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Home My WebLink About2025-06-16 - Minutes -Fayetteville Fa Mountain St. Fayetteville, AR 72701 4D Public Library 479.856.7000 questions@faylib.org faylib.org Board of Trustees June 16, 2025 4 pm MINUTES Regular Meeting —Ziegler Reception Room Trustees: S. Overbey, S. Rodgers, B. Bryan, R. Qualls, C. Davis Trustees absent: A. Wilbourn, B. Park Staff: D. Johnson, W. Fitzgibbon, T. Ball, C. Karnatz, C. Moody, S. Palmer, P. Burchett, M. Taylor, H. Robideaux, C. Dennis, K. Lehman, J. Askins, S. Herrera, G. Allen, K. Bailey, M. Hurley, R. Graves, S. Mitchell, M. Quinn, A. Sherman, T. Ogle, G. Clay, B. Lee, J. Curry, N. Burgess, N. Norelli, A. Workman, J. Harris, V. McMullen, A. Taylor Attorney: P. Elmore Press: G. Hurt Public: M. Rice, M. Scharfenberg Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to Order: The meeting was called to order at 4:00 PM. II. Roll Call III. Minutes: Approval of minutes from April 21, and April 24, 2025: R. Qualls moved to approve the minutes from April. B. Bryan seconded the motion. All voted AYE. IV. Resolution of Remembrance for Martha Sutherland: S. Overbey read the resolution in memorial to M. Sutherland. A copy will be mailed to the Sutherland family. V. Reports A. Key Upcoming Events: Summer events include Wild for Wednesdays in June and July; Mountain Street Stage events every Sunday; LGBTQ+ Resource Fair and RENT Sing -Along on June 21; Teen Library Lock -In. B. Mission Moment: N. Norelli, Adult & Reference Librarian, presented the 1 Love My Library project, which asked patrons to write messages highlighting what they love most about public libraries. C. Library Administration 1. Management Reports a. Performance Measures: Circulation rose, with more digital checkouts than physical. Cardholders are up to 90,000 and program attendance is still high. Books are purchased according to the number of requests on each title. Apps such as Libby help patrons discover more digital materials. Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856,7000 questions@faylib.org faylib.org b. Strategic Plan progress April — May 2025: Accomplishments of FPL. 2. Financial reports: As of May 31, 42% of the year is finished. Unrestricted revenue YTD in Library Operations Fund 10 is $3,945,223. Total expenditures, including encumbrances, were $3,987,526, which was about $1.4 million less than planned. Events YTD revenue is less than forecasted but still $18,734 more compared to 2024's net sales. YTD, FPL has received $832,000 in revenue related to the roof fire. No other insurance proceeds are expected. 3. Informational a. Legislation updates: The Attorney General appealed Judge Brooks's Act 372 finding on June 9. FPL has a month to respond. After extensions and oral arguments, it will likely be 2026 before any judgment can be anticipated. If there is a conflict in viewpoint decisions from various courts, the case will go to federal court. b. Deli space: The lease agreement with Handshake is nearly completed, with an opening tentatively planned for autumn. The prices and menu will be similar to the 641 Deli's offerings. c. Land lease update: The Foundation Finance Committee meets tomorrow to discuss the two proposals. The accepted proposal will move to the Foundation Board, then the Board of Trustees. d. SRC Kickoff: Staff from all departments and many volunteers helped the event happen. 2,700 attendees were estimated, based on give-away items and door counts. 702 people attended the Inspyral Circus performance and 609 people signed up for the competitive reading component at the event. A shuttle service ferried visitors between parking areas; staff will promote it more and try again next year. e. Amor Towles author event: The ticketing system worked well, with 580 attendees. Save the date: Dave Eggers will come to FPL November 18. f. IV' annual Arkansas STEM Festival: On April 11, CFI and Community Engagement attended the event with 1,000 other educators and students. FPL won the Stem Community Partner Award. g. Brightwater class update: FPS lacks an instructor with both teaching certification and Brightwater credentials. To solve this, Brightwater will send an instructor to teach the program. The goal is to have 16 students: 8 from FHS, and the remaining 8 from other Washington County high schools. Students receive high school and college credit for the course. h. Staff & professional development: J. Curry and T. Ball graduated from Fayetteville Leadership Academy; N. Norelli organized the 1 Love my Library event; J. Bradley created the criminal trespass list for staff �J VI Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@fayl i b.o rg faylib.org reference; C. Boland and S. Schmidt assisted with a UA Special Collections field study honor class. i. New staff & recognition: 1 PT LSG in Youth Services; 2 FT Building Services workers and 1 PT Building Services Worker in Facilities. D. Fayetteville Public Library Foundation - monthly report: $26,000+ was donated toward Summer Reading, including $5,000 from a new donor. Net donations from Reading the Greens were 22% more than 2024. The A. Towles donor reception was a success, and the Foundation Board is contacting 7 people for recruitment. E. Friends of the Fayetteville Public Library: A book sale on May 10 raised $1,200. Bylaw revisions are in process, and N. Norelli is working with Friends to route rare books to purchasers. New business A. Discussion items 1. Report from the Nominating Committee: The slate of officers shall remain the same for another year. S. Rodgers moved to approve this as presented. C. Davis seconded. All voted AYE. 2. Budget Adjustment: Staff requested to accept the Books & Bites grant for $30,000 and approve an extension for 2024 carryover funds for approximately $22,000. S. Rodgers moved to approve it. R. Qualls seconded. All voted AYE. 3. Market Pay Adjustments: P. Burchett presented the 2025 Market Analysis and Proposal, which highlighted metrics for market data, pay band changes, and other factors such as longevity and experience. Estimated cost for the remainder of 2025 is approximately $135,000, with funds coming from a carryover of 2024's unused budget. The presentation was given to Directors, Managers, and staff by May 31, with more transparent communication to show where the numbers came from. S. Overbey stated on record that it should be a priority to find additional funding for staff; T. Ball agreed, adding that she looks at personnel each year to see what could be done, funding - wise. This includes seeing where revenue sources come from, reviewing sustainable options, and if they can increase salaries. R. Qualls moved to approve the pay structure as presented. C. Davis seconded the motion. All voted AYE. 4. Collection Development Policy update: Wording was changed to clarify that historical items were kept for their value, despite their potential for outdated or offensive language. Recommendations for purchases come from industry sources. Genealogy and local history clauses were updated to reflect how 0 Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@fayl i b.org faylib.org these books were approved for the collection. R. Qualls moved to approve the collection development policy as presented. B. Bryan seconded the motion. All voted AYE. 5. City art display: The City requested to install a mural on the south wall of the parking deck. They will cover costs, updates, and touch-ups for a five-year period. Afterward, ownership moves to FPL, with the choice to update, replace, or remove the mural. R. Qualls moved to approve the artwork agreement. C. Davis seconded the motion. All voted AYE. 6. Walk -On Item: Bees. C. Davis asked if the bees could be discussed at the next meeting, particularly about the risks of their return. A meeting could be arranged with the Beekeeper to display risk -mitigating techniques. This item will be added to the next meeting. VII. Public Comment: Public comment was given. VIII. Executive Session: S. Overbey motioned for the Board to go into Executive Session to discuss an employee issue. R. Qualls seconded the motion. All voted AYE. The Executive Session began at 5:25 pm. S. Overbey moved to return to regular session. R. Qualls seconded the motion. All voted AYE. Executive session concluded at 5:42 PM. No action was taken. Adjournment: R. Qualls motioned to adjourn the meeting. B. Bryan seconded the motion. All voted AYE. The meeting adjourned at 5:43 PM. Sallie Overbey, President Co' l__U�<�7 Date