HomeMy WebLinkAbout233-25 RESOLUTION
Page 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 233-25
File Number: 2025-1926
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN DOCUMENTS PURSUANT TO
RELEVANT SECTIONS OF THE ARKANSAS CODE RELATED TO MAINTENANCE AND
DESTRUCTION OF ACCOUNTING AND OTHER CITY RECORDS
WHEREAS, the Arkansas Code establishes the amount of time that the City is required to maintain accounting, court
and other records and also provides a procedure for the destruction of records not required to be maintained
permanently if the records to be destroyed have been microfilmed or scanned into the City's server or have been
maintained for the amount of time required by state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville City Clerk
Treasurer’s Office to destroy the paper copies of certain accounting and other city records identified in lists attached to
this Resolution pursuant to the relevant sections of the Arkansas Code relating to the maintenance and destruction of
records.
PASSED and APPROVED on October 21, 2025
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2025-1926
MEETING OF OCTOBER 21, 2025
TO: Mayor Rawn and City Council
THRU: Kara Paxton, City Clerk Treasurer
FROM: Christine Rea, Document Management Manager
SUBJECT: Destruction of Records
RECOMMENDATION:
Staff recommends the physical destruction of the documents listed in the attachment titled Accounting
Document List. All documents recommended for destruction have been maintained for the required length of
time. For transparency, this item also includes a list of non-accounting documents that will be destroyed as
well.
BACKGROUND:
The City's code states that the City Clerk-Treasurer is empowered and authorized to oversee the destruction of
city records pursuant to state law, particularly A.C.A. § 14-59-114, when authorized by City Council Resolution.
Per A.C.A § 14-2-203, at least one City Council Member is required to witness the destruction of accounting
documents.
DISCUSSION:
Periodically, the Office of the City Clerk Treasurer's Document Manager completes an audit of all archived
records that the office is responsible for maintaining. The audit of the archived records provides a list of
records that are past their retention time period. By following the City's Document Retention Schedule Policy, it
ensures we have space for new records that must be archived per federal, state, and local laws. If approved,
this resolution will allow the City to destroy records that have been stored for the required length of time.
We are asking that the City Council approve the resolution which will allow us to start coordinating the
destruction date.
BUDGET/STAFF IMPACT:
This annual project's cost was approved within the 2025 budget.
ATTACHMENTS: 3. Staff Review Form , 4. 2025 Destruction Accounting List, 5. 2025 Destruction Non-Acct
List
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2025-1926
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN DOCUMENTS
PURSUANT TO RELEVANT SECTIONS OF THE ARKANSAS CODE RELATED TO
MAINTENANCE AND DESTRUCTION OF ACCOUNTING AND OTHER CITY RECORDS
WHEREAS, the Arkansas Code establishes the amount of time that the City is required to maintain
accounting, court and other records and also provides a procedure for the destruction of records not
required to be maintained permanently if the records to be destroyed have been microfilmed or scanned
into the City's server or have been maintained for the amount of time required by state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville
City Clerk Treasurer’s Office to destroy the paper copies of certain accounting and other city records
identified in lists attached to this Resolution pursuant to the relevant sections of the Arkansas Code
relating to the maintenance and destruction of records.
City of Fayetteville Staff Review Form
2025-1926
Item ID
10/21/2025
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Christine Rea 9/24/2025 CITY CLERK (051)
Submitted By Submitted Date Division / Department
Action Recommendation:
A Resolution to authorize the destruction of certain documents shown on the attached document lists pursuant to
relevant sections of the Arkansas Code related to maintenance and destruction of accounting and other city
documents.
Budget Impact:
1010.051.1510-5315.00 Contract Services
Account Number Fund
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $6,853.10
Expenses (Actual+Encum)$-
Available Budget $6,853.10
Does item have a direct cost?Yes Item Cost $1,362.50
Is a Budget Adjustment attached?No Budget Adjustment $-
Remaining Budget $5,490.60
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:
2025 - Accounting Documents Destruction List
Destruction
Year
Document
Year
1 2025 1965
2 2025 1968
3 2025 1971
4 2025 1974
5 2025 1980
6 2025 1983
7 2025 1985
8 2025 1985
9 2025 1988
10 2025 1989
11 2025 1990
12 2025 1990
13 2025 1990
14 2025 1991
15 2025 1992
16 2025 1992
17 2025 1993
18 2025 1993
19 2025 1993
20 2025 1994
21 2025 1994
22 2025 1995
23 2025 1996
24 2025 1996
25 2025 1996
26 2025 1997
27 2025 1997
28 2025 1998
29 2025 1999
30 2025 2000
31 2025 2000
32 2025 2000
33 2025 2000
34 2025 2000
35 2025 2001
36 2025 2001
37 2025 2001
38 2025 2002
39 2025 2002
40 2025 2002
41 2025 2002
42 2025 2003
43 2025 2003
44 2025 2004
45 2025 2004
46 2025 2004
47 2025 2004
48 2025 2005
49 2025 2006
50 2025 2006
9/24/20255:42 PM
51 2025 2006
52 2025 2006
53 2025 2006
54 2025 2007
55 2025 2007
56 2025 2007
57 2025 2007
58 2025 2007
59 2025 2007
60 2025 2007
61 2025 2008
62 2025 2008
63 2025 2008
64 2025 2008
65 2025 2008
66 2025 2008
67 2025 2009
68 2025 2009
69 2025 2009
70 2025 2010
71 2025 2011
72 2025 2011
73 2025 2011
74 2025 2011
75 2025 2011
76 2025 2011
77 2025 2011
78 2025 2012
79 2025 2012
80 2025 2012
81 2025 2012
82 2025 2012
83 2025 2013
84 2025 2013
85 2025 2013
86 2025 2013
87 2025 2013
88 2025 2014
89 2025 2014
90 2025 2014
91 2025 2014
92 2025 2014
93 2025 2015
94 2025 2015
95 2025 2015
96 2025 2015
97 2025 2016
98 2025 2016
99 2025 2017
100 2025 2017
2025 - Accounting Documents Destruction List
Destruction
Year
Document
Year
9/24/20255:42 PM
101 2025 2017
102 2025 2017
103 2025 2017
104 2025 2017
105 2025 2017
106 2025 2018
107 2025 2018
108 2025 2018
109 2025 2018
110 2025 2018
111 2025 2018
112 2025 2018
113 2025 2019
114 2025 2019
115 2025 2019
116 2025 2019
117 2025 2019
118 2025 2019
119 2025 2019
120 2025 2019
121 2025 2019
122 2025 2019
123 2025 2019
124 2025 2019
125 2025 2019
126 2025 2019
127 2025 2019
128 2025 2019
129 2025 2019
130 2025 2019
131 2025 2019
132 2025 2019
133 2025 2020
134 2025 2020
135 2025 2020
136 2025 2020
137 2025 2020
138 2025 2021
139 2025 2021
140 2025 2021
141 2025 2021
142 2025 2021
143 2025 2021
144 2025 2021
145 2025 2021
146 2025 2021
147 2025 2021
148 2025 2021
149 2025 2021
150 2025 2021
2025 - Accounting Documents Destruction List
Destruction
Year
Document
Year
9/24/20255:42 PM
151 2025 2021
152 2025 2021
153 2025 2021
154 2025 2021
155 2025 2021
52 2025 2021
2025 - Accounting Documents Destruction List
Destruction
Year
Document
Year
9/24/20255:42 PM
Document Name
City Insurance Payments 1965-1971 - check stubs
Annual Budget Working Program Copies 1967-1979
AP-Water Sewer Bank Check Statements
Police Pension Statements 1974-1981
Budget Work Books 1987-1987
Qtrly Financial Bank Statements 1983-1992
1970-1985 Finance Director Uitility Billing Files
Annual Budget & Work Program Backup 1985-1992
Fixed Assests , Water/Sewer
NWARRA Bonds (NW AR Resource Recovery Authority) Misc Reports
Accounts 555-973 Finals, old GL numbers
Payroll Files for Devault-Fields
Annual Budget & Work Program Backup 1990-1993
AP Accumulative Transactions 12/31/91
NWARRA Bonds (NW AR Resource Recovery Authority) 1990-1992 Reports
Art Center Bonds - Completed
NWARRA Bonds (NW AR Resource Recovery Authority) Sale/Use Tax
Accumulated Transactions- Solid Waste
General Ledger Street Divison Accounts
1994 WAC Bond (inactive), 1992 W/S Bond (inactive), 2000 W/S Bond (inactive)
Annual Budget & Work Program Backup 1994-1999
City Wide Receipt Journal Entries 1995-1998
General Fund Listing Oct-Dec
Fire Pension Statements
Fire and Police Pension Statements
Fire & PD Pension Statements
Art Center Bonds, 1995-2003 HMR Bonds Statements
FAA Grants, Aviation Files on Enviromental Assessments 1985-1998
Acct Fixed Assets
Payroll Files for Devault-Fields 2000-2006
Payroll Files for Kay-Lewis 2000-2006
Payroll Files for Brewer-Colvin 2000-2006
Annual Budget & Work Program Backup 2000-2004
Annual Budget & Work Program Backup 2000-2004
Fire and PD Penison statements
Journal Entry PD & Fire Pension Entries
Fire & PD Pension Statements
Closed Revenue Bonds 1994-2002
Payroll Files Terminated M-Z
Sales, Use and Excise Tax Journals 2002-2004
GOV Deals Auction Packet Copies 2002-2008
Fire & PD Pension Statements
Budget Work Books 2003-2007
Journal Entry PD & Fire Pension Entries
Journal Entry PD & Fire Pension Entries
Fire and Police Pension Statements
Fire & PD Pension Wire Transfers Backup 2004-2009
Fire & PD Pension Reconciliation Statements
Payroll 15-20 Timesheets
APERS Statements (AR Public Emp. Retirement System)
2025 - Accounting Documents Destruction List
9/24/20255:42 PM
Payroll Clerk Files-Terminated A-SAN 2006-2007
Payroll Clerk Files-Terminated A-Brashears 2006-2007
Wasterwater Improvement Brasfield & Gorries Pay Report May-July
Fire & PD Pension Investments Statements/Worksheet
Payroll: Cook-Detharge
Payroll: Goodard-Hertzweck
RFP's-07-18,07-17,07-13,07-14,07-10 (Request for Proposals)
RFP's-07-01,07-25 (Request for Proposals)
Mayors files Travel & Rate Audit Study
Energy Block Grant Reference Files
Fire & PD Pension Statements A-Miller
State and Federal 941 Taxes 2008-2015, APERS 2015-2017 Payments
Budget Manuals - extra copies
Proposed & Final Copies of Budget (extra copies) 2008-2010
Wasterwater Improvement Brasfield & Gorries Pay Report Apr-Aug
Vendor G-O W-9 Files
Payroll for Terminated Marshall - Z
Vendor W9 Forms 2009-2010
Fire & PD Pension Statements 2009-2011
Vendor W9 Forms
Payroll Files, child support /APERS/Safety Awards
Payroll Files: Stiles - Tilt
Payroll Files: Phelan-Reynolds
Payroll Files: Tor-Weber
Payroll: PR 1-PR 11
Payroll: PR 12- PR 26
Payroll Files for 2011
Payroll: PR 1-PR 13 & Safety Awards 2012
Payroll: PR 14-PR 26
Payroll: PR 14- PR 26
Fire & PD Pension Statements 2012-2013
Airport Grants 11-17; 10022-10023
Closed Grants
Closed Grants 2011-2013
Payroll Period: 1-13
Payroll: PR 1-PR 13
Payroll: PR 14-PR 26 Backup
Bad debt, Airport, Parking and Restitution
Payroll: PR 1-PR 11 Backup
Payroll: PR 12- PR 26
Completed Gov Deals 2014-2015
Expired Contracts (copies)
Fire & PD Pension Statements
Voided Payment Edit Reports 2015-2016
Payroll Files PR Period 20-26 2015-2017
City Attorney Budget/Research Correspondence
AR Bank Reconciliation Jan - Dec, Misc AP EFT Documents
Accounts Payable Jan-June
HMR Data Docs July-December
Journal Entry Acct Payable 4th Qtr
Document Name
2025 - Accounting Documents Destruction List
9/24/20255:42 PM
HMR Data Docs Jan-Jun
AR Bank Reconciliation Jan - Dec
HMR Tax Forms
Payroll PR 14-PR 21
AP Batch List Journal Entries
Bank Reconciliation Statements Jan-Dec
HMR Data Docs July-December
Accounts Receivable Jan-April
AP Batch Jun - Oct
AP Sales and Use Tax
Payroll PR 15-PR 26:2004-2018 WA County Wage Reports:2016-2017 941"s
AP Batch List Oct 2018-March 2019
AP P-Card Backup April
AP Check and ACH Backup Sept-October
AP Check and ACH Backup April-May
AP Check and ACH Backup March
AP Check and ACH Backup Oct-Dec
AP Check and ACH Backup May-July
AP P-Card Backup Oct
AP P-Card Backup Feb
AP P-Card Backup Sept
AP P-Card Backup Jan
AR Daily Closeouts Jan-Aug
AP P-Card Backup May
HMR Data Records Jan-March
AP P-Card Backup June
AP P-Card Backup August
AR Checks & ACH Backup July-August
AR Checks & ACH Backup February-March
AP P-Card Backup July
Payroll PR 20 2019- PR 10 2020 Entries
Bids 19-01/19-24
Accounts Payable Sept 2019-Jan 2020
Accounts Payable Feb-August
HMR & SB May-July
Payroll PR 11- PR 22 Entries
Adm Approval Contract Copies
AP Check and ACH Backup Apr-May
AP Check and ACH Backup Dec 2020-Jan 2021
AP Check and ACH Backup Jun-Aug
AP Check and ACH Backup Sept-Oct
AP P-Card Backup April
AP P-Card Backup August
AP P-Card Backup December
AP- P-card Backup February
AP- P-card Backup July
AP P-Card Backup June
AP P-Card Backup March
AP P-Card Backup May
AP- P-card Backup November
Document Name
2025 - Accounting Documents Destruction List
9/24/20255:42 PM
AP P-Card Backup October
AP P-Card Backup September
Daily Cash Posting Feb-Dec
Daily Cash Posting Jan-June
Daily Cash Posting Jul-Nov
HMR & SB March - May
Document Name
2025 - Accounting Documents Destruction List
9/24/20255:42 PM
2025 - Non-Accounting Documents Destruction List
Destruction
Year
Document
Year
1 2025 1970
2 2025 1970
3 2025 1979
4 2025 1980
5 2025 1980
6 2025 1980
7 2025 1980
8 2025 1982
9 2025 1983
10 2025 1984
11 2025 1984
12 2025 1987
13 2025 1990
14 2025 1991
15 2025 1991
16 2025 1993
17 2025 1993
18 2025 1993
19 2025 1993
20 2025 1993
21 2025 1993
22 2025 1993
23 2025 1993
24 2025 1993
25 2025 1993
26 2025 1993
27 2025 1993
28 2025 1994
29 2025 1997
30 2025 1998
31 2025 1998
32 2025 1999
33 2025 1999
34 2025 2000
35 2025 2003
36 2025 2003
37 2025 2005
38 2025 2007
39 2025 2008
40 2025 2009
41 2025 2009
42 2025 2009
43 2025 2010
44 2025 2011
45 2025 2011
46 2025 2012
47 2025 2012
48 2025 2012
49 2025 2012
50 2025 2013
51 2025 2014
52 2025 2016
53 2025 2016
54 2025 2016
55 2025 2017
56 2025 2017
57 2025 2017
58 2025 2018
59 2025 2018
60 2025 2018
61 2025 2019
62 2025 2019
63 2025 2019
64 2025 2019
65 2025 2020
66 2025 2020
67 2025 2020
68 2025 2020
69 2025 2020
70 2025 2022
71 2025 2024
2025 - Non-Accounting Documents Destruction List
Destruction
Year
Document
Year
Document Name
Water Sewer Reporting
Water Service Connection Paperwork A-C
Water Sewer Work Orders & Parks Endagered Species Literature
Airport Customer Files
Engineering Project Files - Obsolete
Engineering Project Files - Obsolete
Wastewater Treatment Place Specifications
Enviromental Impact Study Staff Meetings 1980-1982
City Clerk Susan Kennedy Code Books
Shulertown Historic Survey
Enviromental Impact Study
Building Safety Cert of Occupancy
Fleet Inspection Logs 1990-2000
Admin Files-Vegetation Management Reports (2 boxes)
Admin Files-Vegetation Management Reports
Building Safety Supervisor Freeman Wood Correspondence
GIS Supervisor Jim Johnson Office Files S-W
Working Files for GIS Jim Johnson
Large Scale Site Plans So-Z
Large Scale Site Plans I-Sm
GIS Addressing Plats
GIS Addressing Plats
GIS Addressing Plats
GIS Addressing Plats
GIS Addressing Plats
GIS Addressing Plats
GIS Supervisor Jim Johnson Office Files A-K
Arkansas Advance Reports - Supreme Court Opinions-Reference Books
Fleet Jan-Dec Run Logs, Truck Logs
Various City Attorney Correspondence 1998-2005
General Election Files
Community Service -Urban Development Reports 1991-1999
Wastewater Projects/Proposals October
Airport Agenda 2000-2010
Mayor's Office Message Books 2003-2005
Resolved Inspection Files
Mayors Office NPDES Files
Mayors Files in Regards to Fay Pub Schools
11/4/2008 General Election Files & 12/9/2014 Special Election
Ice Storm Photos
Ice Storm Reports
Mayors Office Misc Festival Tax Task Force Corresp
Mayor Welcome Appreciation Correspondence 2000-2010
White River Water Sewer Project Notes
White River Water Sewer Project
Facilities Needs Assesments - Fay Natural Heritage Information
Mayor's Office Files - SNAP (Special Needs Assit Prg) Garden Info 2010-2012
United Way Campaign Files 2011-2012
Airport Customer Lease Files 2012-2014
Fleet March - September Daily Truck Maint Files
City Attorney Memos 2010-2014
2025 - Non-Accounting Documents Destruction List
City Council Agendas Nov-Dec
City Council Agendas July-Oct
City Council Agendas Jan-Jun
City Council Agenda May-Aug
City Council Agendas Sept-Oct
City Council Agendas Nov-Dec
City Council Agendas Jan-May
City Council Agendas Oct-Dec
City Council Agendas Aug-Nov
City Council Agendas Jan-June
City Council Agendas July-Sept
City Council Agenda Oct-Dec
Fleet Daily Truck Closeouts
Mayors Office Real Estate & SWEPCO Correspondence
City Council Agenda April-Aug
City Council Agenda Nov-Dec
City Council Agendas Jan-Apr
Application for Utility Service 2019-2020
City Council Agendas Jan-Dec
Fleet Inspection Records 2023-2024
Document Name
2025 - Non-Accounting Documents Destruction List
Affidavit of Destruction of City of Fayetteville Records
STATE OF ARKANSAS )
) SS:
COUNTY OF WASHINGTON )
I,Z.., I 1U21✓ /'LPy, ocument Manager for the City of Fayetteville, do hereby certify that the
records listed as Exhibit"A" have been retained for the required number of years. I further certify the
following:
1. That the documents listed in Exhibit"A"attached hereto and made a part hereof are being
destroyed by the City of Fayetteville as authorized by F yetteville City Council Resolution
No.„233- it.( adopted on the A day of 1) b , ga3 .
(dd) (mm) (yyyy)
2. These records have been maintained according to state statute and the retention schedule
for the City of Fayetteville.
3. The method of destroying said documents: (VC //o % (ex. Shredding)
j1„8,)/(4 /e11--
Document Man er
-/C-
Council Member
( OATH
Before me, S C-)4.--a-V\ `•- R..C% a Notary Public in and for Washington County,
State of Arkansas, personally appeared ' CO-Y\. M ac ce and
and he/she being first duly sworn (or affirmed) by me upon
his/her oath,says that the facts alleged in the forgoing instrument are true.
(Seal)
(Notary Public 1
My Commission Expires: O Q0/ZI / 20 5
SARAH BAUERS
S
(mm/dd/yyyy) OFFICIAL SEAL-NOTARY PUBLIC
BENTON COUNTY ARKANSAS
COMMISSION#00007569
MY COMMISSION EXPIRES 8-21-2035
Affidavit of Destruction of City of Fayetteville Records
STATE OF ARKANSAS )
SS:
COUNTY OF WASHINGTON )
I, /64.----, Document Manager for the City of Fayetteville,do hereby certify that the
records listed as Exhibit "A" have been retained for the required number of years. I further certify the
following:
1. That the documents listed in Exhibit "A" attached hereto and made a part hereof are being
destroyed by the City of Fayetteville as authorized by Fayetteville City Council Resolution
No.�33•?-c adopted on the -1 day of �L►7'D h{ , fi.,o-is' .
(dd) (mm) (yyyy)
2. These records have been maintained according to state statute and the retention schedule
for the City of Fayetteville.
3. The method of destroying said documents: IqOC k ge,1/61 (ex. Shredding)
( 2% Li
4„..L.,, /22._______
Document Manager
.....4 -6 k.)-(1\--c&-r------
Witness
c OATH
Before me, 5f�(\ a Notary Public in and for Washington County,
State of Arkansas, personally eared C Vv- sit �2� and
4Gro..Y1 Q 30.1 6 and he/she being first duly sworn (or affirmed) by me upon
his/her oath, s ys th the facts alleged in the forgoing instrument are true.
,..vt.t.s.....„
�1,0�NEY•SAoi,,,�� (Seal)
(Notary Public) Q �f'c3 �,ON -1�hti %
/ 1- OS z .'� NO1AFJy`��,.
My Commission Expires: _ •a 8•C
_
ti
mm dd •
..0,.,,,,pc..i S 11-••',Y$•
Rea, Christine
From: Rock Solid Shredding <rocksolidshred4@icloud.com>
Sent: Friday, November 14, 2025 12:12 PM
To: Rea, Christine
Subject: Rock Solid Shredding completed your service
CAUTION:This email originated from outside of the City of Fayetteville. Do not click links or open attachments
unless you recognize the sender and know the content is safe.
Service Ticket 69745 services were completed on Nov 14 2025 at location:
Media Services BLDG
101 West Rock St.
Fayetteville,AR 72701
Contact:Christine Rea
Purge Large Banker Box, Business
Count: 6 at 12:07 PM
Purge Small Banker Box, Business
Count: 324 at 12:07 PM
Signed By:Christine R.
Rock Solid Shredding hereby certifies that the materials listed above have been confidentially handled and
destroyed in accordance with NAID guidelines,while adhering to state and federal laws.
Customer Signature Information Security Specialist
THANK YOU FOR YOUR BUSINESS!We have updated our company logo and rebranding is in progress.We are the
same locally owned company with a fresh new look!
Rock Solid Shredding
10010 W Markham St• Little Rock,AR 72205
Phone 501.940.9900
1
Rock Solid Shredding
ROCK SOLD 10010 W Markham St • Little Rock, AR 72205
SHREDDING Phone 501.940.9900
www.rocksolidshredding.com
Friday, November 14, 2025 Onsite Shredding Ticket# 69745
City of Fayetteville Directions Routine Instructions
Media Services BLDG No Service fee
101 West Rock St. $5.00 sm boxes
Fayetteville, AR 72701 $7.50 Lg boxes
Contacts
Christine Rea (479)575-8326 Special Instructions
8 30 a m arrival.Back up truck to bottom-floor garage door
(faces Block St).Track by number of small boxes.Expect 200-
250 boxes,mostly small,some large On-site payment not
necessary
Room Description Container Service Item Actual
Purge Large Banker Box, Business Purge Large Banker Box,Business 6.00
Purge Small Banker Box, Business Purge Small Banker Box,Business 324.00
Time In: 8:14 am Time Out: 12:12 pm Driver: Quantity: +/-
Service / Comments
Certificate of Destruction
Rock Solid Shredding hereby certifies that the materials listed above have been confidentially
handled and destroyed in accordance with NAID guidelines, while adhering to state and federal
laws.
Customer Signature Information Security Specialist
THANK YOU FOR YOUR BUSINESS! We have updated our company logo and rebranding is in
progress. We are the same locally owned company with a fresh new look!
se—
Christine R.
Customer Acknowledgement
Purge NWA Stop 002 NW City of Fayetteville Page 1
A , Invoice
ROCK SOLD
l 0010 W MARKHAM ST Date Invoice#
SHREDDING LITTLE ROCK,AR 72205-2130 11/17/2025 53846
501.940.9900 rocksolidshredding.com
email:accounting@rocksolidshredding.com10.
Bill To:
City of Fayetteville
Accounts Payable
113 West Mountain St.
Fayetteville,AR 72701
P.O. No. Terms Due Date
Net 30 12/17/2025
Quantity Description Amount
Media Services BLDG
6 Purge Large Banker Box, Business Tkt 69745 on 11/14/2025 45.00
324 Purge Small Banker Box, Business Tkt 69745 on 11/14/2025 1,620.00
CERTIFICATE OF DESTRUCTION
Rock Solid Shredding hereby certifies that all materials received for confidential destruction throughout Total $1,665.00
the preceeding schedule of services were confidentially handled,completely destroyed beyond
recognition,and recycled in accoradance with NAID regulations and state and federal laws.
THANK YOU FOR YOUR BUSINESS!
To pay your invoice online with a credit card.please visit our website.rocksolidshredding.com.