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Home My WebLink About236-25 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 236-25 File Number: 2025-1883 A RESOLUTION TO APPROVE THE PURCHASE OF A FORD EXPLORER FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $41,277.95, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford Explorer through National Auto Fleet Group, pursuant to a Sourcewell Cooperative purchasing contract, in the amount of $41,277.95, plus any applicable surcharges, freight charges, and delivery fees for use by the Police Training Division. PASSED and APPROVED on October 21, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1883 MEETING OF OCTOBER 21, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: POLICE TRAINING DIVISION VEHICLE REPLACEMENT THROUGH NATIONAL AUTO FLEET GROUP RECOMMENDATION: A RESOLUTION TO APPROVE THE PURCHASE OF A FORD EXPLORER FROM NATIONAL AUTO FLEET GROUP FOR THE PURCHASE PRICE OF $41,277.95 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (091521-NAF). BACKGROUND: Asset 1316 (POLC_F056) has reached 13.6/15 points. DISCUSSION: Asset 1316's transmission has failed. Fleet Operations has determined the cost of repairs exceeds the benefits of further use and recommends replacement. BUDGET/STAFF IMPACT: This is not a budgeted FY25 replacement. However, sufficient funds are budgeted within the vehicle replacement project to proceed with purchase. ATTACHMENTS: 3. Staff Review Form, 4. NAFG - Quote Ford Explorer RWD Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1883 A RESOLUTION TO APPROVE THE PURCHASE OF A FORD EXPLORER FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $41,277.95, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford Explorer through National Auto Fleet Group, pursuant to a Sourcewell Cooperative purchasing contract, in the amount of $41,277.95, plus any applicable surcharges, freight charges, and delivery fees for use by the Police Training Division. City of Fayetteville Staff Review Form 2025-1883 Item ID 10/21/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item ROSS JACKSON 9/22/2025 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF A FORD EXPLORER IN THE AMOUNT OF $41,277.95 THROUGH NATIONAL AUTO FLEET GROUP SOURCEWELL CONTRACT 091521-NAF PLUS ANY APPLICABLE SURCHARGES, FREIGHT OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 97001 FLEET REPLACEMENT VEHICLE Project Number Project Title Budgeted Item?Yes Total Amended Budget $10,878,231.00 Expenses (Actual+Encum)$4,124,479.18 Available Budget $6,753,751.82 Does item have a direct cost?Yes Item Cost $41,277.95 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $6,712,473.87 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: One Unit (MSRP) One Unit Total % Savings Total Savings Contract Price $40,630.00 $40,077.95 1.359 %$552.05 4 Additional Key(s) $1,200.00 Tax (0.0000 %) $0.00 Tire fee $0.00 Total $41,277.95 Jesse Cooper Account Manager Email: Fleet@NationalAutoFleetGroup.com Office: (855) 289-6572 Fax: (831) 480-8497 8/26/2025 Quote ID: 40418 Order Cut Off Date: TBA ROSS JACKSON City of Fayetteville Fleet Division Fleet Division 1525 Happy Hollow Fayetteville, AR, USA, Arkansas, 72701 Dear ROSS JACKSON, National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused (2026 Ford Explorer (K7D) Active RWD, ) and delivered to your specified location, each for - per the attached specifications. This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Purchase Order Instructions & Resources Once units are scheduled by OEM, no cancellations are accepted In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way: Email: Fleet@NationalAutoFleetGroup.com Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 We will send a courtesy confirmation for your order and a W-9 if needed. Additional Resources Learn how to track your vehicle: www.NAFGETA.com Use the upfitter of your choice: www.NAFGpartner.com Vehicle Status: ETA@NationalAutoFleetGroup.com General Inquiries: Fleet@NationalAutoFleetGroup.com For general questions or assistance please contact our main office at: 1-855-289-6572 Vehicle Configuration Options ENGINE Code Description 99H Engine: 2.3L EcoBoost I-4, (STD) TRANSMISSION Code Description 44T Transmission: 10-Speed Automatic, (STD) PRIMARY PAINT Code Description YZ Oxford White ADDITIONAL EQUIPMENT Code Description 425 50 State Emissions System, -inc: Standard equipment on 3.0L EcoBoost V6 engine (99C) Automatically added to 2.3L EcoBoost I-4 (99H) orders from dealers located in the following California emissions states: California, Maine, New York, Oregon, Vermont, Washington, Available option on 2.3L EcoBoost engine (99H) for dealers located in federal/non- California emissions states for all order types (retail/stock/fleet) 76U 18" Spare Wheel & Jack Kit, -inc: 18" spare tire 942 Daytime Running Lamps (DRL) (Non-Configurable), -inc: Replaces the standard configurable Daytime Running Lamps (DRL) 16A Front & 2nd Rows Floor Liners w/o Carpet Floor Mats, -inc: Deletes standard carpet floor mats 2026 Ford Explorer Active RWD CODE MSRP K7D $38,330.00 99H $0.00 44T $0.00 YZ $0.00 425 $0.00 76U $400.00 942 $45.00 16A $160.00 $38,935.00 $0.00 $1,695.00 $40,630.00 Est City: 20 (2025) MPG Est Highway: 29 (2025) MPG Est Highway Cruising Range: 519.10 mi 2026 Fleet/Non-Retail Ford Explorer Active RWD WINDOW STICKER MODEL 2026 Ford Explorer Active RWD OPTIONS Engine: 2.3L EcoBoost I-4, (STD) Transmission: 10-Speed Automatic, (STD) Oxford White 50 State Emissions System, -inc: Standard equipment on 3.0L EcoBoost V6 engine (99C) Automatically added to 2.3L EcoBoost I-4 (99H) orders from dealers located in the following California emissions states: California, Maine, New York, Oregon, Vermont, Washington, Available option on 2.3L EcoBoost engine (99H) for dealers located in federal/non-California emissions states for all order types (retail/stock/fleet) 18" Spare Wheel & Jack Kit, -inc: 18" spare tire Daytime Running Lamps (DRL) (Non-Configurable), -inc: Replaces the standard configurable Daytime Running Lamps (DRL) Front & 2nd Rows Floor Liners w/o Carpet Floor Mats, -inc: Deletes standard carpet floor mats Please note selected options override standard equipment SUBTOTAL Advert/ Adjustments Manufacturer Destination Charge TOTAL PRICE Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. Notes Standard Equipment MECHANICAL Engine: 2.3L EcoBoost I-4 -inc: auto start-stop technology (STD) Transmission: 10-Speed Automatic (STD) WHEELS Wheels: 18" Sparkle Silver-Painted Aluminum ADDITIONAL EQUIPMENT Transmission w/Driver Selectable Mode Rear-Wheel Drive 3.58 Axle Ratio Battery w/Run Down Protection Regenerative Alternator Class III Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness Gas-Pressurized Shock Absorbers Front And Rear Anti-Roll Bars Electric Power-Assist Speed-Sensing Steering 17.9 Gal. Fuel Tank Quasi-Dual Stainless Steel Exhaust Strut Front Suspension w/Coil Springs Multi-Link Rear Suspension w/Coil Springs 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake Tires: P255/65R18 AS BSW Tire Mobility Kit Body-Colored Front Bumper w/Metal-Look Bumper Insert Body-Colored Rear Bumper w/Black Rub Strip/Fascia Accent Black Bodyside Insert, Black Bodyside Cladding and Black Wheel Well Trim Black Side Windows Trim, Black Front Windshield Trim and Black Rear Window Trim Body-Colored Door Handles Black Manual Remote Heated Side Mirrors w/Manual Folding Fixed Rear Window w/Wiper, Heated Wiper Park and Defroster Deep Tinted Glass Speed Sensitive Variable Intermittent Wipers Galvanized Steel/Aluminum Panels Lip Spoiler Black Grille w/Chrome Accents Liftgate Rear Cargo Access Tailgate/Rear Door Lock Included w/Power Door Locks Autolamp Auto On/Off Reflector Led Low/High Beam Auto High-Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off Perimeter/Approach Lights LED Brakelights Headlights-Automatic Highbeams Radio w/Seek-Scan, Clock, Steering Wheel Controls, External Memory Control and Internal Memory Radio: AM/FM Stereo -inc: MP3 capable, 6 speakers, speed-compensated volume, SiriusXM w/360L and 3-month prepaid subscription (service is not available in Alaska and Hawaii), Ford digital experience w/13.2" color LCD touchscreen in IP center-stack, Google Assistant, Google Maps and Google Play, pinch-to-zoom capability, 911 Assist, Apple CarPlay and Android Auto wireless compatibility, Note: SiriusXM services require a subscription, sold separately by SiriusXM after the trial period, Your SiriusXM service will automatically stop at the end of your trial unless you decide to subscribe, If you decide to continue service, the subscription plan chosen will automatically renew and be charged according to your chosen payment method at the then-current rates, Fees and taxes apply, See the SiriusXM customer agreement and privacy policy at http://www.siriusxm.com/ www.siriusxm.com for full terms and how to cancel, which includes online methods or calling 1-866- 635-2349, Available in the 48 contiguous United States, D.C, and Puerto Rico (w/coverage limits and capable receiver), Visit http://www.siriusxm.com/FAQS for most current service area information, Availability of some services and features is subject to device capabilities and location restrictions, All fees, content and features are subject to change, SiriusXM, Pandora and all related logos are trademarks of Sirius XM Radio Inc, and its respective subsidiaries Eligible 2026 model-year vehicle receive complimentary access to 1-year Ford connectivity connected service plan enabling Google Assistant, Google Maps and Google Play which begins on the new warranty start date. Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features. 6 Speakers Streaming Audio Integrated Roof Antenna Bluetooth Wireless Phone Connectivity 2 LCD Monitors In The Front Real-Time Traffic Display Driver Seat Passenger Seat Bucket Folding Captain Front Facing Manual Reclining Fold Forward Seatback Rear Seat w/Manual Fore/Aft Front Center Armrest and Rear Seat Mounted Armrest Outboard Only Manual Tilt/Telescoping Steering Column Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Oil Level, Trip Odometer and Trip Computer Power Rear Windows and Fixed 3rd Row Windows FordPass Connect 5G Mobile Hotspot Internet Access Fixed 50-50 Bench 3rd Row Seat Front, Manual Fold Into Floor, 2 Manual and Adjustable Head Restraints Front Cupholder Rear Cupholder Compass Proximity Key For Doors And Push Button Start Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry, Illuminated Ignition Switch and Panic Button Cruise Control w/Steering Wheel Controls Adaptive Cruise Control with Stop-and-Go Voice Activated Dual Zone Front Automatic Air Conditioning Rear HVAC w/Separate Controls HVAC -inc: Underseat Ducts and Headliner/Pillar Ducts Locking Glove Box Driver Foot Rest Interior Trim -inc: Piano Black/Metal-Look Instrument Panel Insert, Piano Black/Metal-Look Door Panel Insert, Piano Black Console Insert and Chrome/Metal-Look Interior Accents Full Cloth Headliner Cloth Door Trim Insert Unique Cloth Captain's Chairs -inc: 6-way power driver and 4-way manual passenger Day-Night Rearview Mirror Driver And Passenger Visor Vanity Mirrors w/Driver And Passenger Illumination, Driver And Passenger Auxiliary Mirror Full Floor Console w/Covered Storage, Mini Overhead Console w/Storage and 3 12V DC Power Outlets Front And Rear Map Lights Fade-To-Off Interior Lighting Full Carpet Floor Covering -inc: Carpet Front And Rear Floor Mats Carpet Floor Trim Cargo Area Concealed Storage Cargo Features -inc: Tire Mobility Kit Cargo Space Lights Smart Device Remote Engine Start Integrated Navigation System w/Voice Activation Smart Device Integration Driver / Passenger And Rear Door Bins Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power Power Door Locks w/Autolock Feature Driver Information Center Redundant Digital Speedometer Trip Computer Outside Temp Gauge Digital/Analog Appearance Seats w/Cloth Back Material Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints 2 Seatback Storage Pockets Perimeter Alarm Securilock Anti-Theft Ignition (pats) Immobilizer 3 12V DC Power Outlets Air Filtration Lane Centering AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat-Mounted Side Airbags Emergency Sos Capability Reverse Sensing System Rear Parking Sensors BLIS (Blind Spot Information System) Blind Spot PCA with AEB and Intersection Assist Rear Cross-Traffic Braking Lane-Keeping System Lane Keeping Assist Lane-Keeping System Lane Departure Warning Collision Mitigation-Front Driver Monitoring-Alert Evasion Assist Tire Specific Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags Safety Canopy System Curtain 1st, 2nd And 3rd Row Airbags Airbag Occupancy Sensor Driver Knee Airbag Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute Rear Child Safety Locks Outboard Front Lap And Shoulder Safety Belts -inc: Height Adjusters and Pretensioners Back-Up Camera w/Washer