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Home My WebLink About196-25 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 196-25 File Number: 2025-1479 A RESOLUTION TO AWARD BID #25-44 AND AUTHORIZE THE PURCHASE OF CONCRETE CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH DECEMBER 31, 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-44 and authorizes the purchase of concrete construction services from Sweetser Construction, Inc. in variable amounts and for varying unit prices as needed through December 31, 2025, within the approved budget. PASSED and APPROVED on September 2, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1479 MEETING OF SEPTEMBER 2, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Bid 25-44 Sweetser Construction, Inc. – Construction - Concrete RECOMMENDATION: Staff recommends awarding Bid 25-44 to Sweetser Construction, Inc. on an as needed basis for concrete construction through December 31, 2025. BACKGROUND: Formal bids were requested for Concrete Construction on June 29, 2025. Two bids were received: Sweetser Construction $1,360,000.00 Alexander Construction $4,167,500.00 DISCUSSION: City staff recommends awarding Bid 25-44 for Sweetser Construction, Inc. for on-call construction work. The work Sweetser will be on call to perform includes curb and gutter, sidewalks, pavement repairs, drop inlets, junction boxes, ADA ramps, and driveway aprons. This concrete construction bid would be available for City-wide use, so any applicable departments would request PO’s referencing this bid if this construction work is needed within their department. BUDGET/STAFF IMPACT: This is a bid that is available for City-wide use. ATTACHMENTS: 3. Staff Review Form, 4. Bid 25-44, Bid Tab - Final, 5. Bid 25-44, Submittal - Sweetser Construction, Inc - E Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1479 A RESOLUTION TO AWARD BID #25-44 AND AUTHORIZE THE PURCHASE OF CONCRETE CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH DECEMBER 31, 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-44 and authorizes the purchase of concrete construction services from Sweetser Construction, Inc. in variable amounts and for varying unit prices as needed through December 31, 2025, within the approved budget. City of Fayetteville Staff Review Form 2025-1479 Item ID 9/2/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Tim Nyander 8/6/2025 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends awarding Bid 25-44 to Sweetser Construction, Inc. for Construction – Concrete in the amount of $1,360,000.00. Budget Impact: City-wide City-wide Account Number Fund City-wide City-wide Project Number Project Title Budgeted Item?No Total Amended Budget $- Expenses (Actual+Encum)$- Available Budget $- Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $- V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Line# 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ., CITY OF FAYETTEVILLE ARKANSAS BID TABULATION Bid 25-44, Construction -Concrete DEADLINE: Tuesday, July 22, 2025 at 2:00 PM Sweetser Construction, Total $1,360,000.00 Description QTY UOM Unit Extende d Curb and Gutter Construction -Type A (See Appendix G) 2500 LF $50.00 $125,000.00 Curb and Gutter Construction -Type D (See Appendix G) 5000 LF $55.00 $275,000 .00 Curb and Gutter Construction · Modified (See Appendix G) 750 LF $50.00 $37,500.00 4" Thick Concrete • Sidewalk (See Appendix C) 1000 SY $79.00 $79,000.00 4" Thick Concrete (Sidewalk & Driveway Aprons) With Subgrade 1000 SY $125.00 $125 ,000.00 Preparation(See Appendix C) 6" Thick Concrete • Sidewalk & Driveway Aprons (See Appendix C) 500 SY $110.00 $55,000.00 6" Thick Concrete (Sidewalk, Driveway Aprons) With Subgrade 500 SY $155.00 $77,500.00 Preparation(See Appendix C) Concrete Pavement Repair• 9" Thick (See Appendix F) 250 SY $220.00 $55 ,000 .00 Concrete Pavement Repair· Colored Concrete per detail ST8 (See Appendix 250 SY $260.00 $65 ,000 .00 F) (4') Drop Inlet· Type C or MD (See Appendix H) 10 EA $4,800.00 $48 ,000.00 (S') Drop Inlet· Type C or MO (See Appendix H) 10 EA $5,800.00 $58,000.00 (6') Drop Inlet• Type C or MO (See Appendix H) 5 EA $6,800.00 $34,000.00 (4') Junction Box • Type C or MO (See Appendix H) 5 EA $4,400.00 $22 ,000.00 (S') Junction Box • Type C or MO (See Appendix H) 5 EA $5,400.00 $27,000.00 (6') Junction Box • Type C or MO (See Appendix H) 5 EA $6,400.00 $32,000.00 (4 ') Drop Inlet Extension (See Appendix H) 15 EA $1,500.00 $22 ,500 .00 (5 ') Area Inlet (See Appendix H) 5 EA $6,000.00 $30,000.00 Drop Inlet Back Opening (See Appendix H) 5 EA $5,800.00 $29,000 .00 4" Thick Concrete • ADA Ramp, Landing & Truncated Domes (See Appendix 50 SY $110.00 $5,500.00 E) 4" Thick Concrete• ADA Ramps and Landings With Subgrade Preparation 100 SY $180.00 $18,000.00 (See Appendix D) 6" Thick Concrete • Sidewalk & Driveway ApronsWith Subgrade Preparation 500 SY $225.00 $112,500.00 (See Appendix D) Remove 18" • 24" Curb and Gutter and Replace with 18" Curb and 500 LF $55.00 $27,500.00 GutterWith Subgrade Preparation Alexander Construction, $4,167,500.00 Unit Extended $60.00 $150,000.00 $60.00 $300,000.00 $60.00 $45,000.00 $800.00 $800,000.00 $850.00 $850,000.00 $950.00 $475,000.00 $950.00 $475,000.00 $850.00 $212,500.00 $900.00 $225,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800.00 $40,000.00 $850.00 $85,000.00 $950.00 $475,000.00 $70.00 $35,000.00 • NOTICE: Bid award is contingent upon supplier meeting minimum specifications and formal authorization by City Officials. �u e�,rem,?,�?,la5 7 \ -z..;?,, \ 2, ':> Bid 25-44 Addendum 1 Sweetser Construction, Inc. Sweetser Construction, Inc. Supplier Response Event Information Number:Bid 25-44 Addendum 1 Title:Construction - Concrete Type:Invitation to Bid Issue Date:6/29/2025 Deadline:7/22/2025 02:00 PM (CT) Notes:The City of Fayetteville is accepting bids from properly licensed professionals to bid on the annual bulk materials used in concrete construction. Any questions concerning the bidding process should be addressed to Trevel Young, City of Fayetteville Procurement Agent, by email tyoung@fayetteville-ar.gov or by phone at 479.575.8289. Contact Information Contact:Trevel Young Address:Purchasing Room 306 City Hall 113 West Mountain Street - Room 306 Fayetteville, AR 72701 Phone:(479) 575-8289 Email:tyoung@fayetteville-ar.gov Vendor: Sweetser Construction, Inc.Bid 25-44 Addendum 1Page 1 of 4 pages Sweetser Construction, Inc. Information Contact:Charlie Miller Address:590 West Poplar Fayetteville, AR 72753 Phone:(479) 443-3026 Fax:(479) 442-0119 Email:charlie@sweetserconstruction.com By submitting your response, you certify that you are authorized to represent and bind your company. Charlie W. Miller charlie@sweetserconstruction.com Signature Email Submitted at 7/22/2025 11:33:35 AM (CT) Requested Attachments Bid 25-44, Bid Form and Signature Pages SSweetser C25072211520.pdf Please attach your signed, completed form. This can be found in the 'Attachments' tab. Bid Attributes 1 Arkansas Secretary of State Filing Number: 100049983 2 Arkansas Contractor License Number: 0027470425 3 Check Yes or No: Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Yes No 4 Check Yes or No: Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. Yes No Vendor: Sweetser Construction, Inc.Bid 25-44 Addendum 1Page 2 of 4 pages 5 Addendum Acknowledgement: By selecting "I agree", you acknowledge that you have read and understand any addendums that have been issued for this bid. I agree Bid Lines 1 Curb and Gutter Construction - Type A (See Appendix G) Quantity:2500 UOM:LF Price:$50.00 Total:$125,000.00 2 Curb and Gutter Construction - Type D (See Appendix G) Quantity:5000 UOM:LF Price:$55.00 Total:$275,000.00 3 Curb and Gutter Construction - Modified (See Appendix G) Quantity:750 UOM:LF Price:$50.00 Total:$37,500.00 4 4" Thick Concrete - Sidewalk (See Appendix C) Quantity:1000 UOM:SY Price:$79.00 Total:$79,000.00 5 4” Thick Concrete (Sidewalk & Driveway Aprons) With Subgrade Preparation (See Appendix C) Quantity:1000 UOM:SY Price:$125.00 Total:$125,000.00 6 6" Thick Concrete - Sidewalk & Driveway Aprons (See Appendix C) Quantity:500 UOM:SY Price:$110.00 Total:$55,000.00 7 6” Thick Concrete (Sidewalk, Driveway Aprons) With Subgrade Preparation (See Appendix C) Quantity:500 UOM:SY Price:$155.00 Total:$77,500.00 8 Concrete Pavement Repair - 9" Thick (See Appendix F) Quantity:250 UOM:SY Price:$220.00 Total:$55,000.00 9 Concrete Pavement Repair - Colored Concrete per detail ST8 (See Appendix F) Quantity:250 UOM:SY Price:$260.00 Total:$65,000.00 1 0 (4') Drop Inlet - Type C or MO (See Appendix H) Quantity:10 UOM:EA Price:$4,800.00 Total:$48,000.00 1 1 (5') Drop Inlet - Type C or MO (See Appendix H) Quantity:10 UOM:EA Price:$5,800.00 Total:$58,000.00 1 2 (6') Drop Inlet - Type C or MO (See Appendix H) Quantity:5 UOM:EA Price:$6,800.00 Total:$34,000.00 1 3 (4') Junction Box - Type C or MO (See Appendix H) Quantity:5 UOM:EA Price:$4,400.00 Total:$22,000.00 Vendor: Sweetser Construction, Inc.Bid 25-44 Addendum 1Page 3 of 4 pages 1 4 (5') Junction Box - Type C or MO (See Appendix H) Quantity:5 UOM:EA Price:$5,400.00 Total:$27,000.00 1 5 (6') Junction Box - Type C or MO (See Appendix H) Quantity:5 UOM:EA Price:$6,400.00 Total:$32,000.00 1 6 (4') Drop Inlet Extension (See Appendix H) Quantity:15 UOM:EA Price:$1,500.00 Total:$22,500.00 1 7 (5') Area Inlet (See Appendix H) Quantity:5 UOM:EA Price:$6,000.00 Total:$30,000.00 1 8 Drop Inlet Back Opening (See Appendix H) Quantity:5 UOM:EA Price:$5,800.00 Total:$29,000.00 1 9 4" Thick Concrete - ADA Ramp, Landing & Truncated Domes (See Appendix E) Quantity:50 UOM:SY Price:$110.00 Total:$5,500.00 2 0 Line deleted as part of an Addendum 2 1 4" Thick Concrete - ADA Ramps and Landings With Subgrade Preparation (See Appendix D) Quantity:100 UOM:SY Price:$180.00 Total:$18,000.00 2 2 6" Thick Concrete - Sidewalk & Driveway Aprons With Subgrade Preparation (See Appendix D) Quantity:500 UOM:SY Price:$225.00 Total:$112,500.00 2 3 Remove 18" - 24" Curb and Gutter and Replace with 18" Curb and Gutter With Subgrade Preparation Quantity:500 UOM:LF Price:$55.00 Total:$27,500.00 Response Total: $1,360,000.00 Vendor: Sweetser Construction, Inc.Bid 25-44 Addendum 1Page 4 of 4 pages