HomeMy WebLinkAbout2024-05-28 - Agendas - Final
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Transportation Committee Agenda
Tuesday, May 28, 2024
5:30 PM
City Hall Room 111
Council Members
Council Members:
Sarah Bunch
Holly Hertzberg
Sarah Moore
City Staff:
Chris Brown, Public Works Director/City Engineer
Terry Gulley, Asst. PW Director for Operations/Transportation Services Director
Page 1 of 31
Transportation Committee
Meeting
Agenda May 28, 2024
City of Fayetteville, Arkansas page 2
New Business
1. WRMC Cost Share Agreement
WRMC Cost Share Agreement for street improvements for the extension of North Futrall
Drive -
2. W. Morning Mist Traffic Calming
W Morning Mist Drive (Waterway to River Ben) Traffic Calming request from the Clabber
Creek Subdivision -
Reports and Presentations
Informational Items
1. Railroad Crossing Elimination Grant Agreement
A Resolution for approval of a Federal Railroad Administration Grant Agreement,
approval of a budget adjustment and to recognize the revenue from the grant. -
Adjourn
Zoom Information:
1. WEBINAR INFORMATION:
HTTPS://US06WEB.ZOOM.US/WEBINAR/REGISTER/WN_MS27NEDTQIK9BEBH2IUPAW
Page 2 of 31
MEETING OF JUNE 18, 2024
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: May 24, 2024
SUBJECT: Cost Share Agreement with Washington Regional Medical Center
RECOMMENDATION:
Staff recommends approval of a cost share agreement with Washington Regional Medical
Center for the construction of the railroad crossing at the Futrall Drive and Gregg Avenue
intersection and approval of a budget adjustment.
BACKGROUND:
The extension of Futrall Drive has long been on the City’s Master Street Plan, to provide
additional access to approximately 150 acres of undeveloped property west of the railroad
tracks, east of Garland Avenue, and north of Drake Street. The connection will provide a more
direct access from the property to the Fulbright Expressway and will include pedestrian facilities
to allow for safe crossings at the railroad and Gregg Avenue.
On December 15, 2020, the City Council approved an agreement with the Arkansas Missouri
Railroad for the construction of a new railroad crossing at North Futrall Drive and North Gregg
Ave. As part of the agreement, the railroad required the closure of an existing crossing.
On December 5, 2023, the City Council approved a resolution committing $730,000 to complete
the work associated with this crossing.
DISCUSSION:
In 2021, Washington Regional Medical Center (WRMC) purchase 15 acres of property within
the Drake Farms Development and is moving forward with their planned expansion. WRMC
has secured a contractor and is preparing to begin preliminary work on the site. They have
provided cost information from the contractor and have requested that the City enter into a cost
share agreement for the $730,000 that was committed in December of 2023.
BUDGET/STAFF IMPACT:
The proposed source for the funding is the 2019 Transportation Bond Funds.
Attachments:
Cost Share Agreement
Page 3 of 31
Page 1 of 2
CONTRACTUAL AGREEMENT FOR
COST SHARE OF STREET IMPROVEMENT COSTS
This Agreement, made and entered into on this _____ day of ____________ 2024, by and
between the City of Fayetteville, Arkansas (“City”) and Washington Regional Medical Center
witnesseth:
WHEREAS, on 2021, Washington Regional Medical Center purchased 15 acres of
property within the Drake Farms Development and is preparing for a planned expansion that will
be served by the extension of North Futrall Drive from North Gregg Street west across the
Arkansas Missouri Railroad.
WHEREAS, Washington Regional Medical Center is required to construct street and
sidewalk improvements from North Gregg Street extending west to the western edge of the
Arkansas Missouri Railroad concrete grade crossing.
WHEREAS, it would benefit the City to have this portion of the North Gregg Street and
North Futrall Drive intersection and extension to be constructed along with the other proposed
improvements for this development.
NOW, THEREFORE, the City of Fayetteville, Arkansas and Washington Regional
Medical Center agree as follows:
1. The City of Fayetteville, Arkansas agrees to:
A. Reimburse Washington Regional Medical Center for actual costs up to
$730,000.00 which represents the cost to complete erosion control, demolition,
earthwork, storm drain, site utilities, site concrete, signage, striping, asphalt
paving, concrete paving and traffic signal associated with extending the N
Futrall Drive and North Gregg Street intersection west to the Arkansas Missouri
Railroad tracks and other items necessary for construction as shown in Exhibit
“A”, attached.
B. Payments due to Washington Regional Medical Center shall be remitted within
sixty (60) days after receipt of valid invoices and pending successful inspection
and acceptance of the completed work by the City of Fayetteville Engineering
Division.
2. Washington Regional Medical Center agrees to:
A. Provide the necessary and normal project management, inspection, and testing
as necessary to complete the work shown on Exhibit “A”, in accordance with
the City of Fayetteville Minimum Street Standards, and City Standard Details,
both of which are available at http://www.fayetteville-ar.gov/445/Engineering-
Specs-Details
Page 4 of 31
Page 2 of 2
B. Provide a copy of the invoices from the Contractor upon completion and City
approval of the improvements described in Exhibit “A”.
C. Pay for the street improvements with a not to exceed reimbursement of
$730,000.00 of the cost by the City of Fayetteville.
3. It is further understood that the contract for construction is between Washington
Regional Medical Center and their Contractor, and that the City has no contractual
obligation with either the Contractor or any agent for Washington Regional Medical
Center. The City’s only obligation shall be to participate in a contractual agreement
with a not-to-exceed amount of $730,000.00 for the associated street improvements.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE
SIGN BELOW:
Washington Regional Medical Center CITY O FAYETTEVILLE,
3215 N. Northhills Blvd. ARKANSAS
Fayetteville, AR 72703
By: __________________________ By: ____________________________
Birch Wright, Chief Operating Officer LIONELD JORDAN, Mayor
ATTEST: ATTEST:
s
By: __________________________ By: _____________________________
__________________________ Kara Paxton, City Clerk
Page 5 of 31
N. Gregg Ave. & Futrall Dr Intersection
Improvements
Washington Regional COF PLANS: 3-7-2024Description
4.23.2024 Notes
N Gregg & Futrall Intersection Improvements
Erosion Control 3,348 Nabholz - Self Perform
Demolition 7,411 Nabholz - Self Perform
Earthwork 18,483 Nabholz - Self Perform
Storm Drain 15,596 Nabholz - Self Perform
Site Utilities (Water)2,901 Nabholz - Self Perform
Site Concrete, Signage and Striping 94,578 Nabholz - Self Perform
Asphalt Paving 20,515 Subcontractor
Traffic Signal 504,175 Subcontractor
Subtotal 667,007
Warranty 1,668
Cost of Work 668,675
Survey Control Points - *provided by Owner
Geotechnical Services - *provided by Owner
Design Fees -
QA/QC Testing Allowance - *carried by Owner
RR ROW Inspector Allowance 13,000
RR Insurance Allowance 3,000
Allowances 16,000
P & P Bond 4,450 *updated P&P Bond Rate
Maintenance Bond - Public Infrastructure 328 CoF 2 Year for 25% of Public Infrastructure
Bonds 4,779
Est/Construction Contingency -
Contractor Contingency -
General Liability 6,550
SDI 6,559
Insurance Totals 13,108
General Conditions 10,000
General Conditions 10,000
Construction Manager Fee (5%)35,628
Contractors Fee 35,628
Total 748,190
Proposal Clarifications:
Page 6 of 31
Page 7 of 31
Page 8 of 31
SUBCONTRACT PROPOSAL
Fayetteville, AR 72703
755 E. Millsap Rd., P.O. Box 9208
APAC-Central, Inc.
Shaun Long
479-957-3269
shaun.long@apac.com
Contact:
Phone:
Email:
Job Name:Quote To:Nabholz Construction Services Drake Farms RR Crossing Rev - Budget
3301 North 2nd Street
Job Location:Rogers, AR 72756
Phone:479-659-7868
Email:mike.frost@nabholz.com
Attn:Bid Date:Mike Frost 4/23/24
AMOUNTITEMDESCRIPTIONQUANTITYUNITUNIT PRICE
Mobilization LS 1.00 10 5,000.00 5,000.00
Admin LS 1.00 12 5,000.00
ACHM Surface Course (3")SY 684.00 20 44.25 30,267.00
Futrall Drive W 21 30,267.00
ACHM Surface Course (2")SY 220.00 30 44.00 9,680.00
ACHM Binder Course (3")SY 220.00 40 49.25 10,835.00
Gregg and Futrall intersection 41 20,515.00
GRAND TOTAL $55,782.00
NOTES:
Terms and Conditions - Subcontract Quotation
For purposes of this quote - the term APAC will refer to APAC-Central, Inc ., and the term Contractor will refer to the recipient
of this quote.
The contractor shall provide/share a survey model to subcontractor, if available, to ensure construction accuracy .
APAC will not be liable for ANY elevation discrepancies due to the provided survey model .
The contractor shall provide access to onsite water to subcontractor, where construction activities require .
APAC will not quote the above items singularly, all items are to be considered as one quote for purposes of contracting with
APAC.
Unless a lump sum price is to be paid for the foregoing work and is clearly so stated, it is understood and agreed that the
quantities referred to above are estimates only and that payment shall be made at the stated unit prices for the actual quantities
of work performed by APAC as determined upon completion of the work .
Contractor and/or Owner must meet APAC's credit conditions prior to APAC mobilizing on the project . If Contractor was
required to provide performance and payment bonds to Owner, Contractor will provide copy of Payment bond to APAC as
credit security.
APAC requires a minimum of two (2) weeks notice prior to mobilizing on the project . APAC will complete the quoted work on
a mutually agreed schedule, and will not be liable for any liquidated damages resulting from conditions beyond APAC's control .
Page 1 of 2
Page 9 of 31
To:Contact:Nabholz Construction - Arkansas Mike Frost
Nabholz, Gregg & Futrall, Intersection ImprovementsProject Name:Bid Number:
Fax:(479) 621-8089Rogers, AR 72756
Address:3301 N. 2nd Street, PO Box 277 Phone:(479) 659-7807
Project Location:N. Gregg Ave. & Futrall Drive, Fayetteville, AR Bid Date:3/22/2024
The following is a quotation for the above subject project.
Total PriceUnit PriceUnitItem DescriptionLine # Estimated Quantity
Section 01 - Base Bid
$12,500.00$12,500.001.0001001 LSMOBILIZATION (UNIT BID AMOUNT MAY NOT EXCEED 5% OF
SUBTOTAL)
$5,510.00$5,510.001.0001002 EACHSERVICE POINT ASSEMBLY (2 CIRCUITS)
$41,000.00$41,000.001.0001003 EACHSYSTEM LOCAL CONTROLLER (8 PHASE) McCAIN ATCeX 2 NEMA
TS-2/ TYPE 2
$24,000.00$4,800.005.0001004 EACHVIDEO DETECTOR IP (CLR) (ITERIS VANTAGE VECTOR)
$105,700.00$52,850.002.0001005 EACHITERIS VANTAGE NEXT PROCESSOR (SHELF-MOUNT FORMAT)
$865.00$865.001.0001007 EACHLOCAL RADIO UBIQUITI NANOSTATION NSM5 5.8 GHZ
$1,520.00$1.60950.0001008 LFE-NET CABLE (EXTERIOR CAT 5)
$1,500.00$30.0050.0001009 LFNON-METALLIC CONDUIT (2")
$26,000.00$40.00650.0001010 LFNON-METALLIC CONDUIT (3")
$1,150.00$57.5020.0001011 LFGALVANIZED STEEL CONDUIT (2")
$11,040.00$1,840.006.0001012 EACHCONCRETE PULL BOX (TYPE 2 HD)
$4,460.00$2,230.002.0001013 EACHCONCRETE PULL BOX (TYPE 3 HD)
$5,640.00$4.701,200.0001014 LFTRAFFIC SIGNAL CABLE (5C/14 A.W.G.)
$2,500.00$5.00500.0001015 LFTRAFFIC SIGNAL CABLE (5C/12 A.W.G.)
$1,800.00$6.00300.0001016 LFTRAFFIC SIGNAL CABLE (7C/14 A.W.G.)
$5,250.00$10.00525.0001017 LFTRAFFIC SIGNAL CABLE (20C/14 A.W.G.)
$330.00$1.20275.0001018 LFELECTRICAL CONDUCTORS-IN-CONDUIT (1C/12 A.W.G.)
$1,500.00$2.00750.0001019 LFELECTRICAL CONDUCTORS-IN-CONDUIT (2C/12 A.W.G.)
$280.00$5.6050.0001020 LFELECTRICAL CONDUCTORS-IN-CONDUIT (2C/6 A.W.G.)
$900.00$1.80500.0001021 LFELECTRICAL CONDUCTORS-IN-CONDUIT (1C/8 A.W.G.)
$19,890.00$1,530.0013.0001022 EACHTRAFFIC SIGNAL HEAD (3-SECTION) (L.E.D.)
$5,460.00$1,820.003.0001023 EACHTRAFFIC SIGNAL HEAD (4-SECTION) (L.E.D.)
$4,400.00$1,100.004.0001024 EACHCOUNTDOWN PEDESTRIAN SIGNAL HEAD (L.E.D.)
$48,000.00$24,000.002.0001025 EACHTRAFFIC SIGNAL MAST ARM AND POLE WITH FOUNDATION
(24')
$27,000.00$27,000.001.0001026 EACHTRAFFIC SIGNAL MAST ARM AND POLE WITH FOUNDATION
(26')
$30,000.00$30,000.001.0001027 EACHTRAFFIC SIGNAL MAST ARM AND POLE WITH FOUNDATION
(36')
$36,000.00$36,000.001.0001028 EACHTRAFFIC SIGNAL MAST ARM AND POLE WITH FOUNDATION
(48')
$13,500.00$4,500.003.0001029 EACHTRAFFIC SIGNAL PEDESTRIAN POLE WITH FOUNDATION (10')
$3,800.00$950.004.0001030 EACHLUMINAIRE ASSEMBLY (FULL CUTOFF)
$1,450.00$1,450.001.0001031 EACHVIDEO MONITOR W/ MOUSE (CLR)
$520.00$520.001.0001032 EACHRIGHT TURN SIGNAL SIGN R10-10R
$520.00$520.001.0001033 EACH"LEFT TURN YIELD ON FLASHING ARROW" R10-12M
$3,200.00$800.004.0001034 EACHGUIDE SIGNS
Page 1 of 23/22/2024 10:34:54 AM
Page 10 of 31
Total PriceUnit PriceUnitItem DescriptionLine # Estimated Quantity
$11,500.00$5,750.002.0001035 EACHLED BLANK OUT SIGN
$17,100.00$17,100.001.0001036 EACHSELF CONTAINED BATTERY BACK UP (TESCO CONTROL
MODULE 22-BBS)
$4,950.00$4,950.001.0001038 EACHCENTRAL CONTROL UNIT (POLARA ICCU-S2: INTELLIGENT,
SHELF MOUNT)
$5,440.00$1,360.004.0001037 EACHPUSH BUTTON STATION (POLARA INS2: "INS" INAVIGATOR 2-
WIRE)
$7,000.00$7,000.001.0001039 EACHX-RPS RAILROAD PREEMPTION SYSTEM WITH 2-MODULE RACK
& WIRING HARNESS
$7,000.00$7,000.001.0001040 LSREMOVAL OF TRAFFIC SIGNAL EQUIPMENT
$500,175.00Total Price for above Section 01 - Base Bid Items:
Section 02 - Optional Items
$4,000.00$4,000.001.0002001 LSBOND (OPTIONAL)
$4,000.00Total Price for above Section 02 - Optional Items Items:
$504,175.00Total Bid Price:
Notes:
•Prime Contractor to be responsible for any Railroad Insurance, Permits, Right of Entry Agreements, and Railroad Flagging.
•We exclude all conduit boring underneath the railroad and within railroad ROW.
•Rate of retainage to be the same as Owner holds on Prime Contractor.
• All items and sections of this quotation are tied together and may not be selected individually without prior consent from TLS.
• Prime Contractor to be responsible for all Construction Traffic Control Signs and Devices for our Workzones.
• Prime Contractor to be responsible for Construction Staking and Elevations for our work.
• Prime Contractor to be responsible for GPS As-built Survey.
• This quotation does not include any removal or replacement of hardscape that may be required for the installation of our items.
• Prime Contractor to be responsible for any Construction Testing.
• We exclude restoration and repair of Right of Way damaged by our operations.
• Prime Contractor to provide safe and reasonable ingress and egress for our work areas.
• Prime Contractor to be responsible for the removal of existing foundations.
• Prime contractor responsible for removal of spoils from our excavations.
• We will provide insurance based on ArDOT Specifications.
• The above prices include all cost for Electrical Permits and Inspection Fees if required.
• Delivery for the major electrical equipment is 25 to 30 weeks after receipt of approved submittals.
• All work will be done in accordance with the Plans and Specifications.
•Due to the volatility in the steel market, we will tie our base steel pricing to the Commodities Research Unit (CRU) index. Should
the CRU pricing rise beyond the quoted base pricing term, we reserve the right to evaluate and re-quote as necessary.
•This quotation is firm for 30 days.
• Contractor agrees to indemnify and hold harmless Subcontractor and its affiliated companies from and against any and all demands, claims, suits,
causes of action, damages, losses, penalties, and/or expenses including attorney fees, arising out of or resulting from Contractor's performance or
negligent actions in performing work outside the scope of this quote, or from Contractor's actions that cause delay which impedes Subcontractor's
ability to perform the work within the scope of this quote.
• The terms and conditions of this quote supercede any and all prior agreements or understandings that may relate in any way to the work quoted.
• Our Arkansas Contractors License Number is 0429360824.
Payment Terms:
Terms for Payment are NET 30 days from date of our invoice.
ACCEPTED:
The above prices, specifications and conditions are satisfactory
and hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
TLS DBA
Authorized Signature:
Estimator:Lawson Miracle
405-423-0623 estimating@tlsokc.com
Page 2 of 23/22/2024 10:34:54 AM
Page 11 of 31
ONLY
ON
L
Y
City of Fayetteville
PROPOSED FUTRALL DRIVE
RAILROAD CROSSING
CITY OF
FAYETTEVILLE
ARKANSAS
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
PROJECT: ENGR. No. 8126
ENGINEERING DIVISION
www.fayetteville-ar.gov
113 W. MOUNTAIN STREET
VICINITY MAP
MAY 2020
FUTRALL
CROSSING
Page 12 of 31
113 West Mountain Street
Fayetteville, AR 72701
479) 575-8323
Resolution: 277-23
File Number: 2023-1271
FUTRALL DRIVE RAILROAD CROSSING (2019 TRANSPORTATION BOND PROJECT):
A RESOLUTION TO EXPRESS THE INTENT OF THE CITY COUNCIL TO COMMIT $730,000.00 TO
COMPLETE THE SIGNALIZATION AND ROAD WORK FOR THE FUTRALL DRIVE RAILROAD CROSSING
WHEREAS, on December 15, 2020, Ordinance 6393 was adopted authorizing Mayor Jordan to sign an agreement for
up to $550,000.00 with the Arkansas Missouri Railroad for the construction of a new railroad crossing at North Futrall
Drive and North Gregg Avenue but included no funding for signalization or construction; and
WHEREAS, in 2021, Washington Regional Medical Center purchased 15 acres of property within the Drake Farms
Development and is preparing for a planned expansion that will be served by this crossing; and
WHEREAS, staff recommends funding the completion of road work to connect the railroad crossing from the train
tracks east to North Gregg Avenue and the signal reconfiguration work at Futrall Drive and North Gregg Avenue.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to commit
730,000.00 of 2019 Transportation Bond funds to complete the signalization and road work for the Futrall Drive
Railroad Crossing..
PASSED and APPROVED on December 5, 2023
Page 1
Attest:
Kara Paxton, City Cl Treasurer
Page 13 of 31
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 5, 2023
CITY COUNCIL MEMO
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Devin Howland, Director of Economic Vitality
DATE:
SUBJECT: Washington Regional Medical Center Rail Road Crossing Completion
RECOMMENDATION:
2023-1271
Staff recommends approval of a resolution committing $730,000 to complete the signalization and road work
for the Futrall Drive Railroad Crossing.
BACKGROUND:
In May 2020, Mayor Jordan introduced the Futrall Drive Railroad Crossing item, a 2019 Transportation Bond
Project, to City Council for consideration. The Arkansas Missouri Railroad requires the closure of an existing
crossing if a municipality wishes to open a new crossing. City Council immediately tabled the item indefinitely
after Council Members expressed concerns over which crossings would close in exchange.
The item was returned to the Council in August, where it was tabled again after members of the City Council
called for the removal of the funding for the signal and street work. Ordinance 6393 was adopted on December
15, 2020, authorizing Mayor Jordan to sign an agreement for up to $550,000 with the Arkansas Missouri
Railroad. The ordinance included no funding for signalization or construction.
In 2021, Washington Regional Medical Center (WRMC) purchased 15 acres of property within the Drake
Farms Development (PIN: 765-15884-003 and 765-15773-003) and is preparing for their planned expansion.
DISCUSSION:
Three years after the item's initial introduction, staff suggests revisiting this project to fund the completion of
the railroad crossing from the train tracks east to N Gregg Avenue and the signal reconfiguration work that
WRMC needs to expand as they prepare for their next phase of construction at Drake Farms.
About Washington Regional Medical Center:
Washington Regional Medical Center is one of the most critical pillars of the City of Fayetteville's economy.
Beyond their continued recognition as the #1 hospital in Arkansas for the third year in a row by the U.S. News
World Report, our hospital employs thousands of residents and keeps our community healthy. In 2022,
WRMC performed nearly 27,000 surgeries as well as treated nearly 63,000 urgent care visits and 54,000
emergency room visits.
Project Details:
The WRMC Railroad completion project includes the road work east of the train tracks to N Gregg Avenue and
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Page 14 of 31
includes two primary parts:
Completing road work to connect the crossing to N Gregg Avenue along with safety
guards. Staff proposes covering the estimated cost of $118,000 with Transportation Bond funds.
Reconfiguring the signal at Futrall Drive and N Gregg Avenue. Signal reconfiguration is estimated
at the contractor price of $609,000, an amount that staff will explore lowering through the utilization of
City crews and other means.
Any costs related to the crossing completion over the $730,000 appropriated by this Resolution will be the
responsibility of WRMC.
Economic Benefits:
WRMC will expand across their new property over a series of phases. The following estimates were provided
to staff and City Council in 2020 and do not account for inflation -related cost escalation that has undoubtedly
increased anticipated construction costs:
Phase 1: 100,000 square feet with 150 new full-time employees and capital investment of $35M
Phase 2: 250,000 square feet with at least 600 new full-time employees and capital investment of
85M
The City and region will benefit greatly from the additional Graduate Medical Education programming, which
can be supported through this expansion project. WRMC and the University of Arkansas for Medical Sciences
UAMS) have received accreditation for a new internal medicine residency program that kicked off in July
2023. The program will create approximately 92 residency slots in Northwest Arkansas by 2030, providing
long-term economic benefits as healthcare professionals have a higher probability of staying in the local labor
market where their residency is completed.
BUDGET/STAFF IMPACT:
730,000 in 2019 Street Projects Bond Funds. The Public Works Department's staff time will be utilized for the
reconfiguration of the signal at Futrall Drive and Gregg Avenue.
ATTACHMENTS: SRF (#3), Futrall Crossing Exhibit (#4), Futrall Crossing Cost Estimate (#5), Letter From
WRMC COO (#6), Ordinance 6354 (#7), Ordinance 6393 (#8)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Page 15 of 31
City of Fayetteville, Arkansasy 113 West Mountain Street
Fayetteville, AR 72701
479)575-8323
Legislation Text
File #: 2023-1271
Washington Regional Medical Center Rail Road Crossing Completion
A RESOLUTION TO EXPRESS THE INTENT OF THE CITY COUNCIL TO COMMIT $730,000.00
TO COMPLETE THE SIGNALIZATION AND ROAD WORK FOR THE FUTRALL DRIVE
RAILROAD CROSSING
WHEREAS, on December 15, 2020, Ordinance 6393 was adopted authorizing Mayor Jordan to sign an
agreement for up to $550,000.00 with the Arkansas Missouri Railroad for the construction of a new
railroad crossing at North Futrall Drive and North Gregg Avenue but included no funding for
signalization or construction; and
WHEREAS, in 2021, Washington Regional Medical Center purchased 15 acres of property within the
Drake Farms Development and is preparing for a planned expansion that will be served by this crossing;
and
WHEREAS, staff recommends funding the completion of road work to connect the railroad crossing
from the train tracks east to North Gregg Avenue and the signal reconfiguration work at Futrall Drive
and North Gregg Avenue.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to
commit $730,000.00 of 2019 Transportation Bond funds to complete the signalization and road work for
the Futrall Drive Railroad Crossing..
Page 1
Page 16 of 31
Devin Howland
Submitted By
City of Fayetteville Staff Review Form
2023-1271
Item ID
12/5/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/10/2023 ECONOMIC DEVELOPMENT (050)
Submitted Date Division / Department
Action Recommendation:
Approval of a resolution committing $730,000 of Street Projects bond funds towards the completion of the road
and signal work at the Futrall Railroad Crossing to support the Washington Regional Medical Center expansion.
Budget Impact:
4702.860.7220-5809.00 Street Projects 2019 Bonds
Account Number Fund
46020.7220 Futrall/Gregg and Shiloh/Gregg RR Crossings
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
1,094,189.00
536,104.03
558,084.97
e. 558,084.97
Previous Ordinance or Resolution #
Approval Date:
V20221130
Page 17 of 31
i
i
i k -
i -- i 22 §- -
i
i { i f -
i
I j\\`
j
7)^ i
i
A I
I
S
1.
i • k
y_.
j)k
4
2 2 a
A gig k {
a
k@<i
k\\}§§
2 isaƒ@
i
a i E
Kf i I
i i
I
I I
I
k
i 2
3
t;
k
If{ j}(}2
k
2! f2l,(|,\7
Page 18 of 31
Drake Farms RR Crossing Budget
NA201Z Nabholz Construction Corporation Civil
Rogers, AR
Contact: Justin Relic
Phone: 501.889.4501
Ernail: justin.bellc@nabholz.com
Quote To: Project Location: Fuh'all Drive
Fayetteville, AR
Entrineer: CEI
Attention: Date of Plans: 06.01.2023
Phone: Geotech:
Ernail:. Date of Report:
ITEM- DESCRIPTION QUANTITY UNIT UNIT PRICE vl()l'N I'
Futrall and Greg Intersection
Erosion Control
110 Straw Wattles 140.00 LF 8.79 1,230.60
Erosion Control Subtotal 1,230.60
Demolition
210 Sidewalk Demo 936.00 SF 1.58 1,478.88
215 Curb and Gutter Demo 130.00 LF 8.90 1,157.00
Demolition Subtotal 2,635.88
Earthwork
310 Cut to Fill 90.00 CY 31.08 2,797.20
320 Import Select Fill 283.00 CY 35.07 9,924.81
330 Fine Grade Structural Site 4,500.00 SF 0.41 1,845.00
335 Fine Grade Non -Structural Site 3,500.00 SF 0.36 1,260.00
350 Topsoil w/ Existing Material 70.00 CY 24.14 1,689.80
Earthwork Subtotal 17,516.81
Storm Drain
405 18" RCP 90.00 LF 130.49 11,744.10
430 18" RCP FES 2.00 EA 1,118.23 2,236.46
Storm Drain Subtotal 13,980.56
Water Line
5 [01 Raise Fire hydrant 1.00 EA 1,708.421 1,708.42
Page 1 of 3
Page 19 of 31
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
520 Encase 18" Waterline w/ Steel Casing ??? 485.00 LF
Waterline Subtotal 1708.42
Paving
705 Asphalt Paving 3" 216.00 SY 57.07 12,327.12
710 Curb and Gutter 263.00 LF 30.44 8,005.72
715 Class 7 Base 8" 275.00 SY 13.74 3,778.50
720 Concrete Sidewalk 30.00 SY 97.66 2,629.80
725 HC Ramps 102.00 SF 24.35 2,483.70
730 Class 7 Base 4" Concrete 30.00 SY 8.49 254.70
740 Concrete Trail 185.00 SY 122.85 22,727.25
745 Class 7 Base 4" Concrete 185.00 SY 8.53 1,578.05
750 Striping / Signage 1.00 LS 15,827.98 15,827.98
760 Traffic Signal 1.00 LS 608,768.50 608,768.50
780 Railroad Signal (by others)
Paving Subtotal 678,381.32
Misc
810 M.O.T 1.00 LS 9,13L53 9,131.53
820 Type 3 4' Barricades 3.00 EA 608.77 1,826.31
Misc Subtotal 10,957.84
Futrall and Greg Intersection Subtotal 726,411.43
Erosion Control
005 Silt Fence 140.00 LF 8.79 30.60
101 aw Wattles 110.00 LF 8.78 965.80
1012 Big Red-,,35.00 LF 21. 760.90
1015 Construction t ce 1,000.00 SF 4.37 4,370.00
1020 Inlet Protection 2.00 EA 639.83 1,279.66
1025 Check Dams 20.00 LF 69.16 1,383.20
1030 Concrete Washout 1.0 A 1,061.05 1,061.05
1035 Tree Protection 00 LF 8.52 1,192.80
1040 SWPPP Board 1.00 EA 1,339.29 1,339.29
1050 SWPPP Monitoring/ Inspect I.00 LS 1,339.29 1,339.29
1060 Seading 1,00 SY 1.52 1,520.00
Erosion Control Sub 16,442.59
olitiun
2010 Tree 8" to 14"-pd,110 19.00 EA 1,32374 25,151.25
2015 Fence D o 280.001 LF 1 3.59 985.60
Demolition Subtotal
z Page 2 of 3
Page 20 of 31
m:> Washington Regional
November 8, 2023
Dear Mayor Jordan,
Washington Regional Medical System is planning to expand its campus in Fayetteville to meet the
growing health care needs of Northwest Arkansas. In 2021, Washington Regional acquired
approximately 15 acres and an option to purchase an additional 25 acres in the Drake Farms
development in Fayetteville, which is adjacent to the hospital campus.
Our medical center campus at North Hills opened in 2002 with 345,000 square feet of space. In less
than 20 years, it has grown to over 724,000 square feet, and we are unable to expand any further. The
property at Drake Farms will allow Washington Regional to plan for the next 25 years of growth by
optimizing our medical center campus for higher acuity services and offering outpatient and lower
acuity services at our expanded campus at the Drake Farms property.
Washington Regional currently employs over 3,400 team members which is a 95% growth in our
workforce since 2012. Our team provides care in over 50 clinic locations and 125 departments of the
hospital. We were able to serve nearly 190,000 unique patients this past year. In providing this
exceptional care, we were able to provide over $25 million dollars of care in community benefit. We are
proud of these accomplishments, which recently earned us the ranking of #1 hospital in Arkansas by
U.S. New & World Report for a third consecutive year.
Washington Regional's mission is to improve the health of people in the community we serve through
compassionate, high -quality care, prevention and wellness education. We truly are the leading health
care system in Northwest Arkansas ---- the best place to receive care and the best place to give care.
After consulting with and concurrence from your staff, your support of the Washington Regional
Crossing Completion is appreciated and critical for the success of this regional development. Thank
you and the City Council for this opportunity.
Sincerely,
Birch G. Wright, MPA
Chief Operating Officer and Administrator
Washington Regional Medical System
3215 N. Northhills Blvd. I Fayetteville, AR 72703 1479.463.1000 1 wregional.com
Page 21 of 31
113 West Mountain Street
Fayetteville, AR 72701
479) 575-8323
Ordinance: 6534
File Number: 2022-0086
AMEND ORDINANCE NO. 6393:
AN ORDINANCE TO AMEND ORDINANCE NO. 6393 BY REMOVING SECTION 3,
WHICH REQUIRES DEVELOPMENT APPROVAL AND THE POSTING OF A BOND
BEFORE THE MAYOR CAN SIGN THE AGREEMENTS FOR THE NEW RAILROAD
CROSSING AT FUTRALL DRIVE AND GREGG AVENUE
WHEREAS, on December 15, 2020, the City Council approved Ordinance No. 6393 authorizing
and agreement with Arkansas and Missouri Railroad for a new railroad crossing at Futrall Drive and
Gregg Avenue; and
WHEREAS, Section 3 of this ordinance provides: "Execution of these agreements shall be authorized
upon development approval of a preliminary plan or large scale development for the first phase of
development with a minimum of 100,000 square feet of commercial employment space, with posting of
a bond to secure the construction of a connecting roadway to railroad crossing"; and
WHEREAS, Washington Regional Medical System has purchased 15.22 acres adjacent to this
proposed new crossing with the option to purchase an additional 25 acres in that area but it will be
several months before plans will be ready to submit for development review; and
WHEREAS, Washington Regional has requested that the City Council remove the requirements of
Section 3 of this ordinance to allow the City to move forward with the permitting and construction of
the new railroad crossing prior to the development approval of the hospital expansion and without the
posting of any bond.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Page 1 Printed on 2116122
Page 22 of 31
Ordinance: 6534
File Number: 2022-0086
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Ordinance No.
6393 by removing Section 3.
PASSED and APPROVED on 2/15/2022
Attest:
1'01 f1111i1Irr1
V
Kara Paxton, City Clerk TreasureE
SON` `4tr\N", Page
2 Printed on 2116122
Page 23 of 31
Of FAY ETTE.
J ti !
ra'
pi...
4RKANS PS
113 West Mountain Street
Fayetteville, AR 72701
479) 575-8323
Ordinance: 6393
File Number: 2020-0414
ARKANSAS AND MISSOURI RAILROAD FUTRALL DRIVE AND GREGG AVENUE -
2019 TRANSPORTATION BOND PROJECT:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A NEW
RAILROAD CROSSING COST AND MAINTENANCE AGREEMENT AND AN EASEMENT
AGREEMENT WITH THE ARKANSAS AND MISSOURI RAILROAD FOR A NEW
RAILROAD CROSSING AT FUTRALL DRIVE AND GREGG AVENUE, TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $30,820.86, AND TO APPROVE A
BUDGET ADJUSTMENT FOR THE ESTIMATED TOTAL PROJECT COST OF $550,000.00
WHEREAS, the extension of Futrall Drive has long be a part of the Master Street Plan to provide an
additional access to approximately 150 acres of undeveloped property west of the railroad tracks, east
of Garland Avenue, and north of Drake Street; and
WHEREAS, Arkansas and Missouri Railroad (AMRR) presented two agreements to the City, one
for the construction and maintenance of a new railroad crossing and the second an easement
agreement; and
WHEREAS, pursuant to the terms of the New Railroad Crossing Cost and Maintenance Agreement,
the City will reimburse the AMRR for the full cost of labor and materials for installation of the crossing
signal, panels, and appurtenances necessary for a fully operational crossing, which is estimated to be
519,179.14; the City agrees to close the existing unimproved crossing at Jocelyn Lane and Gregg
Avenue; the City will pay a yearly maintenance fee of $7,500.00, increasing by 2.5% per annum or by
the yearly increase in the Consumer Price Index (whichever is greater), for basic maintenance and
wear and tear; and the City and AMRR agree to equally share the cost of repairs or major
maintenance; and
WHEREAS, the Easement Agreement establishes the terms of the City's perpetual use of the AMRR
Page 1 Printed on 12117120
Page 24 of 31
Ordinance. 6393
File Number.2020-0414
property for the crossing includinu a requirement that the Cite maintain an insurance policy in the
amount of $15 million; and
WHEREAS, it is not feasible or practical to competitively bid such a project because the land over
which the crossing is proposed is owned and controlled by the Arkansas and Missouri Railroad, which
has the sole power to authorize and construct new crossings; and
WHEREAS, AMRR has requested an amendment to the Railroad Crossing Cost and Maintenance
Agreement for the new crossing at Shiloh Drive and Gregg Avenue, which was authorized by
Ordinance 6348 on August 18, 2020, to change the maintenance fee adjustment from 2% per year to
2.5% per year or the annual increase in the Consumer Price Index, whichever is greater.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas, determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives
the requirements of formal competitive bidding and authorizes Mayor Jordan to sign the New Railroad
Crossing Cost and Maintenance Agreement and Easement Agreement with Arkansas and Missouri
Railroad for a new railroad crossing, and further approves a project contingency in the amount of
30,820.86 for a total estimated project cost of $550,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Ordinance.
Section 3: Execution of these agreements shall be authorized upon development approval of a
preliminary plan or large scale development for the first phase of development with a minimum of
100,000 square feet of commercial employment space, with posting of a bond to secure the
construction of a connecting roadway to railroad crossing.
Section 4: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign an amendment to the Railroad Crossing Cost and Maintenance Agreement for the new crossing
at Shiloh Drive and Gregg Avenue, which was authorized by Ordinance 6348 on August 18, 2020, to
change the maintenance fee adjustment from 2% per year to 2.5% per year or the annual increase in
the Consumer Price Index, whichever is greater.
PASSED and APPROVED on 12/15/2020
Page 2 Printed on 12117120
Page 25 of 31
Ordinance: 6393
File Number: 2020-0414
Page 3
Attest:
tlfll////
GOER K / TR !i,1
J•• G1TY 0* .-1 ,
rn
Kara Paxton, City Clerk Treasufrr
z •• 9
141 iON ii01 0"*
Printed on 12117120
Page 26 of 31
SPEED CUSHION DETAIL
DIMENSION OF ONE SPEED CUSHION:
7' L x 6' W x 3" H
6'
7'2.5'2'
27' STREET WIDTH
2'
2.5'
W MORNING MIST DR
N
H
I
D
D
E
N
C
R
E
E
K
D
R
W MORNING MIST DR
W
E
D
G
E
W
A
T
E
R
D
R
4008 W MORNING MIST DR
4032 W MORNING MIST DR
3993 W EDGEWATER DR
3926 W MORNING MIST DR
2432 N WATER WAY DR
2433 N HIDDEN CREEK DR
2434 N HIDDEN CREEK DR
3951 W MORNING MIST DR 3933 W MORNING MIST DR
3915 W MORNING MIST DR 3899 W MORNING MIST DR
3877 W MORNING MIST DR
3865 W MORNING MIST DR
3843 W MORNING MIST DR
3852 W MORNING MIST DR
3880 W MORNING MIST DR3900 W MORNING MIST DR
Scale: 1" = 60'
60 0 60
DE
LIVA
K:
\
T
r
a
f
f
i
c
C
a
l
m
i
n
g
\
S
t
r
e
e
t
F
i
l
e
s
\
M
o
r
n
i
n
g
M
i
s
t
\
D
W
G
\
M
o
r
n
i
n
g
M
i
s
t
D
r
.
d
w
g
Aug 25, 2023
--
CI
T
Y
O
F
AR
K
A
N
S
A
S
FA
Y
E
T
T
E
V
I
L
L
E
1
PR
O
P
O
S
E
D
S
P
E
E
D
C
U
S
H
I
O
N
L
A
Y
O
U
T
W
M
O
R
N
I
N
G
M
I
S
T
D
R
(W
A
T
E
R
W
A
Y
D
R
T
O
R
I
V
E
R
B
E
N
D
D
R
)
INSTALL
(3) SPEED CUSHIONS
SPEED
CUSHION
INSTALL
(1) SPEED CUSHION
SIGNS
SPEED
CUSHION
INSTALL
(1) SPEED CUSHION
SIGNS
INSTALL
(3) SPEED CUSHIONS
SPEED
CUSHION
INSTALL
(1) SPEED CUSHION
SIGNS
SPEED
CUSHION
INSTALL
(1) SPEED CUSHION
SIGNS
Page 27 of 31
Page 28 of 31
Page 29 of 31
Page 30 of 31
Clabber Creek Phase 1
5/2/24
Dane:
This letter is to inform you that Clabber Creek Phase 1 has obtained the required
60% of signatures and the HOA board voted to move forward with the
installation of speed cushions on West Morning Mist Drive.
I have also included a scanned copy of the signature sheet with my contact
information listed.
Please advise me when work on installation will begin and do not hesitate to
reach out with any further questions.
Sincerely,
David DuLaney
HOA President – Clabber Creek Phase 1
president@clabbercreek1.com
Page 31 of 31