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HomeMy WebLinkAbout031620 Final Agenda Results 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City of Fayetteville Arkansas Special City Council Meeting March 16, 2020 A Special meeting of the Fayetteville City Council was held on March 16, 2020 at 4:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor’s Announcements, Proclamations and Recognitions: Award of Financial Reporting Achievement City Council Meeting Presentations, Reports, and Discussion Items: Nominating Committee Report Agenda Additions: Disaster Recovery Fund: A resolution to approve a budget adjustment appropriating $3,000,000.00 from the Disaster and Recovery Fund for the financial issues arising from the COVID-19 Pandemic. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 86-20 Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton Council Member Sonia Gutierrez Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov Temporary Extraordinary Powers: An ordinance to grant the Mayor Temporary Extraordinary Powers to provide for the safety and health of Fayetteville inhabitants and to pass an Emergency Clause. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6292 Washington County Detention Center COVID-19: A resolution to express the City Council’s support for the release of pre-trial non-violent detainees from the Washington County Detention Center to reduce the risk or impact of a COVID-19 outbreak in the jail and to protect the public health during a State of Emergency. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 87-20 A. Consent 1. Approval of the March 3, 2020 City Council Minutes APPROVED 2. McClelland Consulting Engineers, Inc.: A resolution to approve Supplement Agreement No. 4 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed $125,258.00 for construction management and observation services associated with the Highway 16 Utility Relocations Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 88-20 3. Williams Tractor, Inc.: A resolution to approve the purchase of three Hustler Super 7 mowers from Williams Tractor, Inc. in the total amount of $28,485.00, pursuant to a State Procurement Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 89-20 4. Bergkamp, Inc.: A resolution to authorize the purchase of an Asphalt Repair Truck and Roller from Bergkamp, Inc. of Salina Kansas for the amount of $204,890.00, pursuant to a Sourcewell Cooperative Purchasing Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 90-20 5. Sasco & Southern Star Materials: A resolution to authorize the purchase of a Craftco Supershot Crack Sealer from Sasco & Southern Star Materials of Springfield, Missouri for the amount of $81,532.01, pursuant to a Sourcewell Cooperative Purchasing Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 91-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 6. Chevrolet of Fayetteville: A resolution to approve the purchase of three Chevy Traverses from Chevrolet of Fayetteville in the total amount of $74,991.00, pursuant to a State Procurement Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 92-20 7. Lewis Ford: A resolution to approve the purchase of two Dodge Ram 1500 trucks from Lewis Ford of Fayetteville in the total amount of $43,268.00, pursuant to a State Procurement Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 93-20 8. Multi-Use Trails Easement: A resolution to authorize Mayor Jordan to convey a multi-use trails easement to the City of Springdale to allow a Natural Surface Mountain Bike Trail to cross through City of Fayetteville property. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 94-20 9. BID #20-34 Visionaire Lighting, LLC: A resolution to award BID #20-34 and authorize the purchase of trail light fixtures from Visionaire Lighting, LLC for the Unit price of $1,100.00 and fiberglass light poles from Alliance Compoites, Inc. for the unit price of $450.00, plus applicable taxes and freight charges, in variable amounts as needed through December 31, 2020. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 95-20 10. South Delta Aviation, Inc.: A resolution to approve a three year lease agreement with South Delta Aviation, Inc. for the Airport Hangar at 4248 South School Avenue for rent in the amount of $3,084.00 per month. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 96-20 11. South Delta Aviation, Inc. A resolution to approve a three year lease agreement with South Delta Aviation, Inc. for the Airport Hangar at 4230 South School Avenue for rent in the amount of $1,387.80 per month. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 97-20 12. Arkansas Community Foundation Grant: A resolution to authorize acceptance of the Arkansas Community Foundation Grant Award in the amount of $20,000.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 98-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 13. Wastequip, Inc.: A resolution to approve the purchase of trash and recycling containers and compactor related products and services from Wastequip, Inc., pursuant to a Sourcewell Cooperative Purchasing Contract, through July 7, 2021, and any future renewal periods. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 99-20 14. Friends of YRCC Donation: A resolution to approve a budget adjustment in the amount of $24,273.00 representing a donation from Friends of YRCC to fund Summer and Fall programs offered at the Yvonne Richardson Community Center. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 100-20 15. Arkansas Occupational Health Clinic: A resolution to authorize a one year contract with an option to renew for up to four additional one year terms with Arkansas Occupational Health Clinic in an amount not to exceed $80,000.00 for physical exams and health screenings for Fire Department employees at a cost of $364.00 to $775.00 per exam. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 101-20 16. Casco Industries: A resolution to authorize the purchase of protective bunker gear for the Fire Department on an as-needed basis from Casco Industries through December 31, 2021, pursuant to a Regional Cooperative Bid Process through the City of Springdale. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 102-20 B. Unfinished Business: 1. C-PZD 19-6952 (5102 W. Wedington Dr./LBDG Wedington): An ordinance to approve a Commercial Planned Zoning District entitled C-PZD 19-6952 for approximately 8.60 acres located at 5102 West Wedington Drive to allow the development of mini-storage units and accessory office and retail space. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 2. Enact §114.20 Regulation of Single-Use Disposable Bags: An ordinance to enact §114.20 Regulation of single-use disposable bags provided by large food stores. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov C. New Business: 1. Shipley Motor Equipment Co.: An ordinance to waive the requirements of formal competitive bidding and authorize the repair of a Recycling and Trash Collection truck by Shipley Motor Equipment Co. for the amount of $42,352.81. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6293 2. BID #20-29 Cornerstone Construction of Russellville, Inc: An ordinance to award Bid #20- 29 and authorize a contract with Cornerstone Construction of Russellville, Inc. in the amount of $1,689.781.20 for construction services associated with the Highway 16 Utility Relocations Project, to approve a project contingency in the amount of $168,978.12, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 103-20 3. Hach Company : An ordinance to waive competitive bidding and approve the purchase of two analyzers and four sludge level detection assemblies from Hach Company for the Noland and West Side Water Resource Recovery Facilities in the total amount of $56,943.00 plus applicable taxes and freight charges. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 4. Sain Street Extension Project: An ordinance to vacate a portion of Right-of-Way from Front Street to Joyce Boulevard for the Sain Street Extension Project. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 5. ADM 20-6998 Amend Ordinance No. 2883 Sain Street: An ordinance to amend Ordinance No. 2883 by removing the requirement to construct a cul-de-sac at the end of Sain Street. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 6. Enact Article X Pedal Carriages: An ordinance to enact Article X Pedal Carriages into Chapter 117: Vehicle-Related Businesses. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 7. 2019 Drainage Improvements Bond Project: A resolution to approve the purchase of property located at 923 West Cato Springs Road from Miguel and Juanita Contreras for the amount of $92,000.00 to reduce future flood damage and restore flood capacity in the area, to approve a project contingency in the amount of $3,000.00 to cover all associated closing costs, to approve internal charges in the amount of $1,500.00, and to approve a budget adjustment- 2019 Drainage Improvements Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 104-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 8. 2020 Merit Staff Pay and Benefits Study: A resolution to approve the 2020 Merit Staff Pay and Benefits Study Report prepared by Johanson Group, and to adopt the 2020 Merit Staff Pay Plan Structure. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 9. 2020 Employee Compensation: A resolution to approve a budget adjustment in the amount of $1,322,000.00 to facilitate the City-Wide 2020 Employee Compensation Adjustment. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING Announcements City Council Agenda Session Presentations: Agenda Session Presentation- Salary Survey and Wage Discussion City Council Tour: None Adjournment: 6:26 p.m.