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Home My WebLink About189-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 189-25 File Number: 2025-1320 A RESOLUTION TO AUTHORIZE A GRANT AGREEMENT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION FOR FUNDING IN THE AMOUNT OF $203,317.25 TO SUPPORT TRANSIT STOP IMPROVEMENTS, AND TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING THE GRANT FUNDS AND MATCHING FUNDS FROM OZARK REGIONAL TRANSIT AND RAZORBACK TRANSIT WHEREAS, earlier this year, the Northwest Arkansas Regional Planning Commission (NWARPQ announced a 1:1 matching grant opportunity to support transit stop enhancements in the region. WHEREAS, in June 2025, Mayor Rawn signed a letter committing the City to collaborate with Ozark Regional Transit and Razorback Transit to provide the matching funds required to secure the grant; and WHEREAS, in July, NWARPC notified the City that the grant was being awarded in the amount of $203,317.25 with the matching funds provided by Ozark Regional Transit in the amount of $50,829.31, Razorback Transit in the amount of $50,829.31, and the City of Fayetteville in the amount of $101,658.63. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a grant agreement with the Northwest Arkansas Regional Planning Commission, a copy of which is attached to this Resolution, to receive grant funds in the amount of $203,317.25 for a project to support transit stop improvements. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the grant revenue from NWARPC and matching funds from Ozark Regional Transit and Razorback Transit. PASSED and APPROVED on August 19, 2025 Approved: Attest: .�4:•."ARK/•iR .�3 �\TY D �SG�. Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 19, 2025 TO: Mayor Rawn and City Council THRU: Chris Brown, Public Works Director Keith Macedo, Chief of Staff FROM: Dane Eifling, Mobility Coordinator SUBJECT: Transit Stop Improvements Grant Award RECOMMENDATION: CITY COUNCIL MEMO 2025-1320 Staff recommends approval of a grant agreement with the Northwest Arkansas Regional Planning Commission and recognition of revenue in the amount of $203,317.25. Additionally, staff recommends recognizing revenue from letters of commitment in the amount of $50,829.31 each from Ozark Regional Transit and Razorback Transit to support transit stop improvements. Approval of a corresponding budget adjustment is also recommended. BACKGROUND: Earlier this year, the Northwest Arkansas Regional Planning Commission (NWARPC) announced a 1:1 matching grant opportunity to support transit stop enhancements in the region. In June 2025, Mayor Rawn signed a letter committing the City of Fayetteville to collaborate with Ozark Regional Transit and Razorback Transit to provide the matching funds required to secure the grant. In July, NWARPC issued a grant agreement awarding the City of Fayetteville $203,317.25. To fulfill the required 1:1 match, Ozark Regional Transit and Razorback Transit have each committed $50,829.31, for a combined contribution of $101,658.62. The City will match the remaining $101,658.63. Funding Summary NWARPC Grant $ 203,317.25 City of Fayetteville $ 101,658.63 Ozark Regional Transit $ 50,829.31 Razorback Transit $ 50,829.31 Total $ 406,634.50 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: The grant requires that at least 17 transit stops be improved by September 30, 2026. The total project budget of $406,634.50 is expected to be sufficient to improve approximately 30 stops. Planned enhancements include shelters, seating, ADA-accessible loading platforms, and connections to existing sidewalks. BUDGET/STAFF IMPACT: The City's 2026 budget includes $80,000 allocated for transit stop improvements. These funds may be supplemented with cost -share contributions to fulfill the City's matching grant obligation of $101,658.63. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. NWARPC - Fayetteville Bus Stop Improvement Grant Agreement, 6. ORT Fayetteville Letter of Commitment, 7. UA Razorback Commitment Letter, 8. NWARPC Resolution #2023-22_WFF Bus Stop Enhancement Plan_2023-12-06, 9. NWARPC Letter - Signed by Mayor Rawn 6-9-25 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-1320 A RESOLUTION TO AUTHORIZE A GRANT AGREEMENT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION FOR FUNDING IN THE AMOUNT OF $203,317.25 TO SUPPORT TRANSIT STOP IMPROVEMENTS, AND TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING THE GRANT FUNDS AND MATCHING FUNDS FROM OZARK REGIONAL TRANSIT AND RAZORBACK TRANSIT WHEREAS, earlier this year, the Northwest Arkansas Regional Planning Commission (NWARPC) announced a 1:1 matching grant opportunity to support transit stop enhancements in the region. WHEREAS, in June 2025, Mayor Rawn signed a letter committing the City to collaborate with Ozark Regional Transit and Razorback Transit to provide the matching funds required to secure the grant; and WHEREAS, in July, NWARPC notified the City that the grant was being awarded in the amount of $203,317.25 with the matching funds provided by Ozark Regional Transit in the amount of $50,829.31, Razorback Transit in the amount of $50,829.31, and the City of Fayetteville in the amount of $101,658.63. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a grant agreement with the Northwest Arkansas Regional Planning Commission, a copy of which is attached to this Resolution, to receive grant funds in the amount of $203,317.25 for a project to support transit stop improvements. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the grant revenue from NWARPC and matching funds from Ozark Regional Transit and Razorback Transit. Page 1 Dane Eifling Submitted By City of Fayetteville Staff Review Form 2025-1320 Item ID 8/19/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/30/2025 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a grant agreement with the Northwest Arkansas Regional Planning Commission and recognition of revenue in the amount of $203,317.25. Additionally, staff recommends recognizing revenue from letters of commitment in the amount of $50,829.31 each from Ozark Regional Transit and Razorback Transit to support transit stop improvements. Approval of a corresponding budget adjustment is also recommended. Budget Impact: 4470.800.8820-5809.00 Sales Tax Capital Improvements Account Number Fund 25004.2501 Transit Stop Infrastructure - NWARPC Grant Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title P $ 406,637.00 406,637.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number ENGINEERING (621) /Org2 2025 Requestor: Dane Eifling BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of a grant agreement with the Northwest Arkansas Regional Planning Commission and recognition of revenue in the amount of $203,317.25. Additionally, staff recommends recognizing revenue from letters of commitment in the amount of $50,829.31 each from Ozark Regional Transit and Razorback Transit to support transit stop improvements. Approval of a corresponding budget adjustment is also recommended. COUNCIL DATE: ITEM ID#: 8/19/2025 2025-1320 Holly Black 712912025 3:37 P/VI RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 304,978 304,978 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2025721 Account Name 4470.800.8820-4305.00 - 203,318 25004 2501 RE Grants - Commercial 4470.800.8820-4303.02 4470.800.8820-4303.02 - - 50,830 50,830 25004 25004 2501 RE 2501 RE Cost Share - Other Cost Share - Other 4470.800.8820-5809.00 4470.800.8820-5809.00 406,637 (101,659) - - 25004 02116 2501 EX 1 EX Improvements - Street Improvements - Street I of 1 Grant Agreement Between the Northwest Arkansas Regional Planning Commission and the City of Fayetteville for the Purchase and Installation of Bus Stop Improvements This Grant Agreement ("Agreement") is made and entered into this 19 day of August 2025, by and between the Northwest Arkansas Regional Planning Commission (NWARPC), a governmental entity organized under Arkansas law with its principal office located at 1311 Clayton St, Springdale, Arkansas 72762, and the City of Fayetteville, Arkansas, a municipal corporation organized under Arkansas law, with its principal office located at 113 W. Mountain Street, Fayetteville, Arkansas 72701 (the "City"). I. Purpose The purpose of this Agreement is to set forth the terms and conditions under which NWARPC shall provide grant funding to the City in the amount of Two Hundred Three Thousand, Three Hundred Seventeen Dollars and Twenty -Five Cents ($203,317.25) for the implementation of bus stop improvements within the City of Fayetteville, as further defined in this Agreement and Appendix A. II. Grant Award and Matching Requirement NWARPC shall reimburse the City for eligible project costs up to a maximum amount of $203,317.25, provided the City contributes an equal amount of matching funds to the project on a 1:1 basis. The total project cost shall not be less than $406,634.50. III. Scope of Work The grant funds shall be used solely for bus stop improvements at a minimum of 17 of the locations and in the manner described in Appendix A, attached hereto and incorporated herein by reference. There shall be no less than 17 bus stops improved. Eligible improvements include: A. Infrastructure Improvements - Installation or replacement of bus shelters - Installation or replacement of benches - Installation of concrete boarding pads - Construction of curb bump -outs B. Accessibility and Safety Enhancements - Installation of ADA-compliant ramps - Installation of lighting and solar panels - Sidewalk improvements to connect stops to immediately adjacent infrastructure (within approximately 20 feet) C. Passenger Amenities - Installation of wayfinding signage - Installation or replacement of bike racks - Landscaping or planters to improve stop aesthetics VII. Project Completion Deadline All improvements funded by this grant shall be installed no later than September 30, 2026. VIII. Reimbursement Procedure NWARPC shall reimburse the City 50% of their expenditures upon: - Completion of the improvements for a minimum of 17 bus stops as described in Appendix A, and - Submission of documentation evidencing completion and payment of eligible expenses, including invoices, before and after photos of installed improvements, and a project completion report to include the location of the bus stops improved and improvements completed at each bus stop. Reimbursement shall be processed within 30 days ofNWARPC's approval of the final documentation. IX. Reporting and Oversight The City agrees to: - Notify NWARPC of any substantial changes in project scope or timeline - Maintain adequate records of all expenditures and improvements - Allow NWARPC or its designee to inspect the project sites upon reasonable notice X. Termination NWARPC reserves the right to terminate this Agreement and withhold or recover funds if the City: - Fails to complete the improvements by the deadline. - Misuses grant funds or fails to provide the required match. - Fails to comply with the terms of this Agreement. XI. Amendments Any amendment to this Agreement must be in writing and signed by both parties. XII. Miscellaneous This Agreement represents the entire understanding of the parties with respect to the subject matter herein and supersedes all prior agreements or understandings. It shall be governed by the laws of the State of Arkansas. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION Name: Tim Conklin Title: Executive Director Date: 7— 9 "_�? o-D S Signature: �� CITY OF FAYETTEVILLE, ARKANSAS Name: Moles Rawn Title: Mayor Date: August 19, 2025 Signature: - * Appendix A Bus Stop Improvement Locations and Description of Improvements Stop Name Improvements Planned Est. Cost Appleby Apartments (Outbound) nch-Ready $ 750.00 Appleby Apartments (Inbound) ench -Ready MShelter $ 750.00 Leverett & Sycamore (Outbound) x5' Shelter - Shelter -Ready $ 10,250.00 Colonial Arms (Outbound) 'x5'Shelter-Shelter-Ready $ 10,250.00 Chestnut Apartments (South) 'x5' Shelter- Shelter -Ready $ 10,250.00 Chestnut Apartments (North) Razorback 8'x5'Shelter -Shelter-Ready $ 10,250.00 Dean At Templeton Place Razorback 8'x5' Shelter - Shelter Ready $ 10,250.00 Deane & Evening Shade Razorback 8'x5' Shelter- Shelter Ready $ 10,250.00 Porter & Deane Razorback 12'x5' Shelter - Shelter Ready $ 10,250.00 WRMC ER (outbound) Razorback 12'x5' Shelter - Shelter Ready $ 12,250.00 M.L.K & Sang Razorback 8'x5' Shelter - Shelter -Ready $ 10,250.00 Vantage Drive and Mud Creek Trail Razorback 12'x5' Shelter - Shelter Ready (Two) $ 20,500.00 Wedington & Sang (Outbound) Razorback Bench - Ready $ 750.00 Garland & Holly (Inbound) Razorback 12'x5' Shelter -Shelter Ready $ 24,375.00 Lott 222 (Inbound) Razorback 12'x5' Shelter - Shelter Ready $ 12,250.00 Lot 222(Outbound) Razorback Bench- Ready $ 1,000.00 School and 15th East ORT Relocate Stop 140 feet North 8'x5' Shelter - Shelter -Ready $ 10,250.00 FHS Razorback Relocate to East at Stairs, Combination loading platform/ Shelter Pad Approx. 26' x 10 Install Shelter, Custom Color? $ 19,850.00 N College & Masonic (Whole Foods) ORT Combination loading platform and shelter pad, 12'x5'shelter $ 17,375.00 N College & Township (West) "Arvest" ORT Relocate to the Noth. Combination loading platform and shelter pad, 12'x5' $ 19,850.00 N College & Township (East) "CVS" Relocate Stop to in front of CVS to be far side. Combination Loading and shelter $ 19,850.00 N College and Appleby (West) "Good% ORT Relocate to far side of Rolling Hills Intersection, Big Biscuit. Ramps/Crosswalk at Appleby, Spot Sidewalk repairs $ 27,500.00 N College and Rolling Hills ORT Relocate to Noth In front of Us Combination Loading Platform and $ 16,500.00 School at Grandview Apts ORT Locate in front of Tire Shop $ 18,750.00 Hillcrest Towers ORT/RT Locate on School Ave, move 2 shelters, re $ 26,500.00 N College & Dickson (East) ORT Pad and 8'x5' Shelter, repair Sidewalk $ 15,000.00 N College & Longview (West) ORT Relocate in front of KJ Sushi $ 21,250.00 School & 19th ORT Relocate in front of Scooter's Coffee $ 19,750.00 College at Senior Center (West) ORT Add Bench on W Side $ 2,800.00 M.L.K Blvd & Willow (South) ORT 12'x5' Shelter on e side of Willow, Crosswalk Ramps $ 23,250.00 Happy Hollow and Fairlane ORT Move to North, ADOT Permit $ 16,750.00 Morningside and Fairlane ORT 8'x5' Shelter $ 12,750.00 II� OZARK REGIONAL TRANSIT 2423 East Robinson Avenue, Springdale, Arkansas 72764 To: Molly Rawn Mayor of Fayetteville From: Joel Gardner Executive Director, Ozark Regional Transit Re: Letter of Commitment Matching Funds NWARPC Grant Date: July 24, 2025 This letter is to serve as commitment from Ozark Regional Transit Authority to participate in the grant program from Northwest Arkansas Regional Planning Commission for installation of transit shelters and bus stop improvements within the City of Fayetteville. Ozark Regional Transit Authority is committed provide up to $50,829.30 to the project in matching funds and direct payment for vendors for shelters. The commitment provides for; Infrastructure Improvements, Accessibility and Safety Enhancements, and Passenger Amenities as described in the grant agreement between the Northwest Arkansas Regional Planning Commission and the City of Fayetteville. i — Joel Gardne Executive Director Ozark Regional Transit Authority Joel Gardner, Executive Director Melinda Campbell, Chief Financial Officer 479-756-5901 Main Office www.ozark.org 479-756 2901 Facsimile UNIVERSITY OF ARKANSAS. Transit and Parking Services To: Molly Rawn Mayor of Fayetteville Re: Letter of Commitment Matching Funds NWARPC Grant Date: July 25, 2025 Dear Mayor Rawn, This letter is to serve as commitment from UA/Razorback Transit to participate in the grant program from Northwest Arkansas Regional Planning Commission for installation of transit shelters and bus stop improvements on Razorback Transit stops within the City of Fayetteville. The improvements will be distributed equitably between stops on the University campus and within the City. UA/Razorback Transit is committed to providing up to $50,829.30 for the project in matching funds and direct payment to vendors for shelters. The commitment provides for: Infrastructure Improvements, Accessibility and Safety Enhancements, and Passenger Amenities as described in the grant agreement between the Northwest Arkansas Regional Planning Commission and the City of Fayetteville. UA/Razorback Transit recognizes the importance of these improvements in enhancing the rider experience, increasing safety and accessibility for all passengers, and supporting the overall efficiency of the regional transit system. We look forward to collaborating with the City of Fayetteville and the Northwest Arkansas Regional Planning Commission to successfully implement these upgrades in a timely and effective manner. Should you require any additional documentation or clarification regarding this commitment, please feel free to contact me at claytonh@uark.edu. Sincerely, rZy1,11"XzAaw, Clayton Hamilton Senior Associate Vice Chancellor for Campus Services 131 Administrative Services Building • Fayetteville, AR 72701 • 479-575-7275 • Fax: 479-575-2356 • parking.uark.edu The University of Arkansas is an equal opportunity institution. RESOLUTION #2023-22 A RESOLUTION ACCEPTING THE WALTON FAMILY FOUNDATION GRANT FOR THE RAZORBACK TRANSIT BUS STOP ENHANCEMENT PLAN & MATCHING GRANT PROGRAM FOR THE ENHANCING EQUITABLE TRANSIT CONNECTIONS IN NWA PROJECT WHEREAS, the Northwest Arkansas Regional Commission (NWARPC) adopted a ten-year Transit Development Plan (TDP), Connect Northwest Arkansas, on October 28, 2020 to serve as a "blueprint" for improving and expanding transit systems in the Fayetteville -Springdale -Rogers, AR -MO urbanized area; and WHEREAS, NWARPC is the designated recipient for Federal Transit Administration (FTA) urban grant funding programs and is responsible for transit planning and programming in the NWARPC Metropolitan Planning Area (MPA); and WHEREAS, the NWARPC was awarded $180,000 (90%) Areas of Persistent Poverty (AoPP) Grant by the FTA for the Enhancing Equitable Transit Connections in NWA Project, including design, engineering, and environmental work, with the $20,000 (10%) local match being split by Ozark Regional Transit (ORT) and Razorback Transit; and WHEREAS, a Bus Stop Enhancement Plan was completed in 2022 for Ozark Regional Transit (ORT); and WHEREAS, the Walton Family Foundation awarded NWARPC $108,800 (80%) to complete a Bus Stop Enhancement Plan for Razorback Transit, with the local match of $27,200 (20%) being provide by the City of Fayetteville and Razorback Transit; and WHEREAS, the Bus Stop Enhancement Plan for Razorback Transit will be used alongside the ORT Bus Stop Enhancement Plan as a tool to guide selection of bus stops to be improved with the AoPP grant funding; and WHEREAS, the Walton Family Foundation awarded NWARPC a one-to-one matching grant of up to $200,000 (50%) towards the Enhancing Equitable Transit Connections in NWA Project, to be matched at the option of local communities. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION: SECTION 1. That the NWARPC hereby accepts the Walton Family Foundation's grant funding for the Razorback Transit Bus Stop Enhancement Plan as well as the one-to-one matching grant for the Enhancing Equitable Transit Connections in NWA Project. SECTION 2. That the Director is hereby authorized to act on behalf of the NWARPC in matters concerning these grants and projects, including: (1) the execution of the grant agreement(s) and/or agreements of understanding with the Walton Family Foundation; and (2) carrying out all necessary actions to administer this grants and projects in accordance with the approved application, and with all applicable requirements and procedures. PASSED AND APPROVED BY THIS 6TH DAY OF DECEMBER, 2023 ATTEST: Ju Judge Barr I Moehrin , Chair, NWARPC OFFICE OF THE MAYOR Molly Rawn June 411, 2025 Tim Conklin Executive Director Northwest Arkansas Regional Planning Commission 1311 Clayton Street Springdale, AR 72762 Dear Mr. Conklin, The City of Fayetteville is committed to ongoing efforts to improve transit stops throughout our community, with the goal of installing bus shelters at all stops within the next three years. With this in mind, I am pleased to learn about the opportunity to receive 1:1 matching funds through the Northwest Arkansas Regional Planning Commission (NWARPC) to support these improvements. The City of Fayetteville in collaboration with our transit agencies commits to MATCHING 1:1 all funds from NWARPC, up to $228,797.00 to improve a minimum of 20 transit stops by October 2026. These matching funds will be collected through partnerships with Razorback Transit and Ozark Regional Transit and through City Council appropriation of existing and 2026 capital funds. These improvements will include the construction of concrete shelter pads, loading platforms, ADA-accessible ramps, sidewalk connections, lighting, bicycle parking, and the assembly and installation of shelters, benches, and wayfinding signage. Thank you for your continued support of regional transit initiatives. Sincerely, Molly Rawn Mayor City of Fayetteville, Arkansas 113 W Mountain Street Fayetteville, AR 72701 7/24/2026 Submitted Date Yes 89,796.50$ 8,400.00$ Budgeted Item? Does item have a direct cost? Is a Budget Amendment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Amendment Remaining Budget 89,796.50$ -$ Yes No -$ 81,396.50$ 25004.2501 Project Number Budget Impact: NWARPC WFF Grant Fund Capital Prof Services Eng4470.800.8820-5860.02 Account Number Project Title City of Fayetteville Staff Review Form 2026-0713 Item ID N/A City Council Meeting Date - Agenda Item Only Staff recommends approval of an agreement with Olsson, Inc. in the amount of $8,400 to provide design revisions and environmental services required for federal grant compliance related to the implementation of transit stops. N/A for Non-Agenda Item Action Recommendation: Submitted By Matt Mihalevich ENGINEERING (621) Division / Department Comments: Purchase Order Number: Change Order Number: Previous Ordinance or Resolution #189-25 Approval Date: Original Contract Number: TO: Molly Rawn, Mayor THRU: Chris Brown, Public Works Director Justin Bland, City Engineer Matt Mihalavich, Active Transportation Manager FROM: Dane Eifling, Mobility Coordinator DATE: 7/24/2026 SUBJECT: 2026-0713 Olsson Inc. Agreement for Environmental Services required for Federally funded Transit Stop Improvements Project RECOMMENDATION: Staff recommends approval of an agreement with Olsson, Inc. in the amount of $8,400 to provide design revisions and environmental services required for federal grant compliance related to the implementation of transit stops. BACKGROUND: In 2025, the City was awarded a Transportation Alternatives Program (TAP) grant in the amount of $150,000 to improve accessibility and amenities at eight transit stop locations. The grant agreement and recognition of revenue were approved by Resolution 189-25. Olsson Inc. was contacted by the Northwest Arkansas Regional Planning Commission (NWARPC) to complete design and environmental review for permitting through the Arkansas Department of Transportation (ARDOT). DISCUSSION: Comments received from the Arkansas Department of Transportation (ARDOT) during its review of the initial design plans have necessitated revisions to the project. This agreement will authorize Olsson Inc. to update the design documents to address ARDOT's comments and complete the environmental documentation required for federal grant compliance. BUDGET/STAFF IMPACT: Funding in the amount of $8,400 is available through the 2026 CIP allocation for transit. Attachments: Scope of Services Agreement signed by Olsson 1 AGREEMENT For PROFESSIONAL ENGINEERING SERVICES Between CITY OF FAYETTEVILLE, ARKANSAS And OLSSON INC. TRANSIT STOP ENHANCEMENTS (FAYETTEVILLE) (ARDOT JOB 041004) THIS AGREEMENT is made as of , 2026, by and between City of Fayetteville, Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and Olsson, Inc. (hereinafter called ENGINEER). CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection with the evaluation, design, and/or construction administration of capital improvement projects. Therefore, CITY OF FAYETTEVILLE and ENGINEER in consideration of their mutual covenants agree as follows: ENGINEER shall serve as CITY OF FAYETTEVILLE’s professional engineering consultant in those assignments to which this Agreement applies, and shall give consultation and advice to CITY OF FAYETTEVILLE during the performance of ENGINEER’s services. All services shall be performed under the direction of a professional engineer registered in the State of Arkansas and qualified in the particular field. SECTION 1 - AUTHORIZATION OF SERVICES 1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF FAYETTEVILLE and agreement of ENGINEER. 1.2 Assignments may include services described hereafter as Basic Services or as Additional Services of ENGINEER. 1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be allowed without a formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, costs, fees, or delivery schedule. SECTION 2 - BASIC SERVICES OF ENGINEER 2.1 Perform professional services in connection with the Project as hereinafter stated. 2.1.1 The Scope of Services to be furnished by ENGINEER during the Project is included in Appendix A attached hereto and made part of this Agreement. 2.2 ENGINEER shall coordinate their activities and services with the CITY OF FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that ENGINEER has full responsibility for the engineering services. August 5 Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 2 SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE 3.1 CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of ENGINEER. 3.1.1 Provide full information as to CITY OF FAYETTEVILLE’s requirements for the Project. 3.1.2 Assist ENGINEER by placing at ENGINEER’s disposal all available information pertinent to the assignment including previous reports and any other data relative thereto. 3.1.3 Assist ENGINEER in obtaining access to property reasonably necessary for ENGINEER to perform its services under this Agreement. 3.1.4 Examine all studies, reports, sketches, cost opinions, proposals, and other documents presented by ENGINEER and render in writing decisions pertaining thereto. 3.1.5 The Public Works Director is the CITY OF FAYETTEVILLE’s project representative with respect to the services to be performed under this Agreement. The Public Works Director shall have complete authority to transmit instructions, receive information, interpret and define CITY OF FAYETTEVILLE’s policies and decisions with respect to materials, equipment, elements and systems to be used in the Project, and other matters pertinent to the services covered by this Agreement. 3.1.6 CITY OF FAYETTEVILLE and/or its representative will review all documents and provide written comments to ENGINEER in a timely manner. SECTION 4 - PERIOD OF SERVICE 4.1 This Agreement will become effective upon the first written notice by CITY OF FAYETTEVILLE authorizing services hereunder. 4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress of the Project through completion of the services stated in the Agreement. ENGINEER will proceed with providing the authorized services immediately upon receipt of written authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of the services authorized and the time in which the services are to be completed. The anticipated schedule for this project is included as Appendix A. SECTION 5 - PAYMENTS TO ENGINEER 5.1 The maximum not-to-exceed amount authorized for this Agreement is $8,400.00. The CITY OF FAYETTEVILLE shall compensate ENGINEER based on a Unit Price or Lump Sum basis as described in Appendix A. 5.2 Statements 5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for professional services consistent with ENGINEER’s normal billing schedule. Once established, the billing schedule shall be maintained throughout the duration of the Project. Applications for payment shall be made in accordance with a format to be developed by Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 3 ENGINEER and approved by CITY OF FAYETTEVILLE. Applications for payment shall be accompanied each month by the updated project schedule as the basis for determining the value earned as the work is accomplished. Final payment for professional services shall be made upon CITY OF FAYETTEVILLE’s approval and acceptance with the satisfactory completion of the study and report for the Project. 5.3 Payments 5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of ENGINEER’s statement is disputed by CITY OF FAYETTEVILLE, the undisputed portion shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF FAYETTEVILLE shall advise ENGINEER in writing of the basis for any disputed portion of any statement. CITY OF FAYETTEVILLE will make reasonable effort to pay invoices within 30 days of date the invoice is approved, however, payment within 30 days is not guaranteed. 5.4 Final Payment 5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a condition before final payment under this Agreement, or as a termination settlement under this Agreement, ENGINEER shall execute and deliver to CITY OF FAYETTEVILLE a release of all claims against CITY OF FAYETTEVILLE arising under or by virtue of this Agreement, except claims which are specifically exempted by ENGINEER to be set forth therein. Unless otherwise provided in this Agreement or by State law or otherwise expressly agreed to by the parties to this Agreement, final payment under this Agreement or settlement upon termination of this Agreement shall not constitute a waiver of CITY OF FAYETTEVILLE’s claims against ENGINEER or his sureties under this Agreement or applicable performance and payment bonds, if any. SECTION 6 - GENERAL CONSIDERATIONS 6.1 Insurance 6.1.1 During the course of performance of these services, ENGINEER will maintain (in United States Dollars) the following minimum insurance coverages: Type of Coverage Limits of Liability Workers’ Compensation Statutory Employers’ Liability $500,000 Each Accident Commercial General Liability Bodily Injury and $1,000,000 Combined Single Limit Property Damage Automobile Liability: Bodily Injury and $1,000,000 Combined Single Limit Property Damage Professional Liability Insurance $1,000,000 Each Claim Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 4 ENGINEER will provide to CITY OF FAYETTEVILLE certificates as evidence of the specified insurance within ten days of the date of this Agreement and upon each renewal of coverage. 6.1.2 CITY OF FAYETTEVILLE and ENGINEER waive all rights against each other and their officers, directors, agents, or employees for damage covered by property insurance during and after the completion of ENGINEER’s services. 6.2 Professional Responsibility 6.2.1 ENGINEER will exercise reasonable skill, care, and diligence in the performance of ENGINEER’s services and will carry out its responsibilities in accordance with customarily accepted professional engineering practices. CITY OF FAYETTEVILLE will promptly report to ENGINEER any defects or suspected defects in ENGINEER’s services of which CITY OF FAYETTEVILLE becomes aware, so that ENGINEER can take measures to minimize the consequences of such a defect. CITY OF FAYETTEVILLE retains all remedies to recover for its damages caused by any negligence of ENGINEER. 6.3 Cost Opinions and Projections 6.3.1 Cost opinions and projections prepared by ENGINEER relating to construction costs and schedules, operation and maintenance costs, equipment characteristics and performance, and operating results are based on ENGINEER’s experience, qualifications, and judgment as a design professional. Since ENGINEER has no control over weather, cost and availability of labor, material and equipment, labor productivity, construction Contractors’ procedures and methods, unavoidable delays, construction Contractors’ methods of determining prices, economic conditions, competitive bidding or market conditions, and other factors affecting such cost opinions or projections, ENGINEER does not guarantee that actual rates, costs, performance, schedules, and related items will not vary from cost opinions and projections prepared by ENGINEER. 6.4 Changes 6.4.1 CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of ENGINEER’s services, with an appropriate change in compensation and schedule only after Fayetteville City Council approval of such proposed changes and, upon execution of a mutually acceptable amendment or change order signed by the Mayor of the CITY OF FAYETTEVILLE and the duly authorized officer of ENGINEER. 6.5 Termination 6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this Agreement through no fault of the terminating party, provided that no termination may be effected unless the other party is given: 6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, 6.5.1.2 An opportunity for consultation with the terminating party prior to termination. Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 5 6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF FAYETTEVILLE for its convenience, provided that ENGINEER is given: 6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, 6.5.2.2 An opportunity for consultation with the terminating party prior to termination. 6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment in the price provided for in this Agreement shall be made, but 6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other work, 6.5.3.2 Any payment due to ENGINEER at the time of termination may be adjusted to cover any additional costs to CITY OF FAYETTEVILLE because of ENGINEER’s default. 6.5.4 If termination for default is effected by ENGINEER, or if termination for convenience is effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a reasonable profit for services or other work performed. The equitable adjustment for any termination shall provide for payment to ENGINEER for services rendered and expenses incurred prior to the termination, in addition to termination settlement costs reasonably incurred by ENGINEER relating to commitments which had become firm prior to the termination. 6.5.5 Upon receipt of a termination action under Paragraphs 6.5.1 or 6.5.2 above, ENGINEER shall: 6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise), 6.5.5.2 After payment in accordance with Paragraphs 6.5.3 and 6.5.4 above, deliver or otherwise make available to CITY OF FAYETTEVILLE all project deliverables at the latest stage of completion (e.g. 30%, 90%, etc.) CITY OF FAYETTEVILLE shall have the limited right to use the deliverables subject to the provisions of Paragraph 6.12.2. 6.5.6 Upon termination under Paragraphs 6.5.1 or 6.5.2 above CITY OF FAYETTEVILLE may take over the work and may award another party an agreement to complete the work under this Agreement. 6.5.7 If, after termination for failure of ENGINEER to fulfill contractual obligations, it is determined that ENGINEER had not failed to fulfill contractual obligations, the termination shall be deemed to have been for the convenience of CITY OF FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as provided in Paragraph 6.5.4 of this clause. 6.6 Delays 6.6.1 In the event the services of ENGINEER are suspended or delayed by CITY OF FAYETTEVILLE or by other events beyond ENGINEER’s reasonable control, ENGINEER shall be entitled to additional compensation and time for reasonable costs incurred by ENGINEER in temporarily closing down or delaying the Project. Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 6 6.7 Rights and Benefits 6.7.1 ENGINEER’s services will be performed solely for the benefit of CITY OF FAYETTEVILLE and not for the benefit of any other persons or entities. 6.8 Dispute Resolution 6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes between CITY OF FAYETTEVILLE and ENGINEER which arise from, or in any way are related to, this Agreement, including, but not limited to the interpretation of this Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY OF FAYETTEVILLE or ENGINEER in the performance of this Agreement, and disputes concerning payment. 6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate. If timely Notice is given under Paragraph 6.8.3, but an action is initiated prior to exhaustion of these procedures, such action shall be stayed, upon application by either party to a court of proper jurisdiction, until the procedures in Paragraphs 6.8.3 and 6.8.4 have been complied with. 6.8.3 Notice of Dispute 6.8.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of any incident, action, or failure to act upon which a claim is based, the party seeking relief shall serve the other party with a written Notice. 6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF FAYETTEVILLE shall give ENGINEER written Notice at the address listed in Paragraph 6.14 within thirty (30) days after occurrence of any incident, accident, or first observance of defect or damage. In both instances, the Notice shall specify the nature and amount of relief sought, the reason relief should be granted, and the appropriate portions of this Agreement that authorize the relief requested. 6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY OF FAYETTEVILLE and ENGINEER shall confer in an effort to resolve the dispute. If the dispute cannot be resolved at that level, then, upon written request of either side, the matter shall be referred to the President of ENGINEER and the Mayor of CITY OF FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such other location as is agreed upon within 30 days of the written request to resolve the dispute. 6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining funds to remit payment to ENGINEER for services rendered by ENGINEER. 6.10 Publications 6.10.1 Recognizing the importance of professional development on the part of ENGINEER’s employees and the importance of ENGINEER’s public relations, ENGINEER may prepare publications, such as technical papers, articles for periodicals, and press releases, pertaining to ENGINEER’s services for the Project. Such publications will be provided to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE’s advance review. CITY OF FAYETTEVILLE shall review such drafts promptly and provide CITY OF Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 7 FAYETTEVILLE’s comments to ENGINEER. CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential information from such publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold approval. The cost of ENGINEER’s activities pertaining to any such publication shall be for ENGINEER’s account. 6.11 Indemnification 6.11.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to indemnify, defend, and hold harmless CITY OF FAYETTEVILLE and ENGINEER from and against any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the Contractors, or their employees, agents, Subcontractors, and Suppliers. 6.12 Ownership of Documents 6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings, CAD drawings, estimates, field notes, and project data are and remain the property of CITY OF FAYETTEVILLE. ENGINEER may retain reproduced copies of drawings and copies of other documents. 6.12.2 The CITY OF FAYETTEVILLE acknowledges the Engineer’s plans and specifications, including all documents on electronic media (“delivered documents”), as instruments of professional service. Nevertheless, the delivered documents prepared under this Agreement shall be delivered to and become the property of the CITY OF FAYETTEVILLE upon completion of the services and payment in full of all monies due to the Engineer. Except for the Engineer’s services provided for by this Agreement as related to the construction and completion of the Project, the ENGINEER accepts no liability arising from any reuse of the delivered documents by the CITY OF FAYETTEVILLE, unless the Engineer is retained by CITY OF FAYETTEVILLE to make modifications or otherwise reuse the delivered documents. Except where the CITY OF FAYETTEVILLE reuses the delivered documents subsequent to the completion of the Project, nothing contained in this paragraph shall alter the Engineer’s responsibilities and obligations under this Agreement. 6.12.3 Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced. ENGINEER makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings/hard copies and the electronic files, the sealed drawings/hard copies will govern. 6.13 Notices 6.13.1 Any Notice required under this Agreement will be in writing, addressed to the appropriate party at the following addresses: CITY OF FAYETTEVILLE’s address: 113 West Mountain Street Fayetteville, Arkansas 72701 Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 8 ENGINEER’s address: 3537 N. Steele Blvd, Suite 310 Fayetteville, Arkansas 72703 6.14 Successor and Assigns 6.14.1 CITY OF FAYETTEVILLE and ENGINEER each binds himself and his successors, executors, administrators, and assigns to the other party of this Agreement and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this Agreement; except as above, neither CITY OF FAYETTEVILLE nor ENGINEER shall assign, sublet, or transfer his interest in the Agreement without the written consent of the other. 6.15 Controlling Law 6.15.1 This Agreement shall be subject to, interpreted and enforced according to the laws of the State of Arkansas without regard to any conflicts of law provisions. 6.16 Entire Agreement 6.16.1 This Agreement represents the entire Agreement between ENGINEER and CITY OF FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in purchase orders do not generally apply to professional services, in the event CITY OF FAYETTEVILLE issues to ENGINEER a purchase order, no preprinted terms thereon shall become a part of this Agreement. Said purchase order document, whether or not signed by ENGINEER, shall be considered as a document for CITY OF FAYETTEVILLE’s internal management of its operations. SECTION 7 - SPECIAL CONDITIONS 7.1 Additional Responsibilities of ENGINEER 7.1.1 CITY OF FAYETTEVILLE’s review, approval, or acceptance of design drawings, specifications, reports and other services furnished hereunder shall not in any way relieve ENGINEER of responsibility for the technical adequacy of the work. Neither CITY OF FAYETTEVILLE’s review, approval or acceptance of, nor payment for any of the services shall be construed as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. 7.1.2 ENGINEER shall be and shall remain liable, in accordance with applicable law, for all damages to CITY OF FAYETTEVILLE caused by ENGINEER’s negligent performance of any of the services furnished under this Agreement except for errors, omissions or other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF FAYETTEVILLE-furnished data. 7.1.3 ENGINEER’s obligations under this clause are in addition to ENGINEER’s other express or implied assurances under this Agreement or State law and in no way diminish any other rights that CITY OF FAYETTEVILLE may have against ENGINEER for faulty materials, equipment, or work. Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 9 7.2 Remedies 7.2.1 Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes and other matters in question between CITY OF FAYETTEVILLE and ENGINEER arising out of or relating to this Agreement or the breach thereof will be decided in a court of competent jurisdiction within Arkansas. 7.3 Audit: Access to Records 7.3.1 ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance on work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied in effect on the date of execution of this Agreement. ENGINEER shall also maintain the financial information and data used by ENGINEER in the preparation of support of the cost submission required for any negotiated agreement or change order and send to CITY OF FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE, the State or any of their authorized representatives shall have access to all such books, records, documents and other evidence for the purpose of inspection, audit and copying during normal business hours. ENGINEER will provide proper facilities for such access and inspection. 7.3.2 Records under Paragraph 7.3.1 above, shall be maintained and made available during performance on assisted work under this Agreement and until three years from the date of final payment for the project. In addition, those records which relate to any controversy arising out of such performance, or to costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7.3.3 This right of access clause (with respect to financial records) applies to: 7.3.3.1 Negotiated prime agreements: 7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting the price of any formally advertised, competitively awarded, fixed price agreement: 7.3.3.3 Agreements or purchase orders under any agreement other than a formally advertised, competitively awarded, fixed price agreement. However, this right of access does not apply to a prime agreement, lower tier subagreement or purchase order awarded after effective price competition, except: 7.3.3.3.1 With respect to record pertaining directly to subagreement performance, excluding any financial records of ENGINEER; 7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be involved; 7.3.3.3.3 If the subagreement is terminated for default or for convenience. 7.4 Covenant Against Contingent Fees 7.4.1 ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement of understanding for a commission, Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 10 percentage, brokerage or continent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by ENGINEER for the purpose of securing business. For breach or violation of this warranty, CITY OF FAYETTEVILLE shall have the right to annul this Agreement without liability or at its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 7.5 Gratuities 7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that ENGINEER or any of ENGINEER’s agents or representatives, offered or gave gratuities (in the form of entertainment, gifts or otherwise) to any official, employee or agent of CITY OF FAYETTEVILLE, in an attempt to secure an agreement or favorable treatment in awarding, amending or making any determinations related to the performance of this Agreement, CITY OF FAYETTEVILLE may, by written notice to ENGINEER terminate this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies that the law or this Agreement provides. However, the existence of the facts on which CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed in proceedings under the Remedies clause of this Agreement. 7.5.2 In the event this Agreement is terminated as provided in Paragraph 7.5.1, CITY OF FAYETTEVILLE may pursue the same remedies against ENGINEER as it could pursue in the event of a breach of the Agreement by ENGINEER As a penalty, in addition to any other damages to which it may be entitled by law, CITY OF FAYETTEVILLE may pursue exemplary damages in an amount (as determined by CITY OF FAYETTEVILLE) which shall be not less than three nor more than ten times the costs ENGINEER incurs in providing any such gratuities to any such officer or employee. 7.6 Arkansas Freedom of Information Act 7.6.1 City contracts and documents, including internal documents and documents of subcontractors and sub-consultants, prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act (FOIA). If a Freedom of Information Act request is presented to the CITY OF FAYETTEVILLE, ENGINEER will provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 7.6.2 Pursuant to Ark. Code Ann. § 25-19-105(b)(20), the personal information of City water system customers must be treated as confidential information and shall not be made available for inspection except by ENGINEER’S employees as required to fulfill the terms of this agreement. Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 11 IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and ENGINEER, by its authorized officer have made and executed this Agreement as of the day and year first above written. CITY OF FAYETTEVILLE, ARKANSAS OLSSON, INC. By: Andrew S. Brewer, P.E. Title: Vice President By : Molly Rawn, Mayor ATTEST: By: Courtney Spohn, Senior Deputy City Clerk Treasurer END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 1 APPENDIX A SCOPE OF SERVICES & JUSTIFICATION OF FEES AND COSTS Transit Stop Enhancements (Fayetteville) (ARDOT Job 041004) Purpose The purpose of this task order is to modify planned improvements at four transit stops across Fayetteville, Arkansas to fulfill federal funding requirements under the Transportation Alternatives Program (TAP), administered by the Arkansas Department of Transportation (ARDOT). Background The City of Fayetteville received TAP funding to implement four transit stops across Fayetteville, Arkansas. The stops were originally designed under an Areas of Persistent Poverty (AoPP) grant awarded to the Northwest Arkansas Regional Planning Commission (NWARPC) by the Federal Transit Administration (FTA), and implementation funding was not yet identified. Thus, modifications must be made to the original designs to satisfy requirements related to the implementation funding. Title I Services to be Provided by the Consultant The ENGINEER agrees to perform Design and Engineering services associated with the “Transit Stop Enhancements (Fayetteville)” project consisting of modifications to planned improvements for four transit stops across Fayetteville, Arkansas including Porter & Lawson, Porter & Houston/Skyler, Markham Hill (Sang & Stone), and 15th & Razorback, all of which are utilized by Razorback Transit (RT). Task 100 -- PROJECT MANAGEMENT & COORDINATION $2,000.00 The ENGINEER will attend meetings with the City of Fayetteville and ARDOT, provide status reports, and coordination with transit agencies, and other general project management functions. Specific activities will include: • Meetings and calls, as required or requested, • Coordination with ARDOT for TAP funding requirements, and • Status Reporting, as required by funding agency. Task 200 -- FINAL CONSTRUCTION DOCUMENTS $6,400.00 The ENGINEER will modify the existing construction documents including the plans, opinion of probable cost, and associated job special provisions to meet the implementation funding requirements set forth in the TAP. The final construction plans will include a cover sheet, demolition sheet, site plan, grading plan, standard city details, any special details, and erosion and sediment control sheets. Modifications will be limited to items required to meet federal funding requirements. Assumptions • Design of additional bus stop locations will not be required. • Relocation of bus stop amenities or associated improvements from original design will not be required. • Changes to number of, type of, or location of bus stop amenities will not be required. • The ENGINEER shall modify existing design documents, plans, and supporting information developed for Northwest Arkansas Regional Planning Commission under the AoPP FTA Grant as the basis for the project. The ENGINEER’S services will include review and adaptation of these materials to meet current project requirements. Modifications to the existing design will be limited to those necessary to satisfy the project - specific criteria and applicable funding requirements. • Survey provided (CAD format) for previous design and engineering project will be adequate for the plan modifications. No additional survey will be required. Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7 2 Exclusions • Title work, research, and easement related documents for properties including or abutting the bus stop locations are excluded. • All environmental related services are excluded including professional counsel, desktop reviews, and fieldwork. • Bidding and Title II services. Docusign Envelope ID: 9BC0CA0B-1F26-8F3B-80ED-32003F10F2C7