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Home My WebLink About228-25 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 228-25 File Number: 2025-1850 A RESOLUTION TO APPROVE A SUPPLEMENTAL AGREEMENT LETTER WITH THE ARKANSAS DEPARTMENT OF TRANSPORTATION AND THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION FOR AN ADDITIONAL $500,000.00 IN FEDERAL AID FUNDING THROUGH THE CARBON REDUCTION PROGRAM FOR THE RUPPLE ROAD TRAIL LIGHTING PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on December 4, 2024, City Council passed Resolution 288-24 accepting $315,193.00 in federal-aid funds through the Northwest Arkansas Regional Planning Commission Carbon Reduction Program for installations of lighting along the Rupple Road Trail from MLK Jr. Boulevard to Persimmon Street; and WHEREAS, this supplemental agreement will serve as an amendment to the original agreement, providing an additional $500,000.00 in federal aid funding for the project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a Supplemental Agreement letter with the Arkansas Department of Transportation and the Northwest Arkansas Regional Planning Commission for an additional $500,000.00 in Federal-aid funding through the Carbon Reduction Program for the Rupple Road Trail Lighting project, and further authorizes Mayor Rawn to sign any additional grant related documents necessary to implement the project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 7, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1850 MEETING OF OCTOBER 7, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Chief of Staff Chris Brown, Public Works Director FROM: Matt Mihalevich, Active Transportation Manager SUBJECT: ARDOT Supplemental Agreement Letter - Rupple Road Trail Lighting RECOMMENDATION: Staff recommends approval of a supplemental agreement letter with the Arkansas Department of Transportation and the Northwest Arkansas Regional Planning Commission for an additional $500,000.00 in Federal-aid funding through the Carbon Reduction Program for the Rupple Road Trail Lighting project and approval of a budget adjustment to recognize this revenue and authorize the Mayor to sign additional grant related documents as necessary to implement the project. BACKGROUND: The City of Fayetteville has received a total of $815,193.00 in federal-aid funding from the Arkansas Department of Transportation through the Northwest Arkansas Regional Planning Commission – Carbon Reduction Program for the installation of lighting along Rupple Road from Hwy 62 (MLK Jr. Blvd.) to Persimmon Street. The funding was awarded in two funding cycles: • June 2024: $315,193 (recognized by resolution 288-24) • June 2025: $500,000 Resolution 288-24 previously recognized the original $315,193 federal grant award and approved the Agreement of Understanding with ARDOT. The attached supplemental Agreement letter serves as an amendment to the original agreement, providing an additional $500,000 in federal aid funding for the project. DISCUSSION: The Rupple Road Trail Lighting Project will install new lighting along 1.8 miles of Rupple Road, from Martin Luther King Jr. Boulevard to Persimmon Street. Lighting will be placed in the median to illuminate both the roadway and the adjacent trail, including the three roundabouts along this corridor. This project responds to significant community interest and supports the City’s broader goals for active transportation and carbon reduction. By improving visibility and safety, the lighting will help extend trail use into evening hours, allowing more residents to walk, bike, or roll as a reliable and sustainable transportation option. The project is currently 90% designed and has received environmental clearance. It is expected to go to bid in late 2025, with construction beginning in early 2026. Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov BUDGET/STAFF IMPACT: City staff has generated a cost estimate for $1,018,991 for the Rupple Rd. lighting project. Resolution 288-24 recognized the original $315,193 in federal aid funding and allocated the 20 percent local match of $78,798. This request will recognize the additional $500,000 in federal aid funding and allocate the 20 percent local match of $125,000 from the 2022 Transportation bond funds. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. NWARPC Signed - 040967 CRP AOU letter - Rupple Trail Lighting $500k, 6. Rupple Trail Lighting Location Map Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1850 A RESOLUTION TO APPROVE A SUPPLEMENTAL AGREEMENT LETTER WITH THE ARKANSAS DEPARTMENT OF TRANSPORTATION AND THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION FOR AN ADDITIONAL $500,000.00 IN FEDERAL AID FUNDING THROUGH THE CARBON REDUCTION PROGRAM FOR THE RUPPLE ROAD TRAIL LIGHTING PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on December 4, 2024, City Council passed Resolution 288-24 accepting $315,193.00 in federal-aid funds through the Northwest Arkansas Regional Planning Commission Carbon Reduction Program for installations of lighting along the Rupple Road Trail from MLK Jr. Boulevard to Persimmon Street; and WHEREAS, this supplemental agreement will serve as an amendment to the original agreement, providing an additional $500,000.00 in federal aid funding for the project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a Supplemental Agreement letter with the Arkansas Department of Transportation and the Northwest Arkansas Regional Planning Commission for an additional $500,000.00 in Federal-aid funding through the Carbon Reduction Program for the Rupple Road Trail Lighting project, and further authorizes Mayor Rawn to sign any additional grant related documents necessary to implement the project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2025-1847 Item ID October 7th, 2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Matt Mihalevich 9/17/2025 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a supplemental agreement letter with the Arkansas Department of Transportation and the Northwest Arkansas Regional Planning Commission for an additional $500,000.00 in Federal-aid funding through the Carbon Reduction Program for the Rupple Road Trail Lighting project and approval of a budget adjustment to recognize this revenue and authorize the Mayor to sign additional grant related documents as necessary to implement the project. Budget Impact: 4601.860.7237-5814.05 4702.860.7237-5814.05 Bond Program Grant Matching Streets Projects 2022 Bonds Account Number Fund 46020.7237.2304 Streets Projects Bonds - Transportation Impr, Rupple Rd Lighting Project Number Project Title Budgeted Item?No Total Amended Budget $- Expenses (Actual+Encum)$- Available Budget $- Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?Yes Budget Adjustment $625,000.00 $316.00 Remaining Budget $625,000.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution #288-24 Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 ENGINEERING (621) Adjustment Number 2025 Requestor:Matt Mihalevich BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of a supplemental agreement letter with the Arkansas Department of Transportation and the Northwest Arkansas Regional Planning Commission for an additional $500,000.00 in Federal-aid funding through the Carbon Reduction Program for the Rupple Road Trail Lighting project and approval of a budget adjustment to recognize this revenue and authorize the Mayor to sign additional grant related documents as necessary to implement the project. COUNCIL DATE:10/7/2025 ITEM ID#:2025-1850 Holly Black 9/18/2025 10:51 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025826TOTAL500,000 500,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 4601.860.7237-4309.00 -500,000 46020 7237.2304 RE Federal Grants - Capital 4601.860.7237-5814.05 500,000 -46020 7237.2304 EX Improvements - Trails 4702.860.7237-5814.05 125,000 -46020 7237.2304 EX Improvements - Trails 4702.860.7999-5899.00 (125,000)-46020 7999 EX Unallocated - Budget -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 City of Fayetteville, AR Legend Proposed Trail Lighting (1.8 Miles) Existing 12' Wide Concrete Trail Proposed Trail lighting Along 1.8 Miles of Existing Trail 111 Lights Proposed 0 500 1,000 1,500 2,000250Feet F Rupple Road TrailProposed Trail Lighting Fayetteville Vicinity Map RazorbackRegional Greenway Rupple Road Trail Sloan Brook VillageNeighborhood(Under Construction) Proposed LED Trail lights Existing Rupple Road Trail (1.8 Miles) Walnut Crossing Neighborhood ^_ Rupple Road Trail