and keeps the City informed at every stage of the process, contributing to a smooth and efficient hiring experience. Hiring Process For City of Fayetteville •Web/Job Boards •Referrals •Centers of Influence •Social Media •Previous Work Experience •Job Description Previewed •Skill Set Review •Personal one-on- one interview •Behavioral Questions •Verification of Experience/Ski lls •Customized screening based on City of Fayetteville selection criteria o Data Entry o MS Word o MS Excel •Non-Clerical Candidates o Safety in the Workplace •Clerical Candidates • o Typing Confirmation of Skills •Valid Driver’s License if applicable •Physical Requirements of the job •Reliable transportation •Best Candidate Selected •Conditional Job Offer Extended •Compliance Paperwork (I-9, E-Verify, W-4, EEO, AR Unemployment Laws, Worker’s Compensation Procedures, etc.) •Criminal Background if applicable •Drug Test if applicable •Reference Check •Policies/Procedures •Employee Handbook and Safety Handbook •Safety Video and Quiz •Benefits o Vacation o Holiday Pay o Insurance o 401 (k) o Direct Deposit •Job Description •Performance Standards •Attendance •Timesheets •Safety •Attitude •Dress Code Recruiting (Target Market) Applicant Pre- Screening Candidate Interview Testing Prospect of City of Fayetteville Requirement Confirmation Customized City of Fayetteville Pre- Assignment Checklist 1st Employment OrientationRequirement ConfirmationSelection 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 CLIENT SPECIFIC CHECKLIST At 1st Employment, we firmly believe that well-informed employees are better positioned for long-term success. Our expertise lies in the development of a Client-Specific Information Packet, a process driven by attentive listening to our customers' unique needs. By meticulously customizing pre-employment information packets, we ensure alignment with our customers' expectations. A well-designed packet not only helps individuals succeed but also boosts customer satisfaction. This reflects our commitment to providing excellent, tailored solutions. The following topics are deeply covered with the employee during the client’s onboarding: Essential job duties and responsibilities Assignmentexpectations Physical demands of the job, including but not limited to the ability to lift fifty pounds and work in adverse weather conditions. Job-appropriate dress code Work schedule, attendance, punctuality, and job abandonment policies What to do upon arrival at the job site Time clock or timesheet system used by the City of Fayetteville Breaks/Lunch Code of conduct Use of work-appropriate language General safety and injury reporting procedures Housekeeping Personal Protective Equipment Smoking/Tobacco, and fire exits Cell Phones Paychecks 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 ASSIGNMENT PROGRESS 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 In person or phone quality checks are conducted by a 1st Employment Representative on the first day of assignment and at the frequency established by the City of Fayetteville. A 1st Employment Representative will inform the City of Fayetteville of any situations concerning employees assigned as soon as we are made aware. We will work diligently in solving any issue arising from the course of a 1 st Employment employee’s assignment and will coach, counsel, and terminate when necessary. If an assigned employee is no longer returning to their assignment, 1 st Employment will inform the City of Fayetteville immediately but no later than two hours and will work on screening and hiring a replacement. To minimize job abandonment, any 1st Employment employee who does not call or show up to an assignment or who leaves early without first notifying and receiving approval will receive an hourly pay of Arkansas state minimum wage for all hours worked the week of the abandonment. If the no-call/no-show occurs on the first scheduled day of a new week, all hours worked the previous week may be reduced to an hourly pay of Arkansas state minimum wage. PROVEN RESULTS 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 Address: 400 N Broadway St, Siloam Springs, AR Contact: Misty McGlothlin Telephone: (479) 524-5779 Email:mmcglothlin@siloamsprings.com Length of working relationship: 10+ years Description of the services provided to the client: Provide electric, water, administration; office support, library staffing as well as lawn care workers January 29, 2024 To whom it may concern, First Employment is hands down the best staffing agency. They are so friendly and fast at filling any requests we may have. I know that I can always depend on First Employment for ALL my staffing needs! Misty McGlothlin HR Director City of Siloam Springs At 1 st Employment, we do whatever it takes to align our solutions and deliver results that complement our customer’s objectives. Boasting a vast database and more than 7,000 active employees, we stand prepared to meet your unique needs, and we are always ready to help! Why entrust 1st Employment with your staffing needs? The answer lies in our demonstrated track record of success. Allow our satisfied customers to speak for themselves: Client Name: City of Siloam Springs 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 Customer: Pinnacle Memorial Gardens/Hunt Ventures Address: 5500 MT Hebron RD, Rogers, AR 72756 Contact person and title: Joe Douglas, Risk Manager Telephone number: (479) 845-3300 Emailaddress:jdouglas@sagepartners.com Length of working relationship: 2 years Description of the services provided to the client: Provide lawn care workers. January 30th, 2024 RE: 1st Employment Letter of Recommendation To Whom This May Concern: This letter is to provide my feedback regarding the job placement services provided to us by 1 st Employment here in Northwest Arkansas. We have been working with them now for a couple of years and the service they have provided to us has been outstanding! The staff are very friendly and they are responsive to our needs. They have done a great job matching up qualified candidates to help us fill various job roles here with our company. We’ve even made some permanent hires that were brought in on a temporary basis because we were so pleased with the workers they provided for us. Even when we may have had an issue with a worker they brought to us and it wasn’t working out, they were very quick to perform another search to find us a replacement so that we could continue our operations with minimal disruptions. I would highly recommend their services to any employer that has temporary or even permanent hiring needs. Best Regards, Joe Douglas Risk Manager Hunt Ventures 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 Client Name: Blessings Address: 5826 Clear Creek Blvd., Fayetteville, AR 72704 Contact: Alicia Hines, Controller/Director of HR Telephone: (479) 444-6330 Email:alicia@blessingsgolf.com Length of working relationship: 10 years Description of the services provided to the client: Providing staff that maintains golf course grounds. January 24, 2024 To whom it may concern: Blessings Golf Club has had a great working relationship with 1st Employment Staffing since 2014. They have always provided us with staff to help maintain our golf course. The employees have been trained in various equipment from lawnmowers, weed eaters, and raking bunkers. We appreciate their compliance with background checks, driver's licenses, and drug tests. Many of the employees have stayed on to become full-time employees of our company. We have found 1st Employment is an excellent company to work with as we continue our partnership. If anyone has questions about our partnership and service received, please do not hesitate to contact me at the number below. Alicia Hines Controller/Director of HR Office: (479) 444-6330 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 Address: 269 East Randall Wobbe Lane, Springdale, AR 72764 Contact: James Smith, Director - Public Works Telephone: (479) 750-8135 Email:jsmith@springdalear.gov Length of working relationship: since 2019 Description of the services provided to the client: Fulfill staffing needs for Landscapers, Lawn Mowers, Weed Eaters, Drivers, and General labores placements January 23, 2024 Re: 1st Employment-Letter of Reference To Whom It May Concern, The City of Springdale-Public Works Department has a working relationship with 1 st Employment Staffing that began in 2019. They have provided us with temporary staff to fill our Landscaping & Right of Way Section. The employees they assigned to our facility use an array of equipment from large mowers to handheld weed eaters to maintain our facilities and right of way on the city streets. 1 st Employment also made sure to conduct background/driver license, and drug tests prior to filling a position when we still allowed the temporary staff to drive our vehicles. Many of the temporary staff stay on with us year- round and several have transitioned in to full time employees. Our partnership with 1 st Employment has been vital to fulfilling our needs and accomplishing the workload for our department. 1 st Employment is an excellent company to work with. James Smith Director-Public Works Client Name: City of Springdale-Public Works Department Description City’s Average Market Hourly Pay Rate Proposer’s Recommended Hourly Pay Rate Proposer’s Mark Up % (non-city referred temporary employees) Proposer’s Payrolling Mark Up % (city referred/direct provided temporary employees Janitorial / Custodian $14.74-$17.76 $15.00-$18.00 35% 30% Transportation Maintenance Worker $14.74-$17.76 $15.00-$18.00 35% 30% General Clerical $16.71-$20.13 $17.00-$22.00 35% 30% RFP 25-17, PRICING SUMMARY As the employer, 1st Employment assumes responsibility for all federal and state payroll taxes (FICA, FUTA, SUTA) as well as worker’s compensation coverage. 1st Employment will also provide the following services to the City of Fayetteville at no additional charge:• On-going recruiting programs • Customized hiring and selection process • Customer-specific safety orientation • Criminal Background Check • Drug Testing • Vacation & holiday pay •Medical • Matching 401 (k) • 4-hour guarantee • Continuous improvement programs • Direct Deposit *Overtime pay and bill rates apply to employees exceeding 40 hours in a work week. *All rates include safety equipment. *Rates will include all pre-employment requirements as specified by the City of Fayetteville. *City of Fayetteville may convert to their payroll, at no additional cost, any 1 st Employment employee of their choice after the employee accrues 480 hours on assignment at the City. 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 TEMPORARY STAFFING SERVICES RFP 25-17 SIMPLYFYING INVOICES 1st Employment | 1 West Mtn. Street. Fayetteville, AR 72701 | Phone (479) 717-2910 | Fax (479) 935-4384 RFP 25-17 TEMPORARY STAFFING SERVICES A net 30 detailed weekly invoice will be provided to each City of Fayetteville department with all regular and overtime hours worked by each employee assigned. Because we process all payroll locally, we can make rapid corrections to paychecks and invoices when needed. Employees assigned to the City of Fayetteville will be paid all worked hours the prior week at the rate established by the City of Fayetteville and the City will be billed at the rate agreed upon at the time of contract. Overtime rates and bill rates apply to employees exceeding 40 hours in a work week. All rates include safety equipment and all pre-employment requirements as specified by the City of Fayetteville approved or administered by 1 st Employment. The City of Fayetteville may convert to their payroll, at no additional cost, any 1st Employment employee of their choice after the employee accrues 480 hours on assignment at the City of Fayetteville. Short and Long Term: 1st Employment will assist the City of Fayetteville with any need they may have such as a fill-in for FMLA, Vacation, or any other short-term project. Screen-To-Hire: 1st Employment will supply employees for a trial period. The City of Fayetteville will have the opportunity to determine if the worker is a good fit for the City before investing in a hire. Direct Hire: 1st Employment will locate and recruit the right talent for the City of Fayetteville’s needs at a minimal finding fee. 1st Employment – W-9 APPENDIX A 1st Employment Certificate of Insurance– Workers Compensation and General Liability APPENDIX B SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1st Employment Invoice Example APPENDIX D INVOICE Invoice Amount Payment Terms Invoice Date Net 30 Invoice No. Customer No. 5017 CustomerName Department CustomerNo. Payment Terms City of Fayetteville Parks and Recreation 3684 Net 30 Description Type Units Rate Amount Week Ending:00/00/000 Last Name, First Name Job Title Reg 0.00 $0.00 $0.00 Last Name, First Name Job Title OT 0.00 $0.00 $0.00 Last Name, First Name Job Title Reg 0.00 $0.00 $0.00 Last Name, First Name Job Title Reg 0.00 $0.00 $0.00 Last Name, First Name Job Title Reg 0.00 $0.00 $0.00 Total This Week Ending:$0.00 Reg: 0 OT: 0 DT: 0 Total - This Invoice:$0.00 City of Fayetteville Make Check Payable To: 1st Employment 1st Employment 1 W Mountain St. Fayetteville, AR 72701 Page 1 of 1 1st Employment Pre-Assignment Checklist Example APPENDIX D Page 1 of 5 C Logo Here ________________________________________________Date:______________ The following conditions are absolute and non-negotiable. Please initial after each statement to indicate your compliance. Any employee in violation of these practices is subject to disciplinary action, up to and including termination. 1.Arrival:At your arrival park in the employee parking lot located ________________. Enter the door marked _____ and report to ______. Immediately report to the break room. _____ 2.Time Clock:Directly inside the break room and to the right will be a computer with the 1 st Employment time clock. You will use the last 4 digits of your social security number to clock in upon arrival and clock out before you leave. If at any time you are unable to clock in/out, please contact 1st Employment immediately for assistance. _____ OR Timecards:Before starting the assignment, 1st employment will provide you with timecards to keep track of your time each week. Your supervisor must sign the timecard each week for approval to pay. It is YOUR responsibility to turn the signed timecards in to 1st Employment every Monday by 10am. If you quit the assignment or are terminated for any reason, it will still be YOUR responsibility to turn in the timecard for the last week worked. For your convenience, we have a drop slot in the door so that you can turn in the timecards after hours/over the weekend. If we do not receive your timecard by the deadline, we cannot guarantee that you will get paid in a timely manner. _____ 3.Attendance: A very high attendance standard is set for all employees assigned to________. Employees who MUST miss work need to contact the 1st Employment office no later than 1 hour prior to the beginning of shift. Excessive absences and/or tardiness will not be tolerated. If at any time this becomes an issue, your assignment will be terminated immediately. _____ Job Abandonment Policy: ve prior to the end of the shift without notifying and receiving approval from a 1st Employment Representative or fail to call in at least 1 hour prior to the shift in cases of an absence and/or tardy will be dismissed from the assignment. The total hourly rate of pay may be adjusted to the Arkansas state minimum wage per hour for all hours worked the week of the abandonment for all assignments worked. If the employee no call/no shows on the first scheduled day of a new week, the total hourly rate of pay for the entire previous week may be reduced to the Arkansas state minimum wage rate of pay. _____ Tardiness:You must contact 1st Employment ASAP if you are running late for your shift. If you are assigned to report in at 6am, this means you need to be clocked in and prepared to be in your designated area by 6am. _____ No Call No Shows:Failing to contact 1st Employment no later than 1 hour prior to the beginning of your shift will be considered as a no call no show. This will result in immediate termination from 1st Employment. _____ 4.Checks:Employees have the option to setup direct deposit through their own bank account or a Pay Card which are available in any 1 st Employment office location.If neither option is selected, checks will be mailed out from the corporate office on Friday afternoons for all hours worked the previous week.Once checks have been mailed out, we have no control over when they will arrive at your address on file. Failure to turn in a timecard each week could cause delayed paychecks. _____ Page 2 of 5 5.Physical Requirements: Employees will be required to lift up to __ lbs on a regular basis. Bending at the knees, the use of wrists and constant standing are essential physical requirements. Other essential physical requirements of the job include: standing, walking, bending, kneeling, stooping, crouching, crawling and climbing throughout your 8 hour shift. Employees may be asked to work outside in heat or cold weather. Employees may be required to walk far distances from their vehicles. _____ 6.Lifting:One of the leading causes of back and shoulder injuries in the workplace is an improper lifting technique. Many factors can contribute to injury including poor posture and poor physical condition; however, using proper lifting techniques can help you avoid these very painful injuries. You will be asked to lift ##lbs repeatedly throughout the shift. _____ a.Size up the load before trying to lift it.If the load is too heavy, or of an awkward shape, get help from a co-worker or use a mechanical lifting device. _____ b.Bend your knees.This is the most important rule to remember when lifting moderate to heavy objects. Center yourself over the load, get a good hand hold, and lift straight up with your back straight. Allow your legs, not your back, to do the work. _____ c.Carry the load close to your body . Do not stretch your arms and back to reach an object. Keep the load close and centered to your body. The farther away from your body you hold the load, the more pressure is exerted on your lower back. _____ d.Do not twist or turn your body once you have made the lift.Keep the load close to your body and keep it steady. Any sudden twisting or turning could result in injury. _____ e.Make sure you can carry the load where you need to go before attempting to move it.Make sure your path is free of obstacles and there are no hazards such as spills in your path. _____ f.Set the load down properly.Lower your body slowly, letting your legs do most of the work. g.Always push, not pull an object. Pushing puts less strain on the back. _____ 7.Slip, Trip and Fall Prevention: Slips, trips and falls are extremely common when dealing with slippery, wet or cluttered floors. Slips are a loss of balance caused by too little friction between your feet and the surface you walk/work on. Trips occur when your foot hits an object and you are moving with enough momentum to be thrown off balance. Falls occur whenever you move too far off your center of balance. To prevent slips, trips, and falls: Wear comfortable, slip resistant shoes and pants_____ Be alert and watch where you are going to ensure you have a clear path_____ Make sure you can see where you are walking; d over_____ Check the conditions of floors, stairs, ladders and work areas_____ Report defects/hazards immediately and avoid unsafe areas until they have been repaired_____ Place signs when a floor area is wet/slippery_____ Clean up spills immediately after they occur_____ Keep walking and working surfaces clean, dry, and unobstructed; if you see an obstruction in a pathway, move it immediately_____ Keep passageways and aisles to exits clear of clutter and obstructions_____ Cover cords and cables that cross walkways_____ Keep working areas and hallways well-lit_____ Take short steps on slippery surfaces to keep your center of balance under you and point your feet slightly outward_____ ; use the stairs_____ 8.Sprain and Strain Prevention:Repetitive motion is the major cause of sprain and strain injuries. The most common causes of repetitive motion injuries are: Awkward posture for long periods of time, too much force overloading muscles and tendons, repetitive use of the same muscles and joints Page 3 of 5 to perform any given task. Use adjustable tools/equipment when available. Reduce motions such as bending, twisting and reaching when possible. Be mindful of safe manual lifting, weight of load, force of push or pull and force to arms and wrist._____ 9.Heat Safety Tips: Wear a hat and use sunscreen to prevent sunburn. Wear light-colored, loose- fitting, and breathable clothing if possible. Drink plenty of fluids throughout the day. Make sure you have ample cool, clean water on the job. Your body needs water before you feel thirsty so drink water at least every 1 rts drinks are best for hydration. Sodas, coffee and tea all contain caffeine and can dehydrate you. Avoid drinking milk immediately prior to working in the heat as it can spoil in your stomach and make you sick. Alcohol causes dehydration and can be a big contributor to more serious heat-related illnesses. Eat well-balanced meals. Fresh fruits and vegetables contain needed nutrients plus water. Get plenty of rest. Take breaks in the shade or a cooler area. Remove unneeded protective equipment while on break. Keep an eye on other workers, if someone looks like they are having heat exhaustion, or a heat stroke take action fast to get them to a cool area and get medical attention. _____ 10.Knife Safety:Point the blade away from yourself when cutting. Make sure no body parts are in the cutting path and other people are at a safe distance before cutting. When not in use, store your knife/box cutter in a safe location. Make sure the blade is safely stored away. Knives with retractable blades should have the blade retracted immediately after use. Utility knives, box cutters or any safety knives should be discarded (as directed by supervisor) or repaired if not working properly. The safety features of knives and cutters should not be circumvented or removed. If your knife has damaged safety mechanisms, alert your supervisor immediately. Dispose of dull or rusty blades in the proper location as specified by your supervisor. Never discard loose blades in the garbage or leave them where they can injure an unsuspecting person. Using your knife in a way in which they were not designed or on the wrong materials can damage the blade and cause injury to yourself or others. If a knife is falling, even a safety knife, you risk injury by trying to stop it with your hand or foot. Let the knife fall to the ground rather than trying to grab it as it falls. Do not toss a knife to someone. It is also recommended that you do not hand a knife directly to someone. Set down the knife and let the other person pick it up._____ 11.Machine Safety:Before using any tool or machine, stop and inspect the device to make sure it is safe to operate. Never use defective tools, parts, or equipment. Always use the correct tools and equipment for the job. Use tools and equipment safely and only when authorized. Machine safety guards may only be removed by authorized personnel for the purpose of working on machinery and must be replaced before machines may be operated. Take your time, follow all work and safety rules, and get the job done safely. No machine may be started while other employees are working on the machine. Do not become distracted or be a distraction to others. Concentrate on the work and the machine at all times; it only takes a moment for an accident to occur. Constantly be alert for moving equipment. Always stand clear of operating machinery. Never stick body parts into running machinery for any reason. Always wear appropriate personal protective equipment where advised or required. Do not wear loose fitting or baggy clothing around moving machinery. Remove jewelry (including rings, watches, bracelets, necklaces, etc.) before working around moving machinery or electrical equipment and while handling heavy objects. Long hair should be secured behind the neck and shoulders when working around moving machinery to prevent entanglement. All machines must be locked out by authorized personnel before any work can be performed, with the authorized person having sole control of the lockout device. Any safety guards not in place on a machine, not in proper working condition, or not properly used must be reported to your on-the- job supervisor immediately. Each employee is responsible for keeping their machine work area clean. Parts, supplies, and materials should be picked up or put away. Spills, messes, or debris should be cleaned. _____ 12.Safety Equipment:You must wear all the personal protective equipment provided by _______ and 1st Employment (safety glasses, etc.) All PPE must be in place prior to stepping onto the production Page 4 of 5 floor. Improper use of safety equipment will lead to immediate termination of employment. _______ has a ZERO tolerance for Safety Violations. If you have prescription eyewear that will be considered an acceptable substitute for safety glasses ______ 13.Forklift/Stockpicker Safety: Equipment should only be operated by those who have been licensed and certified. In the event your job duty requires operating a forklift, _____ will properly train and certify you on its use. Pedestrians should always be alert for lift traffic. Watch and listen at all times.DO NOT walk under a lift.Maintain a safe distance from any raised lift. Before crossing the path of a lift, make sure the driver sees and acknowledges you before you proceed. ______ 14.Entering/Exiting Vehicles and Forklift:Always face the vehicle when getting on or off. Grab onto hand grips and mounted rails never the door, door handles or steering wheel. Step on stairs, running boards and traction strips never tires, wheel hubs or machine tracks. Place equipment in the vehicle before you enter or exit so that your hands are free. Never jump down from a vehicle or forklift as this could lead to injury. Never get on or off a moving vehicle or forklift. _____ 15.Fire Exits:Supervisors will make you aware of fire exits. Please make a note of where these are located. Never block aisles around fire extinguisher and fire exits. ______ 16.Injury Reporting Procedures:It is very important that 1st Employment be advised immediately of all information about a work-related injury.you notify both your On-Site Supervisor and your 1st Employment Representative of your injury.If ,you must report the incident to 1st Employment by the end of your shift. 1st Employment has a 24-hour a day, seven-day a week mobile app, emergency cell phone 479-899-6847 and email service, workcomp@1stemployment.com, to take your report.ployee to report your injury to 1st Employment prior to receiving any medical treatment otherwise WC insurance will not cover.The customer is NOT responsible for reporting your incident/accident nor authorized to approve treatment. Any person who knowingly presents a false or fraudulent claim for the payment of a loss is guilty of a Class D felony and may be subject to maximum imprisonment in the state prison for up to six (6) years, or by a fine of up to $10,000, or by both. In such cases, the Insurance Commissioner will refer the matter to the local prosecuting attorney.______ 17.Breaks/Lunch:You will be allowed a __ minute paid lunch. Everyone is expected to remain in their work areas until the beginning of their break time and should return promptly at the end of the __ minutes. Keep the area clean and pick up after yourself. ______ 18.Housekeeping:Properly dispose of all trash and debris. Should you see anything on the floor, please pick it up to reduce trip hazards. Keep all aisles, walkways and exits clear of obstacles. Outside and in the break area, please dispose of all trash in the proper receptacles. Cigarette butts should be placed in the appropriate bins. ______ 19.Smoking areas:Please smoke only in designated areas. These will be shown to you by your supervisor. Remember to dispose of all cigarette butts in the appropriate bins. Smoking in the parking lot is prohibited. Tobacco use on the work floor is prohibited. All tobacco use should be confined to break times in designated areas. ______ 20.Drug & Alcohol Policy:1st Employment is committed to providing a safe and productive drug-free workplace. A failed drug screen may result in disciplinary action up to and including termination of employment. Any employee who refuses to submit to a federally mandated drug test will be deemed to have failed the test and will be subject to disciplinary actions up to and including termination of employment. It is also the policy of 1st Employment to strictly prohibit employees and others working on company premises from reporting to work or working under the influence of Page 5 of 5 unauthorized or illegal drugs and/or alcoholic beverages. Any employee found to use, sell, possess, or distribute any illegal or unauthorized drugs (including excessive quantities of prescription or over the counter drugs) while on 1st Employment or 1st Employment customer property, performing 1st Employment-related duties, or operating 1st Employment or 1st Employment customer equipment will be subject to discipline, up to and including termination of employment. 1st Employment strictly prohibits employees from possessing, using, and/or being under the influence of medical marijuana at work. Employees violating this policy will be subject to discipline, up to and including termination of employment. _______ 21.Weapons: Weapons of any kind are prohibited on company property. ______ 22.Dress code: Report to work in a clean and neat way and wearing closed toed and closed heeled shoes with slip resistant soles. No midriff or see through shirts. Short and cut off sleeved shirts will not be acceptable. Sexual, violent or obscene designs or profanity will not be acceptable as part of the appropriate dress code. ____ 23.Attitude/Behavior: Employee must exhibit a professional appearance and demeanor at all times. Also, must have a positive work attitude and show motivation. Only use work appropriate language. Obscenities or offensive language will not be tolerated. Sleeping during your break or during work hours is strictly prohibited and will result in immediate removal from the assignment and termination from 1st Employment. _____ 24.Cell phones: Cell phones must be turned off during work hours. Sending/receiving text messages or making/receiving calls during work hours is prohibited. You are only allowed to use your cellphone in your break/lunch time and only in the break room or outside the building. Inappropriate use of your cellphone could result in disciplinary action up to and including termination of employment. ______ 25.Work Environment: The building is not climate controlled and does become hot in the summer months. The building may also be cool in the winter months due to dock doors being open for outbound shipments. Some assignments will require you to work in the cooler which has temperatures of 32-34 degrees as well as the freezer which has temperatures of 0-7 degrees. Dress accordingly. _____ 26.Call In Policy: If at any time your assignment comes to an end, 1st Employment requires that you request reassignment within 48 hours of the end of each assignment and that you update 1st Employment of your availability at least every five (5) days. Failure to contact 1st Employment at the conclusion of every assignment for reassignment may result in a denial of unemployment benefits. _____ 27.Job Changes: In order to ensure your safety, it is very important that 1 st Employment be advised immediately of any changes to your job title, department and/or primary job duties and tasks. In addition, you should never perform a job that you have not been properly trained and authorized to perform. _____ _____________________________________ ______________________ Signature Date _____________________________________ ______________________ 1st Employment Rep Signature Date RFP 25-17 Section C APPENDIX E City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 18 of 20 City of Fayetteville RFP 25-17, Temporary Staffing Services SECTION C: Signature Submittal 1.DISCLOSURE INFORMATION a. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. i. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS,AS IT APPROPRIATELY APPLIES TO YOUR FIRM: ___________1) NO KNOWN RELATIONSHIP EXISTS ___________2) RELATIONSHIP EXISTS (Please explain): _______________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ b. I certify that; as an officer of this organization, or per the attached letter of authorization, I am duly authorized to certify the information provided herein is accurate and true; and my organization shall comply with all State and Federal Equal Opportunity and Non-Discrimination requirements and conditions of employment. c. Proposer agrees that they shall have a current, valid registration with the Arkansas Secretary of State and System for Award Management (SAM.gov) at time of RFP deadline OR be able to provide proof of registration before recommendation of award to Fayetteville City Council. d. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. e. Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. X City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 19 of 20 2.PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. N OTE: Each Proposer shall submit to the City a primary contact name,e-mail address,and phone number (preferably a cell phone number)where the City selection committee can call for clarification or interview via telephone. Corporate Name of Firm: ___________________________________________________________________ Primary Contact: ____________________________ Title of Primary Contact: _________________________ Phone#1 (cell preferred): ____________________________Phone#2: ______________________________ E-Mail Address: __________________________________________________________________________ 3.ACKNOWLEDGEMENT OF ADDENDA Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject Contractor to disqualification. ADDENDUM NO.SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 4.DEBARMENT CERTIFICATION a. As an interested party on this project, you are required to provide debarment/suspension certification indicating compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. b. Federal Executive Order (E.O.) 12549 “Debarment and Suspension“ requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. c. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. 1st Employment Jason Daugherty CEO 479-717-2910 jdaugherty@1stemployment.com 1 2 9/8/2025Jason DaughertyRFP 25-17 RFP 2517 City of Fayetteville, AR RFP 25-17, Temporary Staffing Services Page 20 of 20 5.SIGNATURE SUBMITTAL NAME OF COMPANY: _____________________________________________________________________ PHYSICAL ADDRESS: ______________________________________________________________________ MAILING ADDRESS: _______________________________________________________________________ TAX ID #: __________________________ AR. SECRETARY OF STATE FILING #: ________________________ PHONE: _________________________________________ FAX: ___________________________________ E-MAIL: ________________________________________________________________________________ By submitting your response, you certify that you are authorized to represent and bind your company : SIGNATURE: _____________________________________________________________________________ PRINTED NAME: _________________________________________________________________________ TITLE: _______________________________________ DATE: _____________________________________ END OF RFP DOCUMENT 1st Employment 1 West Mountain Street Fayetteville, AR 72701 P.O Box 8712 Fayetteville, AR 72703 479-717-2910 479-442-45580 jdaugherty@1stemployment.com Jason Daugherty Chief Executive Officer 9/30/2025 27-2118802 800174177 15.00 - $18.00 15.00 - $18.00 17.00 - $22.00 35 35 35 30 30 30 11/18/2025 TREASURER