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Home My WebLink About259-25 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 259-25 File Number: 2025-2253 A RESOLUTION TO AUTHORIZE TOTAL EXPENDITURES IN EXCESS OF $40,000.00 FOR MAINTENANCE, REPAIR, AND OPERATIONS SUPPLIES AND COMMODITIES ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS FOR THE FISCAL YEAR WITHIN THE APPROVED BUDGET WHEREAS, various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure essential supplies and commodities to support City operations; and WHEREAS, the Purchasing Division has consolidated multiple corporate business accounts across all departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations; and WHEREAS, staff recommends authorizing total expenditures in excess of $40,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities, which will be limited by the budget approved by the City Council for each department or division. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes expenditures in excess of $40,000.00 in aggregate spend across all departments city-wide within the approved budget using corporate accounts with purchasing cooperatives or state contracts for the fiscal year for the purchase of Maintenance, Repair, and Operations supplies and commodities from the following vendors: •Amazon Business •Canon USA •Cintas •Global Industrial Supply •Grainger •Graybar •Home Deport/HD Supply •Lawson •Lowe’s •MSC Industrial Supply •Office Depot •Sam’s Club •Walmart Business Resolution: 259-25 File Number: 2025-2253 Page 2 PASSED and APPROVED on November 18, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-2253 MEETING OF NOVEMBER 18, 2025 TO: Mayor Rawn and City Council THRU: Steven Dotson, Chief Financial Officer FROM: Amanda Beilfuss, Procurement Director SUBJECT: Approval of City-Wide Corporate Accounts & Cooperatives RECOMMENDATION: A Resolution authorizing expenditures in excess of $40,000 in aggregate spend across all departments City- wide using corporate accounts with Purchasing Cooperatives or State Contracts through 2026. BACKGROUND: Various City Departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure essential supplies and commodities to support City operations. These accounts have historically been separated by Department with each Department managing their own accounts. Purchasing Cooperatives and State Contracts are utilized across City-Departments to save the City time by being solicited already on a national level and saving money, as there are often times discounts offered with cooperative contracts. DISCUSSION: Procurement has consolidated multiple corporate business accounts across all Departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations. Staff recommends authorizing spend in excess of $40,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities. Purchases will still follow the quote requirements if single items exceed $5,000. BUDGET/STAFF IMPACT: Spend will be managed by individual Departments and within their approved budgets. ATTACHMENTS: 3. Staff Review Form, 4. List of Corporate Accounts Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-2253 A RESOLUTION TO AUTHORIZE TOTAL EXPENDITURES IN EXCESS OF $40,000.00 FOR MAINTENANCE, REPAIR, AND OPERATIONS SUPPLIES AND COMMODITIES ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS FOR THE FISCAL YEAR WITHIN THE APPROVED BUDGET WHEREAS, various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure essential supplies and commodities to support City operations; and WHEREAS, the Purchasing Division has consolidated multiple corporate business accounts across all departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations; and WHEREAS, staff recommends authorizing total expenditures in excess of $40,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities, which will be limited by the budget approved by the City Council for each department or division. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes expenditures in excess of $40,000.00 in aggregate spend across all departments city-wide within the approved budget using corporate accounts with purchasing cooperatives or state contracts for the fiscal year for the purchase of Maintenance, Repair, and Operations supplies and commodities from the following vendors: • Amazon Business • Canon USA • Cintas • Global Industrial Supply • Grainger • Graybar • Home Deport/HD Supply • Lawson • Lowe’s • MSC Industrial Supply Resolution: 259-25 File Number: 2025-2253 Page 2 • Office Depot • Sam’s Club • Walmart Business City of Fayetteville Staff Review Form 2025-2253 Item ID 11/18/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Amanda Beilfuss 10/27/2025 PURCHASING (160) Submitted By Submitted Date Division / Department Action Recommendation: A Resolution authorizing expenditures in excess of $40,000 in aggregate spend across all departments City-wide using corporate accounts with Purchasing Cooperatives or State Contracts through 2026. Budget Impact: N/A N/A Account Number Fund N/A N/A Project Number Project Title Budgeted Item?No Total Amended Budget $- Expenses (Actual+Encum)$- Available Budget $- Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $- V20221130 Purchase Order Number:Previous Ordinance or Resolution #280-24 Change Order Number:Approval Date: Original Contract Number: Comments: List of Corporate Accounts and Cooperatives Amazon Business Canon USA Cintas Global Industrial Supply Grainger Graybar Home Depot/ HD Supply Lawson Lowe’s MSC Industrial Supply Office Depot Sam’s Club Walmart Business