HomeMy WebLinkAbout239-25 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 239-25
File Number: 2025-1992
A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CERTIFIED LOCAL GOVERNMENT
GRANT IN THE AMOUNT OF $90,000.00 THROUGH THE ARKANSAS HISTORIC PRESERVATION
PROGRAM FOR PHASE TWO OF A CITY-WIDE WINDSHIELD SURVEY OF HISTORIC PROPERTIES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to apply for a
Certified Local Government grant through the Arkansas Historic Preservation Program in the amount of $90,000.00 for
phase two of a city-wide windshield survey of historic properties.
PASSED and APPROVED on October 21, 2025
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2025-1992
MEETING OF OCTOBER 21, 2025
TO: Mayor Rawn and City Council
THRU: Keith Macedo, Chief of Staff
Jonathan Curth, Development Services Director
Britin Bostick, Long Range Planning/Special Projects Manager
FROM: Kylee Cole, Long Range & Preservation Planner
SUBJECT: Application for a Certified Local Government Grant from the Arkansas Historic
Preservation Program for the 2026 grant year in the amount of $90,000 Submitted by
CITY OF FAYETTEVILLE STAFF. The request is for a grant application requesting
$90,000 for phase two of a city-wide windshield survey of historic properties.
RECOMMENDATION:
City staff recommends approval of a grant application for a Certified Local Government (CLG) Grant from the
Arkansas Historic Preservation Program (AHPP) for the 2026 grant year in the amount of $90,000 for phase
two of a city-wide historic property windshield survey. The Historic District Commission (HDC) joins staff in
recommending the project.
BACKGROUND:
In July 2023 the Fayetteville City Council adopted the Heritage and Historic Preservation Master Plan. This
Heritage and Historic Preservation Plan provides objectives and actions for historic preservation work for the
next ten years (2023-2033). One of the five overall goals resulting from this plan calls for the City to “identify
and protect historic properties for future generations” (Goal 3).
Protection of historic properties begins with the systematic and comprehensive survey of historical resources.
A key Action Item to accomplish Goal 3, is to prepare and conduct a comprehensive city-wide windshield
survey (3.4). A windshield-level survey consists of methodologically driving a large area to understand the
composition and makeup and to note those properties or areas with the most potential to have historic
significance. This project would focus on properties constructed before 1970. The information gathered by the
survey includes architectural style or features, approximate construction date, and evaluation of threats and
preservation prioritization. This proposed project is aligned with Action Items 3.4 – Windshield Survey, 3.6 –
Historic District Outreach, 3.7 – Local Historic District Designation, 4.4 – Program Promotion, 4.7 – Learning
Opportunities: Workshops, and 5.5 – Historic Contexts: Diverse Histories in the city’s Heritage & Historic
Preservation Plan that was adopted by the City Council in July 2023.
DISCUSSION:
The proposed project is the second phase of a citywide windshield survey of historic properties. The survey
would include areas within the Fayetteville Planning Area. According to the 2024 American Community Survey
data, Fayetteville has approximately 6,184 housing units built in 1969 or earlier. This survey would require a
project consultant to provide the capacity needed to perform the work. In late 2024, staff solicited cost
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
estimates from qualified and experienced professionals and received a broad cost range of $250,000 -
$500,000 for the multi-phase project. The range in prices is due to the location of prospective consultant firms
and associated travel costs, time and resources needed for research, and the anticipated deliverables. To
make the larger project manageable during a CLG grant cycle, the project will be divided into multiple phases.
Phase 1 of the project is currently in progress with Post Oak Preservation Solutions to survey properties in the
southeastern portion of the city.
The proposed Phase 2 would focus on downtown and southwest Fayetteville, an area that has been facing
intense development pressure and includes areas that have never before been surveyed, totaling about 6,775
acres (Appendix A). Based on the Washington County Assessor’s data, the study area contains approximately
2,200 parcels with buildings dating to 1975 or earlier. This includes 399 resources/parcels that have previously
been surveyed, including approximately 313 resources within National Register Districts.
The project budget estimates were gathered by sharing the Phase 2 survey area with our current Phase 1
consultant, Post Oak Preservation Solutions, who is familiar with the project scope and deliverables. They
provided a project estimate of $85,000 - $90,000 for Phase 2, which is approximately a 23-30% increase in
cost. Using the two other consultant estimates provided in late 2024 for Phase 1, a 23-30% increase would
result in project estimates from approximately $80,000 – 90,000, with an average estimate of $86,301.
Should this project receive a grant award, the project will provide the Fayetteville Historic District Commission
and staff with a more clear understanding of current state of historic resources in the city, provide vital
background information for future in-depth surveying and preservation efforts, and take an important next step
in maintaining momentum with action items identified in Fayetteville’s Heritage & Historic Preservation Plan.
The Fayetteville Historic District Commission and Black Heritage Preservation Commission continue to
express a desire to serve the community by demonstrating that valuable historic preservation work is available
through the CLG grant programs, and that local historic preservation work includes a thoughtful process to
research, document, and evaluate the historic resources that need protection and stewardship. Additionally,
this request coincides with the Long Range Planning team’s work on the Downtown Plan, an update to the
current area plan adopted in 2004. The survey work will inform decisions about how historic places are
incorporated in the Downtown Plan.
BUDGET/STAFF IMPACT:
The grant request is for $90,000 with a proposed in-kind match of staff time in lieu of a cash match. A potential
budget adjustment of up to $90,000 may be required if the grant funding is approved, but the amount will not
be known until March 2026.
ATTACHMENTS: 3. Staff Review Form, 4. A-133 Single Audit Certification Form, 5. Debarment_Form_DI-
2010 for Signature
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2025-1992
A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CERTIFIED LOCAL
GOVERNMENT GRANT IN THE AMOUNT OF $90,000.00 THROUGH THE ARKANSAS
HISTORIC PRESERVATION PROGRAM FOR PHASE TWO OF A CITY-WIDE
WINDSHIELD SURVEY OF HISTORIC PROPERTIES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to
apply for a Certified Local Government grant through the Arkansas Historic Preservation Program in the
amount of $90,000.00 for phase two of a city-wide windshield survey of historic properties.
City of Fayetteville Staff Review Form
2025-1992
Item ID
10/21/2025
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Kylee Cole 10/3/2025 LONG RANGE PLANNING (634)
Submitted By Submitted Date Division / Department
Action Recommendation:
City staff recommends approval of a grant application for a Certified Local Government (CLG) Grant from the
Arkansas Historic Preservation Program (AHPP) for the 2026 grant year in the amount of $90,000 for phase two of a
city-wide historic property windshield survey.
Budget Impact:
1010.090.6600-5314.00 General
Account Number Fund
32207 AHPP CLG Grant - Windshield Survey
Project Number Project Title
Budgeted Item?No Total Amended Budget $-
Expenses (Actual+Encum)$-
Available Budget $-
Does item have a direct cost?No Item Cost $-
Is a Budget Adjustment attached?No Budget Adjustment $-
Remaining Budget $-
V20221130
Purchase Order Number:Previous Ordinance or Resolution #166-25
Change Order Number:Approval Date:8/5/2025
Original Contract Number:
Comments:
OMB Circular A-133 Audit Certification Form
Audits of States, Tribal and Local Governments, and Non-Profit Organizations
For Most Recent Fiscal Year Ending ___(month) 20___
Grantee:
EIN: DUNS:
Name of Authorized Chief Financial Officer:
Address:
Email: Phone:
Purpose: The National Park Service (NPS) is required under the Office of Management and Budget (OMB) to
monitor the Single Audit requirements of its grant recipients. This requirement ensures that federal funds are
used for their authorized purposes. It also confirms that non-federal entities expending $500,000 or more in
FY 2014 (or $750,000 or more in FY 2015) in federal funds from all federal sources during their most
recently completed fiscal year, have submitted a Single Audit. OMB Circular A-133 can be found at
http://www.whitehouse.gov/omb/circulars, and should be consulted when completing this form.
Directions: Your agency’s Chief Financial Officer (CFO) must certify whether or not your
agency/organization is subject to the Single Audit requirement by checking the appropriate box in Sections A
and B and signing and dating the form. Failure to return a completed f orm will result in delay in processing
your next grant award, withholding of federal awards or disallowance of costs, and suspension or termination
of federal awards.
SECTION A
Check Appropriate Box:
☐ We did not exceed the $500,000/$750,000 federal expenditure threshold for the FY referenced above. A
Single Audit or a Program Specific Audit is not required for this fiscal year. If checked, skip Section B.
☐ We have exceeded the $500,000/$750,000 federal expenditure threshold for the fiscal year referenced above.
If checked, complete Section B.
SECTION B
Entities that ARE subject to the requirements of OMB Circular A -133
Complete the information below and check the appropriate box:
☐We completed our last A-133 Audit on _________ for Fiscal Year ending _________.
There were no findings related to federal awards. No follow-up action is required.
Was a complete copy submitted to the Federal Audit Clearinghouse? ☐ Yes ☐ No
☐ We completed our last A-133 Audit on _________ for Fiscal Year ending _________.
There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.)
Were any findings related to CFDA 15.904? ☐ Yes ☐ No
Was a complete copy submitted to the Federal Audit Clearinghouse? ☐ Yes ☐ No
☐Our completed A-133 Audit will be available on _________ for Fiscal Year ending _________.
We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings
related to federal awards, we will also provide NPS a copy at that time.
I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above
information is true and correct and all relevant material findings contained in audit report/statement have been
disclosed.
Signature of Authorized CFO: ________________________________________ Date: ______________
Print Name & Title: ____________________________________________________________________________
Form Revised 08/2015
10/21/2025
Steven Dotson, Chief Financial Officer
Frequently Asked Questions
Single Audit Certification Forms
Question: Why am I being asked to certify Fiscal Year 2014 when it is 2015?
Answer: Grantees that EXPEND $500,000/$750,000 or more of federal funds in THEIR 2014/2015
most recently completed fiscal year must conduct a single audit. This form is a way for NPS
to monitor its grantees audit status, as required by the Office of Management and Budget
(OMB).
Question: Who needs to fill out this form?
Answer: Your agency’s Chief Financial Officer (or designee).
Question: Who must sign the Audit Certification Form?
Answer: The Chief Financial Officer of the agency, or his or his designee.
Question: Does NPS need a copy of the audit?
Answer: ONLY submit a copy of the audit to NPS if there are “findings” listed in it specific to CFDA
15.904 (Historic Preservation Grants-in-Aid). However, a complete copy of the audit MUST
be submitted electronically to the Federal Audit Clearinghouse.
Question: What is an audit finding?
Answer: Audit findings are significant issues identified in the audit report, which are commonly items
related to non-compliance with terms and conditions in an award. Findings typically include
lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc.
Question: What if there is a finding related to CFDA 15.904?
Answer: The NPS will review the finding and request a Corrective Action Plan from the grantee,
outlining how this issue will be resolved.
Question: Does the audit requirement apply to our subgrantees who received federal pass-
through funds?
Answer: Yes. Subgrantees are subject to A-133, Single Audit requirements as well. Grant funds can
be used to pay for the audit process.
Question: Who do I contact if I have questions about this form?
Answer: Contact your NPS grant manager.
U.S. Department of the Interior
Certifications Regarding Debarment, Suspension and
Other Responsibility Matters, Drug-Free Workplace
Requirements and Lobbying
Persons signing this form should refer to the regulations
referenced below for complete instructions:
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions –
The prospective primary participant further agrees by
submitting this proposal that it will include the clause
titled, "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transaction," provided by the department or
agency entering into this covered transaction, without
modification, in all lower tier covered transactions and in
all solicitations for lower tier covered transactions. See
below for language to be used or use this form certification
and sign. (See Appendix A of Subpart D of 43 CFR Part 12.)
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions
See Appendix B of Subpart D of 43 CFR Part 12.)
Certification Regarding Drug-Free Workplace Requirements
Alternate I. (Grantees Other Than Individuals) and Alternate
II. (Grantees Who are Individuals) - (See Appendix C of
Subpart D of 43 CFR Part 12)
Signature on this form provides for compliance with
certification requirements under 43 CFR Parts 12 and 18.
The certifications shall be treated as a material
representation of fact upon which reliance will be placed
when the Department of the Interior determines to award the
covered transaction, grant, cooperative agreement or loan.
PART A: Certification Regarding Debarment, Suspension, and Other Responsibility Matters-
Primary Covered Transactions
CHECK____IF THIS CERTIFICATION IS FOR A PRIMARY COVERED TRANSACTION AND IS APPLICABLE.
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal
department or agency;
(b)Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local)
terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this proposal.
PART B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transactions
CHECK____IF THIS CERTIFICATION IS FOR A LOWER TIER COVERED TRANSACTION AND IS APPLICABLE.
(1)The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
This form was electronically produced by Elite Federal Forms, Inc DI-2010
June 1995
(This form replaces DI-1953, DI-1954,
DI-1955, DI-1956 and DI-1963)
PART C: Certification Regarding Drug-Free Workplace Requirements
CHECK___IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS NOT AN INDIVIDUAL.
Alternate I. (Grantees Other Than Individuals)
A.The grantee certifies that it will or continue to provide a drug-free workplace by:
(a)Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b)Establishing an ongoing drug-free awareness program to inform employees about--
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation, and employee assistance programs; and
(4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c)Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
(d)Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the
employee will --
(1)Abide by the terms of the statement; and
(2)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e)Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an employee
or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including
position title, to every grant officer on whose grant activity the convicted employee was working, unless the Federal agency
has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each
affected grant;
(f)Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to
any employee who is so convicted --
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g)Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a) (b), (c),
(d), (e) and (f).
B.The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific
grant:
Place of Performance (Street address, city, county, state, zip code)
Check ___if there are workplaces on files that are not identified here.
PART D: Certification Regarding Drug-Free Workplace Requirements
CHECK___IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS AN INDIVIDUAL.
Alternate II. (Grantees Who Are Individuals)
(a)The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance in conducting any activity with the grant;
(b)If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or
she will report the conviction, in writing, within 10 calendar days of the conviction, to the grant officer or other designee,
unless the Federal agency designates a central point for the receipt of such notices. When notice is made to such a
central point, it shall include the identification number(s) of each affected grant.
DI-2010
June 1995
(This form replaces DI-1953, DI-1954,
DI-1955, DI-1956 and DI-1963)
PART E: Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and Cooperative
Agreements
CHECK____IF CERTIFICATION IS FOR THE AWARD OF ANY OF THE FOLLOWING AND
THE AMOUNT EXCEEDS $100,000: A FEDERAL GRANT OR COOPERATIVE AGREEMENT;
SUBCONTRACT, OR SUBGRANT UNDER THE GRANT OR COOPERATIVE AGREEMENT.
CHECK___IF CERTIFICATION FOR THE AWARD OF A FEDERAL
LOAN EXCEEDING THE AMOUNT OF $150,000, OR A SUBGRANT OR
SUBCONTRACT EXCEEDING $100,000, UNDER THE LOAN.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of an agency, a Member of Congress, and officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at
all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S.
Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
As the authorized certifying official, I hereby certify that the above-specified certifications are true.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TYPED NAME AND TITLE
DATE
DI-2010
June 1995
(This form replaces DI-1953, DI 1954,-
DI-1955, DI-1956 and DI-1963)
10/21/2025