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HomeMy WebLinkAbout224-25 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 224-25 File Number: 2025-1856 A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $200,000.00 TO FUND THE DRAKE FIELD PAVEMENT CRACK REPAIR PROJECT, TO APPROVE TASK ORDER NO. 13 IN THE AMOUNT OF $29,000.00 FOR GARVER, LLC TO PROVIDE ENGINEERING SERVICES FOR THE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the east general aviation apron provides access to the Drake Field T-hangar facilities and, while the 30- plus year-old pavements are generally performing adequately, low-to moderate severity cracks have developed throughout the apron; and WHEREAS, the Pavement Crack Repair Project will seal low-to moderate severity cracks and repair high severity cracks to extend the life of the apron pavements, delaying the need for more costly pavement reconstruction; and WHEREAS, this project will also address pavement marking deficiencies noted during the Airport’s most recent FAA Part 139 inspection completed in March 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of a grant from the Arkansas Department of Aeronautics in the amount of $200,000.00 to fund the Pavement Crack Repair Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 13 in the amount of $29,000.00 for Garver, LLC to provide bid package development and construction phase services for the project. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 7, 2025 Approved: _______________________________ Attest: _______________________________ Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1856 MEETING OF OCTOBER 7, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Chief of Staff Chris Brown, Public Works Director Terry Gulley, Asst Public Works Director - Ops FROM: Jared Rabren, Airport Director SUBJECT: Airport Pavement Crack Repair – Accept Grant Funds, Garver Task Order 13, Budget Adjustment RECOMMENDATION: Staff requests approval to accept a $200,000 grant received from the Arkansas Department of Aeronautics (ADA), approval to execute a task order in the amount of $29,000 for Garver, LLC to provide engineering services for the proposed Pavement Crack Repair project, and approval for a budget adjustment in the amount of $224,000.00 for the project. BACKGROUND: The east general aviation apron pavements provide access to the T-hangar facilities located at the northeast corner of airport. The 30-plus year-old pavements are generally performing adequately; however, low- to moderate severity cracks have developed throughout the apron. This project will seal low- to moderate severity cracks and repair high severity cracks to extend the life of the apron pavements, delaying the need for more costly pavement reconstruction. This project will also address pavement marking deficiencies noted during the airport's most recent FAA Part 139 inspection completed in March 2025. DISCUSSION: Approval of Task Order 13 will authorize Garver to proceed with bid package development. The project will advertise for bids in Spring 2026. Upon receipt of bids, the Aviation Division will seek approval to execute a construction contract with the lowest responsive and responsible bidder. A complete breakdown of the expected project funding is included below. All costs associated with this task order are included in the total project cost. Below is a summary of the anticipated project costs and funding breakdown for the project. Engineering Services (Task Order 13): $29,000.00 ADA: $200,000.00 Construction (Estimated): $195,000.00 City: $24,000.00 TOTAL: $224,000.00 TOTAL: $224,000.00 BUDGET/STAFF IMPACT: The Aviation Division may expend up to $31,900.00 of its fund balance reserve to complete design services until ADA reimbursement at the end of the project. This amount includes $29,000.00 for Task Order 13 plus a Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov 10% project contingency. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. ADA Grant Letter, 6. Task Order 13 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1856 A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $200,000.00 TO FUND THE DRAKE FIELD PAVEMENT CRACK REPAIR PROJECT, TO APPROVE TASK ORDER NO. 13 IN THE AMOUNT OF $29,000.00 FOR GARVER, LLC TO PROVIDE ENGINEERING SERVICES FOR THE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the east general aviation apron provides access to the Drake Field T-hangar facilities and, while the 30-plus year-old pavements are generally performing adequately, low-to moderate severity cracks have developed throughout the apron; and WHEREAS, the Pavement Crack Repair Project will seal low-to moderate severity cracks and repair high severity cracks to extend the life of the apron pavements, delaying the need for more costly pavement reconstruction; and WHEREAS, this project will also address pavement marking deficiencies noted during the Airport’s most recent FAA Part 139 inspection completed in March 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of a grant from the Arkansas Department of Aeronautics in the amount of $200,000.00 to fund the Pavement Crack Repair Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 13 in the amount of $29,000.00 for Garver, LLC to provide bid package development and construction phase services for the project. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2025-1856 Item ID 10/7/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Jared Rabren 9/11/2025 AIRPORT SERVICES (760) Submitted By Submitted Date Division / Department Action Recommendation: Staff requests approval to accept a $200,000 grant received from the Arkansas Department of Aeronautics (ADA), approval to execute a task order in the amount of $29,000 for Garver, LLC to provide engineering services for the proposed Pavement Crack Repair project, and approval for a budget adjustment in the amount of $224,000.00 for the project. Budget Impact: 5550.760.3960-5860.02 5550.760.3960-5400.00 Airport Account Number Fund 32504.2501 Airport Pavement Crack Repair Project Number Project Title Budgeted Item?No Total Amended Budget $- Expenses (Actual+Encum)$- Available Budget $- Does item have a direct cost?Yes Item Cost $224,000.00 Is a Budget Adjustment attached?Yes Budget Adjustment $224,000.00 $285.00 Remaining Budget $- V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 AIRPORT SERVICES (760) Adjustment Number 2025 Requestor:Jared Rabren BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff requests approval to accept a $200,000 grant received from the Arkansas Department of Aeronautics (ADA), approval to execute a task order in the amount of $29,000 for Garver, LLC to provide engineering services for the proposed Pavement Crack Repair project, and approval for a budget adjustment in the amount of $224,000.00 for the project. COUNCIL DATE:10/7/2025 ITEM ID#:2025-1856 Holly Black 9/17/2025 3:28 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025826TOTAL200,000 200,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5550.760.3960-5860.02 29,000 -32504 2501 EX Capital Prof Svcs - Engineering/Architectural 5550.760.3960-5400.00 195,000 -32504 2501 EX Building & Grounds - Maintenance 5550.760.3960-4302.00 -200,000 32504 2501 RE State Grants - Capital 5550.760.3960-5804.00 (24,000)-21010 1 EX Building Costs -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 COMMISSIONERS DRAKE FIELD—FAYETTEVILLE MUNICIPAL AIRPORT ATTN: Jared Rabren, Airport Director E: Jared Rabren jrabren@fayetteville-ar.gov AR Hugh McDonald SECRETARY OF COMMERCE Jerry Chism DIRECTOR DIVISION OF AERONAUTICS James "Jay" Brain Rogers Samuel Jackson Blytheville Will Dawson Clinton Lloyd Wofford Jonesboro Jeff D. Standridge, Ed.D. Conway Tim Stockdale Hot Springs Shannon Hobbs Wynne Dear Mr. Rabren: During the June 18, 2025 meeting of the Arkansas Aeronautics Commission, a 90- 10% Grant Request was approved for Drake Field-Fayetteville Municipal Airport. The request approved provides funding in the amount of $200,000.00 for Crack Seal of GA Area Pavement & Sections of Taxiways A, B, & C. This grant has been assigned Grant #4391-25 for identification purposes. When corresponding with our office regarding this project, please be sure to use this number. Contact us immediately if you will not be able to complete the project for amount approved. The Commission will not be responsible for any additional project costs unless this Agency has received notification in advance. The Commission has asked that we call your attention to Page Three (3) of your Application for State Airport Aid. This project should be started immediately and completed within one year. To avoid cancellation of the grant, notify us if circumstances beyond your control prevent completion within the allotted time. Payment of this grant will be made upon completion of your project. Please remember that grant funds are contingent upon the Division's appropriation for the fiscal year. Request payment of this grant in writing and include your documentation for the project at that time. Sincerely, Jerry Chism, Director JC:kg cc: State Senator Greg Leding; State Representative Denise Garner Arkansas Department of Commerce Division of Aeronautics Clinton National Airport/Adams Field 2315 Crisp Drive Hangar 8 Little Rock, Arkansas 72202 FLY.ARKANSAS.GOV Task Order 13 1 Version 1 FYV Pavement Crack Repair Garver Project No. 2500937 APPENDIX A-13 TASK ORDER 13 FAYETTEVILLE – DRAKE FIELD AIRPORT PAVEMENT CRACK REPAIR This TASK ORDER is made as of , 2025 by and between the CITY OF FAYETTEVILLE of Fayetteville, Arkansas hereinafter referred to as “CITY OF FAYETTEVILLE,” and GARVER, LLC, hereinafter referred to as “GARVER”, in accordance with the provisions of the AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on November 17, 2020. Under this Task Order, the CITY OF FAYETTEVILLE intends to make the following improvements at Fayetteville – Drake Field (FYV). Crack seal low- to moderate-severity cracks and repair high-severity cracks on the east general aviation apron. Repair taxiway centerline joints and remark where FAA Part 139 deficiencies were noted as shown in Exhibit C-13. Garver will provide professional services related to these improvements as described herein. Terms not defined herein shall have the meaning assigned to them in the Agreement. SECTION 1 - SCOPE OF SERVICES 1.1 Garver shall provide the following services (“Services”): 1.1.1 See Exhibit A-13, attached. 1.2 In addition to those obligations set forth in the Agreement, CITY OF FAYETTEVILLE shall: 1.2.1 Give thorough consideration to all documents and other information presented by Garver and informing Garver of all decisions within a reasonable time so as not to delay the Services. 1.2.2 Make provision for the Personnel of Garver to enter public and private lands as required for Garver to perform necessary preliminary surveys and other investigations required under the applicable Task Order. 1.2.3 Obtain the necessary lands, easements and right-of-way for the construction of the work. All costs associated with securing the necessary land interests, including property acquisition and/or easement document preparation, surveys, appraisals, and abstract work, shall be borne by the CITY OF FAYETTEVILLE outside of this Agreement, except as otherwise described in the Services under Section 1.1. 1.2.4 Furnish Garver such plans and records of construction and operation of existing facilities, available aerial photography, reports, surveys, or copies of the same, related to or bearing on the proposed work as may be in the possession of CITY OF FAYETTEVILLE. Such documents or data will be returned upon completion of the Services or at the request of CITY OF FAYETTEVILLE. 1.2.5 Pay all plan review and advertising costs in connection with the project. 1.2.6 Provide legal, accounting, and insurance counseling services necessary for the project and such auditing services as CITY OF FAYETTEVILLE may require. 1.2.7 Furnish permits, permit fees, and approvals from all governmental authorities having jurisdiction over the project and others as may be necessary for completion of the project. October 7th Task Order 13 2 Version 1 FYV Pavement Crack Repair Garver Project No. 2500937 SECTION 2 – PAYMENT For the Services set forth above, CITY OF FAYETTEVILLE will pay Garver on a lump sum basis. The CITY OF FAYETTEVILLE represents that funding sources are in place with the available funds necessary to pay Garver. The table below presents a summary of the fee amounts and fee types for this Task Order. WORK DESCRIPTION FEE AMOUNT FEE TYPE Bid Package Development $19,300.00 LUMP SUM Construction Phase Services $9,700.00 COST+FF TOTAL FEE $29,000.00 Bid Package Development The lump sum amount to be paid under this Task Order is $19,300.00. For informational purposes, a breakdown of Garver’s estimated costs is included herein with approximate current hourly rates for each employee classification. Any unused portion of the fee, due to delays beyond Garver’s control, will be increased six percent (6%) annually with the first increase effective on or about July 1, 2026. Construction Phase Services For cost plus fixed fee services, the City will pay Consultant, for time spent on the project, at the unburdened hourly payroll rate of each of Consultant’s personnel during the performance of these Services for work time directly connected with the project, plus payroll and general overhead costs of 190.11% of the unburdened hourly rate, plus direct reimbursable expenses normal and necessary for the completion of the Services, plus a fixed fee. Estimated cost of these Services, including the fixed fee is $9,700. The actual total fee may exceed this estimate with City approval. For informational purposes, a breakdown of Consultant’s estimated costs is included in Exhibit B-13 with approximate current hourly rates for each employee classification. Notwithstanding the foregoing, Consultant shall be entitled, in its sole discretion, to substitute a more qualified person (e.g., C-4) with a less qualified person (e.g., C-1); provided however, in such event Consultant shall only be entitled to payment at the lesser rate. Expenses other than salary costs that are directly attributable to performance of our Services will be billed as follows: 1. Direct cost for travel, long distance and wireless communications, outside reproduction and presentation material preparation, and mail/courier expenses. 2. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc. 3. The amount allowed by the federal government for mileage with an additional $0.05 for survey trucks/vans. Additional Services (Extra Work). For services not described or included in Section 1, but requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay Garver as expressly set forth in the applicable Amendment. Task Order 13 3 Version 1 FYV Pavement Crack Repair Garver Project No. 2500937 SECTION 3 – EXHIBITS 3.1 The following Appendices are attached to and made a part of this Task Order: 3.1.1 Exhibit A-13 – Scope of Services 3.1.2 Exhibit B-13 – Manhour Tables 3.1.3 Exhibit C-13 – Project Exhibit This Task Order may be executed in two (2) or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. If there is an express conflict between the provisions of this Task Order, or the Agreement, and any Appendices hereto, the terms of the Agreement will take precedence over the conflicting provisions of the Exhibit(s), unless explicitly amended within the Task Order by the Parties. Approval and acceptance of this Task Order, including attachments listed in Section 3 – Exhibits, shall incorporate this document as part of the Agreement. Garver is authorized to begin performance upon receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective date of this Task Order shall be the last date written below. CITY OF FAYETTEVILLE GARVER, LLC By: By: Signature Signature Name: Name: Printed Name Printed Name Title: Title: Date: Attest: Attest: Blake Roberson Vice President Molly Rawn Mayor 10/07/2025 Exhibit A-13 – Scope of Services FYV Pavement Crack Repair Garver Project No. 2500937 EXHIBIT A-13 (SCOPE OF SERVICES) Generally, the Scope of Services includes the following professional services for improvements to the airfield pavement at Fayetteville – Drake Field (FYV). Improvements will consist primarily of asphalt pavement surface treatment, crack repair, and pavement markings at various locations across the airfield as shown in Exhibit C-13. ·Bid Package Development ·Construction Phase Services 1. BID PACKAGE DEVELOPMENT 1.1. General: Garver will prepare detailed construction drawings, specifications, instructions to bidders, and general provisions and special provisions, all based on guides furnished to Garver by the Owner and FAA, or internally developed by Garver. Contract Documents (Plans, Specifications, and Estimates) will be prepared for award of one (1) construction contract. These designs shall conform to the standards of practice ordinarily used by members of Garver’s profession practicing under similar conditions. 1.2. Owner / Agency Coordination: Garver’s project manager and/or design team will coordinate with the Owner as necessary to coordinate design decisions, site visits, document procurement, or other design needs. 1.3. Project Management Plan / Quality Control Procedures 5.3.1 Garver will develop a project specific project management plan. The project management plan will include the project background, scope of work, stakeholder contact information, project team organization and roles, design criteria, project schedule, deliverables, and quality control procedures. 5.3.2 Garver will complete quality control reviews for each deliverable prior to any design submission to Owner and/or FAA. Quality control reviews will be completed by qualified project managers and project engineers who are experienced in the relevant discipline and design elements under review. Weekly internal progress meetings will be held during all design phases to ensure adequate quality control throughout the design phases. 1.4. Airspace Analysis: Garver will prepare and submit the project to the FAA for temporary airspace clearance for construction activities on the Obstruction Evaluation and Airport Airspace Analysis (OE/AAA) website and coordinate with FAA representatives. 1.5. Construction Safety and Phasing Plan 1.5.1. Garver will develop a construction safety and phasing plan (CSPP) for the project. During development of the CSPP, Garver will hold a meeting with Airport staff and other stakeholders at the Airport’s request to obtain feedback regarding operations during each proposed phase of construction. Exhibit A-13 – Scope of Services FYV Pavement Crack Repair Garver Project No. 2500937 1.6. Existing Conditions Review 1.6.1. Record Document Review: Garver will review record document data from the vicinity of the construction site to evaluate existing conditions. Record document data may include record drawings, record surveys, utility maps, GIS data, and previous design reports. 1.6.2. Site Visits: Garver’s civil engineers will perform up to one (1) site visits to the project site to review existing conditions and evaluate survey and record document data. 1.7. Plan Set Development The following matrix details the plan drawings to be included in each design submittal. Plan Set Design Phase 100% Issued for Bid Cover Sheet and Sheet Index X Survey Control and Project Layout Plan X Construction Safety Plans X Construction Safety Details X Pavement Rehabilitation Plans X Pavement Rehabilitation Details X Pavement Marking Plans X Pavement Marking Details X 1.8. Specifications and Contract Documents 1.8.1. Technical Specifications: Detailed specifications shall be developed using FAA "Standards for Specifying Construction for Airports" AC 150/5370-10 (latest edition) or other appropriate standards approved for use by the FAA. Additional supplementary specifications will be developed for project requirements not covered by FAA AC150/5370-10 or when state or local standards are approved by the FAA. 1.8.2. Construction Contract Documents: Garver will develop construction contract documents based on EJCDC standards. A specimen copy of the General Provisions and applicable prevailing wage rates will be obtained by Garver from the FAA and/or Department of Labor as appropriate for incorporation into the specifications for the proposed project. Final construction contract documents will be submitted to the Owner for final review and approval. 1.9. Quantities and Engineer’s Opinion of Probable Cost: Garver will develop detailed quantities in PDF format for use in construction cost estimating for each design phase. Quantities will be completed by pay item. Upon the completion of quantity development, Garver will review previous cost data and market conditions and complete an Engineer’s Opinion of Probable Cost. Exhibit A-13 – Scope of Services FYV Pavement Crack Repair Garver Project No. 2500937 1.10. Design Services Submission and Meeting Summary: The following design submittal phases shall be included in the fee summary. A summary of each design phase and the associated review meetings is included below. 1.10.1. 100% Issued for Bid (IFB): Garver will develop 100% IFB plans and specifications and submit these to the Owner for review. It is anticipated that the Owner will review the IFB submission within one week. 1.11. Bidding. Garver will assist the Owner in advertising for and obtaining bids or negotiating proposals for one prime contract for construction, materials, equipment and services; and, where applicable, maintain a record of prospective bidders to whom Bidding Documents have been issued. The Owner will pay advertising costs outside of this contract. 1.12. Garver will issue addenda as appropriate to interpret, clarify or expand the Bidding Documents. Garver will consult with and advise the Owner as to the acceptability of subcontractors, suppliers and other persons and organizations proposed by the prime contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such acceptability is required by the Bidding Documents. Garver will consult with the Owner concerning the acceptability of substitute materials and equipment proposed by Contractor(s) when substitution prior to the award of contracts is allowed by the Bidding Documents. 1.13. Garver will attend the bid opening, prepare a bid tabulation, and assist the Owner in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment, and services. Garver will assist the Owner in the execution of all contract documents and furnish a sufficient number of executed documents for the Owner, Contractor and FAA. 2. CONSTRUCTION PHASE SERVICES 2.1. Upon completion of bid package development, Garver shall begin the construction phase of the work and will accomplish the tasks further described below. 2.2. Issued for Construction (IFC) Documents 2.2.1. Garver will compile bid addendums and any other necessary plan changes due to post- bid project updates and/or funding changes into a final Issued for Construction (IFC) set of plans and specifications. 2.3. Submittals 2.3.1. Garver will evaluate and respond to construction material submittals and shop drawings. Corrections or comments made by Garver on the shop drawings during this review will not relieve Contractor from compliance with requirements of the drawings and specifications. The check will be for review of general conformance with the design concept of the project and general compliance with the information given in the contract documents. The Contractor will be responsible for confirming and correlating all quantities and dimensions, selecting fabrication processes and techniques of construction, coordinating his work with that of all other trades, and performing his work in a safe and satisfactory manner. Garver’s review shall not constitute approval of safety precautions or constitute approval of construction means, methods, techniques, sequences, procedures, or assembly of various components. When certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, either directly or implied for a complete and workable system, Exhibit A-13 – Scope of Services FYV Pavement Crack Repair Garver Project No. 2500937 Garver shall be entitled to rely upon such submittal or implied certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. 2.4. Notice to Proceed & Preconstruction Meeting 2.4.1. Garver will issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting. Garver will provide meeting minutes for submission to all parties at the conclusion of the meeting. 2.5. Progress Meetings 2.5.1. As a minimum, Garver’s Project Manager will attend weekly progress meetings with the Owner and Contractor. It is expected that 2 meetings will be held on-site. To the extent possible, progress meetings and visits to the site of the work should be scheduled to coincide with each new phase of construction, scheduled FAA inspections, and other times when Garver’s presence is desirable. Garver’s project engineer or his qualified representative will be available at all times work is in progress for telephone contact by the RPR. Garver’s project engineer shall direct, supervise, advise, and counsel the Resident Project Representative and construction observation personnel in the accomplishment of Garver’s duties. 2.6. Owner Coordination 2.6.1. Garver will consult with and advise the Owner during the construction period. Garver will submit, when requested by the Owner, written reports to the Owner on the progress of the construction including any problem areas that have developed or are anticipated to develop. 2.7. RFIs 2.7.1. Garver will issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications (respond to RFIs) regarding the construction contract documents. 2.8. Progress Payments 2.8.1. Garver will prepare Contractor’s progress payment requests based on the actual quantities of contract items completed and accepted and will make a recommendation to the Owner regarding payment. Garver’s recommendation for payment shall not be a representation that Garver has made exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2) to review billings from Subcontractors and material suppliers to substantiate the Contractor’s right to payment; or (3) to ascertain how the Contractor has used money previously paid to the Contractor. 2.9. Change Orders 2.9.1. When authorized by the Owner, Garver will prepare change orders or supplemental agreements for changes in the work from that originally provided for in the construction contract documents. If redesign or substantial engineering or surveying is required in the preparation of these change order documents, the Owner will pay Garver an additional fee to be agreed upon by the Owner and Garver. Exhibit A-13 – Scope of Services FYV Pavement Crack Repair Garver Project No. 2500937 2.10. Final Inspection 2.10.1. Garver will participate in a pre-final walkthrough with the Owner. Garver will also participate in a final project inspection with the Owner and Contractor, prepare a punch list, review final project closeout documents, and submit the final pay request. 2.11. ON-SITE RESIDENT PROJECT REPRESENTATIVE SERVICES 2.11.1. Garver will provide part-time Resident Project Representative (RPR) services for the 14-calendar-day construction contract performance time. The proposed fee is based on 2 visits per week during the construction contract performance time for the RPR. If the construction time extends beyond the time established in this agreement or if the Owner wishes to increase the time or frequency of the observation, the Owner will pay Garver an additional fee agreed to by the Owner and Garver. All RPR personnel shall have the appropriate experience and qualifications. 2.11.2. During the construction period, Garver’s RPR will provide or accomplish the following: ·Consult with and advise the Owner during the construction period. Garver will submit, when requested by the Owner, written reports to the Owner on the progress of the construction including any problem areas that have developed or are anticipated to develop. ·As necessary, conduct safety meetings with the Contractor. ·Perform intermediate inspections in advance of the final inspection. ·Maintain a file of quantities incorporated into the work, test reports, certifications, shop drawings and submittals, and other appropriate information. ·Monitor the contractor’s conformance to the approved construction safety and phasing plan. 2.11.3. In performing construction observation services, Garver will endeavor to protect the Owner against defects and deficiencies in the work of the Contractor(s); but Garver does not guarantee the performance of the Contractor(s), nor is Garver responsible for the actual supervision of construction operations. Garver does not guarantee the performance of the contracts by the Contractors nor assume any duty to supervise safety procedures followed by any Contractor or subcontractor or their respective employees or by any other person at the job site. However, if at any time during construction Garver observes that the Contractor’s work does not comply with the construction contract documents, Garver will notify the Contractor of such non- compliance and instruct him to correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the observance, the discussion, and the actions taken. If the Contractor continues without satisfactory corrective action, Garver will notify the Owner immediately, so that appropriate action under the Owner’s contract with the Contractor can be taken. 2.11.4. At the conclusion of construction, Garver will assist the Owner in the submission of state grant closeout documents for the project. Exhibit A-13 – Scope of Services FYV Pavement Crack Repair Garver Project No. 2500937 3.PROJECT DELIVERABLES 3.1. The following deliverables will be submitted to the parties identified below. Unless otherwise noted below, all deliverables shall be electronic. ·100% Issued for Bid Plans and Specifications to the Owner. ·Issued for Construction Plans and Specifications to the Owner and Contractor. o Three hard copies to the Contractor o One copy to the Owner ·Reviewed submittals to the Contractor. o ADA Closeout Package to the Owner and the ADA. ·Other electronic files as requested. 4.ADDITIONAL SERVICES 4.1. The following items are not included under this agreement but will be considered as additional services to be added under Amendment if requested by the Owner. ·Redesign for the Owner’s convenience or due to changed conditions after previous alternate direction and/or . Changes conditions may include, but are not limited to major changes to pavement, building, or utility alignments. ·Deliverables beyond those listed herein. ·Pavement Design ·Design of any utility relocation. ·Engineering, architectural, or other professional services beyond those listed herein. ·Retaining walls or other significant structural design. ·Construction Materials Testing. ·Large Scale Development Submission or Coordination. ·Environmental Handling and Documentation, including wetlands identification or mitigation plans or other work related to environmentally or historically (culturally) significant items. ·Permitting for environmentally sensitive areas. ·Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR. ·Services after construction, such as warranty follow-up, operations support, and Part 139 inspection support. 5.SCHEDULE 5.1. Garver shall begin work under this Agreement upon execution of this Agreement and shall complete the work within a mutually agreeable schedule with the Owner. Exhibit B-13 City of Fayetteville FYV Pavement Crack Repair Bid Package Development WORK TASK DESCRIPTION E-4 E-3 E-2 E-1 T-2 C-1 AM-1 Aviation Rogers Aviation Rogers Aviation Rogers Aviation Rogers Aviation Rogers Aviation Rogers Aviation Rogers $74.96 $64.11 $56.08 $49.00 $38.04 $42.32 $28.51 hr hr hr hr hr hr hr 1. Project Administration Develop Quality Control Plan 2 Coordination with Client 4 Internal (Weekly) Progress Meetings (4)1 4 4 Site Visit (1 person, 1 trip)2 CSPP Review Meeting (2 people, virtual)1 1 Subtotal - Project Administration 0 2 13 0 4 0 0 2. Civil Engineering Base Map Setup 4 Establish Design Criteria and Parameters 2 Review As-Built Drawings 1 2 Submit Temporary Airspacing through OEAAA 2 Final Plans Cover Sheet and Sheet Index 1 Survey Control and Project Layout Plan 1 2 Construction Safety Plans 1 6 Construction Safety Details 2 Pavement Rehabilitation Plans 1 5 Pavement Rehabilitation Details 4 Pavement Marking Plans 1 6 Pavement Marking Details 2 Develop Final Construction Contract Documents 4 Develop Final Technical Specifications 4 2 Develop Final Supplemental Specifications 1 2 Develop Final Quantities 2 4 Develop Final Opinions of Probable Construction Costs 4 Internal Quality Control (QC) Review 4 8 Incorporate QC Review Comments 4 Incorporate Final Owner Review Comments 4 Coodinate Bid Documents with City Procurement Department 2 Review and Respond to Requests for Information (RFI)1 2 Draft and Distribute Addenda 1 1 Bid Opening (1 person, on-site)2 Evaluate Bids and Prepare Recommendation of Award 2 Prepare Contract Documents 4 Subtotal - Civil Engineering 0 4 44 0 53 0 0 Hours 0 6 57 0 57 0 0 SUBTOTAL - SALARIES:$5,749.50 LABOR AND GENERAL ADMINISTRATIVE OVERHEAD:$10,930.37 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $35.73 Postage/Freight/Courier $0.00 Travel Costs (2 trips at 50 mi/trip)$67.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES:$102.73 SUBTOTAL:$16,782.60 SUBCONSULTANTS FEE:$0.00 PROFESSIONAL FEE $2,517.39 TOTAL FEE:$19,300.00 Exhibit B-13 City of Fayetteville FYV Pavement Crack Repair Construction Phase Services WORK TASK DESCRIPTION E-4 E-3 E-2 E-1 T-2 C-1 AM-1 Aviation Rogers Aviation Rogers Aviation Rogers Aviation Rogers Aviation Rogers Aviation Rogers Aviation Rogers $74.96 $64.11 $56.08 $49.00 $38.04 $42.32 $28.51 hr hr hr hr hr hr hr 1. Civil Engineering Prepare IFC Plans and Specs and submit to Contractor and Owner 1 2 Prepare and Distribute Notice To Proceed 1 Prepare for Preconstruction Meeting 1 Attend Preconstruction Meeting 2 2 Prepare and Distribute Preconstruction meeting minutes 1 Prepare Contractor Pay Application (1 applications)2 Coordination with Inspector (1 hr/week)2 Develop Submittal Log 1 Prepare Change Orders 2 Response to Contractor and RPR Inquiries 2 Prepare for and Attend (On-Site) Progress Meetings (1 person, 2 meetings)4 Shop Drawings/Submittal Review & Responses 4 Final Inspection and Punchlist 3 Punchlist Coordination 2 Final Walkthrough 1 2 Develop and Distribute Record Documents 1 4 Resident Project Representative Services (2 visits/week) 12 ADA Grant Closeout 4 Subtotal - Civil Engineering 0 3 31 0 7 15 0 Hours 0 3 31 0 7 15 0 SUBTOTAL - SALARIES:$2,831.89 LABOR AND GENERAL ADMINISTRATIVE OVERHEAD:$5,383.71 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $19.19 Postage/Freight/Courier $0.00 Travel Costs (6 trips at 50 mi/trip)$200.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES:$219.19 SUBTOTAL:$8,434.79 SUBCONSULTANTS FEE:$0.00 PROFESSIONAL FEE $1,265.22 TOTAL FEE:$9,700.00 FYV UGE UGEM M GS GS GS GS GS ROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFA ROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFAROFA OFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ OFZ RSARSARSARSARSARSARSARSARSARSARSARSARSARSARSARSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA (IN FEET) 0 100'200'400'600' DRAWN BY: DATE: JOB NO.: DESIGNED BY: RE V . DA T E DE S C R I P T I O N BY BAR IS ONE INCH ON ORIGINAL DRAWING IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. 0 1" DRAWING NUMBER APRIL 2025 THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGNS CONVEYED HEREIN, SHALL BE CONSIDERED INSTRUMENTS OF PROFESSIONAL SERVICE AND ARE PROPERTY OF GARVER, LLC. ANY USE, REPRODUCTION, OR DISTRIBUTION OF THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGN CONTAINED HEREIN, IS PROHIBITED UNLESS AUTHORIZED IN WRITING BY GARVER, LLC OR EXPLICITLY ALLOWED IN THE GOVERNING PROFESSIONAL SERVICES AGREEMENT FOR THIS WORK. © 2024 GARVER, LLC FA Y E T T E V I L L E - D R A K E F I E L D FA Y E T T E V I L L E , A R K A N S A S FY V P A V E M E N T C R A C K R E P A I R Fi l e : R: \ A v i a t i o n \ A i r p o r t s \ A r k a n s a s \ F Y V - D r a k e F i e l d \ C I P \ 2 0 2 5 - 2 0 3 0 \ F Y V G A A p r o n R e h a b i l i t a t i o n E x h i b i t \ G A A p r o n R e h a b E x h i b i t . d w g La s t S a v e : 4/ 2 3 / 2 0 2 5 1 0 : 1 7 A M La s t s a v e d b y : AT h o m p s o n La s t p l o t t e d b y : An d r e w T h o m p s o n Pl o t S t y l e : AE C m o n o . c t b Pl o t S c a l e : 1: 1 Pl o t D a t e : 4/ 2 3 / 2 0 2 5 1 0 : 5 6 A M Pl o t t e r u s e d : DW G T o P D F . p c 3 EXHIBIT FYV PAVEMENT CRACK REPAIR SCOPE EXHIBIT AST KAB LEGEND RUNWAY SAFETY AREA OBSTACLE FREE ZONE RUNWAY OBJECT FREE AREA RSA ROFA OFZ PROPOSED MARKING REMOVAL, CRACK SEAL, MARKING APPLICATION GA APRON RUNWAY 16-34 ELECTRICAL VAULT TERMINAL APRON TAXIWAY E TAXIWAY D TAXIWAY C TAXIWAY A1 TAXIWAY B1TAXIWAY B2TAXIWAY CTAXIWAY DTAXIWAY B3TAXIWAY B4 TAXIWAY A2 TAXIWAY A TERMINAL TAXIWAY B 2500937 CRACK SEAL AND REMARK GA APRON REPAIR LONGITUDINAL CENTERLINE JOINT AND REMARK TAXIWAY CENTERLINE REMARK HOLD LINE AND SURFACE PAINTED HOLD POSITION SIGNS REPAIR LONGITUDINAL CENTERLINE JOINT AND REMARK TAXIWAY CENTERLINE REPAIR LONGITUDINAL CENTERLINE JOINT AND REMARK TAXIWAY CENTERLINE REMARK HOLD LINE AND SURFACE PAINTED HOLD POSITION SIGNS C-13