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HomeMy WebLinkAbout020420 Final Agenda Results 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City of Fayetteville Arkansas City Council Meeting February 4, 2020 A meeting of the Fayetteville City Council was held on February 4, 2020 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor’s Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports, and Discussion Items: Monthly Financial Report: Paul Becker Agenda Additions: None A. Consent 1. Approval of the January 7, 2019 City Council Meeting Minutes APPROVED 2. BID #20-03 S And R Trucking: A resolution to award BID #20-03 and authorize the purchase of truck hauling services from S and R Trucking Winslow, LLC as a primary supplier and to Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton Council Member Sonia Gutierrez Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov authorize the use of other bidders based on price and availability as needed through the end of 2020. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 39-20 3. BID #19-54 Kajacs Contractors, Inc: A resolution to approve BID #19-54 and authorize a contract with Kajacs Contractors, Inc. in the amount of $1,595,000.00 for the construction of approximately 3,300 linear feet of 24-inch water main along Morningside Drive, and to approve a project contingency in the amount of $159,500.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 40-20 4. McClelland Consulting Engineers, Inc.: A resolution to approve supplemental agreement No. 3 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed $125,258.00 for construction management and observation services associated with the Morningside Drive 24-inch waterline replacement project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 41-20 5. BID #19-61 Haynes Pump and Process, LLC: A resolution award BID 19-61 and authorize the purchase of two sealing slide gates for the Aeration Basin at the Noland Water Resource Recovery Facility from Haynes Pump and Process, LLC in the amount of $32,150.00 plus applicable taxes and freight charges. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 42-20 6. Graybar Electric Company, Inc.: A resolution to approve the purchase of two high voltage switchgears and ten pad-mounted transformers for the Noland Water Resource Recovery Facility from Graybar Electric Company, Inc. in the amount of $411,760.00 plus applicable taxes and freight charges, pursuant to a U.S. Communities National Cooperative Purchasing Program Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 43-20 7. Hawkins-Weir Engineers, Inc: A resolution to approve a professional engineering service agreement with Hawkins-Weir Engineers, Inc, in the amount of $162,130.00 for design, bidding, and construction management services for the construction of a Gravity Bypass Sanitary Sewer near North Gregg Avenue and North Fulbright Express Way. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 44-20 8. BID #19-63 H&H Electric, Inc.: A resolution to award BID #19-63 and authorize a contract with H&H Electric, Inc. in the amount of $362,225.00 for the Beacon and Wind Cones Project at the Airport, to approve Change Order No. 1 to change the location of the power supply for the proposed beacon and reduce the construction cost to $281,550.00, to approve a budget 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov adjustment recognizing an 80-20 Grant received from the ADA, and to approve a project contingency in the amount of $31,250.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 45-20 9. Creamer Pilot Services, LLC and M.K. Rockwell Investments: A resolution to approve a three-year lease agreement with Creamer Pilot Services, LLC and M.K. Rockwell Investments for office space in the Airport Terminal building at 4500 South School Avenue for rent in the amount of $411.60 per month. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 46-20 10. Alpine Aviation: A resolution to approve a three-year lease agreement with Alpine Aviation of Fayetteville, Inc. for hangar space in the Airport Terminal building at 4166 South School Avenue for rent in the amount of $700.00 per month. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 47-20 11. Surfco Restoration and Construction, LLC: A resolution to approve a three-year lease agreement with Surfco Restoration and Construction, LLC for office space in the Airport Terminal building at 4500 South School Avenue for rent in the amount of $594.25 per month. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 48-20 12. BID #19-58 Clifford Power Systems, Inc.: A resolution to award BID #19-58 and authorize a generator maintenance contract with Clifford Power Systems, Inc. for a term of one year with automatic renewals for up to four additional one year terms in the amount of $27,724.00, plus the cost of any non-scheduled service calls. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 49-20 13. Lewis Ford: A resolution to approve the purchase of two Dodge Ram 1500 trucks from Lewis Ford of Fayetteville in the total amount of $45,655.00, pursuant to a State Procurement Contract, for use by the Parks and Recreation Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 50-20 14. Superior Chevrolet: A resolution to approve the purchase of a Chevrolet Traverse from Superior Chevrolet of Siloam Springs in the amount of $24,389.00, pursuant to a State Procurement Contract, for use by the Parks and Recreation Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 51-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 15. Repeal Resolution No. 274-19: A resolution to repeal Resolution No. 274-19 and authorize the purchase of a Hybrid Ford Interceptor from Lewis Ford of Fayetteville in the amount of $36,233.00, pursuant to a State Procurement Contract, for use by the Police Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 52-20 16. RFP 19-04 Quality Collision Repair: A resolution to award RFP 19-04 and authorize a contract with Quality Collision Repair for collision repair services for City vehicles. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 53-20 17. Project Safe Neighborhood Grant Award: A resolution to authorize acceptance of a Project Safe Neighborhood Grant Award in the amount of $13,000.00 for the Fayetteville Police Department, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 54-20 18. Fourth Judicial District Drug Task Force: A resolution to authorize acceptance of a Project Safe Neighborhood Grant Award in the amount of $23,000.00 for the Fourth Judicial District Drug Task Force, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 55-20 19. Fayetteville Fire Department Donation Revenue: A resolution to approve a budget adjustment in the amount of $100.00 representing donation revenue to the Fayetteville Fire Department from Arvest Bank for the annual Employee Service Awards event. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 56-20 20. MSI Consulting Group, LLC: A resolution to authorize the purchase of annual software maintenance from MSI Consulting Group, LLC for virtual software used by the District Court, Police Department and the City Prosecutor Division in the amount of $21,600.00 plus applicable taxes, and to approve a 5%project contingency in the event additional licenses are needed. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 57-20 21. Arkansas Department of Transportation: A resolution to approve a budget adjustment recognizing Federal-Aid Funds received from the Arkansas Department of Transportation in the amount of $286,512.00 for Right of Way acquisition for the Sain Street Extension Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 58-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 22. Wetland Program Development Grant: A resolution to authorize acceptance of a Wetland Program Development Grant in the amount of $217,702.00 from the Environmental Protection Agency Region 6 for the restoration of Tanglewood Branch, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 59-20 23. Ranger’s Pantry Senior Giving Tree: A resolution to approve a budget adjustment for the Community Resources Division in the total amount of $3,497.00 representing donations from citizens and local businesses. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 60-20 B. Unfinished Business: 1. ADM 19-6927 (NE of N. Cross Ave. & W. Markham Rd./Markham Hill PZD Amend): An ordinance to amend Ordinance No. 6096 which enacted Commercial Planned Zoning District 18-6318, Pratt Place Inn & Barn, at 2231 West Markham Road to reduce the front setback for Planning Area 2 along Cross Avenue. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6278 C. New Business: 1. Double Springs Development, LLC: A resolution to approve a Cost Share Agreement with Double Springs Development, LLC for the upsizing of a sewer line in the Goose Creek Village Subdivision with an amount not to exceed $72,976.00 to be paid by the City of Fayetteville, and to approve a project contingency in the amount of $14,595.20. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 61-20 2. Assembled Products Corporation D/B/A Jotto Desk: An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of upfit items from Assembled Products Corporation D/B/A Jotto Desk for Police Department Patrol Vehicles. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6279 3. VAC 19-6948 (SW of Mt. Comfort & Rupple Rd./Hazen): An ordinance to approve VAC 19-6948 for property located Southwest of Mount Comfort Road and Rupple Road to vacate a portion of a drainage easement. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6280 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 4. VAC 19-6947 (411 E. Maple St./Moore): An ordinance to approve VAC 19-6947 for property located at 411 East Maple Street to vacate a portion of a water and sewer easement. THIS ITEM WAS LEFT ON THE FIRST READING 5. R-PZD 19-6858 (2673 N. Collette Ave. Gulley Grove SD): An ordinance to approve a Residential Planned Zoning District Entitled R-PZD 19-6858 for approximately 7.90 acres located at 2673 North Collette Avenue to allow the development of 51 attached and detached dwelling units. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6281 6. 2020 Overlay/Sidewalk Projects-2019 Bond: A resolution to approve the Transportation Division Overlay and Sidewalk Project list for 2020, and to approve a budget adjustment- 2019 Bond. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 62-20 7. Northwest Arkansas Regional Planning Commission: An ordinance to waive the requirements of Formal Competitive Bidding through 2024 and approve a one-year contract with the Northwest Arkansas Regional Planning Commission in the amount of $42,591.06 for a Stormwater Education Program for 2020. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6282 Announcements City Council Agenda Session Presentations: City Council Tour: Monday, February 3, 2020 at 4:30PM: R-PZD 19-6858 (2673 N. Collette Ave. Gulley Grove SD) Adjournment: 8:11 p.m.