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HomeMy WebLinkAbout010521 and 010721 Final Agenda Results 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City of Fayetteville Arkansas City Council Meetings January 5, 2021 and January 7, 2021 A meeting of the Fayetteville City Council was held on January 5, 2021 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. The agenda was completed through Unfinished Business. The meeting was reconvened on January 7, 2021 starting at New Business. Call to Order Oaths of Office: Lioneld Jordan, Mayor Kara Paxton, City Clerk Treasurer D'Andre Jones, Council Member Ward 1 Matthew Petty, Council Member Ward 2 Sarah Bunch, Council Member Ward 3 Holly Hertzberg, Council Member Ward 4 Pledge of Allegiance Mayor’s Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports, and Discussion Items: Election of Vice Mayor Council Member Bunch was elected as Vice Mayor. Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton Council Member Sonia Gutierrez Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 2021 City Council Committee Appointments Report of Firemen's and Policemen's Pension and Relief Fund Monthly Financial Report Advertising and Promotion Commission Appointment - Elvis Moya Agenda Additions: None A. Consent: 1. Approval of the December 15, 2020 City Council Meeting Minutes. APPROVED 2. 2020-1060 CEI Engineering Associates, Inc. Amendment: A resolution to approve an amendment to the contract with CEI Engineering Associates, Inc. in the amount of $23,300.00 for additional design services associated with Phase I of Centennial Park at Millsap Mountain, and to approve a budget adjustment – 2019 Park Improvement Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 01-21 3. 2020-1093 G & W Diesel/EVS - 2019 Firefighting Facilities Bond Project: A resolution to approve the purchase of a new fire apparatus from G & W Diesel/EVS in the amount of $818,021.00 plus any applicable delivery charges, pursuant to a Houston-Galveston Area Council Cooperative Purchasing contract, for use by the Fayetteville Fire Department, to approve a project contingency in the amount of $65,000.00, and to approve a budget adjustment - 2019 Firefighting Facilities Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 02-21 4. 2020-1063 Environmental Consulting Operations, Inc. Amendment No. 7: A resolution to approve Amendment No. 7 to the contract with Environmental Consulting Operations, Inc. in the amount of $63,000.00 for wetlands mitigation site monitoring and management in 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 03-21 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 5. 2020-1069 Alltel Corporation dba Verizon Wireless Second Amendment: A resolution to approve the Second Amendment to the Tower Attachment Lease Agreement with Alltel Corporation d/b/a Verizon Wireless to provide for equipment modifications, authorize the transfer of equipment to the new Township water tank, and increase the monthly rental payment to $2,400.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 04-21 6. 2020-1070 Arkansas One-Call System, Inc.: A resolution to approve the purchase of utility locating services for 2021 from Arkansas One-Call System, Inc. in an amount not to exceed $30,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 05-21 7. 2020-1095 Bid #20-78 Vance Brothers, Inc.: A resolution to award Bid #20-78 and authorize a contract with Vance Brothers, Inc. in the amount of $201,924.00 for asphalt repairs and microsurfacing at the Noland and West Side Water Resource Recovery Facilities, and to approve a project contingency in the amount of $20,192.40. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 06-21 8. 2020-1126 CH2M Hill Engineers, Inc. Amendment 12: A resolution to approve Amendment No. 12 to the Agreement for Operations, Maintenance and Management Services between the City of Fayetteville, Arkansas and CH2M Hill Engineers, Inc. in the amount of $7,339,051.00 for services in 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 07-21 9. 2020-1106 Bid #21-01 Reflectorized Paint Markings: A resolution to award Bid #21-01 and authorize the purchase of reflectorized paint markings from Time Striping, Inc. in variable amounts and for varying unit prices as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 08-21 10. 2020-1107 Bid #21-03 Truck Hauling Services: A resolution to award Bid #21-03 and authorize the purchase of truck hauling services from Trulove Dirt Works, LLC as a primary supplier and to authorize the use of other bidders based on price and availability as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-21 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 11. 2020-1109 Bid #21-05 Aggregate Materials: A resolution to award Bid #21-05 and authorize the purchase of aggregate materials from APAC-Central, Inc. as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availability as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-21 12. 2020-1111 Bid #21-07 Hillside Gravel: A resolution to award Bid #21-07 and authorize the purchase of hillside gravel from Les Rogers, Inc. in variable amounts and for varying unit prices as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-21 13. 2020-1112 Bid #21-09 Concrete Drainage Pipe: A resolution to award Bid #21-09 and authorize the purchase of concrete drainage pipe from Scurlock Industries as a primary supplier in variable amounts and for varying unit prices as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-21 14. 2020-1113 Bid #21-10 Screened Topsoil: A resolution to award Bid #21-10 and authorize the purchase of screened topsoil from Les Rogers, Inc. as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-21 15. 2020-1114 Bid #21-11 Retaining Wall Blocks: A resolution to award Bid #21-11 and authorize the purchase of retaining wall blocks for varying unit prices from various vendors, based on individual job design, specification and cost evaluation, as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-21 16. 2020-1115 Bid #21-12 High-Performance Cold Mix Asphalt: A resolution to award Bid #21-12 and authorize the purchase of high-performance cold mix asphalt from Hutchens Construction Company, LLC as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-21 17. 2020-1116 Bid #21-14 Tree Grates and Frames: A resolution to award Bid #21-14 and authorize the purchase of tree grates from Neenah Foundry Company as needed through the end of 2021. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-21 18. 2020-1119 Bid #21-15 Preformed Thermoplastic Pavement Markings: A resolution to award Bid #21-15 and authorize the purchase of preformed thermoplastic pavement markings from Geveko Markings, Inc. as primary supplier and from Preform, LLC and Ennis-Flint, Inc. as secondary suppliers in variable amounts and for varying unit prices as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-21 19. 2020-1120 Bid #21-17 Curb and Gutter Construction Services: A resolution to award Bid #21-17 and authorize the purchase of curb and gutter construction services from Sweetser Construction, Inc. in variable amounts and for varying unit prices as needed through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-21 20. 2020-1104 Seven Hills Homeless Center Repair and Maintenance Agreement: A resolution to approve a contract with Seven Hills Homeless Center to provide funding assistance in the amount of $51,000.00 for maintenance and repairs at the Walker Family Residential Community Complex in 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-21 21. 2020-1105 Cellco Partnership d/b/a Verizon Wireless: A resolution to approve the purchase of wireless services and equipment from Cellco Partnership d/b/a Verizon Wireless, pursuant to a National Association of State Procurement Officials ValuePoint cooperative purchasing agreement, on an as needed basis through August 11, 2024. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 20-21 22. 2020-1122 Chevrolet of Fayetteville: A resolution to approve the purchase of nine vehicles from Chevrolet of Fayetteville for Fleet Operations in the total amount of $283,021.00, pursuant to a state procurement contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 21-21 23. 2020-1123 HUB International Mid-America: A resolution to approve a contract with HUB International Mid-America in the amount of $13,000.00 for insurance brokerage and consultation services from January 1, 2021 through December 31, 2021, with automatic renewals for four additional one year terms in the amount of $13,000.00 per year, to authorize the payment of policy premiums, 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov to authorize the payment of deductibles related to claims filed by the city, and to approve a project contingency in the amount of $1,300.00 per year. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-21 24. 2020-1133 Northwest Arkansas Regional Planning Commission: A resolution to approve a one-year contract with the Northwest Arkansas Regional Planning Commission in the amount of $42,591.11 for a Stormwater Education Program for 2021 to satisfy portions of the NPDES Phase II Stormwater Permit Requirements. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-21 B. Unfinished Business: 1. 2020-0923 Express Intent for Trail Economic Development: A resolution to express the intent of the City Council to study and develop ordinances to regulate and promote trail economic development in the City of Fayetteville. At the December 1, 2020 City Council meeting this item was tabled until the first meeting in January 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-21 2. 2020-1012 Short-Term Rental Regulations: An ordinance to Amend §118.01 Applicability of Chapter 118 Business Registry and Licenses, Chapter 151 Definitions, Chapter 161 Zoning Regulations, §162.01 Establishment/Listing of Chapter 162 Use Units, and Chapter 163 Use Conditions of the Unified Development Code to classify the types of short-term rentals and create regulations to permit and inspect the rentals. This agenda item was tabled until the first meeting in 01/2021. At the December 1, 2020 City Council meeting this item was tabled until the 01/05/2021 City Council meeting. THIS ORDINANCE WAS TABLED TO THE FEBRUARY 16, 2021 CITY COUNCIL MEETING 3. 2020-1047 Fayetteville Police Department Policies: A resolution to approve Fayetteville Police Department Policies 44.1.1 Juvenile Operations and 84.1.1 Property Management: Acquired and In-Custody. Council Member Marsh requested to remove this agenda item from the Consent Agenda per a request she received from a citizen. Member of public was not logged into zoom. City Council voted to table this item until the beginning of NB. At the December 15, 2020 City Council meeting this item was tabled until the January 5, 2021 City Council meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-21 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 4. 2020-1055 Bank of Fayetteville/Depot Lot Site: An ordinance to approve a contract with the Bank of Fayetteville, Greg House, Fayetteville Depot, LLC (and possibly Ted Belden) to purchase about one half acre in the Depot/Bank Lot for $350,000.00, to approve a lease-to-own arrangement with Greg House for the .2 acre lot on the north end of the Civic Plaza, to agree to convey to Greg House the ownership of about 14,000 square feet of the bottom floor of the city’s public parking deck and other items, and to pass an Emergency Clause. At the December 1, 2020 City Council meeting this item was left on the First Reading. At the December 15, 2020 City Council meeting this item was left on the second reading. THIS ORDINANCE WAS TABLED TO THE FEBRUARY 16, 2021 CITY COUNCIL MEETING 5. 2020-0943 RFQ-19-01 Olsson, Inc. Amendment #2: A resolution to approve Amendment No. 2 to the professional engineering services agreement with Olsson, Inc., pursuant to RFQ #19-01, in the amount of $154,900.00 for the remaining architectural services related to the replacement parking deck for the Cultural Arts Corridor Project, and to approve a budget adjustment – 2019 Cultural Arts Corridor Bond Project. At the 11/17/20 City Council meeting this item was tabled for two weeks. This agenda item was tabled for two weeks. At the December 1, 2020 City Council meeting this item was tabled for two weeks. Table until the first meeting in January 2021. (January 5, 2021). THIS RESOULTION WAS TABLED TO THE FEBRUARY 16, 2021 CITY COUNCIL MEETING 6. 2020-1003 RZN 2020-014 (SE of I-49 & Wedington Dr./Marinoni Farm): An ordinance to rezone that property described in rezoning petition RZN 20-014 located southeast of I-49 and Wedington Drive for approximately 112.85 acres from RSF-4, Residential Single Family, 4 units per acre; RMF-24, Residential Multi Family, 24 units per acre; R-O, Residential Office; and C-2, Thoroughfare Commercial to UT, Urban Thoroughfare and CS, Community Services. At the December 1, 2020 City Council meeting this item was left on the First Reading. During the December 15, 2020 City Council meeting the City Council members requested to set up a site tour of this property. Mayor Jordan stated that this will be set up. At the December 15, 2020 City Council meeting this item was left on the second reading. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6398 7. 2020-1067 Amend §161.22 Community Services and §161.24 Urban Thoroughfare: An ordinance to amend §161.22 Community Services and §161.24 Urban Thoroughfare by changing certain permitted uses to conditional uses. At the December 15, 2020 City Council meeting this item was left on the First Reading. THIS ORDINANCE WAS LEFT ON THE SECOND READING 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov Announcements: Adjournment on January 5, 2021: 9:24 p.m. This meeting was reconvened on January 7, 2021 starting at New Business C. New Business: 1. 2020-1138 2021 Adopt Rules of Order and Procedure: A resolution to adopt the Rules of Order and Procedure of the Fayetteville City Council for 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 26-21 2. 2020-1130 2020 Merit Staff Pay and Benefits Study: A resolution to approve the 2020 Merit Staff Pay and Benefits Study Report prepared by the Johanson Group, and to adopt the 2020 Merit Staff Pay Plan structure. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 27-21 3. 2020-1129 2021 City-Wide Employee Compensation: A resolution to approve a budget adjustment in the amount of $1,700,000.00 to facilitate the city-wide 2021 Employee Compensation Adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 28-21 4. 2020-1142 RZN 2020-021 (NE of Catalpa Dr. & S. Rupple Rd./Fayetteville Public Schools): An ordinance to rezone that property described in rezoning petition RZN 20-0021 located Northeast of West Catalpa Drive and South Rupple Road for approximately 22.98 acres from CS, Community Services and NC, Neighborhood Conservation to P-1, Institutional. THIS ORDINANCE WAS LEFT ON THE FIRST READING 5. 2020-1110 Bid #21-06 Asphalt Materials: An ordinance to waive the requirements of formal competitive bidding during calendar year 2021 for the purchase of asphalt materials for use by the Transportation Division but to require informal quarterly bids or quotes. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6399 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 6. 2020-1066 Club Rush Hookah and Cigar Lounge: An ordinance to approve the application of Sami Ammar Haddaji, on behalf of Club Rush Hookah and Cigar Lounge, for a permit to operate as a private club in the City of Fayetteville at 550-B West Dickson Street. THIS ORDINANCE WAS LEFT ON THE SECOND READING 7. 2020-1141 RZN 2020-020 (915 S. Hill Ave./Norvell): An ordinance to rezone that property described in rezoning petition RZN 20-0020 located at 915 South Hill Avenue for approximately 1.03 acres from RMF-24, Residential Multi-Family, 24 units per acre to RI-U, Residential Intermediate- Urban. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6400 8. 2020-1134 RZN 2020-022 (3670 W. Mt. Comfort Rd./Landmarc Homes & Hardin): An ordinance to rezone that property described in rezoning petition RZN 20-0022 located at 3670 West Mount Comfort Road for approximately 6.05 acres from R-A, Residential Agricultural to CS, Community Services. THIS ORDINANCE WAS LEFT ON THE SECOND READING 9. 2020-1143 VAC-2020-010 (2747 & 2785 E. Stone Mountain Dr./Kimbrow): An ordinance to approve VAC 20-0010 for property located at 2747 and 2785 East Stone Mountain Drive to vacate a portion of a general utility easement. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6401 10. 2020-1144 ADM-2020-010 (SE of Salem Rd. & Jewell Rd./Forest Hills PZD Amendment): An ordinance to amend the Forest Hills Residential Planned Zoning District (07-2793) to reconfigure Planning Area 3 to allow for the development of single family, multi-family, and cottage housing. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6402 11. 2020-1136 ANX 2020-0001(3435 E. Zion Rd./Burge): An ordinance to approve the annexation petition of Patricia Lynne Severino, as trustee of the Robert Eugene Burge Irrevocable Trust, and annex 59.00 acres of land located at 3435 East Zion Road. THIS ORDINANCE WAS LEFT ON THE FIRST READING 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 12. 2020-1140 PZD-2020-002 (3435 E. Zion Rd./Chandler Crossing SD): An ordinance to approve a Residential Planned Zoning District entitled R-PZD 2020-0002 for approximately 81.80 acres located at 3435 East Zion Road to allow the development of 260 mixed use lots. THIS ORDINANCE WAS LEFT ON THE FIRST READING Announcements: City Council Agenda Session Presentations: Adjournment: 12:02 a.m.