The URL can be used to link to this page

Home My WebLink About198-25 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 198-25 File Number: 2025-1488 A RESOLUTION TO APPROVE THE PURCHASE OF A COMMERCIAL ROLL-OFF TRUCK FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $251,400.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a commercial roll-off truck from National Auto Fleet Group in the amount of $251,400.00, plus any applicable surcharges, freight charges, and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution.) PASSED and APPROVED on September 2, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1488 MEETING OF SEPTEMBER 2, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: RECYCLING AND TRASH COLLECTION ROLL-OFF TRUCK ASSET REPLACEMENT THROUGH NATIONAL AUTO FLEET GROUP RECOMMENDATION: A RESOLUTION TO APPROVE THE PURCHASE OF A COMMERCIAL ROLL-OFF TRUCK THROUGH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE PRICE OF $251,400 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (032824-NAF) AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Asset 4039 (SWST_F026) is ready for replacement with a FASTER score of 15/15 points. DISCUSSION: 4039 is a FY25 budgeted replacement. This truck will continue to be used for collecting recycling containers from our drop-off sites and large multifamily customers. Fleet Operations recommends the on-time replacement of this asset with another truck built exactly the same as the last truck purchase, which was approved at the February 4th City Council meeting. BUDGET/STAFF IMPACT: A budget adjustment is being presented for your approval from the fleet fund. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. Quote Documentation Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1488 A RESOLUTION TO APPROVE THE PURCHASE OF A COMMERCIAL ROLL-OFF TRUCK FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $251,400.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a commercial roll-off truck from National Auto Fleet Group in the amount of $251,400.00, plus any applicable surcharges, freight charges, and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution.) City of Fayetteville Staff Review Form 2025-1488 Item ID 9/2/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 8/11/2025 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF A COMMERCIAL ROLL-OFF TRUCK THROUGH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE PRICE OF $251,400 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (032824-NAF) AND TO APPROVE A BUDGET ADJUSTMENT. Budget Impact: 9700.770.1920-5802.00 Shop Account Number Fund 97001.5500.750 Fleet Replacement Vehicles Project Number Project Title Budgeted Item?Yes Total Amended Budget $2,829,430.00 Expenses (Actual+Encum)$48,156.05 Available Budget $2,781,273.95 Does item have a direct cost?Yes Item Cost $251,400.00 Is a Budget Adjustment attached?Yes Budget Adjustment $60,000.00 $290.00 Remaining Budget $2,589,873.95 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) Adjustment Number 2025 Requestor:Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO APPROVE THE PURCHASE OF A COMMERCIAL ROLL-OFF TRUCK THROUGH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE PRICE OF $251,400 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (032824-NAF). SWST_F026 replacement COUNCIL DATE:9/2/2025 ITEM ID#:2025-1488 Holly Black 8/13/2025 8:14 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025721TOTAL60,000 60,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 9700.770.1910-4999.99 60,000 RE Use Fund Balance - Current 9700.770.1920-5802.00 60,000 97001 5500.750 EX Vehicles & Equipment - base -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1