HomeMy WebLinkAbout205-25 RESOLUTION
Page 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 205-25
File Number: 2025-1369
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A STATE DRUG CRIME ENFORCEMENT AND
PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH JUDICIAL DISTRICT DRUG TASK
FORCE IN THE AMOUNT OF $272,301.00, AND TO AUTHORIZE MAYOR RAWN TO SIGN ALL
NECESSARY DOCUMENTS TO RECEIVE THE GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a State Drug
Crime Enforcement and Prosecution Grant for state funding of the Fourth Judicial District Drug Task Force in the
amount of $272,301.00, and authorizes Mayor Rawn to sign all necessary documents to receive the grant funds.
PASSED and APPROVED on September 2, 2025
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2025-1369
MEETING OF SEPTEMBER 2, 2025
TO: Mayor Rawn and City Council
THRU:
FROM: Mike Reynolds, Police Chief
SUBJECT: Grant Award for Funding of the 4th Judicial District Drug Task Force
RECOMMENDATION:
Staff recommends approval of a resolution to accept a grant award for funding of the 4th Judicial District Drug
Task Force (4th JDDTF) through the Arkansas Department of Finance and Administration’s (ADF&A) Justice
Assistance and State Drug Crime Enforcement and Prosecution Grant Programs in the amount of $272,301.
The grant award amount represents $56,559 in federal grant funding, $169,676 in state grant funding, and
$46,066 in required local in-kind matching funds.
BACKGROUND:
The ADF&A has provided federal and state funding to the City of Fayetteville for multi-jurisdictional drug task
force activities since 1991. Grant funding is provided by the Edward Byrne Memorial Justice Assistance Grant
Program and the State Drug Crime Enforcement and Prosecution Fund. Use of these funds are dictated by
the 2020-2025 Statewide Strategic Plan adopted by the Arkansas Alcohol and Drug Abuse Coordinating
Council. The City of Fayetteville, as the fiduciary of the 4th JDDTF, is a sub grantee of the Arkansas Alcohol
and Drug Abuse Coordinating Council, and these grant funds can only be used for law enforcement purposes.
Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove, Farmington, Lincoln,
Greenland, West Fork, Goshen, Elkins, Tontitown, Elm Springs, and Washington County. The 4th JDDTF
Control Group consists of top law enforcement officials from Fayetteville, Springdale, Elkins, and Washington
County. Fayetteville continues to provide fiduciary oversight of this funding and provides a 4th JDDTF
Supervisor, three (3) 4th JDDTF Officers, and a 4th JDDTF Secretary. Springdale provides three (3) 4th
JDDTF Officers, Washington County provides one 4th JDDTF Officer, and Elkins provides one 4th JDDTF
Officer which represents the rural member agencies.
DISCUSSION:
ADF&A’s Office of Intergovernmental Services is providing grant funding through the Justice Assistance and
State Drug Crime Enforcement and Prosecution Grant Programs. The award for grant funding will partially
reimburse personnel expenses of the task force officers. The grant award will be distributed as follows:
Fayetteville - $33,787.15 in Federal funds, $101,360.85 in State Funds, and $27,518.86 in local match funds;
Springdale - $7,203.14 in Federal funds, $21,609.30 in State funds, and $5,866.79 in local match funds;
Washington County - $8,627.68 in Federal funds, $25,882.90 in State funds, and $7,027.05 in local match
funds; and Elkins - $6,941.03 in Federal funds, $20,822.95 in State funds, and $5,653.30 in local match.
BUDGET/STAFF IMPACT:
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
No increase in budgeted funds will be required. The current 4th JDDTF budget will be sufficient for the balance
of 2025. This grant funding will have no impact on current staffing levels.
ATTACHMENTS: 3. Staff Review Form, 4. Staff Review Memo, 5. DTF Grant Award Docs
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2025-1369
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A STATE DRUG CRIME
ENFORCEMENT AND PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH
JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $272,301.00, AND TO
AUTHORIZE MAYOR RAWN TO SIGN ALL NECESSARY DOCUMENTS TO RECEIVE
THE GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
a State Drug Crime Enforcement and Prosecution Grant for state funding of the Fourth Judicial District
Drug Task Force in the amount of $272,301.00, and authorizes Mayor Rawn to sign all necessary
documents to receive the grant funds.
City of Fayetteville Staff Review Form
2025-1369
Item ID
9/2/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Mike Reynolds
POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
8/4/2025
Staff recommends approval of a resolution to accept a grant award for funding of the 4th Judicial District Drug Task
Force (4th JDDTF) through the Arkansas Department of Finance & Administration's (ADF&A) Justice Assistance and
State Drug Crime Enforcement and Prosecution Grant Programs in the amount of $272,301. The grant award
amount represents $56,559 in federal grant funding, $169,1676 in state funding, and $46,066 in required local in -
kind matching funds
2930.200.2960-various
Account Number
31604/31605
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Drug Enforcement
Fund
4th DTF Byrne/4th DTF State Drug Fund
Project Title
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
$ 1,190,760.00
$ 528,108.57
662,E
$ 662,651.43
V20221130
Previous Ordinance or Resolution #
Approval Date:
AN" CITY OF
_ FA ETTEVILLE
ARKAN A
MEETING OF SEPTEMBER 2, 2025
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police
DATE: August 4, 2025
IT'S COUNCIL IL MEMO
mim
SUBJECT: Grant Award for Funding of the 4tn Judicial District Drug Task Force
RECOMMENDATION:
Staff recommends approval of a resolution to accept a grant award for funding of the 4th
Judicial District Drug Task Force (4th JDDTF) through the Arkansas Department of Finance and
Administration's (ADF&A) Justice Assistance and State Drug Crime Enforcement and
Prosecution Grant Programs in the amount of $272,301. The grant award amount represents
$56,559 in federal grant funding, $169,676 in state grant funding, and $46,066 in required local
in -kind matching funds.
BACKGROUND:
The ADF&A has provided federal and state funding to the City of Fayetteville for multi -
jurisdictional drug task force activities since 1991. Grant funding is provided by the Edward
Byrne Memorial Justice Assistance Grant Program and the State Drug Crime Enforcement and
Prosecution Fund. Use of these funds are dictated by the 2020-2025 Statewide Strategic Plan
adopted by the Arkansas Alcohol and Drug Abuse Coordinating Council. The City of
Fayetteville, as the fiduciary of the 4th JDDTF, is a sub grantee of the Arkansas Alcohol and
Drug Abuse Coordinating Council, and these grant funds can only be used for law enforcement
purposes.
Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove,
Farmington, Lincoln, Greenland, West Fork, Goshen, Elkins, Tontitown, Elm Springs, and
Washington County. The 4th JDDTF Control Group consists of top law enforcement officials
from Fayetteville, Springdale, Elkins, and Washington County. Fayetteville continues to provide
fiduciary oversight of this funding and provides a 4th JDDTF Supervisor, three (3) 4th JDDTF
Officers, and a 4th JDDTF Secretary. Springdale provides three (3) 4th JDDTF Officers,
Washington County provides one 4th JDDTF Officer, and Elkins provides one 4th JDDTF
Officer which represents the rural member agencies.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DISCUSSION:
ADF&A's Office of Intergovernmental Services is providing grant funding through the
Justice Assistance and State Drug Crime Enforcement and Prosecution Grant Programs. The
award for grant funding will partially reimburse personnel expenses of the task force officers.
The grant award will be distributed as follows: Fayetteville - $33,787.15 in Federal funds,
$101,360.85 in State Funds, and $27,518.86 in local match funds; Springdale - $7,203.14 in
Federal funds, $21,609.30 in State funds, and $5,866.79 in local match funds; Washington
County - $8,627.68 in Federal funds, $25,882.90 in State funds, and $7,027.05 in local match
funds; and Elkins - $6,941.03 in Federal funds, $20,822.95 in State funds, and $5,653.30 in
local match.
BUDGET/STAFF IMPACT:
No increase in budgeted funds will be required. The current 4'h JDDTF budget will be
sufficient for the balance of 2025. This grant funding will have no impact on current staffing
levels.
Attachments:
Grant Award Packet
'„<' .=,* '"•. ARKANSAS DEPARTMENT OF . OFFICE OF INTERGOVERNMENTAL SERVICES
f�` FINANCE AND ADMINISTRATION 1515 West Seventh Street,Suite 404
s•1',r ' P.O.Box 8031
-5' „=',;...-.: ;.%:>>: Little Rock,Arkansas 72203-8031
Phone:(501)682-1074
Fax:(501)682-S206
https://www.dfa.arkansas.gov/intergovernmental-
•
services
CATALOG OF DOMESTIC FEDERAL ASSISTANCE
X JAG RSAT CFDA Number 16.738—Edward Byrne Memorial Justice
Assistance Grant 1SPBJA-24-GG-04308-JAGX
Arkansas State Drug Crime Enforcement and
Xi DCF i r4 '''1I l COAP/COSSAP Prosecution Grant Fund(DCF)
1. SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 6. SUBGRANT NUMBER:
Molly Rawn,Mayor 265041-24JL
4th JD DTF 265041-26DF
113 W.Mountain Street
Fayetteville,AR 72701
' 7. START DATE: July 1,2025
END DATE: June 30,2026
8. AWARD DATE: July 1,2025
2. FEDERAL IDENTIFICATION NUMBER/UEI:
71-6018462/ZGAZNS4HKFY3 9. ACTION: j
Initial X
3. MODIFICATION EFFECTIVE DATE: Modification
4. MODIFICATION AMOUNT: $ 10. AWARD AMOUNT: $272,301
FEDERAL AMOUNT: $ FEDERAL AMOUNT: $ 56,559
STATE AMOUNT: $ STATE AMOUNT: $169,676
LOCAL MATCH: $ LOCAL MATCH: $ 46,066
No Indirect Rate Cost
5. PROJECT DESCRIPTION
Identify arrest and prosecute individuals who are manufacturing,selling,or transporting drugs in or through the program's jurisdictional area
of operations. This subaward is not an R&D
Read Subreciplent Agreements on page 103 of the guide to see the specific requirements for the subaward document.
DOJ Grants Financial Ginde(oiu.E;uyJ
11.SPECIAL CONDITIONS(Check if applicable)Lx I THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL CERTIFICATIONS,
J ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
This project is supported under Act 1086 of 2007:The State Drug Crime Enforcement and Prosecution Grant Fund
AGENCY APPROVAL _ SUBGRANTEE APPROVAL
12.TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 15.TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Doris Smith,DFA Administrator Molly Rawn,Mayor
Intergovernmental Services 4th JD Drug Task Force(DTF)
13.SIG TURE OF APPROVING OFFICIAL 14. DAATE: 16, SIGNATURE OF AUTHORIZED OFFICIAL 17. DATE:
— i� q[/i5/ �1/1h�dl. UI,:I _ 09/02/2025
STATE OF ARKANSAS Office of Intergovernmental Services
1515 West Seventh Street, Suite 400
Department of Finance Post Office Box 8031
Little Rock, Arkansas, 72203-8031
and Administration Phone: (501) 682-1074
Fax: (501) 682-5206
https://www.dfa.arkansas.gov/intergovernmental-services
GENERAL TERMS AND SPECIA1, SUBGRANT CONDITIONS
If applicable, the applicant assures that any federal funds made available under the Edward
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Byrne Memorial Justice Assistance Grant (JAG) Program will not be used to supplant state
and local funds but will be used to increase the amount of funds that would, in the absence
of federal funds, be made available for the activities of this project.
The subrecipient shall ensure that federal and/or state matching funds are used to
supplement existing funds for program activities and must not replace those funds that
have been appropriated for the same purpose. Federal and/or state matching funds made
available under this grant will be used to increase the amount of funds that would, in the
absence of federal and/or state matching funds, be made available for law enforcement
activities. If there is a potential presence of supplanting, the subrecipient will supply
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documentation demonstrating that the reduction in non -Federal resources occurred for
reasons other than the receipt or expected receipt of Federal funds.
For example, no maintenance and operation costs previously funded by a state,
city or county government may be supported with Drug Crime Fund and/or state
matching funds. Any federal and/or state matching funds budgeted to supplement
existing state and/or local funds due to increased maintenance and operation costs
(e.g., fuel, utilities, etc.) shall not be used until all state and/or local funds
budgeted for those costs are exhausted.
The applicant assures that fund accounting, auditing, monitoring, and evaluation
procedures as may be necessary to keep such records as the Department of Justice and the
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Department of Finance and Administration shall be provided to assure fiscal -control,
proper management, and effective disbursement/reimbursement of funds received under
this sub award.
The applicant assures that it will maintain an appropriate grant administration system to
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ensure that all terms, conditions and specifications of the grant, including these assurances,
are met.
If applicable, the applicant assures that it will comply with the OJP Financial Guide in its
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administration of the grant. The OJP Financial Guide can be accessed online at
https://www.oip.gov/lundin finaiicialguidedoj/overview
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The applicant assures that it shall maintain such data and information and submit such
reports in such form, at such times, and containing such data and information as the as the
DFA-IGS General and Special Conditions 2024-2025 Page 1 of 6
GENERAL TERMS AND SPECIAL SUBGRANT CONDITIONS
Department of Justice and the Department of Finance and Administration may require.
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The applicant agrees to use the grant and matching funds only for the purposes stated in
M.R. this application. Additionally, the applicant agrees that any grant and matching funds
approved for personnel for this project will be based on the percent of time the personnel
actually devote to the project.
The applicant assures that in the event a federal/state court or federal/state administrative
agency makes a finding of discrimination after a due process hearing on the grounds of
race, color, religion, national origin or sex against a recipient of funds, the recipient will
M.R. forward a copy of the finding to the Office of Justice Programs, Office of Civil Rights
Compliance (OCRC) and the Arkansas Department of Finance and Administration, Office
of Intergovernmental Services.
The applicant assures that if it is required to formulate an Equal Employment Opportunity
Program (ESOP) in accordance with 28 CFR 42.301, et. seq., it should submit a
M.R. certification to the state that it has a current EEOP on file which meets the requirements
therein.
If applicable, the applicant assures that it will comply with the provisions of 28 CFR
applicable to grants and cooperative agreements including Part 11, Applicability of Office
of Management and Budget Circulars; Part 18, Administrative Review Procedure; Part 20,
Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and
M.R. Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30,
Intergovernmental Review of Department of Justice Programs and Activities; Part 42,
Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61,
Procedures for Implementing 'the National Environmental Policy Act; and Part 63,
Floodplain Management and Wetland Protection Procedures.
The applicant assures that in addition to all other audit requirements, it will allow the
Division of Legislative Audit or any other independent or internal auditors of the
Department of Finance and Administration to have access to the applicant's records and
financial statements.
(A) as may be necessary for the Department of Finance and Administration to
comply with the 1996 Single Audit Act Amendments, Office of Management
M.R. and Budget (OMB) Circular A-133 and/or 2 C.F.R. Subpart F, and other rules
and/or regulations governing financial accounting and auditing guidelines,
principles, and procedures; and
(B) as may be requested by the Department of Finance and Administration to comply
with any State or local government rules and/or regulations.
DFA-IGS General and Special Conditions 2024-2025 Page 2 of 6
GENERAL TERMS AND SPECIAL SUBGRANT CONDITIONS
The applicant assures that it will fully participate in the compilation of statistical
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information as required by state agencies, i.e., providing complete fingerprint arrest
information.
The applicant assures that both federal, state, and matching funds used for this project will
be used exclusively to support defined Edward Byrne Memorial Justice Assistance Grant
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(JAG) Program activities and will not be used to support any general-purpose law
enforcement or other activity maintained by the applicant.
The applicant assures that if the grant funds are used to support a Task Force, the Task
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Force Board or 'Control Group' will hold regularly scheduled meetings every two (2)
months and will provide DFA-IGS and the State Drug Director with copies of the agenda
and minutes of each meeting.
The applicant assures that if the grant funds are used to support a Task Force, appropriate
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and adequate staffing would be maintained for the duration of the project period. For
efficiency in project implementation, the State Drug Director's Office highly recommend
that appropriate staff include a full-time Drug Task Force Commander (certified law
enforcement officer) and a Fiscal Officer regardless of if funds are used to pay salaries.
The applicant assures that if grant funds are used to support a Task Force, the Task Force
Administrator/Director/Commander and the Task Force Board will develop and/or
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maintain a detailed policy and procedures manual for the guidance of task force operations.
Copies of the Policy and Procedures Manual as well as updates and revisions shall be
forwarded to DFA-IGS and the State Drug Director's Office. (Updates and Revisions shall
be submitted when occurred.
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The applicant assures that all proposals for out of state travel for conference and training
will be submitted for approval prior to any expense being incurred.
If Drug Crime Funds are awarded, the sub -recipient must comply with Act 1086 of 2007:
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The State Drug Crime Enforcement and Prosecution Grant Fund
http://www.arkiep,.state.ar.us/assembly/2007/R/Acts/ActI086 pdf
If applicable, the sub -recipient agrees to prepare and submit an Inventory Report for
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equipment purchased with federal, state, and/or local matching funds with the I" Quarterly
Report. (Updates to Inventory Reporting shall be submitted with quarterly reports.)
The sub -recipient agrees to prepare and submit/complete/upload a Monthly Request for
Reimbursements (with copies of invoices, cancelled checks, and other documentation of
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expenditures by line item) by the 15"' day of each month following the month for which
subgrant expenditures were paid. Supporting document(s) reporting the allocation of
subgrant expenditures between federal, state and/or local funds shall accompany each
Request for Reimbursement. Reimbursement requests must be submitted timely.
Documentation must be appropriate, legible, and accurate. Sub -recipients are required to
submit/complete requests monthly in the subreci Tent designated shared folders, even if the
DFA-IGS General and Special Conditions 2024-2025 Page 3 of 6
GENERAL TERMS AND SPECIAL SUBGRANT CONDITIONS
request is zero and provide/submit local match according to the approved budget. Failure
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to submit/complete monthly reimbursement requests in a timely manner may impose
additional special conditions.
The sub -recipient must prepare and/or submit Quarterly Progress Reports in BJA/PMT by
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the 15"' of the month following the end of a quarter. Report due dates are October 15"',
January 151h, April 15"', and July 15"'. Sub -recipient may utilize the Accountability
Measures Quarterly Report Tool when submitting quarterly reports. Failure to -submit
quarterly reports in BJA/PMT in a timely manner may result in suspension of funds.
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The sub -recipient agrees to prepare and submit Monthly Reports by the 10"' of the month
following the end of a month. Sub -recipient must submit monthly reports to the State Drug
Director's office.
Budget Modifications/Revision Requests must be submitted by the 10"' of the month in
order for them to be considered for expenditures made during that month. Budget
revisions will not be accepted during the last month of the grant period absent
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extraordinary circumstances. Sub -recipient may request modification of the approved
budget to reallocate funds between existing categories. Requests for the addition of new
budget categories or line items may not be approved. The final budget request
modification/revision must be submitted no later than June lOth. DFA-IGS will only accept
four (4) budget modifications request during the awarded project period. This does not
include the initial budget modification which is due within 45 days of the Award Date.
The subrecipient agrees to submit within thirty (30) days of the end of the grant period a
Cumulative Financial Report and Annual Narrative Report "MARKED FINAL."
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Reimbursement requests not submitted by ninety days past the final day of the grant period
will be denied payment subject extraordinary circumstances. Absent such circumstances,
the federal and/or state funds will be de -obligated from the subaward.
The subrecipient agrees to submit within thirty (30) days of the end of the grant period an
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Annual Local Match Report to the State Drug Director's Office. The annual match report is
to ensure compliance of the required 20% DCF match.
The sub -recipient agrees to provide notification to IGS of all changes made to the General
Project Information, i.e. contact information -name, address, telephone, fax, e-mail, etc. and
changes made to authorized officials and/or staffing. The sub -recipient will assure that
DFA-IGS has complete and correct contact information for the Contract Official for the
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grant, the DTF Director/Commander, and the Fiscal Officer. Changes in contact
information will include physical address, phone, fax and e-mail information as well as
updated Memorandum of Understanding. Replacement or changes of DTF officers/staff
who are paid directly by the grant or whose salary is used in whole or in part as match to
the grant must also be reported the DFA-IGS.
DFA-IGS General and Special Conditions 2024-2025 Page 4 of 6
GENERAL TERMS AND SPECIAL SUBGRANT CONDITIONS
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The sub -recipient agrees to attend any required DFA-IGS and/or State Drug Director's
Office sponsored train ings/meeti ngs as deemed necessary as well as other local
trainin s/meetin s.
The sub -recipient understands that prior written approval is required for subgrant
expenditures from federal and/or state funds budgeted in equipment and travel and training
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line items. The subrecipient shall submit to IGS a written request to purchase small
equipment items not approved in the initial budget and submit a written request for use of
funds for out-of-state travel and training. Federal and/or state funds budgeted for these
purposes shall neither be obligated nor expended until approved by IGS and/or the Law
Enforcement Committee. All approvals will be transmitted in written form to the
subreci ient.
In regard to monthly reimbursement and allowable costs, the sub -recipient acknowledges
the additional items below and agrees to comply with each.
a. Grant funds will be used only in accordance with the approved budget.
Expenditures incurred or made outside the approved budget line
items/categories will be disallowed.
b. All lease agreements (i.e., vehicle, storage, office space, and/or rental)
must be submitted to DFA-IGS for the file within 60 days of the award
date.
c. Preapproval is required for out of state travel. Prior to travel, sub -
recipient must submit an out-of-state travel request form to IGS for
approval no later than 30 days before the travel. IGS will provide the
standard form to use. Expense incurred for out of state travel that is
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not pre -approved by IGS will be disallowed.
d. Uniform allowance is limited to the purchase of standard officer
uniform, hazardous material uniform and necessary hazmat
accessories. Undercover officers may not use the uniform allowance
to purchase plain clothes.
e. Lease cost for vehicles may not exceed $600 per month per vehicle.
f. Health Insurance premiums and retirement benefits are limited to the
maximums paid by the State of Arkansas for its employees. At the
time of this award, health insurance maximum is $605, and retirement
maximum rate is 15.32%
g. The purchase of weapons, lethal or non -lethal, and ammunition for
those weapons is an unallowable expense.
h. The purchase of drug interdiction canine is unallowable.
i. The use and fund of "Buy Money" is an unallowable cost under this
award.
j. The sub -recipient, before unique purchases, will review federal/state
solicitations and be aware of other unallowable items or items that
require special conditions for approval.
DFA-IGS General and Special Conditions 2024-2025 Page 5 of 6
09/02/2025
09/02/2025
OMB Number: 4040-0007
Expiration Date: 02128/2022
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42 U.
S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism, (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for federal assistance is being
made; and, 0) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of federal or
federally -assisted programs. These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in part with Federal funds.
Previous Edition Usable Standard Form 424B (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
09/02/2025
09/02/2025
09/02/2025
Instructions for Certification
1. By signing and submitting this proposal, the prosective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certificaiton, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transction," "debarred," "suspended," "ineligible," 'lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposes," and "voluntarily
excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with
a person who is debared, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —
Lower Tier Covered Transaction," without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may -check the
Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
reports in order to render in good faith the certification requred by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonpro-curement) and
Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and public (Federal, State, or local) transaction or contract under a
implemented at 28 CFR Part 69, for persons entering into a public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery,
grant or cooperative agreement over $100,000, as defined at bribery, falsification or destruction of records, making false
28 CFR Part 69, the applicant certifies that:
statements, or receiving stolen property;
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities;' in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub -
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510—
A. The applicant certifies that it and its principals
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connec-
tion with obtaining, attempting to obtain, or performing a
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG -FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620—
A. The applicant certifies that it will or will continue to provide
a drug -free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on -going drug -free awareness program to
inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a);
(d) Notifying the employee in the statement required by para-
graph (a) that, as a condition of employment under the grant,
the employee will—
OJP FORM 406116 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE.
09/02/2025
SPECIAL_ CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
Initial
Here
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Special Conditions
Condition 1
Meaningful access requirement for individuals with limited English proficiency
The recipient, and any subrecipient at any tier, must take reasonable steps to ensure
that individuals with limited English proficiency (LEP) have meaningful access to their
programs and activities to comply with Title VI of the Civil Rights Act of 1964 .(Title VI),
which prohibits discrimination on the basis of national origin, including discrimination
against individuals with LEP. Such steps may require providing language assistance
services, such as interpretation or translation services. The Department of Justice
guidance on compliance with this requirement may be found at "Guidance to Federal
Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472)
(littps://www.federalregister.gov/d/02-15207) and is incorporated by reference here.
Condition 2
Compliance with general appropriations -law restrictions on the use of federal funds
(FY 2024)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable restrictions on the use of federal funds set out in federal appropriations
statutes. Pertinent restrictions that may be set out in applicable appropriations acts
are indicated at https://oip.gov/funding/Explore/FY24AppropriationsRestrictions.htin
and are incorporated by reference here. Should a question arise as to whether a
particular use of federal funds by a recipient 4or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact
OJP for guidance, and may not proceed without the express prior written approval of
OJP.
Condition 3
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -
28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28
C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 states that recipients may not use direct
Federal financial assistance from the Department to support or engage in any
explicitly religious activities except when consistent with the Establishment
Clause of the First Amendment and any other applicable requirements. An
organization receiving Federal financial assistance also may not, in providing
services funded by the Department of Justice, or in their outreach activities
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related to such services, discriminate against a program beneficiary or prospective
program beneficiary on the basis of religion, a religious belief, a refusal to hold a
religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and
subrecipient ("subgrantee") organizations that engage in or conduct explicitly
religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith -based or religious organizations. In addition, Part 38
states that a faith -based organization that participates a Department of Justice
funded program retains its independence from the Government and may continue
to carry out its mission consistent with religious freedom and conscience
protections in Federal law.
Recipients and subrecipients that provide social services under this award must
give written notice to beneficiaries and prospective beneficiaries prior to the
provision of services (if practicable) which shall include language substantially
similar to the language in 28 CFR Part 38, Appendix C, sections (1) through �4). A
sample written notice may be found at https://www.ojp.gov/program/civil-rights-
office/partnerships-faith-based-and-other-neighborhood-organizations.
In certain instances, a faith -based or religious organization may be able to take
religion into account when making hiring decisions, provided it satisfies certain
requirements. For more information, please see https://www.ojp.gov/
fund ing/explore/legaloverview2024/civil rig htsrequirements.
Condition 4
Requirements of the award; remedies for non-compliance or for materially false
statements
The conditions of this award are material requirements of the award. Compliance
with any assurances or certifications, submitted by or on behalf of the recipient that
relate to conduct during the period of performance also is a material requirement
of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of
Justice ("DOJ") may determine that it will not enforce, or enforce only i-n part, one
or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of
performance, are (or will be during the period of performance) set out through the
Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special
circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegaiNotices-AwardRegts.htm), and incorporated by
reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized
recipient official accepts all material requirements of the award, and specifically
adopts, as if personally executed by the authorized recipient official, all assurances
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or certifications submitted by or on behalf of the recipient that relate to conduct
during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set
out in full below, a condition incorporated by reference below, or an assurance or
certification related to conduct during the award period -- may result in OJP
taking appropriate action with respect to the recipient and the award. Among other
things, the OJP may withhold award funds, disallow costs, or suspend or
terminate the award. DOJ, including OJP, also may take other legal action as
appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government
related to this award (or concealment or omission of a material fact) may be the
subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties
and administrative remedies for false claims or otherwise (including under 31
U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or
unenforceable by its terms, that provision shall first be applied with a limited
construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such
provision shall be deemed severable from this award.
Condition 5
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or
OVW, as appropriate) may withhold award funds, or may impose other related
requirements, if (as determined by the DOJ awarding agency) the recipient does
not satisfactorily and promptly address outstanding issues from audits required by
the Part 200 Uniform Requirements (or by the terms of this award), or other
outstanding issues that arise in connection with audits, investigations, or reviews
of DOJ awards.
Condition 6
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2
C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this
award from OJP.
For more information and resources on the Part 200 Uniform Requirements as
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they relate to OJP awards and subawards ("subgrants"), see the OJP website at
https://oiD.aov/fundina/Part2000niformReauirements.htm.
Record retention and access: Records pertinent to the award that the recipient
(and any subrecipient ("subgrantee") at any tier) must retain -- typically for a
period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and
any subrecipient ("subgrantee") at any tier) must provide access, include
M.R. performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated
at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other
materials prepared or distributed by OJP that may appear to conflict with, or
differ in some way from, the provisions of the Part 200 Uniform Requirements,
the recipient is to contact OJP promptly for clarification.
Condition 7
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly
refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a
principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award-- (1) submitted a claim that violates
the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining
to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
M. R.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under
this award should be reported to the OIG by--(1) online submission accessible via
the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select
"Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of
the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950
Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to
the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881
(fax).
Additional information is available from the DOJ OIG website at
https:Hoig.justice.gov/hotline.
Condition 8
M.R. Compliance with applicable rules regarding approval, planning, and reporting of
conferences, meetings, trainings, and other events
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The recipient, and any subrecipient ("subgrantee") at any tier, must comply with
all applicable laws, regulations, policies, and official DOJ guidance (including
specific cost limits, prior approval and reporting requirements, where applicable)
governing the use of federal funds for expenses related to conferences (as that
term is defined by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide (currently, as
section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Condition 9
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and
effectiveness of work under this award. The data must be provided to OJP in the
manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports
compliance with the Government Performance and Results Act (GPRA) and the
GPRA Modernization Act of 2010, and other applicable laws.
Condition 10
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial
M.R. Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide"
available at https://ojp.gov/financiaiguide/DOJ/index.htm), including any updated
version that may be posted during the period of performance. The recipient agrees
to comply with the DOJ Grants Financial Guide.
M.R.
Condition 11
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -
28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of
28 C.F.R. Part 42 that relate to an equal employment opportunity program.
Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. §
42.505(f) contain notice requirements thatcovered recipients must follow regarding
the dissemination of information reaardina federal nondiscrimination reauirements.
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Condition 12
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ)(or in the application for any subaward, at any
tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the
award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of
M.R. individuals under 18 years of age.
M.R
The recipient, and any subrecipient at any tier, must make determinations of
suitability before certain individuals may interact with participating minors. This
requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals who may
interact with participating minors), and are incorporated by reference here.
Condition 13
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United
States that is or will be funded (in whole or in part) with award funds, the
recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C.
1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are
or will be involved in activities under this award of both —
()this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking,
make it unlawful, in the United States, to hire (or recruit for employment) certain
aliens.
C. Provide training (to the extent necessary) to those persons required by this
condition to be notified of the award requirement for employment eligibility
verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part
200 Uniform Requirements), maintain records of all employment eligibility
verifications pertinent to compliance with this award condition in accordance
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►v.
with Form 1-9 record retention requirements, as well as records of all pertinent
notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient
compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal
program, award funds may be obligated for the reasonable, necessary, and
allocable costs (if any) of actions designed to ensure compliance with this
condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities
under this award" specifically includes (without limitation) any and all recipient (or
any subrecipient) officials or other staff who are or will be involved in the hiring
process with respect to a position that is or will be funded (in whole or in part) with
award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification
of employment eligibility, the recipient (or any subrecipient) may choose to
participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) Uses FE-Verify
(and follows the proper E-Verify procedures, including in the event of a "Tentative
Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility
for each hiring for a position in the United States that is or will be funded (in whole
or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico,
Guam, the Virgin Islands of the United States, and the Commonwealth of the
Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any
recipient, any subrecipient at any tier, or any person or other entity, to violate
any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to
relieve any recipient, any subrecipient at any tier, or any person or other entity,
of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
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Questions about E-Verify should be directed to DHS. For more information
about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-
Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP,
before award acceptance.
Condition 14
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages
recipients and subrecipients ("subgrantees") to adopt and enforce policies banning
employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and to establish workplace safety policies
and conduct education, awareness, and other outreach to decrease crashes
caused by distracted drivers.
Condition 15
Restrictions and certifications regarding non -disclosure agreements and related
matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives
a procurement contract or subcontract with any funds under this award, may
require any employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the
reporting (in accordance with law) of waste, fraud, or abuse to an investigative or
law enforcement representative of a federal department or agency authorized to
receive such information.
The foregoing is not intended, and shall not be understood by the agency making
this award, to contravene requirements applicable to Standard Form 312 (which
relates to classified information), Form 4414 (which relates to sensitive
compartmented information), or any other form issued by a federal department or
agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
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b. certifies that, if it learns or is notified that it is or has been requiring its
employees or contractors to execute agreements or statements that prohibit or
otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or
abuse as described above, it will immediately stop any further obligations of
award funds, will provide prompt written notification to the federal agency making
this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards
("subgrants"), procurement contracts, or both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes
may or will receive award funds (whether through a subaward ("subgrant"),
procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict -(or
purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, #o
support this representation; and
it certifies that, if it learns or is notified that any subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been requiring
its employees or contractors to execute agreements or statements that prohibit or
otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or
abuse as described above, it will immediately stop any further obligations of award
funds to or by that entity, will provide prompt written notification to the federal
agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
Condition 16
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient
("subgrantee") at any tier --, develops or delivers with OJP award funds must
adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-
g rantees-and-subg rantees.
M.R. Condition 17
Specific post -award approval required to use a noncompetitive approach in
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any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with
all applicable requirements to obtain specific advance approval to use a
noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to
agreements that -- for purposes of federal grants administrative requirements --
OJP considers a procurement "contract" (and therefore does not consider a
subaward).
The details of the requirement for advance approval to use a noncompetitive
approach in a procurement contract under an OJP award are posted on the OJP
web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $250,000)), and are
incorporated by reference here.
Condition 18
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient
receives any other award of federal funds during the period of performance for this
award, the recipient promptly must determine whether funds from any of those
other federal awards have been, are being, or are to be used (in whole or in part)
for one or more of the identical cost items for which funds are provided under this
award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or
OVW, as appropriate) in writing of the potential duplication, and, if so requested by
the DOJ awarding agency, must seek a budget -modification or change -of -project -
scope Grant Award Modification (GAM) to eliminate any inappropriate duplication
of funding.
Condition 19
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to,
all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified
circumstances, discrimination -against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a
substantial and specific danger to public health or safety, or a violation of law,
rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant
native language of the workforce), of employee rights and remedies under 41
Page 10 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712
M.R. to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW,
as appropriate) for guidance.
Condition 20
Requirements pertaining to prohibited conduct related to trafficking in persons
(including reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with
all applicable requirements (including requirements to report allegations)
pertaining to prohibited conduct related to the trafficking of persons, whether on
M.R. the part of recipients, subrecipients ("subgrantees"), or individuals defined (for
purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to
trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by recipients and subrecipients related to trafficking
in persons (including reporting requirements and OJP authority to terminate
award)), and are incorporated by reference here.
Condition 21
Requirement to report actual or imminent breach of personally identifiable
information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in
place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if
it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains,
M.R. disseminates, discloses, or disposes of "Personally Identifiable Information (PII)"
(2 CFR 200.1) within the scope of an OJP grant -funded program or activity, or (2)
uses or operates a "Federal information system" (OMB Circular A-130). The
recipient's breach procedures must include a requirement to report actual or
imminent breach of PH to an OJP Program Manager no later than 24 hours after
an occurrence of an actual breach, or the detection of an imminent breach.
M.R.
Condition 22
Requirements related to System for Award Management and Universal Identifier
Requirements
The recipient must comply with applicable requirements regarding the System for
Award Management (SAM), currently accessible at https://www.sam.gov/. This
Page 11 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards
("subgrants") to first -tier subrecipients (first -tier "subgrantees"), including restrictions
on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity
M.R. identifiers are posted on the OJP web site at
https:Hojp.gov/funding/Explore/SAM.htm (Award condition: System for Award
Management (SAM) and Universal Identifier Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the
award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Condition 23
Compliance with restrictions on the use of federal funds --prohibited and controlled
equipment under OJP awards
Consistent with Executive Order 14074, "Advancing Effective, Accountable
Policing and Criminal Justice Practices To Enhance Public Trust and Public
Safety," OJP has prohibited the use of federal funds under this award for
purchases or transfers of specified equipment by law enforcement agencies. In
M.R. addition, OJP requires the recipient, and any subrecipient ("subgrantee") at any
tier, to put in place specified controls prior to using federal funds under this award
to acquire or transfer any property identified on the "controlled equipment" list.
The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award
condition: Compliance with restrictions on the use of federal funds --prohibited and
controlled equipment under OJP awards), and are incorporated by reference
here.
Condition 24
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be
M.R. used by the recipient, or any subrecipient ("subgrantee") at any tier, either
directly or indirectly, to support or oppose the enactment, repeal, modification, or
adoption of any law, regulation, or policy, at any level of government. See 18
U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically
authorizes certain activities that otherwise would be barred by law.)
Page 12 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-043,08-JAGX
Another federal law generally prohibits federal funds awarded by OJP from being
used by the recipient, or any subrecipient at any tier, to pay any person to
influence (or attempt to influence) a federal agency, a Member of Congress, or
Congress (or an official or employee of any of them) with respect to the awarding
of a federal grant or cooperative agreement, subgrant, contract, subcontract, or
loan, or with respect to actions such as renewing, extending, or modifying any
such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including
an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a
recipient (or subrecipient) would or might fall within the scope of these prohibitions,
the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Condition 25
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements for authorization of any subaward. This condition applies
to agreements that -- for purposes of federal grants administrative requirements -
M.R. - OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the
OJP web site at https://ojp.gov/ funding/Explore/SubawardAuthorization.htm {Award
condition: All subawards ("subgrants") must have specific federal authorization),
and are incorporated by reference here.
Condition 26
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -
28 C. F. R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on
M.R. the basis of sex in certain "education programs."
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered
recipients must follow regarding the dissemination of information regarding federal
nondiscrimination requirements
M.R. Condition 27
The recipient understands that, in accepting this award, the Authorized
Page 13 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
Representative declares and certifies, among other things, that he or she
possesses the requisite legal authority to accept the award on behalf of the
recipient entity and, in so doing, accepts (or adopts) all material requirements
that relate to conduct throughout the period of performance under this award.
M.R. The recipient further understands, and agrees, that it will not assign anyone to the
role of Authorized Representative during the period of performance under the
award without first ensuring that the individual has the requisite legal authority.
Condition 28
Body -worn cameras, policies and procedures
M.R. In accepting this award, the recipient agrees not to use award funds for purchases
of body -worn cameras or related expenses for any agency unless that agency has
policies and procedures in place that reinforce appropriate agency Use of Force
policies and training and address technology usage, evidence acquisition, data
storage and retention, as well as privacy issues, accountability and discipline.
Condition 29
Body armor- compliance with NIJ standards and other requirements
Ballistic -resistant and stab -resistant body armor purchased with award funds
may be purchased at any threat level, make or model, from any distributor or
manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards, and is
listed on the NIJ Compliant Body Armor Model List. In addition, ballistic -resistant
M.R. and stab -resistant body armor purchased must be made in the United States and
must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ
standard information and the NIJ Compliant Body Armor List may be found by
following the links located on the NIJ Body Armor page: https:Hnij.ojp.gov/
topics/equipment-and-technology/body-armor. In addition, if recipient uses funds
under this award to purchase body armor, the recipient is strongly encouraged to
have a "mandatory wear" policy in effect. There are no requirements regarding
the nature of the policy other than it be a mandatory wear policy for all uniformed
officers while on duty.
Condition 30
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and
procedures, and to cooperate with BJA and OCFO on all grant monitoring
requests, including requests related to desk reviews, enhanced programmatic desk
M.R. reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all
documentation necessary to complete monitoring tasks, including documentation
related to any subawards made under this award. Further, the recipient agrees to
abide by reasonable deadlines set by BJA and OCFO for providing the requested
Page 14 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in
sanctions affecting the recipient's DOJ awards, including, but not limited to:
withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the Inspector General for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
Condition 31
Any written, visual, or audio publications funded in whole or in part under this
award, with the exception of press releases, shall contain the following statements:
"This project was supported by Grant No. <AWARD_NUMBER> awarded by the
Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of
the Department of Justice's Office of Justice Programs, which also includes the
M.R. Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile
Justice and Delinquency Prevention, the Office for Victims of Crime, and the
SMART Office. Points of view or opinions in this document are those of the author
and do not necessarily represent the official position or policies of the U.S.
Department of Justice." The current edition of the DOJ Grants Financial Guide
provides guidance on allowable printing and publication activities.
Condition 32
Any Web site that is funded in whole or in part under this award must include the
following statement on the home page, on all major entry pages (i.e., pages
(exclusive of documents) whose primary purpose is to navigate the user to interior
content), and on any pages from which a visitor may access or use a Web -based
service, including any pages that provide results or outputs from the service: "This
Web site is funded in whole or in part through a grant from the Bureau of Justice
Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the
U.S. Department of Justice nor any of its components operate, control, are
responsible for, or necessarily endorse, this Web site (including, without limitation,
its content, technical infrastructure, and policies, and any services or tools
provided)." The full text of the foregoing statement must be clearly visible on the
home page. On other pages, the statement may be included through a link,
entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the
statement.
Condition 33
Confidentiality of data
M.R. I The recipient (and any subrecipient at any tier) must comply with all
confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are
applicable to collection, use, and revelation of data or information. The recipient
further agrees, as a condition of award approval, to submit a Privacy Certificate
Page 15 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
am
M.R.
►fk
that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28
C.F.R. 22.23.
Condition 34
The recipient agrees to cooperate With any assessments, national evaluation
efforts, or information or data collection requests, including, but not limited to, the
provision of any information required for the assessment or evaluation of any
activities within this project.
Condition 35
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of
28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of
human research subjects, including obtainment of Institutional Review Board approval,
if appropriate, and subject informed consent.
Condition 36
Justification of consultant rate
M.R. Approval of this award does not indicate approval of any consultant rate in excess
of $650 per day. A detailed justification must be submitted to and approved by the
OJP program office prior to obligation or expenditure of such funds.
Condition 37
M.R. The recipient agrees that no funds under this grant award (including via subcontract
or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which
includes unmanned aircraft vehicles (UAV), or for any accompanying accessories
to support UAS.
Condition 38
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds
under this award, the recipient (and any subrecipient at any tier) must comply
with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP
determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part
23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient
may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a
fine with federal funds.
Page 16 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
M.R.
Condition 39
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's
Global Justice Information Sharing Initiative (Global) guidelines. The recipient
(and any subrecipient at any tier) must conform to the Global Standards Package
(GSP) and all constituent elements, where applicable, as described at: https:/ /
it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier)
must document planned approaches to information sharing and describe
compliance with the GSP and appropriate privacy policy that protects shared
information, or provide detailed justification for why an alternative approach is
recommended.
Condition 40
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all
applicable statutes, regulations, award conditions, and the DOJ Grants Financial
Guide, and must include the applicable conditions of this award in any subaward.
M.R. Among other things, the recipient is responsible for oversight of subrecipient
spending and monitoring of specific outcomes and benefits attributable to use of
award funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under
this award.
M.R.
Condition 41
"Methods of Administration" - monitoring compliance with civil rights laws and
nondiscrimination provisions
The recipient's monitoring responsibilities include monitoring of subrecipient
compliance with applicable federal civil rights laws and nondiscrimination
provisions. Within 90 days of the date of award acceptance, the recipient must
submit to OJP's Office for Civil Rights (at CivilRightsMOA(gusdoj.gov) written
Methods of Administration ("MOA") for subrecipient monitoring with respect to
civil rights requirements. In addition, upon request by OJP (or by another
authorized federal agency), the recipient must make associated documentation
available for review.
The details of the recipient's obligations related to Methods of Administration are
posted on the OJP web site at https:Hojp.gov/funding/Explore/StateMethodsAdmin-
FY2017update.htm (Award condition: "Methods of Administration" - Requirements
applicable to States (FY 2017 Update)), and are incorporated by reference here.
Page 17 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
I►LVAN0
►VAN0
Condition 42
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement
task force funded with award funds who is a task force commander, agency
executive, task force officer, or other task force member of equivalent rank, must
complete required online (internet-based) task force training. Additionally, all future
task force members must complete this training once during the period of
performance for this award, or once every four years if multiple OJP awards
include this requirement.
The required training is available free of charge online through the BJA-funded
Center for Task Force Integrity and Leadership (www.ctfli.org). The training
addresses task force effectiveness, as well as other key issues including
privacy and civil liberties/rights, task force performance measurement,
personnel selection, and task force oversight and accountability. If award funds
are used to support a task force, the recipient must compile and maintain a
task force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and
the Center for Task Force Integrity and Leadership (www.ctfli.org).
Condition 43
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in
complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact
analyses requirements in the use of these award funds, either directly by the
recipient or by a subrecipient. Accordingly, the recipient agrees to first determine
if any of the following activities will be funded by the grant, prior to obligating funds
for any of these purposes. If it is determined that any of the following activities will
be funded by the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out
below, whether or not they are being specifically funded with these award funds.
That is, as long as the activity is being conducted by the recipient, a subrecipient,
or any third party, and the activity needs to be undertaken in order to use these
award funds, this condition must first be met. The activities covered by this
condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or
historically sensitive area, including properties located within a 100-year flood
plain, a wetland, or habitat for endangered species, or a property listed on or
Page 18 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
M.R.
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either
(a) result in a change in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than
chemicals that are (a) purchased as an incidental component of a funded activity
and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine
laboratory operations, including the identification, seizure, or closure of
clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact
Statement, as directed by BJA. The recipient further understands and agrees to
the requirements for implementation of a Mitigation Plan, as detailed at
https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine
laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For
any of the recipient's or its subrecipients' existing programs or activities that will
be funded by these award funds, the recipient, upon specific request from BJA,
agrees to cooperate with BJA in any preparation by BJA of a national or program
environmental assessment of that funded program or activity.
Condition 44
Establishment of trust fund
If award funds are being -drawn down in advance, the recipient (or a subrecipient,
with respect to a subaward) is required to establish a trust fund account.
Recipients (and subrecipients) must maintain advance payments of federal
awards in interest -bearing accounts, unless regulatory exclusions apply {2 C.F.R.
200.305(b)(8)). The trust fund, including any interest, may not be used to pay
debts or expenses incurred by other activities beyond the scope of the Edward
Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also
agrees to obligate the award funds in the trust fund (including any interest earned)
during the period of performance for the award and expend within 90 days
thereafter. Any unobligated or unexpended funds, including interest earned, must
be returned to OJP at the time of closeout.
Page 19 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
► a,
am
am
Condition 45
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub -awarded funding from this
JAG award must submit quarterly accountability metrics data related to training that
officers have received on the use of force, racial and ethnic bias, de- escalation of
conflict, and constructive engagement with the public.
Condition 46
If award funds are used for DNA testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the Combined DNA Index System
("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS. With the exception of Forensic Genetic
Genealogy, no profiles generated under this award may be entered or uploaded
into any non -governmental DNA database without prior express written approval
from BJA. Award funds may not be used for the purchase of DNA equipment and
supplies unless the resulting DNA profiles may be accepted for entry into CODIS.
Booking agencies should work with their state CODIS agency to ensure all
requirements are met for participation in Rapid DNA (see National Rapid DNA
Booking Operational Procedures Manual).
Condition 47
Recipients utilizing award funds for forensic genealogy testing must adhere to the
United States Department of Justice Interim Policy Forensic Genealogical DNA
Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/ download),
and must collect and report the metrics identified in Section IX of that document to
BJA.
Condition 48
Submission of eligible records, relevant to the National Instant Background Check
System
Consonant with federal statutes that pertain to firearms and background checks --
including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient
at any tier) uses this award to fund (in whole or in part) a specific project or program
(such as a law enforcement, prosecution, or court program) that results in any
court dispositions, information, or other records that are "eligible records" (under
federal or State law) relevant to the National Instant Background Check System
(NICS), or that has as one of its purposes the establishment or improvement of
records systems that contain any court dispositions, information, or other records
that are "eligible records" (under federal or State law) relevant to the NICS, the
recipient (or subrecipient, if applicable) must ensure that all such court
dispositions, information, or other records that are "eligible records" (under federal
or State law) relevant to the NICS are promptly made available to the NICS or to
the "State" repository/database that is electronically available to (and accessed by)
the NICS, and -- when appropriate -- promptly must update, correct, modify, or
Page 20 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
remove such NICS- relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit
evidence to demonstrate diligent monitoring of compliance with this condition
M.R. (including subreci lent compliance). DOJ will give great weight to an such
{� 9 p• p� )• 9� g 9 Y
evidence in any express written determination regarding this condition.
Condition 49
Prohibition on use of award funds for match under BVP program
M.R. JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof
Vest Partnership (BVP) program.
M.R.
Condition 50
Extreme risk protection programs funded by JAG must include, at a minimum: pre -
deprivation and post -deprivation due process rights that prevent any violation or
infringement of the Constitution of the United States, including but not limited to
the Bill of Rights, and the substantive or procedural due process rights guaranteed
under the Fifth and Fourteenth Amendments to the Constitution of the United
States, as applied to the States, and as interpreted by State courts and United
States courts (including the Supreme Court of the United States). Such programs
must include, at the appropriate phase to prevent any violation of constitutional
rights, at minimum, notice, the right to an in -person hearing, an unbiased
adjudicator, the right to know opposing evidence, the right to present evidence,
and the right to confront adverse witnesses; the right to be represented by counsel
at no expense to the government; pre -deprivation and post -deprivation heightened
evidentiary standards and proof which mean not less than the protections afforded
to a similarly situated litigant in Federal court or promulgated by the State's
evidentiary body, and sufficient to ensure the full protections of the Constitution of
the United States, including but not limited to the Bill of Rights, and the substantive
and procedural due process rights guaranteed under the Fifth and Fourteenth
Amendments to the Constitution of the United States, as applied to the States, and
as interpreted by State courts and United States courts (including the Supreme
Court of the United States). The heightened evidentiary standards and proof under
such programs must, at all appropriate phases to prevent any violation of any
constitutional right, at minimum, prevent reliance upon evidence that is unsworn or
unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague,
speculative, and lacking a foundation; and penalties for abuse of the program.
Page 21 of 22
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
M.R
Condition 51
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited
by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA
Director certifies that extraordinary and exigent circumstances exist, making such
expenditures essential to the maintenance of public safety and good order.
Condition 52
Exceptions regarding Prohibited and Controlled Equipment under OJP awards
Notwithstanding any provision to the contrary in the other terms and conditions of
this award, including in the condition regarding "Compliance with restrictions on the
use of federal funds --prohibited and controlled equipment under OJP awards," the
requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to
Other LEAs" and the requirements for the "Transfer/Sale of Award -Funded
Controlled Equipment to NON-LEAs" do not apply to this award.
Page 22 of 22
09/02/2025
Section D—Declaration Stating that Recipient Subawards a Single Award Over $500,000
If a recipient agency, subawards a single award of $500, 000 or more then the granting agency should provide a list; including, name, address
and DUNS # of each such sub -recipient.
Sub -Recipient Agency Name/Address I Sub-Recii)ient DUNS Numbc
If additional space in necessary, please duplicate this page.
VMIi l nnlrni No. I W-0340 I_XPitalion Date: 12/31120Jb
Form ■ ■ . J
(Rev, October 2.0 18)
p,aparkrima o Ifr3'rr.msury
1 Name (as shown on your I
City of Fayetteville
Request for Taxpayer
Identification Number and Certification
► Go to www.irs.gov/FormW9 for instructions and the latest information.
a tax return). Name is required on this lino, not leave this line blank,
entity name,
from above
s check appropriate box for federal tax classification of the person whose name is entered on One 1: Check only one of the
following seven boxes. �i I ❑ C Corporation 1.1 Partnership ! ._1 Trust/estate
single -member LLC
[] Limited liabilily company. Enter the tax classification (G=C corporation, S=S corporation, P=Partnership) ►
Note: Check the appropriate box In the line above for the tax classification of the single -member owner, Do not check
LLC if the LLC Is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC 1s
another LLC; that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC Iho
Is disregarded from the owner should check the appropriate box for the tax classification of its owner.
V1 Other (see instructions) ► Government/Inc _
5 Address (number, stroet, and apt. or suite no,; See instructions. Requester's name and address (optloml)
113 W Mountain St
6 City, state, and ZIP code `
Fayetteville, AR 72701
Give Form to the
requester. Do not
send to the IRS.
4 Exemptions (codes apply only to
certain entities, not individuals; see
Instructions on page 3):
Fxerrpi payee cor;o Qf air,ri
7 L II account rurnber(s) here (optional)
Exemption from FATCA reporting
code (if any)
fAppllar la �rrnun's nbir6+.neU o f: ada fhn U S.}
Ig&A=— If axpayer IaentiTication Number (TIN)
Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid Social a"urlty number
backup withholding. For individuals, this is generally your social security number (SSN). However, fora FIT
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later, For other
entities, it is your employer identification number (EIN). It you do not have a number, see Now to get a 111
TIN, later. or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer identification number
Number To Give the Requester for guidelines on whose number to enter,
-T1 - 018 4 n2 i
jilgw ciertlTICatlon
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholdirng, or (b) I have riot been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 rahove if you have been notified by the IRS that yeu are currently subject to backup withholding because
you hava failed to report all intunnst and dividends on your tax return. For real estate transactions: item 2. does not apply, For rnortyage interest paid,
acquisition or abartdtIlunenl ul secuted property, cancellafion of debt, contributions to an individual retirement arratigmient (IRA), and generally, payments,
cuter tlwn interest and r6viden0a, you are not required to sign the carlificalinn, b:,l you rnuS1. provide your correct WIN. Soe the instructions for Part 11, latet.
Sign Signature of C ,
Here I U.S. person► �la ! --
v
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest Information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.ifs.gov/F`ofmK'9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoOtlon
taxpayer Identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
Date ► l I_� /a
• Form 1099-DIV (dividends, including those From stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-8 (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured properly)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No_ 10231X Form W-9 (Rov_ 10-2018)
BANK
Member FDIC
March 8, 2024
To Whom It May Concern:
The information that you have requested regarding your Business Checking account is displayed below.
Name: City of Fayetteville
Address: 113 West Mountain Street,
Fayetteville, AR 72701
Account Number: 19617280
Routing Number: 082900872
This is to confirm that as of the date of this letter, the account identified above is open and active.
If you have questions regarding this request, please contact Treasury Management Customer Service at
(877) 849-2274, Option #1.
Thank you for banking with Arvest!
Sincerely,
Cristina Perea
Treasury Management Advisor, VP
Arvest Bank I Treasury Management
Office: (479) 586-1777
Cpereal@arvest.com