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Home My WebLink About080123 Final Agenda Results 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City of Fayetteville Arkansas City Council Meeting August 1, 2023 A meeting of the Fayetteville City Council was held on August 1, 2023 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. Roll Call. Pledge of Allegiance. Mayor’s Announcements, Proclamations and Recognitions: None. City Council Meeting Presentations, Reports, and Discussion Items: 1. Monthly Financial Report and Sales Tax Report – Chief Financial Officer. Proposed Agenda Additions A. Consent: 1. Approval of the July 18, 2023 City Council Meeting Minutes. (2023-556) APPROVED. 2. Ahnimisha Consulting, LLC (Service Contract): A Resolution to award RFP #23-04 and authorize a One Year Contract with Ahnimisha Consulting, LLC for Organizational Development Consulting Services as needed with an option to renew for up to four additional one year terms. (2023-872) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 157-23. Council Member Scott Berna Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton Vacant Ward 1 Position 1 Council Member D’Andre Jones Ward 1 Position 2 Council Member Sarah Moore Ward 2 Position 1 Council Member Mike Wiederkehr Ward 2 Position 2 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 3. Skills Lab Training (Service Contract): A Resolution to award RFP #23-04 and authorize a One Year Contract with Skills Lab Training, LLC for Organizational Development Consulting Services as needed with an option to renew for up to four additional one year terms. (2023-873) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 158-23. 4. Water System Rehabilitation (Budget Adjustment): A Resolution to approve a budget adjustment transferring the amount of $216,477.00 from the Eastside Water Storage Tank Account to the Water System Rehabilitation/Replacement Account. (2023-920) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 159-23. 5. Henard Utility Products, Inc (Purchase Agreement): A Resolution to approve the purchase of 1,780 Cellular Advanced Metering Infrastructure Water Meters from Henard Utility Products, Inc. in the amount of $455,413.00, plus applicable taxes and freight charges for the use by the Utility Department, and to approve a budget adjustment. (2023-919) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 160-23. 6. E Source Companies, LLC (Service Contract): A Resolution to approve a Professional Engineering Services Contract with E Source Companies, LLC for Water Loss Investigation Services in an amount not to exceed $95,000.00 and to approve a project contingency in the amount of $10,000.00 (2023-880) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 161-23. 7. Lewis Ford of Fayetteville (Purchase Agreement): A Resolution to approve the purchase of five Ford Vehicles from Lewis Ford of Fayetteville in the total amount of $401,869.00 plus any additional surcharges or delivery fees, pursuant to Ordinance 6491, and to approve a Budget Adjustment. (2023-908) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 162-23. 8. Rush Truck Center (Purchase Agreement): A Resolution to approve the purchase of an International Dump Truck from Rush Truck Centers of Arkansas, INC. for the amount of $241,210.78 plus any additional surcharges and delivery fees up to 10% of the original purchase price, pursuant to a Sourcewell Cooperative Purchasing Contract, and to approve a Budget Adjustment. (2023-909) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 163-23. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 9. Wrapology, LLC (Service Contract): A Resolution to award Bid #23-20 and authorize a One Year Contract with Wrapology, LLC for the purchase of wraps and decals for fleet vehicle and equipment rebranding, with an option to renew for up to four additional one year terms. (2023-907) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 164-23. 10. Springdale Tractor Co. (Purchase Agreement): A Resolution to authorize the purchase of a Kubota Tractor from Springdale Tractor Co. for the amount of $28,045.50 plus any additional surcharges or delivery fees, pursuant to a Sourcewell Cooperative Purchasing Contract, and to approve a budget adjustment. (2023-911) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 165-23. 11. Hutchinson Salt Company (Purchase Agreement): A Resolution to award Bid# 23-27 and authorize the purchase of Bulk Crushed Rock Salt from Hutchinson Salt Company for $40.00 per ton for materials picked up and $89.48 per ton for materials delivered as needed, and to authorize the use of other bidders based on price and availability as needed. (2023-817) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 166-23. 12. FYV Taxiway E Extension – (Environmental Assessment): A Resolution to authorize the acceptance of a Federal Aviation Administration Grant in the amount of $189,450.00 to fund 90% of the cost of an Environmental Assessment for the Taxiway E Extension Project at Drake Field, to approve Task Order No. 7 in the amount of $208,000.00 with Garver, LLC to complete the assessment, and to approve a budget adjustment. (2023-917) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 167-23. 13. Continuum of Care Program Grant (Renewal Agreement): A Resolution to approve the renewal of Four Continuum of Care Program Grant Agreements with the U.S. Department of Housing and Urban Development in the total amount of $338,260.00 for the City to Administer Programs to assist Homeless Fayetteville Residents. (2023-915) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 168-23. 14. Arkansas Natural Resources Division (Loan Acceptance): A Resolution to designate and authorize Mayor Jordan or his Designee to execute certain documents in connection with funding administered by the Arkansas Natural Resources Commission to obtain loan funding for the West Water Transmission Main Project, and to approve a budget adjustment. (2023-913) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 169-23. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov B. Unfinished Business: 1. 2024-2028 Capital Improvements Plan: A Resolution to adopt the 2024-2028 Five- Year Capital Improvements Plan. At the July 18, 2023 City Council Meeting, this item was tabled to the August 1, 2023 City Council Meeting. (2023-879) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 170-23. 2. Raze and Removal of Structure at 3301 South Coach Road: A Resolution to order the Razing and Removal of a dilapidated and unsafe structure on property owned by Kevin Roy Calhoun located at 3301 South Coach Road in the City of Fayetteville, Arkansas, and to approve a budget adjustment in the a mount of $17,500.00. For Item History from December 6, 2022 through July 18, 2023, contact the office of the City Clerk Treasurer. At the July 18, 2023 City Council Meeting, this item was tabled to the August 1, 2023 City Council Meeting. (2022-236) AT THE AUGUST 1, 2023 CITY COUNCIL MEETING, THIS ITEM WAS TABLED INDEFINITELY. C. New Business: 1. 2024 Annual Benefits Renewal: A Resolution to approve the 2024 Employee Benefits Package. (2023-904) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 171-23. 2. Fayetteville Advertising and Promotion Commission (Service Contract): A Resolution to authorize Mayor Jordan to sign a contract with the Fayetteville Advertising and Promotion Commission for the funding of the Downtown Fayetteville Coalition in the amount of $60,000.00 for services through the end of 2023. (2023-938) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 172-23. 3. Rezoning-2023-0016: (2900 N Hughmount Rd./Renner, 243): An Ordinance to Rezone that property described in Rezoning Petition RZN 23-016 located at 2900 Hughmount Road in Ward 4 for approximately 4.35 acres from R-A, Residential Agricultural to RSF-1, Residential Single- Family, 1 unit per acre. (2023-916) PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6675. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 4. Amend §51.136 Monthly Water Rates and §51.137 Monthly Sewer Rates: An ordinance to amend §51.136 Monthly Water Rates and §51.137 Monthly Sewer Rates to change water and sewer rates as recommended by the Cost of Service Study conducted by Black & Veatch. (2022-319) THIS ITEM WAS NOT INCLUDED IN THE AGENDA TO BE HEARD AT THIS MEETING. IT WAS ADDED DURING THE MEETING FOR AMENDMENTS TO BE MADE BY THE CITY COUNCIL. D. City Council Agenda Session Presentations: 1. Energy Report – Peter Nierengarten 2. Crisis Intervention Response Team (CIRT) Presentation – SGT. Patrick Hanby and Steven Greathouse E. City Council Tour: Announcements: Adjournment: 6:55 PM