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HomeMy WebLinkAbout197-25 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 197-25 File Number: 2025-1487 A RESOLUTION TO APPROVE THE PURCHASE OF A HYDRO-EXCAVATOR FROM GAPVAX INC. IN THE AMOUNT OF $733,015.70, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the Utilities Department repairs over 1,300 water leaks annually and a large number of those repairs are service lines that are located in customers yards or crowded general utility easements; and WHEREAS, utilizing the hydro-excavator is the safest, most efficient and least invasive method to perform these repairs and eliminates the need to wait for utility locates before making a repair and the current hydro-excavator is in need of replacement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a hydro- excavator from Gapvax Inc. in the amount of $733,015.70, plus any applicable surcharges, freight charges, and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on September 2, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1487 MEETING OF SEPTEMBER 2, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: WATER SEWER DEPARTMENT HYDRO-EXCAVATION TRUCK ASSET REPLACEMENT THROUGH GAPVAX INC. RECOMMENDATION: A RESOLUTION TO APPROVE THE PURCHASE OF A HYDRO-EXCAVATION TRUCK THROUGH GAPVAX INC. IN THE AMOUNT OF $733,015.70 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (101221- GPV) AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Asset 9284 (WSEW_F097) is currently at 13.3 points and in need of replacement. DISCUSSION: A large number of water leak repairs made by the Water Sewer department are service lines that are located in customers yards or crowded general utility easements. Utilizing the hydro-excavator is the safest, most efficient and least invasive method to perform these repairs. The Water Sewer department repairs over 1300 water leaks annually. Hydro-excavation also eliminates the need to wait for utility locates before making a repair whereas traditional excavation requires locate requests through 811 - call before you dig. These trucks allow us to improve efficiency when making water leak repairs. it is a safer method of excavation when working near electric and gas lines. Fleet Operations recommends the purchase and on-time replacement of this truck, and it will be built exactly like the last truck approved by the City Council in June of 2023. BUDGET/STAFF IMPACT: This unit was originally forecasted to be a FY27 replacement, but due to ongoing large and costly repairs and downtime along with a 1-year lead time, a budget adjustment is being presented for your approval to start this purchase earlier. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. Quote Documentation Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1487 A RESOLUTION TO APPROVE THE PURCHASE OF A HYDRO-EXCAVATOR FROM GAPVAX INC. IN THE AMOUNT OF $733,015.70, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the Utilities Department repairs over 1,300 water leaks annually and a large number of those repairs are service lines that are located in customers yards or crowded general utility easements; and WHEREAS, utilizing the hydro-excavator is the safest, most efficient and least invasive method to perform these repairs and eliminates the need to wait for utility locates before making a repair and the current hydro-excavator is in need of replacement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a hydro-excavator from Gapvax Inc. in the amount of $733,015.70, plus any applicable surcharges, freight charges, and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2025-1487 Item ID 9/2/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 8/11/2025 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF A HYDRO-EXCAVATION TRUCK THROUGH GAPVAX INC. IN THE AMOUNT OF $733,015.70 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (101221-GPV) AND TO APPROVE A BUDGET ADJUSTMENT. Budget Impact: 9700.770.1920-5802.00 Shop Account Number Fund 97001.5400.720 Fleet Replacement Vehicles Project Number Project Title Budgeted Item?Yes Total Amended Budget $1,020,663.00 Expenses (Actual+Encum)$172,480.64 Available Budget $848,182.36 Does item have a direct cost?Yes Item Cost $733,015.70 Is a Budget Adjustment attached?Yes Budget Adjustment $736,000.00 $267.00 Remaining Budget $851,166.66 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) Adjustment Number 2025 Requestor:Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO APPROVE THE PURCHASE OF A HYDRO-EXCAVATION TRUCK THROUGH GAPVAX INC. IN THE AMOUNT OF $733,015.70 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (101221-GPV). WSEW_F097 replacement COUNCIL DATE:9/2/2025 ITEM ID#:2025-1487 Holly Black 8/13/2025 8:09 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025721TOTAL736,000 736,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 9700.770.1910-4999.99 736,000 RE Use Fund Balance - Current 9700.770.1920-5802.00 736,000 97001 5400.720 EX Vehicles & Equipment - base -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 SOURCEWELL CONTRACT NO. 101221-GPV PREPARED BY GapVax, Inc 575 Central Ave. Johnstown, PA 15902 PREPARED FOR Ross Jackson City of Fayettville AR QUOTE ID UPDATED: 01/21/2525242 REVISION 2 QUOTE 2026 HV56 WET/DRY HYDRO EXCAVATOR QUOTE ID: 25242 REVISION 2 August 11, 2025 ALPHA DESCRIPTION NOTES QTY CHA CHASSIS OPTIONS '-- CHA001 2026 PETERBILT 567 - 500 HP - 315" WHEELBASE 1 CUMMINS X15-500 V RATED FOR 500 HP @ 1900 RPM AND 1850 LB-FT @ 950 RPM '-- ALLISON 4500 RDS-P TRANSMISSION '-- 315'' WHEELBASE (240'' CA) '-- 22,000 LB FRONT AXLE '-- 52,000 LB REAR AXLE '-- CAB PAINTED FACTORY WHITE 1 A DEBRIS BODY OPTIONS '-- STD 15 USABLE YARD DEBRIS TANK MADE OF 1/4'' ASTM A-572 GRADE 50 EXTEN STEEL STANDARD STD BOLT-ON CYCLONES AND CYCLONE DUMP CHUTE STANDARD STD TOP-LOADING MATERIAL BACKED BODY INLET STANDARD STD FULL-OPENING REAR TAILGATE STANDARD STD FOUR HYDRAULIC REAR DOOR LOCKS STANDARD STD DUAL TAILGATE LIFT CYLINDERS STANDARD STD FRONT MOUNTED HOIST CYLINDER, POWER UP AND DOWN STANDARD STD STAINLESS STEEL TAILGATE SEALING ROD STANDARD STD THREE TIE-OFFS ON TOP OF THE BODY STANDARD STD SEMI-CIRCULAR BODY BAFFLE WITH SURGE BAR STANDARD A2A DECANT AT BOTTOM OF TAILGATE - 6" BRASS LEVER VALVE 1 A24P DECANT HALF WAY UP TAILGATE - 4" BRASS VALVE 1 A3 LIQUID LEVEL INDICATOR ON TAILGATE 1 A6C PUMP OFF SYSTEM - 4" SLUDGE PUMP WITH SILICONE CARBIDE SEALS REQUIRES J303 1 A350G UPGRADE OPTION A33A SPLASH SHIELDS TO STAINLESS STEEL 1 A350Q UPGRADE FLOAT BALL CAGE TO STAINLESS STEEL 1 A350R UPGRADE TAILGATE LL INDICATOR TO SS 1/2" ROD INSIDE TAILGATE 1 A23 ELECTRIC VIBRATOR ON DEBRIS TANK STANDARD A33A TAILGATE SPLASH SHIELDS - WELDED TO TANK 1 A44 PNEUMATIC TAILGATE PROP (IN ADDITION TO STANDARD TAILGATE PROP ROD)REQUIRED STD PNEUMATIC ACTUATED BODY PROP STANDARD B WATER TANK OPTIONS '-- STD 1,200 GALLON WATER TANK MADE OF 1/4'' ASTM A-572 GRADE 50 EXTEN STEEL STANDARD STD WATER TANK COATING NOT WARRANTIED STANDARD STD 3'' WATER FILL LINE WITH 3'' Y-STRAINER AND ANTI-SIPHON STANDARD NOTE: THE GAPVAX HV UNIT MAY EXCEED FEDERAL BRIDGE ALLOWABLE WEIGHTS WHEN LOADED WITH WATER, OR DEBRIS, AND/OR BOTH WATER AND DEBRIS COMBINED. PLEASE CONSULT FACTORY. STD WATER LEVEL SIGHT TUBE ON CURBSIDE STANDARD STD 2" WATER TANK DRAIN STANDARD STD 20'' MANWAY ON WATER TANK STANDARD B300 UPGRADE TO BUTTERFLY VALVE IN SUPPLY LINE MOUNTED AT REAR HINGE PIN REQUIRED B305 ADD 3/4" BALL VALVE AND SPOUT TO WATER TANK SIGHT GLASS 1 C VACUUM SYSTEM OPTIONS '-- C300 HIBON 8702 VACUUM PUMP 5250 CFM AND 27'' HG STANDARD STD 12'' LIQUID SHUTOFF STAINLESS STEEL FLOAT BALL STANDARD STD SINGLE MODE WET/DRY FILTRATION WITH (6) BOLT-ON EZ-DECON CYCLONES STANDARD STD BAGHOUSE WITH (40) POLYESTER FILTER BAGS STANDARD STD AIR-POWERED PULSATORS FOR CLEANING FILTER BAGS STANDARD STD NOISE AND VIBRATION DAMPENING MOUNTS STANDARD STD ULTRA QUIET EXHAUST/INTAKE SILENCERS STANDARD C320 VULKAN VIBRATION DAMPENER ON BLOWER HIGHLY RECOMMENDED 1 C321 8" VACUUM RELIEF VALVE HIGHLY RECOMMENDED 1 C330A UPGRADE FILTER BAGS TO 285 DEGREE ACRYLIC BAGS 1 C370 REMOTE PULSATOR TANK DRAINS HIGHLY RECOMMENDED 1 C399 REMOVE STANDARD PULSATOR SYSTEM EXCEPT FOR TUBES ON BAGHOUSE DOORS 1 D HX WATER SYSTEM OPTIONS '-- D30D STAINLESS BOX 60" WIDE X 28" DEEP X 24" TALL PUMP ENCLOSURE HX PUMP MUST BE HYDRAULICALLY DRIVEN 1 D317HAE 19 GPM / 2,900 PSI GIANT LP200-SS-GB, HYDRAULICALLY DRIVEN VIA AUTO TRANS PTO (FIXED SPEED HYDRAULIC CONTROL)REQUIRES J303A, G2B, G330B 1 D25B-PM UPGRADE STD REEL TO HD AIR MOTOR RETRACT HOSE REEL WITH 1/2" X 100' HOSE INCLUDES PUSH LEVER AIR CONTROL 1 D4-HX+RAV PNEUMATICALLY OPERATED HX WATER PRESSURE RELIEF VALVE IN LIEU OF 3-WAY AND UPGRADE HOSE REEL VALVE TO P/N: VAL022790 REMOTE ACTUATED INTEGRATED OPTION D4-HX CONTROL (G2B) REQUIRES D307HA OR D317HA AND G312A OR G312B 1 D372A HEATED CABINET FOR PUMP AND HOSE - VIA ENGINE COOLANT SYSTEM REQUIRES D30 AND ENGINEERING APPROVAL 1 D21 COLD WEATHER RECIRCULATION VIA AUTO TRANSMISSION REQUIRES D300 OR D315 1 D18 AIR PURGE SYSTEM - PUMP, REGULATOR, HOSE REEL 1 D28 GLYCOL INJECTION SYSTEM 1 D34 BURNER SYSTEM - MOUNTS ONLY REQUIRES VERTICAL SILENCERS 1 D35B 1/2" HX LANCE WITH 6' EXTENSION AND RIPSAW NOZZLE 1 E BOOM OPTIONS '-- E300 TUBE IN TUBE BOOM - EXTENDABLE - 17' - 25' REACH FROM CENTER OF TRUCK, INCLUDES VERTICAL SILENCERS 1 E321A UPGRADE TO REINFORCED BOOM ELBOW (TUBE-IN-TUBE STYLE ONLY) REQUIRES E300 1 E322 AIR-X CANNON UPGRADE (TUBE-IN-TUBE BOOM ONLY, N/A ON INDUSTRIAL STYLE BOOM) 1 E323 3" CLEANOUT DOOR ON BACK OF BOOM CANNON 1 E329 BOOM HYDRAULIC HOSE SUPPORT ARM 1 E324 BOOM DOCKING PORT 1 G CONTROLS, GAUGES, ACCESSORIES OPTIONS '-- G2B DM430 DISPLAY MOUNTED ON SIDE CONTROL PANEL, SAFETY SYSTEM INCLUDES WATER PUMP ENGAGE SWITCH, REQUIRES G330B 1 WATER LEVEL, LOW WATER SHUT DOWN, WATER PUMP FLOW AND HOURS INCLUDED ENGINE / PUMP OVER SPEED SHUT DOWN, LOW PTO OIL PRESSURE WARNING INCLUDED WATER TEMPERATURE SENSOR WITH SHUT DOWN INCLUDED G14 BODY UP LIGHT & ALARM IN CAB 1 G16 BOOM UP LIGHT & ALARM IN CAB 1 G312B AARCOMM WIRELESS REMOTE WITH BOOM, VACUUM AND WATER FUNCTIONS 1 G312B-ATD ADDITIONAL AARCOMM TRIDENT TRANSMITTER (ONLY ONE CAN BE OPERATIONAL AT A TIME) REQUIRES OPTION G310B OR G312B INCLUDED G340A 25' GROUNDING CABLE HIGHLY RECOMMENDED 1 G330B 16" X 20" STAINLESS CONTROL BOX WITH WINDOW ON CURBSIDE 1 H LIGHTING '-- STD TRUCK-LITE LED STOP, TURN, AND TAIL LIGHTS STANDARD STD TRUCK-LITE LED RUNNING (MARKER) LIGHTS STANDARD STD UPGRADE STOP/TAIL/TURN LIGHTS TO LED STANDARD H0A UPGRADE STOP/TAIL/TURN LIGHT BOX TO POLISHED STAINLESS STEEL STANDARD H1 ONE LED STROBE BEACON LIGHT - FRONT (SAE CLASS-1 (SAE J595) COMPLIANT) (WHELEN L10 OR EQUAL) 1 H5C (2) BOOM WORK LIGHTS - HIGH INTENSITY HELLA PB1500 LED WORK LIGHTS (PN: LHT022406)1 H6B (2) REAR WORK LIGHTS - HELLA LED WORK LIGHTS (PN: LHT022429) 1 H301D ONE (1) WHELEN PIONEER SLIMLINE LED REAR CURBSIDE FLOOD LIGHT (P/N: LHT022552) FLOOD LIGHT (RATED 5100 LUMEN EACH)1 H302D ONE (1) WHELEN PIONEER SLIMLINE LED REAR DRIVER'S SIDE FLOOD LIGHT (P/N: LHT022552) FLOOD LIGHT (RATED 5100 LUMEN EACH)1 H8E-CS ONE (1) HIGH INTENSITY CODE 3 (CW2311) LED FRONT CURBSIDE WORK LIGHT (4950 LUMEN) (P/N: LHT022540)1 H8E-DS ONE (1) HIGH INTENSITY CODE 3 (CW2311) LED FRONT DRIVER'S SIDE WORK LIGHT (4950 LUMEN) (P/N: LHT022540)1 H9B (2) WORK LIGHTS IN TAILGATE - HELLA LED WORK LIGHTS (PN: LHT022429) 1 H18C REAR WHELEN ION SUPER LED FLASHERS - 6 LIGHT HEADS 1 3 ON EACH SIDE REAR (1 @ 45 DEGREES) 1 H22 REAR ARROW LIGHT - LOW PROFILE LED ARROW STICK (CLASS-1 (SAE J595)) (WHELEN TAM85 OR EQUAL) 1 I STORAGE OPTIONS '-- I300B TWO FOLD-DOWN TUBE TRAYS 1 INCLUDES SUBFRAME (J302), WASH OUT HOLES, STAINLESS MUD FLAPS AND WHEEL CHOOCKS & HOLDERS ON EACH SIDE INCLUDED I7C-DS 36" TOOL BOX - STAINLESS STEEL, 36" WIDE X 24" HIGH X 24" DEEP, DRIVER'S SIDE 1 I303 ALUMINUM 24" X 24" X 48" TOOLBOX ON BURNER MOUNT REQUIRES D34 1 I14 TRAFFIC CONE HOLDER ON DRIVER'S SIDE INCLUDES CONES 1 I19 25' HOSE RACK 1 I20A REAR DRAIN HOSE RACK FOR 6" LAYFLAT HOSE X 15' LONG 1 J CHASSIS OPTIONS '-- STD INSTALLATION AND INTEGRATION OF BODY ONTO CHASSIS INCLUDED STD DOT LIGHTING / FENDERS / MUD FLAPS / TAILGATE SAFETY PROP, ICC LIGHTS STANDARD STD BODY SAFETY PROP STANDARD STD 60 GALLON HYDRAULIC OIL TANK STANDARD STD REAR BUMPER STANDARD STD TRIANGLE KIT, FIRE EXTINGUISHER, BACKUP ALARM STANDARD J000 MID-SHIP MOUNTED (SPLIT-SHAFT) TRANSFER CASE WITH TOP DISCONNECT REQUIRED J001 MUST BE "OMSI" BRAND TRANSFER CASE 1 J101 UPGRADE TO 8" BODY LIFT CYLINDER UPGRADE, 175" STROKE MODEL HV56-1200 OR 1400 GALLON X-LONG BODY ONLY REQUIRED J2 TRANSFER CASE OIL LEVEL SIGHT GLASS 1 J303A ADD TWO HYDRAULIC OIL COOLERS TO CIRCUIT 1 J4A TOW HOOKS - REAR - HEAVY DUTY - WELDED REQUIRES J16 1 J14C 20,000 LB LIFT AXLE MOUNTED IN THE PUSHER POSITION 1 J16D 3/4" WELDED PINTLE PLATE WITH DUAL GUSSETS AND REMOVABLE REAR STEP BUMPER 1 K PAINT OPTIONS '-- STD PAINTED WITH PPG FLEET URETHANE PAINT STANDARD STD PAINT FRAME BLACK STANDARD STD PAINT PARTS AND BOOM BLACK STANDARD STD FLEET FINISH STANDARD K10 PAINT BODY ANY COLOR OTHER THAN WHITE REQUIRES PAINT CODE # 1 M MISCELLANEOUS OPTIONS '-- STD STANDARD - 8" TO 6" RINGLOCK REDUCER STANDARD STD STANDARD - 6" IN-LINE SAFETY VACUUM BREAK TEE STANDARD STD STANDARD - GAPVAX SAFETY DECALS STANDARD M3 FILL HOSE 25' X 2 1/2" 1 M29D FOUR CAMERA - BACK-UP CAMERA SYSTEM WITH 7" COLOR MONITOR (RV-805A), INCLUDES DVR-916 REAR, DVR-921 FRONT, AND TWO (2) DVR-920 SIDE CAMERAS. SIDE 1 E330 8" FLAT FLANGE FITTING ON END OF BOOM HOSE IN LIEU OF STD. (P/N: A051911)8" FLAT FLANGE 1 M34A ALUMINUM VACUUM TUBE, 8" X 5' X 0.090" WALL WITH CAST ALUMINUM FLAT FLANGE ENDS (P/N: PIP008555)8" FLAT FLANGE 5 M36A FLAT FLANGE HEAVY DUTY ALUMINUM HX TUBE, 8" X 6' X 0.090" WALL WITH PRESSED IN STEEL ENDS AND SOFT TIP END 8" FLAT FLANGE 1 M35A 8" FLAT FLANGE TUBE CLAMP, EACH (P/N: CLA001041)8" FLAT FLANGE 6 STD ONE PAPER OPERATOR'S MANUAL STANDARD STD ONSITE FACTORY TRAINING (1 DAY) STANDARD * CUSTOM OPTIONS -- *3M INDUSTRIAL PROTECTIVE FILM 7071UV APPLIED AFTER FINAL TOP COAT ABOVE TUBE STORAGE 1 ** OPTION I309A, VERTICAL LANCE HOLDER MOUNTED DRIVER'S SIDE VERTICAL TOOLBOX 1 *** FILTER SCREEN FOR PUMP OFF SYSTEM (SHORT BOX) (A11B) 1 **** REAR FLASHERS TO BE DUO GREEN / CLEAR 1 PRICING SUMMARY PRICE OF BASE UNIT WITH OPTIONS:794,479.28$ SOURCWELL DISCOUNT:65,563.59$ DELIVERY: ($1,000.00 MINIMUM)@ $4.00 PER MILE 4,100.00$ SUBTOTAL:733,015.70$ SALES TAX:-$ FEDERAL EXCISE TAX (BODY):-$ FEDERAL EXCISE TAX (CHASSIS):-$ TOTAL PRICE (PER UNIT):733,015.70$ ALL PRICES ARE IN US DOLLARS DELIVERY TERMS: PLEASE RETURN A SIGNED COPY TO CFAILE@GAPVAX.COM By: ________________________________________________________ Title: _______________________________________________________ Date: _______________________________________________________ TERMS: 15% DOWN PAYMENT. BALANCE DUE UPON COMPLETION. IN THE EVENT OF THE PURCHASER'S DEFAULT AND TERMINATION OF THIS SALES PROPOSAL AGREEMENT BEFORE THE START OF PRODUCTION, 25% OF THE DOWN PAYMENT SHALL BE FOREFEITED AND APPLIED TO GAPVAX, INC. AS PART OF ITS DAMAGES. ONCE PRODUCTION HAS COMMENCED ON THIS SALES PROPOSAL AGREEMENT, AND THE PURCHASER CANCELS THE SALES PROPOSAL AGREEMENT OR, FAILS TO ACCEPT DELIVERY, OR FAILS TO COMPLETE THE SALES PROPOSAL AGREEMENT IN ITS ENTIRETY, THE FULL DEPOSIT SHALL BE FORFEITED TO GAPVAX, INC. BUT SUCH FORFEITURE SHALL NOT PREJUDICE ANY OTHER REMEDY WHICH GAPVAX, INC. MAY HAVE FOR BREACH OF ANY OF THE SALES PROPOSAL AGREEMENT. IN THE EVENT OF A COMPLETED UNIT NOT BEING FUNDED IN A PROMPT AND TIMELY MANNER, AN ADDITIONAL FEE WILL OCCUR TO COVER THE ADDITIONAL FLOOR PLAN EXPENSE. FEDERAL EXCISE TAX AND DELIVERY ARE LISTED. STATE SALES TAX IS NOT INCLUDED. STATE SALES TAX AND VEHICLE REGISTRATION IS THE RESPONSIBILITY OF THE PURCHASER. EXLUDES ALL OTHER APPLICABLE TAXES, DUTIES, TARRIFS, BROKERAGE, OR DOCUMENTATION FEES. DELIVERY, IF COORDINATED BY GAPVAX, IS $4.00 PER MILE, $1,000 MINIMUM. TERMS OF DELIVERY SHALL BE F.O.B. SHIPPING POINT, JOHNSTOWN, PENNSYLVANIA, U.S.A. THIS PROPOSAL WILL REMAIN IN EFFECT FOR 30 DAYS UNLESS CHANGED IN THE ITERIM UPON WRITTEN NOTICE FROM THE COMPANY. BY SIGNING THIS PROPOSAL, PURCHASER THERBY EXPRESSES ACCEPTANCE OF EACH AND EVERY TERM AND CONDITION SET FORTH HEREIN. ANY PURCHASE ORDER OR ACKNOWLEDGEMENT OFFERING TERMS INCONSISTENT WITH THE TERMS AND CONDITIONS HEREOF SHALL HAVE NO BINDING EFFECT WHATSOEVER ON GAPVAX INCORPORATED (THE "COMPANY") OR THE TERMS AND CONDITIONS HEREOF. THIS DOCUMENT AND THE OTHER DOCUMENTS SPECIFICALLY REFERED TO AS BEING A PART HEREOF CONSTITUTE THE ENTIRE CONTRACT ON THE SUBJECT MATTER, AND SHALL NOT BE MODIFIED EXCEPT IN WRITING SIGNED BY BOTH PARTIES. ASSIGNMENT MAY BE MADE ONLY WITH WRITTEN CONSENT OF THE OTHER PARTY. ALL ORDERS ARE SUBJECT TO CURRENT PRICES IN EFFECT AT THE TIME OF ORDER ACKNOWLEDGMENT. PRICES AND SPECIFICATIONS ARE SUBJECT TO CHANGE WITHOUT NOTICE. PRICING DISCLAIMER: WHILE WE MAKE EVERY EFFORT TO MAINTAIN AND PRESERVE PRICING ACCURACY, ALL COST INCREASES INCURRED AFTER ORDER ACKNOWLEDGMENT FOR MAJOR COMPONENTS AND GOVERNMENT MANDATED REQUIREMENTS, TARIFFS, AND RAW MATERIAL SURCHARGES WILL BE PASSED THROUGH AND ADDED TO CUSTOMER INVOICES WITH OR WITHOUT NOTICE. ALTHOUGH THE INFORMATION ON THIS QUOTATION IS PRESENTED IN GOOD FAITH AND BELIEVED TO BE CORRECT AT THE TIME OF PRINTING, WE MAKE NO REPRESENTATIONS OR WARRANTIES AS TO THE COMPLETENESS OR ACCURACY OF THIS INFORMATION. WE RESERVE THE RIGHT TO CHANGE, DELETE, OR OTHERWISE MODIFY THE PRICING INFORMATION WHICH IS REPRESENTED HEREIN WITHOUT ANY PRIOR NOTICE. WE CAREFULLY CHECK PRICING SPECIFICATIONS, BUT OCCASIONALLY ERRORS CAN OCCUR, THEREFORE WE RESERVE THE RIGHT TO CHANGE SUCH PRICES WITHOUT NOTICE. WE DISCLAIM ALL LIABILITY FOR ANY ERRORS OR OMISSIONS IN THE MATERIALS. IN NO EVENT WILL WE BE RESPONSIBLE FOR ANY DAMAGES OF ANY NATURE WHATSOEVER FROM THE RELIANCE UPON INFORMATION FROM THESE MATERIALS. PLEASE CHECK YOUR ORDER TO CONFIRM YOUR PRICING INFORMATION PURCHASER'S ACCEPTANCE: THE FOREGOING QUOTE 25242 REVISION 2 IS HEREBY ACCEPTED Mayor Molly Rawn 09/02/2025 GapVax Incorporated Terms and Conditions of Sale 1. ORDERS. All orders are subject to acceptance by an officer 9. F.O.B. POINT. Unless otherwise stated, all prices listed are of GapVax Inc. Orders for products not regularly carried in F.O.B. point of manufacture. stock or requiring special engineering or manufacture are in every case subject to approval by an officer of GapVax. 10. TAXES. Unless specifically stated, prices listed do not include Federal, State, City or other excise occupation, 2. PERFORMANCE. GapVax Inc. shall not be liable for failure sales, use or similar taxes which are extra and are to be to complete the contract in accordance with its terms if added at rates in effect at time of shipment. If federal Excise failure is due to wars, strikes, fires, floods, accidents, delays Taxes are included or listed on the reverse side of this in transportation or other causes beyond its reasonable paper, they are stated at the rates and regulations in effect at control. the time this order is written and are subject to revision in accordance with rates and regulations in effect at time of 3. EXPERIMENTAL WORK. Work performed at customer's request such as sketches, drawings, design, testing, fabrication and materials shall be charged at current rates. 4. SKETCHES, ENGINEERING DRAWINGS, MODELS and all preparatory work created or furnished by GapVax Inc. shall remain its exclusive property; and no use of same shall be made, nor may ideas obtained therefrom be used, except with the consent of and on terms acceptable to GapVax Inc. 5. CANCELLATION. Orders regularly entered cannot be canceled except upon terms that will compensate GapVax Inc. for any loss or damage sustained. 6. SHIPMENT. All proposals are based on continuous and uninterrupted delivery of the order upon completion unless specifications distinctly state otherwise. In the event that an agreement is reached for GapVax Inc. to store completed items, they will be immediately invoiced to the customer and become due and payable. Storage shall be at the risk of the customer and GapVax Inc. shall be liable only for ordinary care of the property. 7. CUSTOMER'S PROPERTY. GapVax Inc. shall charge the customer at current rates, for handling and storing customer's property (e.g., truck chassis) held for more than thirty (30) days after notification of availability for shipment. All customer's property, or third party's property, that is stored by GapVax Inc. is at the customer's or other party's risk. GapVax is not liable for any loss or damage thereto caused by fire, water, corrosion, theft, negligence, or any cause beyond its reasonable control. 8. PRICES. All orders are subject to current prices in effect at the time of order acknowledgment. Prices and Specifications are Subject to Change Without Notice. PRICING DISCLAIMER: While we make every effort to maintain and preserve pricing accuracy, prices are subject to change without notice. Although the information on this quotation is presented in good faith and believed to be correct at the time of printing, we make no representations or warranties as to the completeness or accuracy of this information. We reserve the right to change, delete, or otherwise modify the pricing information which is represented herein without any prior notice. We carefully check pricing specifications, but occasionally errors can occur, therefore we reserve the right to change such prices without notice. We disclaim all liability for any errors or omissions in the materials. In no event will we be responsible for any damages of any nature whatsoever from the reliance upon information from these materials. Please check your order to confirm your pricing information. shipment 11. PRODUCT IMPROVEMENT. GapVax Inc. reserves the right to change manufacturing specifications and procedures without incurring any responsibility for modifying previously shipped products. 12. MOUNTING PRICES. Mounting prices assumes normal factory installation on a truck chassis suitable for the unit purchased. Relocation of batteries, gas tanks, mufflers, air tanks, etc. will be an additional charge, billed at the standard factory labor rate. 13. WARRANTY. GapVax Inc. warrants its products to be free from defects in material and workmanship, subject to the limitations and conditions set forth in its current published warranty but makes no warranty of merchantability or fitness for any particular purpose. GapVax Inc. does not assume liability for any loss of product, time or any direct, indirect, or consequential damage, losses or delay or any nature whatsoever. No warranty, express or implied, is made or authorized to be made and no obligation is assumed or authorized to be assumed with respect to products of GapVax Inc. other than that set forth in the current, published warranty. It is to be understood that the acceptance this order is expressly conditioned upon your acceptance of GapVax Inc. standard written warranty for the products sold hereunder GapVax Inc. hereby disclaims any responsibility or liability for any consequential losses delays or downtime resulting from orders hereunder the use of its products. GapVax does not and will not warranty any tank coating or tank lining. PTO damage is not covered when the PTO protection system or low water shut down system is not selected / installed / and operational. GapVax does not and will not warranty any water system component(s) that show any sign or indication of ice or freeze damage. 14. This agreement shall be construed according to the laws of the State of Pennsylvania. Our failure at any time to exercise any right we may have under the agreement shall not constitute a waiver thereof nor prejudice our right to enforce same thereafter. 15. This order, including the above terms and conditions contains the complete and final agreement between the parties hereto and no other agreement in any way modifying any of said terms and conditions will be binding on us unless in writing and agreed to by authorized representative of this company.