The URL can be used to link to this page

Home My WebLink About189-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 189-25 File Number: 2025-1320 A RESOLUTION TO AUTHORIZE A GRANT AGREEMENT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION FOR FUNDING IN THE AMOUNT OF $203,317.25 TO SUPPORT TRANSIT STOP IMPROVEMENTS, AND TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING THE GRANT FUNDS AND MATCHING FUNDS FROM OZARK REGIONAL TRANSIT AND RAZORBACK TRANSIT WHEREAS, earlier this year, the Northwest Arkansas Regional Planning Commission (NWARPQ announced a 1:1 matching grant opportunity to support transit stop enhancements in the region. WHEREAS, in June 2025, Mayor Rawn signed a letter committing the City to collaborate with Ozark Regional Transit and Razorback Transit to provide the matching funds required to secure the grant; and WHEREAS, in July, NWARPC notified the City that the grant was being awarded in the amount of $203,317.25 with the matching funds provided by Ozark Regional Transit in the amount of $50,829.31, Razorback Transit in the amount of $50,829.31, and the City of Fayetteville in the amount of $101,658.63. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a grant agreement with the Northwest Arkansas Regional Planning Commission, a copy of which is attached to this Resolution, to receive grant funds in the amount of $203,317.25 for a project to support transit stop improvements. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the grant revenue from NWARPC and matching funds from Ozark Regional Transit and Razorback Transit. PASSED and APPROVED on August 19, 2025 Approved: Attest: .�4:•."ARK/•iR .�3 �\TY D �SG�. Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 19, 2025 TO: Mayor Rawn and City Council THRU: Chris Brown, Public Works Director Keith Macedo, Chief of Staff FROM: Dane Eifling, Mobility Coordinator SUBJECT: Transit Stop Improvements Grant Award RECOMMENDATION: CITY COUNCIL MEMO 2025-1320 Staff recommends approval of a grant agreement with the Northwest Arkansas Regional Planning Commission and recognition of revenue in the amount of $203,317.25. Additionally, staff recommends recognizing revenue from letters of commitment in the amount of $50,829.31 each from Ozark Regional Transit and Razorback Transit to support transit stop improvements. Approval of a corresponding budget adjustment is also recommended. BACKGROUND: Earlier this year, the Northwest Arkansas Regional Planning Commission (NWARPC) announced a 1:1 matching grant opportunity to support transit stop enhancements in the region. In June 2025, Mayor Rawn signed a letter committing the City of Fayetteville to collaborate with Ozark Regional Transit and Razorback Transit to provide the matching funds required to secure the grant. In July, NWARPC issued a grant agreement awarding the City of Fayetteville $203,317.25. To fulfill the required 1:1 match, Ozark Regional Transit and Razorback Transit have each committed $50,829.31, for a combined contribution of $101,658.62. The City will match the remaining $101,658.63. Funding Summary NWARPC Grant $ 203,317.25 City of Fayetteville $ 101,658.63 Ozark Regional Transit $ 50,829.31 Razorback Transit $ 50,829.31 Total $ 406,634.50 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: The grant requires that at least 17 transit stops be improved by September 30, 2026. The total project budget of $406,634.50 is expected to be sufficient to improve approximately 30 stops. Planned enhancements include shelters, seating, ADA-accessible loading platforms, and connections to existing sidewalks. BUDGET/STAFF IMPACT: The City's 2026 budget includes $80,000 allocated for transit stop improvements. These funds may be supplemented with cost -share contributions to fulfill the City's matching grant obligation of $101,658.63. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. NWARPC - Fayetteville Bus Stop Improvement Grant Agreement, 6. ORT Fayetteville Letter of Commitment, 7. UA Razorback Commitment Letter, 8. NWARPC Resolution #2023-22_WFF Bus Stop Enhancement Plan_2023-12-06, 9. NWARPC Letter - Signed by Mayor Rawn 6-9-25 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-1320 A RESOLUTION TO AUTHORIZE A GRANT AGREEMENT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION FOR FUNDING IN THE AMOUNT OF $203,317.25 TO SUPPORT TRANSIT STOP IMPROVEMENTS, AND TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING THE GRANT FUNDS AND MATCHING FUNDS FROM OZARK REGIONAL TRANSIT AND RAZORBACK TRANSIT WHEREAS, earlier this year, the Northwest Arkansas Regional Planning Commission (NWARPC) announced a 1:1 matching grant opportunity to support transit stop enhancements in the region. WHEREAS, in June 2025, Mayor Rawn signed a letter committing the City to collaborate with Ozark Regional Transit and Razorback Transit to provide the matching funds required to secure the grant; and WHEREAS, in July, NWARPC notified the City that the grant was being awarded in the amount of $203,317.25 with the matching funds provided by Ozark Regional Transit in the amount of $50,829.31, Razorback Transit in the amount of $50,829.31, and the City of Fayetteville in the amount of $101,658.63. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a grant agreement with the Northwest Arkansas Regional Planning Commission, a copy of which is attached to this Resolution, to receive grant funds in the amount of $203,317.25 for a project to support transit stop improvements. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the grant revenue from NWARPC and matching funds from Ozark Regional Transit and Razorback Transit. Page 1 Dane Eifling Submitted By City of Fayetteville Staff Review Form 2025-1320 Item ID 8/19/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/30/2025 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a grant agreement with the Northwest Arkansas Regional Planning Commission and recognition of revenue in the amount of $203,317.25. Additionally, staff recommends recognizing revenue from letters of commitment in the amount of $50,829.31 each from Ozark Regional Transit and Razorback Transit to support transit stop improvements. Approval of a corresponding budget adjustment is also recommended. Budget Impact: 4470.800.8820-5809.00 Sales Tax Capital Improvements Account Number Fund 25004.2501 Transit Stop Infrastructure - NWARPC Grant Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title P $ 406,637.00 406,637.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number ENGINEERING (621) /Org2 2025 Requestor: Dane Eifling BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of a grant agreement with the Northwest Arkansas Regional Planning Commission and recognition of revenue in the amount of $203,317.25. Additionally, staff recommends recognizing revenue from letters of commitment in the amount of $50,829.31 each from Ozark Regional Transit and Razorback Transit to support transit stop improvements. Approval of a corresponding budget adjustment is also recommended. COUNCIL DATE: ITEM ID#: 8/19/2025 2025-1320 Holly Black 712912025 3:37 P/VI RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 304,978 304,978 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2025721 Account Name 4470.800.8820-4305.00 - 203,318 25004 2501 RE Grants - Commercial 4470.800.8820-4303.02 4470.800.8820-4303.02 - - 50,830 50,830 25004 25004 2501 RE 2501 RE Cost Share - Other Cost Share - Other 4470.800.8820-5809.00 4470.800.8820-5809.00 406,637 (101,659) - - 25004 02116 2501 EX 1 EX Improvements - Street Improvements - Street I of 1 Grant Agreement Between the Northwest Arkansas Regional Planning Commission and the City of Fayetteville for the Purchase and Installation of Bus Stop Improvements This Grant Agreement ("Agreement") is made and entered into this 19 day of August 2025, by and between the Northwest Arkansas Regional Planning Commission (NWARPC), a governmental entity organized under Arkansas law with its principal office located at 1311 Clayton St, Springdale, Arkansas 72762, and the City of Fayetteville, Arkansas, a municipal corporation organized under Arkansas law, with its principal office located at 113 W. Mountain Street, Fayetteville, Arkansas 72701 (the "City"). I. Purpose The purpose of this Agreement is to set forth the terms and conditions under which NWARPC shall provide grant funding to the City in the amount of Two Hundred Three Thousand, Three Hundred Seventeen Dollars and Twenty -Five Cents ($203,317.25) for the implementation of bus stop improvements within the City of Fayetteville, as further defined in this Agreement and Appendix A. II. Grant Award and Matching Requirement NWARPC shall reimburse the City for eligible project costs up to a maximum amount of $203,317.25, provided the City contributes an equal amount of matching funds to the project on a 1:1 basis. The total project cost shall not be less than $406,634.50. III. Scope of Work The grant funds shall be used solely for bus stop improvements at a minimum of 17 of the locations and in the manner described in Appendix A, attached hereto and incorporated herein by reference. There shall be no less than 17 bus stops improved. Eligible improvements include: A. Infrastructure Improvements - Installation or replacement of bus shelters - Installation or replacement of benches - Installation of concrete boarding pads - Construction of curb bump -outs B. Accessibility and Safety Enhancements - Installation of ADA-compliant ramps - Installation of lighting and solar panels - Sidewalk improvements to connect stops to immediately adjacent infrastructure (within approximately 20 feet) C. Passenger Amenities - Installation of wayfinding signage - Installation or replacement of bike racks - Landscaping or planters to improve stop aesthetics VII. Project Completion Deadline All improvements funded by this grant shall be installed no later than September 30, 2026. VIII. Reimbursement Procedure NWARPC shall reimburse the City 50% of their expenditures upon: - Completion of the improvements for a minimum of 17 bus stops as described in Appendix A, and - Submission of documentation evidencing completion and payment of eligible expenses, including invoices, before and after photos of installed improvements, and a project completion report to include the location of the bus stops improved and improvements completed at each bus stop. Reimbursement shall be processed within 30 days ofNWARPC's approval of the final documentation. IX. Reporting and Oversight The City agrees to: - Notify NWARPC of any substantial changes in project scope or timeline - Maintain adequate records of all expenditures and improvements - Allow NWARPC or its designee to inspect the project sites upon reasonable notice X. Termination NWARPC reserves the right to terminate this Agreement and withhold or recover funds if the City: - Fails to complete the improvements by the deadline. - Misuses grant funds or fails to provide the required match. - Fails to comply with the terms of this Agreement. XI. Amendments Any amendment to this Agreement must be in writing and signed by both parties. XII. Miscellaneous This Agreement represents the entire understanding of the parties with respect to the subject matter herein and supersedes all prior agreements or understandings. It shall be governed by the laws of the State of Arkansas. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION Name: Tim Conklin Title: Executive Director Date: 7— 9 "_�? o-D S Signature: �� CITY OF FAYETTEVILLE, ARKANSAS Name: Moles Rawn Title: Mayor Date: August 19, 2025 Signature: - * Appendix A Bus Stop Improvement Locations and Description of Improvements Stop Name Improvements Planned Est. Cost Appleby Apartments (Outbound) nch-Ready $ 750.00 Appleby Apartments (Inbound) ench -Ready MShelter $ 750.00 Leverett & Sycamore (Outbound) x5' Shelter - Shelter -Ready $ 10,250.00 Colonial Arms (Outbound) 'x5'Shelter-Shelter-Ready $ 10,250.00 Chestnut Apartments (South) 'x5' Shelter- Shelter -Ready $ 10,250.00 Chestnut Apartments (North) Razorback 8'x5'Shelter -Shelter-Ready $ 10,250.00 Dean At Templeton Place Razorback 8'x5' Shelter - Shelter Ready $ 10,250.00 Deane & Evening Shade Razorback 8'x5' Shelter- Shelter Ready $ 10,250.00 Porter & Deane Razorback 12'x5' Shelter - Shelter Ready $ 10,250.00 WRMC ER (outbound) Razorback 12'x5' Shelter - Shelter Ready $ 12,250.00 M.L.K & Sang Razorback 8'x5' Shelter - Shelter -Ready $ 10,250.00 Vantage Drive and Mud Creek Trail Razorback 12'x5' Shelter - Shelter Ready (Two) $ 20,500.00 Wedington & Sang (Outbound) Razorback Bench - Ready $ 750.00 Garland & Holly (Inbound) Razorback 12'x5' Shelter -Shelter Ready $ 24,375.00 Lott 222 (Inbound) Razorback 12'x5' Shelter - Shelter Ready $ 12,250.00 Lot 222(Outbound) Razorback Bench- Ready $ 1,000.00 School and 15th East ORT Relocate Stop 140 feet North 8'x5' Shelter - Shelter -Ready $ 10,250.00 FHS Razorback Relocate to East at Stairs, Combination loading platform/ Shelter Pad Approx. 26' x 10 Install Shelter, Custom Color? $ 19,850.00 N College & Masonic (Whole Foods) ORT Combination loading platform and shelter pad, 12'x5'shelter $ 17,375.00 N College & Township (West) "Arvest" ORT Relocate to the Noth. Combination loading platform and shelter pad, 12'x5' $ 19,850.00 N College & Township (East) "CVS" Relocate Stop to in front of CVS to be far side. Combination Loading and shelter $ 19,850.00 N College and Appleby (West) "Good% ORT Relocate to far side of Rolling Hills Intersection, Big Biscuit. Ramps/Crosswalk at Appleby, Spot Sidewalk repairs $ 27,500.00 N College and Rolling Hills ORT Relocate to Noth In front of Us Combination Loading Platform and $ 16,500.00 School at Grandview Apts ORT Locate in front of Tire Shop $ 18,750.00 Hillcrest Towers ORT/RT Locate on School Ave, move 2 shelters, re $ 26,500.00 N College & Dickson (East) ORT Pad and 8'x5' Shelter, repair Sidewalk $ 15,000.00 N College & Longview (West) ORT Relocate in front of KJ Sushi $ 21,250.00 School & 19th ORT Relocate in front of Scooter's Coffee $ 19,750.00 College at Senior Center (West) ORT Add Bench on W Side $ 2,800.00 M.L.K Blvd & Willow (South) ORT 12'x5' Shelter on e side of Willow, Crosswalk Ramps $ 23,250.00 Happy Hollow and Fairlane ORT Move to North, ADOT Permit $ 16,750.00 Morningside and Fairlane ORT 8'x5' Shelter $ 12,750.00 II� OZARK REGIONAL TRANSIT 2423 East Robinson Avenue, Springdale, Arkansas 72764 To: Molly Rawn Mayor of Fayetteville From: Joel Gardner Executive Director, Ozark Regional Transit Re: Letter of Commitment Matching Funds NWARPC Grant Date: July 24, 2025 This letter is to serve as commitment from Ozark Regional Transit Authority to participate in the grant program from Northwest Arkansas Regional Planning Commission for installation of transit shelters and bus stop improvements within the City of Fayetteville. Ozark Regional Transit Authority is committed provide up to $50,829.30 to the project in matching funds and direct payment for vendors for shelters. The commitment provides for; Infrastructure Improvements, Accessibility and Safety Enhancements, and Passenger Amenities as described in the grant agreement between the Northwest Arkansas Regional Planning Commission and the City of Fayetteville. i — Joel Gardne Executive Director Ozark Regional Transit Authority Joel Gardner, Executive Director Melinda Campbell, Chief Financial Officer 479-756-5901 Main Office www.ozark.org 479-756 2901 Facsimile UNIVERSITY OF ARKANSAS. Transit and Parking Services To: Molly Rawn Mayor of Fayetteville Re: Letter of Commitment Matching Funds NWARPC Grant Date: July 25, 2025 Dear Mayor Rawn, This letter is to serve as commitment from UA/Razorback Transit to participate in the grant program from Northwest Arkansas Regional Planning Commission for installation of transit shelters and bus stop improvements on Razorback Transit stops within the City of Fayetteville. The improvements will be distributed equitably between stops on the University campus and within the City. UA/Razorback Transit is committed to providing up to $50,829.30 for the project in matching funds and direct payment to vendors for shelters. The commitment provides for: Infrastructure Improvements, Accessibility and Safety Enhancements, and Passenger Amenities as described in the grant agreement between the Northwest Arkansas Regional Planning Commission and the City of Fayetteville. UA/Razorback Transit recognizes the importance of these improvements in enhancing the rider experience, increasing safety and accessibility for all passengers, and supporting the overall efficiency of the regional transit system. We look forward to collaborating with the City of Fayetteville and the Northwest Arkansas Regional Planning Commission to successfully implement these upgrades in a timely and effective manner. Should you require any additional documentation or clarification regarding this commitment, please feel free to contact me at claytonh@uark.edu. Sincerely, rZy1,11"XzAaw, Clayton Hamilton Senior Associate Vice Chancellor for Campus Services 131 Administrative Services Building • Fayetteville, AR 72701 • 479-575-7275 • Fax: 479-575-2356 • parking.uark.edu The University of Arkansas is an equal opportunity institution. RESOLUTION #2023-22 A RESOLUTION ACCEPTING THE WALTON FAMILY FOUNDATION GRANT FOR THE RAZORBACK TRANSIT BUS STOP ENHANCEMENT PLAN & MATCHING GRANT PROGRAM FOR THE ENHANCING EQUITABLE TRANSIT CONNECTIONS IN NWA PROJECT WHEREAS, the Northwest Arkansas Regional Commission (NWARPC) adopted a ten-year Transit Development Plan (TDP), Connect Northwest Arkansas, on October 28, 2020 to serve as a "blueprint" for improving and expanding transit systems in the Fayetteville -Springdale -Rogers, AR -MO urbanized area; and WHEREAS, NWARPC is the designated recipient for Federal Transit Administration (FTA) urban grant funding programs and is responsible for transit planning and programming in the NWARPC Metropolitan Planning Area (MPA); and WHEREAS, the NWARPC was awarded $180,000 (90%) Areas of Persistent Poverty (AoPP) Grant by the FTA for the Enhancing Equitable Transit Connections in NWA Project, including design, engineering, and environmental work, with the $20,000 (10%) local match being split by Ozark Regional Transit (ORT) and Razorback Transit; and WHEREAS, a Bus Stop Enhancement Plan was completed in 2022 for Ozark Regional Transit (ORT); and WHEREAS, the Walton Family Foundation awarded NWARPC $108,800 (80%) to complete a Bus Stop Enhancement Plan for Razorback Transit, with the local match of $27,200 (20%) being provide by the City of Fayetteville and Razorback Transit; and WHEREAS, the Bus Stop Enhancement Plan for Razorback Transit will be used alongside the ORT Bus Stop Enhancement Plan as a tool to guide selection of bus stops to be improved with the AoPP grant funding; and WHEREAS, the Walton Family Foundation awarded NWARPC a one-to-one matching grant of up to $200,000 (50%) towards the Enhancing Equitable Transit Connections in NWA Project, to be matched at the option of local communities. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION: SECTION 1. That the NWARPC hereby accepts the Walton Family Foundation's grant funding for the Razorback Transit Bus Stop Enhancement Plan as well as the one-to-one matching grant for the Enhancing Equitable Transit Connections in NWA Project. SECTION 2. That the Director is hereby authorized to act on behalf of the NWARPC in matters concerning these grants and projects, including: (1) the execution of the grant agreement(s) and/or agreements of understanding with the Walton Family Foundation; and (2) carrying out all necessary actions to administer this grants and projects in accordance with the approved application, and with all applicable requirements and procedures. PASSED AND APPROVED BY THIS 6TH DAY OF DECEMBER, 2023 ATTEST: Ju Judge Barr I Moehrin , Chair, NWARPC OFFICE OF THE MAYOR Molly Rawn June 411, 2025 Tim Conklin Executive Director Northwest Arkansas Regional Planning Commission 1311 Clayton Street Springdale, AR 72762 Dear Mr. Conklin, The City of Fayetteville is committed to ongoing efforts to improve transit stops throughout our community, with the goal of installing bus shelters at all stops within the next three years. With this in mind, I am pleased to learn about the opportunity to receive 1:1 matching funds through the Northwest Arkansas Regional Planning Commission (NWARPC) to support these improvements. The City of Fayetteville in collaboration with our transit agencies commits to MATCHING 1:1 all funds from NWARPC, up to $228,797.00 to improve a minimum of 20 transit stops by October 2026. These matching funds will be collected through partnerships with Razorback Transit and Ozark Regional Transit and through City Council appropriation of existing and 2026 capital funds. These improvements will include the construction of concrete shelter pads, loading platforms, ADA-accessible ramps, sidewalk connections, lighting, bicycle parking, and the assembly and installation of shelters, benches, and wayfinding signage. Thank you for your continued support of regional transit initiatives. Sincerely, Molly Rawn Mayor City of Fayetteville, Arkansas 113 W Mountain Street Fayetteville, AR 72701