HomeMy WebLinkAbout72-25 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 72-25
File Number: 2025-184
FY2025 PER CAPITA JAIL FEE AGREEMENT (RESOLUTION):
A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY
FOR JAIL SERVICES IN 2025 IN THE AMOUNT OF $76,421.40
WHEREAS, the City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail Services on
October 19, 2004, and the City paid a set booking fee per booked prisoner through 2019; and
WHEREAS, on September 19, 2019, the Washington County Quorum Court passed an ordinance changing the one-
time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which has the potential to significantly
multiply the City's annual payment for jail services; and
WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's projected budget
shortfall and population estimates for municipalities; and
WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that provides for
payment of the per capita fee rather than the daily fee for keeping City of Fayetteville prisoners.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign the Per
Capita Jail Fee Agreement with Washington County for jail services in 2025 in the total amount of $76,421.40. A copy
of the Agreement is attached to this Resolution and made a part hereof.
PASSED and APPROVED on March 4, 2025
Approved: n , ' j
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Molly Rawn, Mayor
Attest:
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Kara Paxton, City Clerk Treasurer
Page 1
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
MEETING OF MARCH 4, 2025
TO: Mayor Rawn and City Council
THRU
FROM: Mike Reynolds, Police Chief
CITY COUNCIL MEMO
SUBJECT: FY2025 PER CAPITA JAIL FEE AGREEMENT (RESOLUTION):
RECOMMENDATION:
2025-184
Staff recommends the approval of a resolution for the FY2025 Per Capita Jail Fee Agreement with Washington
County, Arkansas in the amount of $76,421.40.
BACKGROUND:
The City of Fayetteville and Washington County first entered into an Interlocal Agreement for Jail Services on
October 19, 2004, following the City of Fayetteville permanently closing its' jail. The original agreement, with
periodic amendments, requires Washington County to provide fingerprint, photograph, booking, and jail space
for those arrested by the Fayetteville Police Department in exchange for the City paying a set price for each
arrestee. In 2019, the City of Fayetteville paid fees based on $62.00 per booked detainee charged with
misdemeanor crimes and no charge for persons incarcerated for felony crimes. Over 15 years (2004-2019),
the City of Fayetteville paid Washington County an average of approximately $220,000 annually for theirjail
services.
On September 19, 2019, the Washington County Quorum Court passed Ordinance 2019-60 establishing a
municipal daily jail fee of $63.12 per detainee per day. This daily fee had the potential to significantly multiply
our annual payment for jail services. Alternatively, the Washington County Judge proposed an option of a per
capita jail fee calculated on the County jail's projected budget shortfall and population estimates for
municipalities utilizing their jail. The 2024 per capita jail fee for the City of Fayetteville was $76,421.40
(approximately $0.81 per resident multiplied by our 2020 population of 93,949).
DISCUSSION:
Once again, Washington County is projecting a shortfall of $200,000.00 for 2025. Based on the per capita jail
fee for 2025, the City of Fayetteville represents approximately 38% of the County's population. This results in
a per capita jail fee of $76,421.40 (approximately $0.81 per resident multiplied by our 2020 population of
93,949) for Fayetteville. The per capita jail fee is a lump sum payment payable to Washington County.
BUDGET/STAFF IMPACT:
The $76,421.40 per capita jail fee is included in our 2025 Approved Annual Operating Budget. This agreement
has no impact on staffing.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
ATTACHMENTS: SRF (#3) , SRM (#4), Fayetteville Per Capita Jail Fee Agreement (#5), Email from County
Attorney (#6)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City `,
of Fayetteville, Arkansas
a- 1 � 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Legislation Text
File #: 2025-184
FY2025 PER CAPITA JAIL FEE AGREEMENT (RESOLUTION):
A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH
WASHINGTON COUNTY FOR JAIL SERVICES IN 2025 IN THE AMOUNT OF $76,421.40
WHEREAS, the City of Fayetteville and Washington County entered into an Interlocal Agreement for
Jail Services on October 19, 2004, and the City paid a set booking fee per booked prisoner through
2019; and
WHEREAS, on September 19, 2019, the Washington County Quorum Court passed an ordinance
changing the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which
has the potential to significantly multiply the City's annual payment for jail services; and
WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's
projected budget shortfall and population estimates for municipalities; and
WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that
provides for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville
prisoners.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to
sign the Per Capita Jail Fee Agreement with Washington County for jail services in 2025 in the total
amount of $76,421.40. A copy of the Agreement is attached to this Resolution and made a part hereof.
Page 1
City of Fayetteville Staff Review Form
2025-0184
Item ID
3/4/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Mike Reynolds 2/10/2025
POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of a resolution for the FY2025 Per Capita Jail Fee Agreement with Washington
County, Arkansas in the amount of $76,421.40.
Budget Impact:
1010.200.2900-5315.00 General
Account Number
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
$
175,072.00
$
3,397.59
s
1.1 i,674.41
$
76,421.40
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 4, 2025
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police
DATE: February 10, 2025
i
CITY COUNCIL MEMO
SUBJECT: FY2025 Per Capita Jail Fee Agreement with Washington County
RECOMMENDATION:
Staff recommends the approval of a resolution for the FY2025 Per Capita Jail Fee Agreement
with Washington County, Arkansas in the amount of $76,421.40.
BACKGROUND:
The City of Fayetteville and Washington County first entered into an Interlocal
Agreement for Jail Services on October 19, 2004, following the City of Fayetteville permanently
closing its' jail. The original agreement, with periodic amendments, requires Washington
County to provide fingerprint, photograph, booking, and jail space for those arrested by the
Fayetteville Police Department in exchange for the City paying a set price for each arrestee. In
2019, the City of Fayetteville paid fees based on $62.00 per booked detainee charged with
misdemeanor crimes and no charge for persons incarcerated for felony crimes. Over 15 years
(2004-2019), the City of Fayetteville paid Washington County an average of approximately
$220,000 annually for their jail services.
On September 19, 2019, the Washington County Quorum Court passed Ordinance
2019-60 establishing a municipal daily jail fee of $63.12 per detainee per day. This daily fee
had the potential to significantly multiply our annual payment for jail services. Alternatively, the
Washington County Judge proposed an option of a per capita jail fee calculated on the County
jail's projected budget shortfall and population estimates for municipalities utilizing their jail. The
2024 per capita jail fee for the City of Fayetteville was $76,421.40 (approximately $0.81 per
resident multiplied by our 2020 population of 93,949).
DISCUSSION:
Once again, Washington County is projecting a shortfall of $200,000.00 for 2025. Based
on the per capita jail fee for 2025, the City of Fayetteville represents approximately 38% of the
County's population. This results in a per capita jail fee of $76,421.40 (approximately $0.81 per
resident multiplied by our 2020 population of 93,949) for Fayetteville. The per capita jail fee is a
lump sum payment payable to Washington County.
BUDGET/STAFF IMPACT:
The $76,421.40 per capita jail fee is included in our 2025 Approved Annual Operating
Budget. This agreement has no impact on staffing.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Attachments: 2025 Per Capita Jail Fee Agreement
Docusign Envelope ID: 9D3D180A-CBB1-494E-82CA-3A88DA9698EB
CON RACT
O S PER CAPITA JAIL FEE AGREEMENT
This Agreement is entered into by and between Washington County, Arka1% N
(``Washington County") and the City of Fayetteville, Arkansas ("Municipality") a@�bec�e
binding on the parties upon the signing of this agreement.
70
-< ...
WITNESSETH `:'�cr�r )
WHEREAS, the Washington County Quorum Court passed Ordinance 202�-�at
established a daily rate to be charged to all municipalities for housing of their priso an the
County Jail; and, >rnr�
•
WHEREAS, said Ordinance allows a municipality to enter into a contract with
Washington County that establishes as amount to be charged for keeping municipal prisoners at
the County Jail in lieu paying the daily rate; and
WHEREAS, Washington County and the Municipality desire to enter into said
agreement in lieu of paying the daily jail rate, as memorialized herein; and
WHERE AS, the per capita fee amount paid each year by the Municipality shall be
calculated based upon the projected shortfall in the Maintenance and Operations Budget of the
County Jail pro,.-ided by the County Treasurer during the previous year, as published and
provided to the 'Municipality.
IT IS THEREFORE HEREBY AGREED THAT:
Section 1. Payments. To fund the Washington County Jail's maintenance and operation
costs, the Municipality agrees to pay a per capita fee based on the population of the Municipality
as calculated by the US Census Bureau in their annual population estimates.
Section 2. -annual Review. The Washington County Judge shall request that the
Washington County Treasurer estimate the Washington County Jail shortfall amount by
September V" of each year. The County Judge shall send notice to the Municipality of the
estimated shortfi_ll amount and the population estimate of the Municipality by October P of each
year. All notices shall be in waiting and shall be provided to the Mayor and Chief of Polieel of
the Municipalit" .
S:.,nion 3. r•ce Calculation. The projected shortfall in the County Jail budget shall be
divided b} lic ,..m of the populations of each Municipality in Washington County and the
population of the unincorporated portions of Washington County to determine the per capita fee.
Section 4. Agreement Due Date. Any Municipality that choses to participate in the per
capita fee payment in lieu of the daily rate fee shall provide a signed agreement to the
Washington : runty Judge by December 3l" of each year. Any Municipality that does not
provide a signe<< agr: ement to the County Judge by December 315t of each year shall pay the
daily rate as established by Ordinance of the Washington County Quorum Court.
- For a ;vie -iiacJa!:,, t, a: does not have a Chief of Police, the notice shall on by sent to the Mayor of said
M_nic!pai'ty.
1/24/2025
Docusign Envelope ID: 9D3D180A-CBB1-494E-82CA-3A88DA9698EB
Section 5. Payment Due Date. The Municipality shall pay the per capita fee amount by
February I" of each year. Any Municipality that enters into this Agreement that fails to pay by
February I" of each year shall be charged, retroactively, the daily rate as established by
Ordinance of the Washington County Quorum Court.
Section 6. Ratification. If a Municipality fails to ratify this agreement, that Municipality
shall be charged the daily rate as established by Ordinance of the Washington County Quorum
Court.
Section 7. Duration. This Agreement shall become effective on January 1't of each year
and shall end on December 314 of each year. This Agreement may be renewed for an additional
year via a contract addendum with updated data and executed by the Municipality and
Washington County by December 31" of each year.
Section S. 'Ton -appropriation. Notwithstanding anything contained in this Agreement to
the contrary, if a County or City fails to appropriate funds for subsequent periods within the term
of this Agreement, the County or City shall not be obligated to make payment(s) beyond the
then -current fiscal appropriation period provided that once an appropriation is made, the County
or City is obligated to provide funds for that appropriation period.
Section 9. Ownership and Disposition of Property. Washington County owns and will
continue to own all propem, used by the County Jail. The Municipality will have no legal
authority_ right. or title to the facility that houses the County Jail or the personal property
contained therein,
THIS SPACE INTENTIONALLY LEFT BLANK
1/24/2025
Docusign Envelope ID: 9D3D180A-CBB1-494E-82CA-3A88DA9698EB
Section 10. Per Capita Jail Fee Amount. The per capita jail fee amount charged to the
),Iunicipality for the fiscal year 2025, shall be as follows:
City 2020 Population Per Capita
Estimates ' Amount
Washington County
40,497
32,941.60
Elkins
3,602
2,929.99
Elm Springs
1,896
1,542.27
Farmington
7,584
6,169.09
Fayetteville
93,949
76,421.40
Goshen
2,102
1,709.84
Greenland
1,213
986.70
Johnson
3,609
2,935.69
Lincoln
2,294
1,866.02
Prairie Grove
7,045
5,730.65
Springdale
75,083
61,075.14
Tontitown
4,301
3,498.58
West Fork
2,331
1,896.12
Winslow
365
296.90
TOTAL POPULATION 245,871 200,00.00
WASHINGTON COUNTY
'_\ l;WITLESS WHEREOF, the parties have executed this Agreement.
Fd by:
as in oi; punt. Judge
* {0U,n`—'
Mayor offavettz ille
CDMUSigned by:
w(UrIvi- 150kF.!•^ 25FDOBAF163C448.
1/24/2025
May 21, 2025 1 12:57 PM CDT
Date
March 4, 2025
Date