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HomeMy WebLinkAbout010720 Final Agenda Results 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City of Fayetteville Arkansas City Council Meeting January 7, 2020 A meeting of the Fayetteville City Council was held on January 7, 2020 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor’s Announcements, Proclamations and Recognitions: None City Council Meeting Presentations, Reports, and Discussion Items: Election of Vice Mayor, Report of Firemen’s and Policemen’s Pension and Relief Fund Monthly Financial Report: Paul Becker Agenda Additions: None A. Consent 1. Adopt the Rules of Order and Procedure: A resolution to adopt the Rules of Order and Procedure of the Fayetteville City Council for 2020. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 01-20 Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton Council Member Sonia Gutierrez Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov Approval of the December 3, 2019 City Council Meeting Minutes. APPROVED 2. Environmental Consulting Operations, Inc.: A resolution to approve Amendment No. 6 to the contract with Environmental Consulting Operations, Inc. in the amount of $66,255.00 for wetlands mitigation site monitoring and management in 2020. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 02-20 3. Arkansas State Highway Commission: A resolution to approve a utility relocation agreement with the Arkansas Department of Transportation for utility relocations related to the I-49 and Wedington Interchange Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 03-20 4. City of Farmington Relocation Agreement: A resolution to approve a utility relocation agreement with the City of Farmington for utility relocations related to the Highway 170 Improvement Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 04-20 5. 2019 Justice Assistance Grant (JAG) Award: A resolution authorize acceptance of a 2019 Justice Assistance Grant in the total amount of $134,915.56 which will be used to pay a portion of the salaries and benefits of 4th Judicial District Drug Task Officers with the Fayetteville, Springdale, and Prairie Grove Police Departments and the Washington County Sheriff’s Office. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 05-20 6. Teeco Safety, Inc.: A resolution to authorize the purchase of seventy seven (77) replacement tactical body armor vests and one hundred thirty one (131) sets of rifle resistant ballistic plates from Teeco Safety, Inc. in the amount of $189,524.00 plus applicable taxes and freight charges pursuant to a NASPO ValuePoint cooperative purchasing contract, to authorize the purchase of various body armor products pursuant to NASPO ValuePoint cooperative purchasing contracts on an as needed basis through march 15, 2020 and any future renewal periods, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 06-20 7. Botanical Gardens of the Ozarks: A resolution to approve the conveyance of a General Utility Easement to Ozarks Electric Cooperative Corporation across a portion of city property to supply electricity to the new operations center at the Botanical Garden of the Ozarks. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 07-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 8. McClelland Consulting Engineers, Inc.: A resolution to approve Supplemental Agreement No. 1 to the contract with McClelland Consulting Engineers, Inc. in the amount of $33,500.00 to provide engineering services for the planting of street trees and installation of trail lighting associated with the Zion Road - Vantage to Crossover Project, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 08-20 9. Sweetser Construction, Inc. Change Order No. 1: A resolution to approve Change Order No. 1 to the contract with Sweetser Construction, Inc. for the Old Wire Road Protected Bike Lane and Sidewalk Project in the amount of $246,488.85, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-20 10. Crossland Construction Company, Inc. Change Order No. 5: A resolution to approve Change Order No. 5 to the Fayetteville Public Library Expansion Project contract with Crossland Construction Company, Inc. in the amount of $8,443,973.00 to finish out the expansion and complete the tie into the existing library, to recognize bond interest funds in the amount of $400,000.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-20 11. Walker Family Residential Community Complex: A resolution to approve a contract with Seven Hills Homeless Center to provide funding assistance in the amount of $52,000.00 for maintenance and repairs at the Walker Family Residential Community Complex in 2020. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-20 12. Bid #19-52 Benchmark Construction of NWA, Inc.: A resolution to award Bid #19-52 and authorize a contract with Benchmark Construction of NWA, Inc. for construction of the Fleet Vehicle Wash Facility, to approve a Change Order No. 1 to the contract with Benchmark Construction of NWA, Inc. to reflect decreased scope of work from the contract and reduce the total contract cost to $298,750.00.00 and to approve a project contingency in the amount of $10,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-20 13. Bid #19-52 DC Sparks: A resolution to award Bid #19-52 and authorize a contract with DC Sparks Construction, LLC for Trade Packages 1,2,7,8,9 and 10 for construction of the Fleet Vehicle Wash Facility, to approve a Deductive Change Order No. 1 to the contract with DC Sparks Construction, LLC to reflect decreased scope of work from the contract and reduce the total contract cost to $380,231.20 and to approve a project contingency in the amount of $26,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov B. Unfinished Business: 1. Active Transportation Plan Map (from City Plan 2040): A resolution to approve and adopt the Active Transportation Plan Map. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-20 2. Adopt Revised Master Street Plan (from City Plan 2040): A resolution to approve and adopt a revised Master Street Plan for Fayetteville including revised street cross-sections. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-20 3. Cultural Arts Corridor Project: A resolution to express the City Council’s intent to consider all three potential replacement parking sites as part of the Cultural Arts Corridor Project, and to encourage the city to seek opportunities to provide additional benefits including housing, arts production facilities, and other uses that further the city’s expressed priorities. At the December 17, 2019 City Council Meeting this item was tabled to the January 7, 2020 City Council Meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-20 4. Sage Partners, LLC Depot Lot Proposal: A resolution to authorize Mayor Jordan to sign letters of intent with Sage Partners, LLC, on behalf of Fayetteville depot, LLC and Farmers & Merchants Bank (f/k/a The Bank of Fayetteville), for the purchase of approximately 0.6 acres along with necessary permanent access and temporary construction easements at the northwest corner of West Avenue and Dickson Street for the construction of a replacement parking deck for the total amount of $350,000.00, the conveyance of liner building space and approximately 0.2 acres at the north end of the Civic Plaza. At the December 17, 2019 City Council Meeting this item was tabled to the January 7, 2020 City Council Meeting. THIS ITEM WAS TABLED TO THE JANUARY 21, 2020 CITY COUNCIL MEETING C. New Business: 1. G&W Diesel Service, Inc: A resolution to approve the purchase of a 2020 Pierce ladder fire apparatus from G&W Diesel Service, Inc. in the amount of $1,416,570.00 plus a performance and payment bond at a cost of $4,230.00, pursuant to the Houston-Galveston Area Council cooperative purchasing contract, and to approve a project contingency in the amount of $75,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-20 2. Emergency Vehicle Specialists, Inc. Bond Project: A resolution to approve the purchase of a 2020 Pierce impel fire engine apparatus from Emergency Vehicle Specialists, Inc. in the amount of $629,244.00 plus a performance and payment bond at a cost of $1,790.00, pursuant 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov to a Houston-Galveston Area Council cooperative purchasing contract, to approve a project contingency in the amount of $65,000.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-20 3. VAC 19-6922: 627 N. Leverett Ave./Cajakajo, Inc.: An ordinance to approve VAC 19-6922 for property located 627 North Leverett Avenue to vacate a portion of a general utility easement PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6273 4. Amerlux, LLC: An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of street light poles and fixtures manufactured by Amerlux, LLC for city-wide transportation infrastructure projects through December 31, 2030. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6274 5. American Electric Power Bond Project: An ordinance to waive competitive bidding for payments to or contracts with AEP/SWEPCO and Ozarks Electric Cooperative Corporation for the costs of relocating electric utility poles and power lines necessitated by transportation, engineering, or utility projects within AEP/SWEPCO’s or Ozarks Electric’s area of service, to approve a payment in the amount $33,577.00 for utility relocations associated with the Boxwood Addition Drainage Project, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6275 6. Arkansas Nonpoint Source Pollution Management Program: A resolution to authorize an application for a Clean Water Act grant from the Arkansas Nonpoint Source Pollution Management Program in the amount of $300,000.00 for the installation of low impact development stormwater management elements in the Cultural Arts Corridor Civic Space. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-20 Announcements City Council Agenda Session Presentations: Agenda Session Presentation - Purchase of Chevy Tahoe Police pursuit vehicles versus other Police pursuit vehicles. Agenda Session Presentation - Sales Tax Report & Energy Report - Paul Becker & Peter Nierengarten. City Council Tour: None Adjournment: 12:54 a.m.