HomeMy WebLinkAbout010224 Final Agenda Results
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City of Fayetteville Arkansas
City Council Meeting
January 2, 2024
A meeting of the Fayetteville City Council was held on January 2, 2024 at 5:30 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Mayor Jordan called the meeting to order.
Call to Order
Roll Call.
Pledge of Allegiance.
Mayor’s Announcements, Proclamations and Recognitions:
1. Firemen’s and Policemen’s Pension and Relief Fund – Mayor Jordan.
City Council Meeting Presentations, Reports, and Discussion Items:
1. Monthly Financial Report – Chief Financial Officer.
Proposed Agenda Additions:
None.
A. Consent:
1. Approval of the December 19, 2023 City Council Meeting Minutes.
APPROVED.
Council Member Scott Berna
Ward 3 Position 1
Council Member Sarah Bunch
Ward 3 Position 2
Council Member Teresa Turk
Ward 4 Position 1
Council Member Holly Hertzberg
Ward 4 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Treasurer Kara Paxton
Council Member Robert B. Stafford
Ward 1 Position 1
Council Member D’Andre Jones
Ward 1 Position 2
Council Member Sarah Moore
Ward 2 Position 1
Council Member Mike Wiederkehr
Ward 2 Position 2
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
2. Railroad Crossing Elimination Grant (Administration Agreement): A Resolution to approve
an Agreement between the City of Fayetteville, the City of Springdale, and the Arkansas &
Missouri Railroad for the Administration of a Railroad Crossing Elimination Grant.
(2023-1511)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 1-24.
3. Litter Abatement Program (Contract Amendment): A Resolution to approve Amendment 2 to
the Memorandum of Agreement with Genesis Church of Fayetteville for continuation of a Litter
Abatement Program through 2024 in an amount not to exceed $100,000.00.
(2023-1510)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 2-24.
4. Seven Hills Homeless Center (Service Contract): A Resolution to waive the requirements of
Formal Competitive Bidding and approve a Contract with Seven Hills Homeless Center in the
amount of $119,400.00 for services to Homeless and Needy Residents in Fayetteville in 2024.
(2023-1539)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 3-24.
5. Fire Pension Fund (Number Change and Loan Authorization): A Resolution to change the
Assigned Fire Pension Fund Number in the 2024 Budget, to authorize the Mayor or the Mayor’s
Designee to loan cash from the General Fund to the Fire Pension Fund for Monthly Benefit
Payments, and to authorize the Mayor or the Mayor’s Designee to reimburse the General Fund
when Fire Pension Taxes are received.
(2023-1548)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 4-24.
6. Arkansas One-Call System, Inc. (Service Agreement): A Resolution to waive Competitive
Bidding and authorize the purchase of Utility Locating Services from Arkansas One-Call System
INC. in an amount not to exceed $50,000.00 per year for all City Departments on an as -needed
basis through December 31, 2029.
(2023-1478)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 5-24.
7. McClelland Consulting Engineers, INC. (Service Agreement): A Resolution to approve
Amendment No. 1 to the Professional Engineering Services Agreement with McClelland
Consulting Engineers, INC. in an amount not to exceed $48,00.00 for additional services
associated with the Greenland Sewer Cost Share Project.
(2023-1542)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 6-24.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
8. City of Greenland, Arkansas (Sewer Cost Share Agreement): A Resolution to approve a Cost
Share Agreement with the City of Greenland in an amount not to exceed $954,000.00 for upsizing
a portion of 12-inch Sanitary Sewer Line to 18-inch, to approve a Project Contingency in the
amount of $100,000.00 and to approve a Budget Adjustment.
(2023-1540)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 7-24.
9. Hawkins-Weir Engineers, INC. (Service Agreement): A Resolution to approve Amendment
No. 2 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, INC. in
an amount not to exceed $294,800.00 for Professional Services associated with Utility Relocations
along Marting Luther King Jr. Blvd. at the I-49/HWY-62 Interchange.
(2023-1543)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 8-24.
10. Brothers Construction, INC. (Construction Agreement): A Resolution to award Bid #23-44
and authorize a Contract with Brothers Construction, INC> in the amount of $3,963,291.00 for
Construction of Utility Relocations associated with the Interstate 49 & Martin Luther King, Jur.
Boulevard Interchange Project, to approve a Project Contingency in the amount of $250,000.00,
and to approve a Budget Adjustment.
(2023-1544)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 9-24.
11. Highway 16 Utility Relocations (Condemnations): A Resolution to authorize the City Attorney
to seek Condemnation and Possession of certain lands owned by individuals needed for the
Highway 16 Utility Relocations Project.
(2023-1547)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-24.
12. AF&G, LLC (Service Agreement): A Resolution to award Bid No. 24-01 and authorize the
purchase of Pavement Marking Installation from AF&G, LLC in variable amounts and for varying
unit prices as needed through the end of 2024.
(2023-1462)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-24.
13. Building Exteriors (Service Agreement): A Resolution to award Bid #24-03 and authorize the
purchase of Tree Planting Services from Building Exteriors, INC. in variable amounts and for
varying unit prices as needed through the end of 2024.
(2023-1463)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-24.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
14. Emery Sapp & Sons, INC. (Service Agreement): A Resolution to award Bid #24-04 and
authorize the purchase of Asphalt Paving Services from Emery Sapp & Sons in variable amounts
and for varying unit prices as needed through the end of 2024.
(2023-1464)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-24.
15. Tune Concrete (Purchase Agreement): A Resolution to award Bid #24-05 and authorize the
purchase of Concrete Materials from Tune Concrete as primary supplier in variable amounts and
for varying unit prices and to authorize the use of other bidders based on price and availability as
needed through the end of 2024.
(2023-1498)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-24.
16. Green Dream International, LLC (Purchase Agreement): A Resolution to award Bid #24-06
and authorize the purchase of Aggregate Materials from Green Dream International, LLC as
primary supplier in variable amounts and for varying unit prices and to authorize the use of other
bidders based on price and availability as needed through the end of 2024.
(2023-1499)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-24.
17. Asphalt Materials (Purchase Agreement): A Resolution to authorize the purchase of Asphalt
Materials for use by the Transportation Division on an as needed basis through the end of 2024.
(2023-1500)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-24.
18. Northwest Arkansas Winwater (Purchase Agreement): A Resolution to award Bid #24-08 and
authorize the purchase of Drainage Pipe from Northwest Arkansas Winwater as primary supplier
and for varying unit prices and to authorize the use of other bidders based on price and availability
as needed through the end of 2024.
(2023-1442)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-24.
19. Scurlock Industries (Purchase Agreement): A Resolution to award Bid #24-09 and authorize
the purchase of Precast Drainage Pipe & Structures from Scurlock Industries of Fayetteville in
variable amounts and for varying unit prices as needed through the end of 2024.
(2023-1502)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-24.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
20. Precast, INC. (Purchase Agreement): A Resolution to award Bid #24-10 and authorize the
purchase of Precast Modular Block Retaining Wall Units from Industrial Precast, INC. as primary
supplier in variable amounts and for varying unit prices and to authorize the use of other bidders
based on price and availability as needed through the end of 2024.
(2023-1503)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-24.
21. Emery Sapp & Sons, INC. (Purchase Agreement): A Resolution to award Bid #24-11 and
authorize the purchase of High Performance Cold Mix from Emery Sapp & Sons, INC. in variable
amounts and for varying unit prices as needed through the end of 2024.
(2023-1504)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 20-24.
22. Geveko Markings, INC. (Purchase Agreement): A Resolution to award Bid #24-13 and
authorize the purchase of Preformed Thermoplastic Pavement Markings from Geveko Markings,
INC. as primary supplier in variable amounts and for varying unit prices and to authorize other
bidders based on price and availability as needed through the end of 2024.
(2023-1505)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 21-24.
23. Premier Lighting Group (Purchase Agreement): A Resolution to award Bid #24-14 and
authorize the purchase of Lights, Fixtures, and Poles from Premier Lighting Group in variable
amounts and for varying unit prices as needed through the end of 2024.
(2023-1506)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-24.
24. Jus Ewen Transport, LLC (Purchase Agreement): A Resolution to award Bid #24-15 and
authorize the purchase of Truck Hauling Services from Jus Ewen Transport, LLC in variable
amounts and for varying unit prices as needed through the end of 2024.
(2023-1507)
THIS ITEM WAS PULLED FOR FURTHER DISCUSSION AS NEW BUSINESS C.1.
25. Blue Ribbon Site Services (Purchase Agreement): A Resolution to award Bid #24-16 and
authorize the purchase of Delivered Screened Topsoil from Blue Ribbon Site Services and the
purchase of Picked Up Screened Topsoil from Keith Austin Construction Company LLC in
variable amounts and for varying unit prices as needed through the end of 2024.
(2023-1508)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-24.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
26. Blue Ribbon Site Services (Purchase Agreement): A Resolution to award Bid #24-18 and
authorize the purchase of Unscreened Topsoil from Blue Ribbon Site Services in variable amounts
as needed through the end of 2024.
(2023-1509)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-24.
27. 2024 Project Safe Neighborhoods (Grant Subaward): A Resolution to authorize acceptance of
a Project Safe Neighborhood Grant Award in the amount of $2,862.00 for the Fayetteville Police
Department, and to approve a Budget Adjustment.
(2023-1512)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-24.
B. Unfinished Business:
None.
C. New Business:
1. Jus Ewen Transport, LLC (Purchase Agreement): A Resolution to award Bid #24-15 and
authorize the purchase of Truck Hauling Services from Jus Ewen Transport, LLC in variable
amounts and for varying unit prices as needed through the end of 2024.
(2023-1507)
THIS ITEM WAS PULLED FROM CONSENT FOR FURTHER DISCUSSION, PASSED
AND SHALL BE RECORDED AS RESOLUTION NO. 26-24.
2. City Council Rules of Order and Procedure (Resolution): A Resolution to adopt the Rules of
Order and Procedure of the Fayetteville City Council for 2024.
(2023-1323)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 27-24.
3. Rezoning 2023-0033: (North of 3420 W. Mount Comfort Rd./Wiesegoddard School, 323): A
Ordinance to Rezone the property described in Rezoning Petition RZN 2023-033 for
approximately 3.23 acres located North of 3420 West Mount Comfort Road in Ward 4 from R-A,
Residential-Agricultural to CS, Community Services.
(2023-1545)
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6715.
4. Per Capita Jail Fee Agreement (Resolution): A Resolution to approve the Per Capita Jail Fee
Agreement with Washington County for Jail Services in 2024 in the amount of $76,421.40.
(2023-1472)
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 28-24.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
D. City Council Agenda Session Presentations:
1. Sales Tax Report – Paul Becker and Energy Report – Peter Nierengarten.
E. City Council Tour:
None.
F. Announcements:
None.
G. Adjournment: 7:06 PM