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Home My WebLink About226-25 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 226-25 File Number: 2025-1842 A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH MOSER CONSTRUCTION, LLC IN THE AMOUNT OF $123,948.50 TO RETROFIT THE EXISTING METAL ROOF, PROVIDE STREET SIDE BOULDERS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on April 2, 2024, the City Council approved Resolution 105-24 and authorized a contract with Moser Construction LLC for construction of the Yvonne Richardson Community Center expansion; and WHEREAS, on April 1, 2025, the City Council approved Resolution 85-25 approving Change Order No. 1 that included Buddy Hayes Park and streamside restoration; and WHEREAS, this change order includes an insulation panel underpayment with a TPO membrane system overlayment and the addition of large boulders between the building entry steps and street. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Change Order No. 3 to the contract with Moser Construction, LLC in the amount of $123,948.50 to retrofit the existing metal roof and to provide street side boulders. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 7, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1842 MEETING OF OCTOBER 7, 2025 TO: Mayor Rawn and City Council THRU: Steven Dotson, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Director SUBJECT: Change Order to Bid 24-23 YRCC Construction Contract for Roof Retrofit and Streetside Boulders RECOMMENDATION: Staff recommends approval of Change Order #3 to the Bid 24-23 Construciton Contract with Moser Construction LLC in the amount of $123,948.50 to retrofit the existing metal roof and provide streetside boulders, and approve a budget adjustment. BACKGROUND: April 2024, Per Resolution 105-24, City Council approved a Construction Contract with Moser Construction LLC., for the expansion of YRCC. April 2025, Per Resolution 85-25, City Council approved Change Order #1 to include Buddy Hayes Park and streamside restoration. September 2025, Change Order #2 was issued as a reconcile change order for the use of contingency funds. DISCUSSION: The metal roof system on the existing structure has outlived its life cycle. The proposed system includes an insulation panel underpayment with a TPO membrane system overlayment. This new system will no longer rely on caulking and screws. Also included in the Change Order Scope is the addition of large boulders between the building entry steps and the street. These boulders are a visually appealing barrier, providing a clear definition between the building and street. BUDGET/STAFF IMPACT: GL ACCT PROJECT AMOUNT 4805.860.7540-5804.00 Park Project Bonds 123,948.50 ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. YRCC CO 3 Moser Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1842 A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH MOSER CONSTRUCTION, LLC IN THE AMOUNT OF $123,948.50 TO RETROFIT THE EXISTING METAL ROOF, PROVIDE STREET SIDE BOULDERS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on April 2, 2024, the City Council approved Resolution 105-24 and authorized a contract with Moser Construction LLC for construction of the Yvonne Richardson Community Center expansion; and WHEREAS, on April 1, 2025, the City Council approved Resolution 85-25 approving Change Order No. 1 that included Buddy Hayes Park and streamside restoration; and WHEREAS, this change order includes an insulation panel underpayment with a TPO membrane system overlayment and the addition of large boulders between the building entry steps and street. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Change Order No. 3 to the contract with Moser Construction, LLC in the amount of $123,948.50 to retrofit the existing metal roof and to provide street side boulders. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2025-1842 Item ID 10/7/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Wade Abernathy 9/15/2025 CHIEF FINANCIAL OFFICER (110) Submitted By Submitted Date Division / Department Action Recommendation: approval of Change Order #3 to the Bid 24-23 Construction Contract with Moser Construction LLC in the amount of $123,948.50 to retrofit the existing metal roof and provide streetside boulders, and approve a budget adjustment. Budget Impact: 4805.860.7540-5804.00 Parks Projects 2024 Bonds Account Number Fund 46050.7540 Park Projects (Bonds) - YRCC Enhancements Project Number Project Title Budgeted Item?Yes Total Amended Budget $2,060,221.00 Expenses (Actual+Encum)$1,842,948.77 Available Budget $217,272.23 Does item have a direct cost?Yes Item Cost $123,948.50 Is a Budget Adjustment attached?Yes Budget Adjustment $123,949.00 $208.00 Remaining Budget $217,272.73 V20221130 Purchase Order Number:2024-524 Previous Ordinance or Resolution #85-24 Change Order Number:2 Approval Date:4/1/2025 Original Contract Number:2024-27 Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 CHIEF FINANCIAL OFFICER (110) Adjustment Number 2025 Requestor:Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: approval of Change Order #3 to the Bid 24-23 Construction Contract with Moser Construction LLC in the amount of $123,948.50 to retrofit the existing metal roof and provide streetside boulders, and approve a budget adjustment. COUNCIL DATE:10/7/2025 ITEM ID#:2025-1842 Holly Black 9/16/2025 7:43 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025826TOTAL-- Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 4805.860.7540-5804.00 123,949 -46050 7540 EX Building Costs 4805.860.7999-5899.00 (123,949)-46050 7999 EX Unallocated - Budget -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 10/07/2025