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Home My WebLink About120523 Final Agenda Results 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City of Fayetteville Arkansas City Council Meeting December 5, 2023 A meeting of the Fayetteville City Council was held on December 5, 2023 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. Call to Order Roll Call. Pledge of Allegiance. Mayor’s Announcements, Proclamations and Recognitions: None. City Council Meeting Presentations, Reports, and Discussion Items: 1. Monthly Financial Report – Chief Financial Officer. Proposed Agenda Additions: None. A. Consent: 1. Approval of the November 21, 2023 City Council Meeting Minutes. APPROVED. Council Member Scott Berna Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton Council Member Robert B. Stafford Ward 1 Position 1 Council Member D’Andre Jones Ward 1 Position 2 Council Member Sarah Moore Ward 2 Position 1 Council Member Mike Wiederkehr Ward 2 Position 2 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 2. Rotochopper Inc. (Purchase Agreement): A Resolution to approve the purchase of a grinder from Rotochopper INC. in the amount of $634,952.00, plus any applicable surcharges, freight charges, and delivery fees pursuant to a Sourcewell Cooperative Purchasing Contract, and to approve a Budget Adjustment. (2023-1203) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 262-23 3. Tennant Company (Purchase Agreement): A Resolution to approve the purchase of a 2023 Tennant Sweeper from Staples in the amount of $78,004.37, plus any applicable surcharges, freight charges, and delivery fees pursuant to a Sourcewell Cooperative Purchasing Contract, and to approve a Budget Adjustment. (2023-1218) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 263-23 4. Straight’s Lawn and Garden INC. (Purchase Agreement): A Resolution to approve the purchase of Three Grasshopper Mowers from Straight’s Lawn and Garden, INC. in the total amount of $49,653.00, plus any applicable surcharges, freight charges, and delivery fees pursuant to an Omnia Cooperative Purchasing Contract. (2023-1219) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 264-23 5. Terra Firma Restorations, LLC (Bid 23-35 - Service Agreement): A Resolution to award Bid #23-35 and authorize a contract with Terra Firma Restorations, LLC in the amount of $275,900.00 for the Town Center Roof Restoration, to approve a Project Contingency in the amount of $27,590.00, and to approve a Budget Adjustment. (2023-1283) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 265-23 6. Trumble Construction, INC. (Bid 23-41 – Service Agreement): A Resolution to award Bid #23- 41 and authorize a contract with Trumble Construction, INC. in the amount of $81,172.00 for the Recycling & Trash Collection Transfer Station and Water/Sewer Roof Rehabilitation Project, and to approve a Project Contingency in the amount of $8,117.20. (2023-1288) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 266-23 7. Milestone Construction Company, LLC (Bid 23-42 – Service Agreement): A Resolution to award Bid #23-42 and authorize a contract with Milestone Construction Company, LLC in the amount of $344,115.00 for the replacement of the City Hall Roof and Skylight, to approve a Project Contingency in the amount of $34,411.50, and to approve a Budget Adjustment – City Facility Improvements Bond Project. (2023-1287) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 267-23 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 8. MVP Sports Photography (Service Agreement): A Resolution to award RFP 23-11 and approve a One year Contract with MVP Sports Photography for photography services for Youth Soccer and Softball Programs with automated renewals for up to Four additional years. (2023-1290) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 268-23 9. Something Different, LLC (Service Agreement): A Resolution to award RFP 23-18 and approve a Ten month contract with Something Different, LLC for the operation of concessions located at Kessler Mountain Regional Park Soccer and Baseball Complex, Gary Hampton Softball Complex, Lake Fayetteville Softball Complex and the Wilson Park Pool with automated renewals for up to Four additional years. (2023-1292) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 269-23 10. Carbon Reduction Program (Grant Acceptance): A Resolution to approve an Agreement of Understanding with the Arkansas Department of Transportation for a Safe Routes to School Plan for Fayetteville Public Schools, and to approve a Budget Adjustment. (2023-1284) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 270-23 11. ARDOT Drake Street Trail (Agreement of Understanding): A Resolution to approve an Agreement of Understanding with the Arkansas Department of Transportation for construction of the Drake Street Trail, and to approve a Budget Adjustment. (2023-1293) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 271-23 12. Environmental Consulting Operations, INC. (Service Contract): A Resolution to approve Amendment No. 10 to the contract with Environmental Consulting Operations, INC. in the amount of $65,500.00 for Wetlands Mitigation Site Monitoring and Management in 2024. (2023-1279) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 272-23 13. CH2M Hill Engineers, INC. Amendment No. 15 (Service Agreement): A Resolution to approve Amendment No. 15 to the Agreement for Operations, Maintenance, and Management Services with CH2M Hill Engineers, INC. in the amount of $8,476,468.00 for services in 2024, and to approve a Project Contingency in the amount of $423,823.40. (2023-1316) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 273-23 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 14. Certified Local Government Grant (Grant Application): A Resolution to authorize applications for Two Certified Local Government Grants in the total amount of $40,000.00 through the Arkansas Historic Preservation Program for the preparation of a Multiple Property Documentation Form for the University Heights and Haskell Heights Neighborhoods and a Historic Context Statement for the Spout Spring Neighborhood, and to approve a Budget Adjustment for the City’s Grant Match in the amount of $15,000.00. (2023-1272) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 274-23 15. North Central Texas Council of Governments (Purchase Agreement): A Resolution to approve an Interlocal Purchasing Agreement with the North Central Texas Council of Governments; to authorize a contract with IMS Infrastructure Management Services, L.P. for pavement analysis and related services pursuant to that Interlocal Agreement through the term of the contract and any renewal periods, and to approve a Budget Adjustment. (2023-1299) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 275-23 16. 2023 Cops Crisis Intervention Team (Grant Award): A Resolution to authorize acceptance of a 2023 Community Policing Development Crisis Intervention Team Grant from the U.S. Department of Justice in the amount of $400,000.00, to approve the addition of 2.0 Full Time equivalent non-uniformed positions to the Police Department to hire additional Social Workers for the Crisis Intervention Team, and to approve a Budget Adjustment. (2023-1282) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 276-23 B. Unfinished Business: None. C. New Business: 1. Futrall Drive Railroad Crossing (2019 Transportation Bod Project): A Resolution to express the intent of the City Council to commit $730,000.00 to complete the signalization and road work for the Futrall Drive Railroad Crossing. (2023-1271) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 277-23 2. National Flood Insurance Program Documents (Adoption – January 25, 2024): An Ordinance to adopt the latest FEMA Flood Insurance Rate Maps, Washington County Flood Insurance Study, and any FEMA Certified Letters of Map Change as regulatory for the City of Fayetteville. (2023-1278) PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6711 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 3. 71B Corridor Regulating Plan (Support Affirmation): A Resolution to express the City Council’s support for the 71B Corridor Regulating Plan and Work Program. (2023-1318) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 278-23 4. Vacation-2023-0013: (3034 W. Mica St./Blagg and Briggs, 401): An Ordinance to approve VAC 23-13 for property located at 3034 West Mica Street in Ward 4 to Vacate a 153-square foot portion of Utility Easement. (2023-1285) PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6712 5. Rezoning-2023-0029: (533 W. Center St./Briceno, 523): An Ordinance to Rezone the property described in Rezoning Petition RZN 2023-0029 for approximately 0.09 acres located at 533 West Center Street in Ward 2 from NC, Neighborhood Conservation to MSC, Main Street Center. (2023-1296) PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6713 D. City Council Agenda Session Presentations: 1. Sales Tax Report – Paul Becker and Energy Report – Peter Nierengarten. 2. 71 B Corridor Implementation Update – Jonathan Curth & Chris Brown E. City Council Tour: None. F. Announcements: None. G. Adjournment: 7:05 PM