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Home My WebLink About192-25 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 192-25 File Number: 2025-1344 A RESOLUTION TO APPROVE THE PURCHASE OF SIX PETERBILT RECYCLING TRUCKS FROM ARKANSAS MUNICIPAL EQUIPMENT IN THE TOTAL AMOUNT OF $2,510,052.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the existing Curb-sort Recycling Program faces numerous challenges that stand in the way of achieving the goal of a 40% diversion rate from the landfill by 2027 that was adopted in the 2024 Climate Action Plan and the 2017 Solid Waste Reduction Diversion and Recycling Master Plan; and WHEREAS, recommendations from the 2025 Recycling and Trash Collections rate study, which was accepted and adopted by the City Council on July 15, 2025 by the passage of Resolution 164-25, include implementing cart-based recycling as a replacement to the current program; and WHEREAS, reducing the number of trucks by half for recycling will result in lower transportation emissions, supporting Climate Action Plan goals, and will also generate savings in daily fuel consumption. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of six Peterbilt 520 recycling trucks from Arkansas Municipal Equipment in the total amount of $2,510,052.00, plus any applicable surcharges, freight charges, and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on August 19, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1344 MEETING OF AUGUST 19, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: RECYCLE TRUCK REPLACEMENT AND UPGRADES TO AUTOMATED SIDE LOADERS - ARKANSAS MUNICIPAL EQUIPMENT RECOMMENDATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF (6) PETERBILT 520 REFUSE TRUCKS FROM ARKANSAS MUNICIPAL EQUIPMENT IN THE AMOUNT OF $2,510,052 PLUS ANY ADDITIONAL, SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (112014-NWY), AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: The existing Curb-sort Recycling Program faces numerous challenges that stand in the way of achieving the goal of a 40% diversion rate from the landfill by 2027 that was adopted in the 2024 Climate Action Plan and the 2017 Solid Waste Reduction Diversion and Recycling Master Plan. These challenges include adequate waste diversion, employee retention, on-the-job injuries, collection efficiency, messaging, and meeting future growth needs. Recommendations from the 2025 Recycling and Trash Collections rate study include implementing cart-based recycling as a replacement to the current program. In order to implement cart-based recycling, changes to the number and type of trucks are proposed. DISCUSSION: Upon approval of Recycling and Trash Collection's transition to an automated, cart-based recycling program, (6) new automated side-loader recycling trucks will be purchased to replace (12) of the current curb-sort "Fayetteville model" recycling trucks. The current trucks are equipped with two small compactors and five open bins for loose materials. The new trucks will offer a significant capacity upgrade, with a 24-yard body and a single large compactor blade. Recycling and Trash Collections would like to retain two of the remaining (14) curb-sort trucks for dedicated glass pickup operations. Reducing the number of refuse trucks by half for recycling will result in lower transportation emissions, supporting Climate Action Plan goals, and will also generate savings in daily fuel consumption. Maintenance savings will also be found in these new automated side loaders when compared to our current automated side loaders. These (6) new trucks will have a single rear axle instead of tandem axles, improving the turning radius and reducing costs related to tires, axles, and related general maintenance of our larger residential trucks. We will also see idle time reduction and faster pickup times compared to the current curb- Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov sort operations. Any idle reduction increases the life of the powertrain and emissions components. Additionally, this purchase supports fleet standardization with more automated side-arm bodies. Fleet Operations recommends the purchase of these trucks. If approved, delivery is currently expected by the end of this year or in the first quarter of 2026. This will depend on tariffs and the possible supply line changes they could bring. BUDGET/STAFF IMPACT: Fleet Operations will contribute $2,091,301.81, which is replacement charges collected to date for the 12 recycle trucks ($1,970,857.61) plus surplus replacement charges for two recycle trucks sold at auction ($120,444.20). RTC will provide the remaining amount needed from fund balance, as is fleet policy for vehicle upgrades. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. 6 Total Fayetteville 26PB 24YD ASL 61925 (003) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1344 A RESOLUTION TO APPROVE THE PURCHASE OF SIX PETERBILT RECYCLING TRUCKS FROM ARKANSAS MUNICIPAL EQUIPMENT IN THE TOTAL AMOUNT OF $2,510,052.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the existing Curb-sort Recycling Program faces numerous challenges that stand in the way of achieving the goal of a 40% diversion rate from the landfill by 2027 that was adopted in the 2024 Climate Action Plan and the 2017 Solid Waste Reduction Diversion and Recycling Master Plan; and WHEREAS, recommendations from the 2025 Recycling and Trash Collections rate study, which was accepted and adopted by the City Council on July 15, 2025 by the passage of Resolution 164-25, include implementing cart-based recycling as a replacement to the current program; and WHEREAS, reducing the number of trucks by half for recycling will result in lower transportation emissions, supporting Climate Action Plan goals, and will also generate savings in daily fuel consumption. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of six Peterbilt 520 recycling trucks from Arkansas Municipal Equipment in the total amount of $2,510,052.00, plus any applicable surcharges, freight charges, and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2025-1344 Item ID 8/19/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 7/28/2025 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE THE PURCHASE OF (6) PETERBILT 520 REFUSE TRUCKS FROM ARKANSAS MUNICIPAL LEAGUE IN THE AMOUNT OF $2,510,052, PLUS ANY ADDITIONAL, SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (112014-NWY), AND TO APPROVE A BUDGET ADJUSTMENT. Budget Impact: 9700.770.1920-5802.00 Shop Account Number Fund 97001.5500.750 Fleet Replacement Vehicles Project Number Project Title Budgeted Item?Yes Total Amended Budget $238,129.00 Expenses (Actual+Encum)$48,156.05 Available Budget $189,972.95 Does item have a direct cost?Yes Item Cost $2,510,052.00 Is a Budget Adjustment attached?Yes Budget Adjustment $2,591,301.00 $332.00 Remaining Budget $271,221.95 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) Adjustment Number 2025 Requestor:Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF (6) PETERBILT 520 REFUSE TRUCKS FROM ARKANSAS MUNICIPAL EQUIPMENT IN THE AMOUNT OF $2,510,052, PLUS ANY ADDITIONAL, SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (112014-NWY), AND TO APPROVE A BUDGET ADJUSTMENT. COUNCIL DATE:7/25/2025 ITEM ID#:2025-1344 Holly Black 7/31/2025 3:49 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025721TOTAL3,091,301 3,091,301 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5500.750.5000-4999.99 500,000 RE Use Fund Balance - Current 5500.750.5000-7602.70 500,000 59700 5500 EX Transfers To Funds - Shop 9700.770.1920-6602.50 -500,000 97001 5500.750 RE Transfer from Fund - Solid Waste 9700.770.1910-4999.99 -2,091,301 RE Use Fund Balance - Current 9700.770.1920-5802.00 2,591,301 97001 5500.750 EX Vehicles & Equipment - base -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 Quote Arkansas Municipal Equipment 14263 Highway 270 west Poyen, Arkansas 72128 501 425 1567 ** danielellison@yahoo.com ** To:City of Fayetteville Arkansas Invoice#: FAYAR24ydASLx4 Date: 6/18/2025 AR Dealer # M 8116 Sorucewell Contract # 112014-NWY Qty Description Each Total 6.00 2026 Peterbilt 520RH $205,948.00 $1,235,688.00 6.00 New Way 24YD Sidewinder $195,589.00 $1,173,534.00 6.00 Shipping $3,790.00 $22,740.00 6.00 Manuals and Training $750.00 $4,500.00 $-$- 6.00 Sourcewell Discount $(7,599.00)$(45,594.00) $-$- $- 6.00 3Yr Cylinder warranty $3,939.00 $23,634.00 6.00 5yr Body warranty $7,832.00 $46,992.00 6.00 2Yr Arm Warranty $3,289.00 $19,734.00 6.00 3Yr hydraulic warranty $4,804.00 $28,824.00 $-$- $- $- $- Subtotal $2,510,052.00 Sales tax Freight Total $2,510,052.00 Daniel Ellison Phone:501 425 1567 Email:danielellison@yahoo.com www.ametrucks.com