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Home My WebLink About040621 Final Agenda Results 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City of Fayetteville Arkansas City Council Meeting April 6, 2021 A meeting of the Fayetteville City Council was held on April 6, 2021 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor’s Announcements, Proclamations and Recognitions  City Council Meeting Presentations, Reports and Discussion Items: Advertising and Promotion Commission Appointments Confirmation APPROVED Agenda Additions: None A. Consent: 1. Approval of the March 2, 2021 and March 16, 2021 City Council meeting minutes. APPROVED 2. 2021-0192 Office Furniture Purchase As-Needed Basis: A resolution to authorize the purchase of office furniture on an as-needed basis from various vendors and for varying unit prices, pursuant to Cooperative Purchasing agreements approved by the Arkansas Office of State Procurement, through March 31, 2023 and any future renewal periods. Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton Council Member Sonia Gutierrez Ward 1 Position 1 Council Member D’Andre Jones Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 97-21 3. 2021-0134 Bid #21-28 Diamond C Construction Company - 2019 Trail Improvement Bond Project: A resolution to award Bid #21-28 and authorize a contract with Diamond C Construction Company in the amount of $377,146.74 for construction of a trail connection and bridge over Hamestring Creek, to approve a project contingency in the amount of $50,000.00, and to approve a budget adjustment - 2019 Trail Improvement Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 98-21 3. 2021-0223 Bid #21-26 Sweetser Construction, Inc. - 2019 Drainage Improvements Bond Project: A resolution to award Bid #21-26 and authorize a contract with Sweetser Construction, Inc. in the amount of $197,127.50 for construction of the Ramsey Avenue Drainage Improvements Project, to approve a project contingency in the amount of $29,500.00, and to approve a budget adjustment - 2019 Drainage Improvements Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 99-21 4. 2021-0224 RFQ 20-01, Selection #25 McClelland Consulting Engineers - 2019 Economic Development Bond Project: A resolution to approve a Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc., pursuant to RFQ #20-01, Selection 25, in the amount of $215,885.00 for design services associated with the Industrial Drive Extension Project, contingent on approval by the Economic Development Administration, and to approve a budget adjustment - 2019 Economic Development Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 100-21 5. 2021-0225 American Electric Power - 2019 Transportation Bond Project: A resolution to approve an amended Utility Relocation Agreement with American Electric Power in the amount of $53,020.61 for utility relocations related to the Church Avenue/Meadow Street Sidewalk Project, and to approve a budget adjustment- 2019 Transportation Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 101-21 6. 2021-0185 RFQ #21-01 McClelland Consulting Engineers, Inc and GTS, Inc.: A resolution to award RFQ #21-01, Selection #2 and authorize McClelland Consulting Engineers, Inc. as primary supplier and GTS, Inc. as secondary supplier of on-call materials testing services based on price and availability as needed through March 31, 2022. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 102-21 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 7. 2021-0186 RFQ #21-01 McClelland Consulting Engineers, Inc. and Olsson Associated, Inc.: a resolution to award RFQ #21-01 and approve McClelland Consulting Engineers, Inc. as primary provider and Olsson Associates, Inc. as secondary provider of on-call surveying services as needed through March 31, 2022. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 103-21 8. 2021-0187 RFP #20-05 Reed & Associates, Inc and Rife and Company Appraisers Inc.: A resolution to award RFQ #20-05 and authorize the purchase of on-call appraisal services from Reed & Associates, Inc. and Rife and Company Appraisers, Inc. as needed through December 31, 2021 with three automatic one-year renewals. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 104-21 9. 2021-0189 Black Hills Energy Arkansas, Inc. Utility Easement: A resolution to approve the dedication of approximately 1,674 square feet of permanent utility easement at the southwest corner of Walker Park and approximately 2,911 square feet of permanent utility easement on Lot 5, Block 7 of Burl Dodd Subdivision to Black Hills Energy Arkansas, Inc. for placement of a gas pipeline. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 105-21 10. 2021-0228 Amend Resolution 76-21: A resolution to amend Resolution 76-21 and authorize the purchase of a John Deere Loader from Stribling Equipment, LLC of Springdale in the amount of $165,957.86 plus applicable taxes and freight charges, pursuant to a Sourcewell Cooperative Purchasing contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 106-21 11. 2021-0229 Whiting Systems, Inc.: A resolution to approve the purchase of car wash chemicals from Whiting Systems, Inc., pursuant to a Houston-Galveston Area Council Cooperative Purchasing contract, in various quantities for the duration of the contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 107-21 12. 2021-0231 Springdale Tractor, Inc.: A resolution to approve the purchase of a backhoe replacement engine from Springdale Tractor, Inc. in the amount of $13,577.51, plus any applicable sales taxes and freight charges, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 108-21 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 13. 2021-0178 Howard Technology Solutions: A resolution to approve the purchase of audio-visual equipment and associated installation services from Howard Industries, Inc. in the amount of $25,418.19, pursuant to a National Association of State Procurement Officials ValuePoint cooperative purchasing contract, and to approve a project contingency in the amount of $2,541.81. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 109-21 14. 2021-0191 Insituform Technologies, LLC: A resolution to approve a one year contract extension with Insituform Technologies, LLC in an amount not to exceed $528,693.55 for rehabilitation of sanitary sewer mains using cured-in-place sanitary sewer linings. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 110-21 15. 2021-0193 Krapff Reynolds Construction Company: A resolution to approve a one year contract extension with Krapff Reynolds Construction Company in the amount of $590,789.00 for rehabilitation of sanitary sewer manholes throughout Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 111-21 16. 2021-0199 RFQ 21-01 selection #3 FTN Associates, Ltd.: A resolution to authorize a contract with FTN Associates, Ltd., pursuant to RFQ 21-01 Selection #3, for the development of a Toxicity Reduction Evaluation Action Plan for the West Side Water Resource Recovery Facility in the amount of $45,000.00, and to approve a project contingency in the amount of $9,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 112-21 17. 2021-0234 Crossland Heavy Contractors, Inc. Change Order No. 1: A resolution to approve Change Order No. 1 with Crossland Heavy Contractors, Inc. in the amount of $457,176.00 for the construction of a green parking lot at Kessler Mountain Regional Park, to approve a project contingency in the amount of $46,000.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 113-21 18. 2021-0237 RFQ #19-01 Selection #19 Garver Engineering Change Order No. 2: A resolution to approve Change Order No. 2 with Garver, LLC in the amount of $11,470.00 for construction administration services associated with the green parking lot at Kessler Mountain Regional Park, to approve a project contingency in the amount of $3,000.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 114-21 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 19. 2021-0232 Amend Resolution 34-21: A resolution to amend Resolution 34-21 to reduce the amount of re- appropriations to the 2021 budget by $10,658,481.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 115-21 20. 2021-0227 Flintco, LLC Change Order No. 2 - 2019 Police Headquarters Bond Project: A resolution to approve Change Order No. 2 to the Construction Manager at Risk Contract with Flintco, LLC for the Police Headquarters project in the amount of $3,943,963.00, to approve a project contingency in the amount of $100,000.00, and to approve a budget adjustment - 2019 Police Headquarters Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 116-21 21. 2021-0245 2021 Fire and Police Pay and Benefits Study: A resolution to approve the 2021 Fire and Police Pay and Benefits study prepared by the Johanson Group, and to adopt the 2021 Fire and Police step pay plans. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 117-21 B. Unfinished Business: 1. 2020-1012 Short-Term Rental Regulations: An ordinance to amend §118.01 Applicability of Chapter 118 Business Registry and Licenses, Chapter 151 Definitions, Chapter 161 Zoning Regulations, §162.01 Establishment/Listing of Chapter 162 Use Units, and Chapter 163 Use Conditions of the Unified Development Code to classify the types of Short-Term Rentals and create regulations to permit and inspect the rentals. This agenda item was tabled until the first meeting in 01/2021. At the December 1, 2020 City Council meeting this item was tabled until the 01/05/2021 City Council meeting. At the January 5, 2021 City Council meeting this item was left on the second reading and tabled until the February 16, 2021 City Council meeting. At the February 18, 2021 City Council meeting this item was left on the second reading and tabled until the March 16, 2021 City Council meeting. This item was sent back to the Ordinance Review Committee. At the March 16, 2021 City Council meeting this item was tabled to the 04/06/2021 City Council meeting. This item is currently on the second reading. THIS ORDINANCE WAS TABLED TO THE APRIL 20, 2021 CITY COUNCIL MEETING. 2. 2021-0132 RZN 2020-028 (East of W. Michael Cole Dr. & W. Wedington Dr./Kidder): An ordinance to rezone that property described in rezoning petition RZN 20-028 located east of West Michael Cole Drive and south of West Wedington Drive for approximately 5.00 acres from R-A, 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov Residential Agricultural to RMF-18, Residential Multi Family, 18 units per acre. At the March 2, 2021 City Council meeting this Ordinance was left on the First Reading. At the March 16, 2021 this Ordinance was left on the Second Reading. THIS ORDINANCE WAS REFERRED BACK TO THE PLANNING COMMISSION 3. 2021-0160 RZN-2020-024 (916 N. Sang Ave./Glorious Assets, Inc.): An ordinance to rezone that property described in rezoning petition RZN 20-024 located at 916 North Sang Avenue for approximately 0.70 acres from RSF-4, Residential Single Family, 4 units per acre to RSF-7, Residential Single Family, 7 units per acre, subject to a Bill of Assurance. At the March 16, 2021 City Council meeting this ordinance was left on the First Reading. THIS ORDINANCE FAILED 4. 2021-0180 VAC 662 West Taylor Street: An ordinance to vacate a portion of public right-of-way for property located east of 662 West Taylor Street. At the March 16, 2021 City Council meeting this ordinance was left on the First Reading. THIS ORDINANCE FAILED C. New Business: 1. 2021-0254 2021 City-Wide Employee Compensation: A resolution to approve a budget adjustment in the amount of $1,905,000.00 to facilitate the city-wide 2021 Employee Compensation Adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 118-21 2. 2021-0200 HFI Fletcher, LLC: An ordinance to waive formal competitive bidding and approve a cost share agreement with HFI Fletcher, LLC for the extension of a sewer line on Fletcher Avenue with a refund in an amount not to exceed $13,461.00 to be paid by the City of Fayetteville, and to approve a project contingency in the amount of $2,500.00. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6423 3. 2021-0215 RZN-2021-031 (N.W. of Razorback Rd. & Sligo St./Meadow Vale Development, Inc.): An ordinance to rezone that property described in rezoning petition RZN 21-031 located Northwest of Razorback Road and Sligo Street for approximately 1.00 acre from NS-L, Neighborhood Services-Limited to RMF-24, Residential Multi Family, 24 units per acre. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6424 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 4. 2021-0216 RZN-2021-033 (797 S. Cherry Ln./A&B Enterprises, Inc.): An ordinance to rezone that property described in rezoning petition RZN 21-033 located at 797 West Cherry Lane for approximately 1.02 acres from RSF-4, Residential Single family, 4 units per acre to RI-U, Residential Intermediate-Urban. THIS ITEM WAS LEFT ON A FIRST READING 5. 2021-0214 VAC-2021-015 (215 S. Vale Ave./Rock Creek Holdings): An ordinance to approve VAC 21- 015 for property located at 2015 South Vale Avenue to vacate a portion of public right-of-way between South Razorback Road and South Vale Avenue, as well as a portion of a 10-foot wide alley right-of-way. THIS ITEM WAS LEFT ON A FIRST READING 6. 2021-0164 Amend §72.03 and §164.17: An ordinance to amend §72.03 Parking Prohibited in Certain Places and §164.17 Visibility at Intersections in Residential/Nonresidential Districts the City Code to allow greater flexibility and discretion for on-street parking spaces near crosswalks and traffic signals at intersections. THIS ORDINANCE WAS TABLED INDEFINITELY 7. 2021-0182 Amend Subsection (A) Fee Increases in §50.40 Rates for Services: An ordinance to amend subsection (A) Fee Increases in §50.40 Rates for Services of the Fayetteville City Code to adjust recycling and trash user fees based on the water, sewer, trash collection sub-index of the consumer price index. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6425 8. 2021-0252 Amend §166.04(B)(2)(a) Dedication of Right-of-Way of the Unified Development Code: An ordinance to amend §166.04(B)(2)(a) Dedication of Right-of-Way of the Unified Development Code by adding the power of the City Council to grant a lesser dedication of the Master Street Plan right-of-way requirement for a lot split. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6426 Announcements: City Council Agenda Session Presentations: Adjournment: 10:12 pm