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HomeMy WebLinkAbout010725 Final Agenda Results 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City of Fayetteville Arkansas City Council Meeting January 7, 2025 A meeting of the Fayetteville City Council was held on January 7, 2025 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Rawn Called the Meeting to Order. Roll Call. 1. Oaths of Office. City Clerk Treasurer - Kara Paxton. Council Member Ward 1, Position 2 - Dr. D'Andre Jones. Council Member Ward 2, Position 2 - Mike Wiederkehr. Council Member Ward 3, Position 2 - Sarah Bunch. Council Member Ward 4, Position 2 - Min. Monique Jones. Pledge of Allegiance. Mayor' s Announcements, Proclamations and Recognitions. 1. Firemen’s and Policemen’s Pension and Relief Fund – Mayor Rawn. City Council Meeting Presentations, Reports and Discussion Items. 1. Election of Vice Mayor - City Council. Councilmember Sarah Bunch was elected as Vice Mayor – City Council. 2. Monthly Financial Report - Chief Financial Officer. Proposed Agenda Additions. Council Member Scott Berna Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Min. Monique Jones Ward 4 Position 2 Mayor Molly Rawn City Attorney Kit Williams City Clerk Treasurer Kara Paxton Council Member Robert B. Stafford Ward 1 Position 1 Council Member Dr. D’Andre Jones Ward 1 Position 2 Council Member Sarah Moore Ward 2 Position 1 Council Member Mike Wiederkehr Ward 2 Position 2 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov A. Consent. 1. Approval of the December 4, 2024 City Council Meeting Minutes. APPROVED. 2. Approval of the December 17, 2024 City Council Meeting Minutes. APPROVED. 3. Seven Hills Homeless Center (Service Contract): A Resolution to Waive the Requirements of Formal Competitive Bidding and Approve a Contract with Seven Hills Homeless Center in the amount of $125,370.00 for Services to Homeless and Needy Residents beginning January 1, 2025 and ending December 31, 2025. (2024-01082) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 1-25. 4. Genesis Church of Fayetteville (Litter Abatement Program): A Resolution to Approve Amendment 3 to the Memorandum of Agreement with Genesis Church of Fayetteville for Continuation of a Litter Abatement Program through 2025 in an amount not to exceed $200,000.00. (2024-01102) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 2-25. 5. Arkansas Department of Aeronautics (Grant Application): A Resolution to Authorize the Mayor to Apply for and Accept an Arkansas Department of Aeronautics Grant in the amount of $36,922.00 for Storm Drainage System Repairs completed as part of the FYV Runway Pavement and Lighting Rehabilitation Project at Drake Field Airport, and to Approve a Budget Adjustment. (2024-01093) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 3-25. 6. Olsson, INC. (Amendment No. 1): A Resolution to Approve Amendment No. 1 to the Professional Engineering Services Agreement with Olson, INC. in the amount of $116,225.00 for Final Engineering Design related to upgrades needed at the Mally Wagnon Sewer Lift Station. (2024-01095) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 4-25. 7. Arkansas Department of Transportation (Land Donation): A Resolution to Authorize Mayor Rawn to Convey 0.08 acres of Right-of-Way to the Arkansas State Highway Commission for use on the Highway 412 Springdale Bypass Project. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov (2024-01094). PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 5-25. 8. Hawkins-Weir Engineers, INC. (Contract Amendment #5): A Resolution to approve Amendment No. 5 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, INC. In the amount of $169,800.00 for Construction Observation Services associated with the project to alleviate flooding near the North College Avenue and East Sunbridge Drive intersection, and to approve a Budget Adjustment– 2019 Drainage Bond Project. (2024-00964) PASSED AND SHALL BE RECORDED AS RESOLUTION 6-25. 9. Mud Creek Flood Study (Cost Share Agreement): A Resolution to approve a Cost Share Agreement with Fayetteville Public Schools in the amount of $27,500.00 for a detailed engineering flood study of Mud Creek from North Crossover Road to the city limits in association with the relocation of East Joyce Boulevard. (2024-00948) PASSED AND SHALL BE RECORDED AS RESOLUTION 7-25. 10. Farmington Branch Flood Study (Cost Share Agreement): A Resolution to approve a Cost Share Agreement with Fayetteville Public Schools and Titan TLH, LLC. In the amount of $33,050.00 for a detailed Engineering Flood Study of the Farmington Branch Floodplain. (2024-00949) PASSED AND SHALL BE RECORDED AS RESOLUTION 8-25. 11. Randall Ford of Fort Smith (Purchase Contract): A Resolution to approve the purchase of five work trucks from Randall Ford of Fort Smith, pursuant to Ordinance 6491, in the total amount of $319,072.00, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price, and to approve a Budget Adjustment. (2024-01066) PASSED AND SHALL BE RECORDED AS RESOLUTION 9-25. 12. Premier Trailer Sales, LLC. (Purchase Contract): A Resolution to approve the purchase of two tandem axle trailers from Premier Trailer Sales, LLC. In the total amount of $29,780.00 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell Cooperative Purchasing Contract, and to approve a Budget Adjustment. (2024-01072) PASSED AND SHALL BE RECORDED AS RESOLUTION 10-25. 13. Rush Truck Centers of Lowell (Purchase Contract): A Resolution to authorize the purchase of two dump trucks from Rush Truck Centers of Lowell in the total amount of $496,357.88, 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov pursuant to a Sourcewell Cooperative Purchasing Contract. (2024-01071) PASSED AND SHALL BE RECORDED AS RESOLUTION 11-25. 14. Chevrolet of Fayetteville (Purchase Contract): A Resolution to approve the purchase of three Chevrolet Tahoe Special Service vehicles from Chevrolet of Fayetteville, pursuant to Ordinance 6491, in the total amount of $167,994.00, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. (2024-01068) PASSED AND SHALL BE RECORDED AS RESOLUTION 12-25. 15. WT Transfer Holdings, LLC. (Purchase Contract): A Resolution to authorize the purchase of one mini-excavator, five mowers, and one attachment from WT Transfer Holdings, LLC. of Springdale in the total amount of $169,900.42, pursuant to a Sourcewell Cooperative Purchasing Contract. (2024-01070) PASSED AND SHALL BE RECORDED AS RESOLUTION 13-25. 16. JA Riggs, CO. of Springdale (Purchase Contract): A Resolution to authorize the purchase of one excavator, one wheel loader, three backhoes and various attachments from JA Riggs CO. of Springdale in the total amount of $760,922.97, pursuant to a Sourcewell Cooperative Purchasing Contract. (2024-01069) PASSED AND SHALL BE RECORDED AS RESOLUTION 14-25. 17. Lewis Ford Sales, INC. (Purchase Contract): A Resolution to approve the purchase of eight Ford vehicles with additional upfit and snow removal equipment from Lewis Ford Sales, INC. in the total amount of $374,399.00, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. (2024-01067) PASSED AND SHALL BE RECORDED AS RESOLUTION 15-25. 18. Parts, Tear Down, Inspect and Repair Services (Resolution): A Resolution to approve the purchase of parts and repair services from Original Equipment Manufacturers or their authorized vendors to tear down, inspect, repair, and maintain warranty where applicable for vehicle and equipment repairs as needed through December 31, 2025, within the approved budget. (2024-00965) PASSED AND SHALL BE RECORDED AS RESOLUTION 16-25. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 19. Pavement Marking Installation (Bid 25-01): A Resolution to award bid #25-01 and authorize the purchase of pavement marking installation from Time Striping, INC. and Arkansas Sign & Barricade in variable amounts and for varying unit prices as needed through the end of 2025. (2024-00883) PASSED AND SHALL BE RECORDED AS RESOLUTION 17-25. 20. Asphalt Paving Services (Bid 25-04): A Resolution to award Bid #25-04 and authorize the purchase of asphalt paving services from Tomlinson Asphalt as primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2025. (2024-00885) PASSED AND SHALL BE RECORDED AS RESOLUTION 18-25. 21. Concrete Materials (Bid 25-05): A Resolution to award Bid #25-05 and authorize the purchase of concrete materials from Tune Concrete as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availability as needed through the end of 2025. (2024-00886) PASSED AND SHALL BE RECORDED AS RESOLUTION 19-25. 22. Aggregate Materials (Bid 25-06): A Resolution to award Bid #25-06 and authorize the purchase of aggregate materials from Hunt-Rogers Materials, LLC. As primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2025. (2024-00887) PASSED AND SHALL BE RECORDED AS RESOLUTION 20-25. 23. Asphalt Materials (Bid 25-07): A Resolution to award Bid #25-07 and authorize the purchase of asphalt materials from Emery Sapp & Sons, INC. as primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2025. (2024-00888) PASSED AND SHALL BE RECORDED AS RESOLUTION 21-25. 24. Drainage Pipe (Bid 25-08): A Resolution to award Bid #25-08 and authorize the purchase of plastic drainage pipe from Ferguson Waterworks in variable amounts and for varying unit prices as needed through the end of 2025. (2024-00889) PASSED AND SHALL BE RECORDED AS RESOLUTION 22-25. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 25. Precast Drainage Pipe & Structures (Bid 25-09): A Resolution to award Bid #25-09 and authorize the purchase of precast drainage pipe & structures from Scurlock Industries of Fayetteville as primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2025. (2024-00890) PASSED AND SHALL BE RECORDED AS RESOLUTION 23-25. 26. High Performance Cold Mix (Bid 25-11): A Resolution to award Bid #25-11 and authorize the purchase of high performance cold mix asphalt from Emery Sapp & Sons, INC. as primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2025. (2024-00891) PASSED AND SHALL BE RECORDED AS RESOLUTION 24-25. 27. Preformed Thermoplastic Pavement Markings (Bid 25-13): A Resolution to award Bid #25- 13 and authorize the purchase of preformed thermoplastic pavement markings from Geveko Markings in variable amounts and for varying unit prices as needed through the end of 2025. (2024-00892) PASSED AND SHALL BE RECORDED AS RESOLUTION 25-25. 28. Lighting (Bid 25-14): A Resolution to award Bid #25-14 and authorize the purchase of lighting from Premier Lighting Group in variable amounts and for varying unit prices as needed through the end of 2025. (2024-00893) PASSED AND SHALL BE RECORDED AS RESOLUTION 26-25. 29. Truck Hauling Services (Bid 25-15): A Resolution to award Bid #25-15 and authorize the purchase of truck hauling services from Haul Agent Enterprises, LLC as primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2025. (2024-00894) PASSED AND SHALL BE RECORDED AS RESOLUTION 27-25. 30. Screened Topsoil (Bid 25-16): A Resolution to award Bid #25-16 and authorize the purchase of screened topsoil from Blue Ribbon Site Services, LLC. and N.E.C., INC. depending on availability and distance, in variable amounts and for varying unit prices as needed through the end of 2025. (2024-00895) PASSED AND SHALL BE RECORDED AS RESOLUTION 28-25. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 31. Unscreened Topsoil (Bid 25-17): A Resolution to award Bid #25-17 and authorize the purchase of unscreened topsoil from Blue Ribbon Site Services, LLC as needed through the end of 2025. (2024-00896) PASSED AND SHALL BE RECORDED AS RESOLUTION 29-25. 32. Parti Investments, LLC. (Condemnation): A Resolution to authorize the City Attorney to seek condemnation and possession of additional lands owned by Parti Investments, LLC. needed for the Highway 71B Corridor Project. (2024-01108) PASSED AND SHALL BE RECORDED AS RESOLUTION 30-25. B. Unfinished business C. New business 1. Tree Planting Services (Bid 25-03): A Resolution to award Bid #25-03 and authorize the purchase of tree planting services from Building Exteriors, INC. as needed through the end of 2025. (2024-00884) PASSED AND SHALL BE RECORDED AS RESOLUTION 31-25. 2. Justice Assistance Grant Local Solicitation (Grant Award): A Resolution to authorize acceptance of the 2024 Justice Assistance Grant Local Solicitation Grant Award in the amount of $73,927.00 to provide funding for law enforcement training, equipment, and supplies, and to approve a budget adjustment. (2024-00976) PASSED AND SHALL BE RECORDED AS RESOLUTION 32-25. 3. 2025 Public Safety Equipment (Grant Award): A Resolution to authorize the acceptance of a non-matching Public Safety Equipment Grant from the Arkansas Department of Public Safety in the amount of $75,000.00 for the Police Department to facilitate the secure transfer of video evidence to cloud storage and purchase additional tasers, and to approve a budget adjustment. (2024-00940) PASSED AND SHALL BE RECORDED AS RESOLUTION 33-25. 4. Teeco Safety, INC. (Police Department Handgun Replacement): A Resolution to award Bid #24-50 and authorize the purchase of replacement handguns, magazines, optics, weapon lights, and holsters from Teeco Safety, INC. in the amount of $244,794.00 plus any applicable taxes and freight charges. (2024-00906) 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov PASSED AND SHALL BE RECORDED AS RESOLUTION 34-25. 5. § 111.07 Downtown Outdoor Refreshment Area (Amendment): An Ordinance to amend § 111.07 Outdoor Refreshment Area of the Fayetteville City Code to adopt a new Downtown Outdoor Refreshment Area boundary map. (2024-01081) PASSED AND SHALL BE RECORDED AS ORDINANCE 6829. 6. Unified Development Code (Amendments): An Ordinance to Amend Chapter 161 Zoning Regulations of the Unified Development Code to enact § 161.37 Urban Neighborhood and establish zoning regulations for the new zoning district, to amend § 160.01 establishment of districts to add the new district, to amend § 164.25 Tandem Lot Development to establish building setbacks for tandem lots, to amend § 167.04 Tree Preservation and protection during development to establish a minimum canopy requirement, and to amend Chapter 174 signs to establish sign regulations for the new zoning district. (2024-01078) PASSED AND SHALL BE RECORDED AS ORDINANCE 6830. 7. Vacation-2024-0026: (3145 E. Joyce Blvd./Woodland JR High, 177): An Ordinance to approve VAC-24-26 for property located at 3145 East Joyce Boulevard in Ward 3 to vacate 0.25 acres of street right-of-way. (2024-01088) PASSED AND SHALL BE RECORDED AS ORDINANCE 6831. 8. Rezoning-2024-0056: (1520 W. Sligo/ Engineering Services INC, 599): An Ordinance to rezone the property described in Rezoning Petition RZN 2024-56 for approximately 0.41 acres located at 1520 West Sligo Street in Ward 1 from RSF-4, residential single-family, four units per acre to ri-12, residential intermediate, 12 units per acre. (2024-01080) PASSED AND SHALL BE RECORDED AS ORDINANCE 6832. 9. §172.05 Parking Requirements (A)(2) (Amendment): An Ordinance to amend § 172.05 (A)(2) for the required parking for residential developments to empower the Planning Commission to lower the minimum parking requirements in appropriate situations. (2024-01107) AT THE JANUARY 7, 2025 CITY COUNCIL MEETING, THIS ORDINANCE WAS TABLED INDEFINITELY. 10. Possible Changes to Provide the City and Citizens use of the Porter Warehouse (Resolution): A Resolution to request that Mayor Rawn discuss with the Walton Arts Center 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov possible changes to the long-term lease to provide the city and citizens some use of the Porter Warehouse. (2024-01106) AT THE JANUARY 7, 2025 CITY COUNCIL MEETING, THIS RESOLUTION WAS TABLED TO THE JANUARY 21, 2025 CITY COUNCIL MEETING. 11. A Resolution to Limit the Time Allowed for City Council Members’ Questions and Comments Concerning Agenda Items: A Resolution to limit the time allowed for City Council Members’ questions and comments concerning Agenda items. (2024-01114) AT THE JANUARY 7, 2025 CITY COUNCIL MEETING THIS ITEM WAS AMENDED AND PASSED. SHALL BE RECORDED AS RESOLUTION 35-25. 12. A Resolution to Limit Council Members' Use of Zoom: A Resolution to limit Council Members’ use of Zoom to attend and vote at City Council Meetings. (2024-01115) AT THE JANUARY 7, 2025 CITY COUNCIL MEETING THIS ITEM FAILED. 13. A Resolution to Move the Starting Time for City Council Meetings from 5:30 PM to 5:00 PM: A Resolution to move the starting time for City Council Meetings from 5:30 PM to 5:00 PM. (2024-01116) AT THE JANUARY 7, 2025 CITY COUNCIL MEETING THIS ITEM FAILED. 14. A Resolution to Amend Rule A.7.D.(1) - Overview Period: A Resolution to Amend Rule A.7.D.(1) Overview Period of the Rules of Order and Procedure of the Fayetteville City Council to remove the ten-minute time limit for Staff Presentations. (2024-01136) PASSED AND SHALL BE RECORDED AS RESOLUTION 36-25. 15. 2025 City Council Rules of Order and Procedure (Resolution): A Resolution to adopt the 16. Rules of Order and Procedure of the Fayetteville City Council for 2025. (2024-00966) AT THE JANUARY 7, 2025 CITY COUNCIL MEETING THIS ITEM WAS AMENDED. PASSED AND SHALL BE RECORDED AS RESOLUTION 37-25. D. City Council Agenda session Presentations D.1. Sales Tax Report - Chief Financial Officer Energy Report - Environmental Director 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov A. City Council Tour. B. Announcements. C. Adjournment: 10:07 PM.