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2025-08-18 - Agendas - Final
Board of Trustees August 18, 2025 4 pm AGENDA Regular Meeting –Walker Room Sallie Overbey, President Apr 2028 Rob Qualls Apr 2026 Stan Rodgers, Vice-President Apr 2027 Bret Park Apr 2028 Amy Wilbourn, Treasurer Apr 2027 Carla Davis Apr 2030 Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to Order II. Roll Call III. Minutes - Approval of minutes from June 16, 2025: pages 1-4 IV. Reports A. Key Upcoming Events: page 5 B. Mission Moment C. Library Administration 1. Management Reports a. Performance Measures: pages 6-7 b. Strategic Plan progress June – July 2025: pages 8-10 2. Financial reports: pages 11-22 3. Informational a. Legislation updates b. Deli space update c. Land lease update d. Summer Reading report e. State Library training f. 2026 Budget progress g. Recognition of AmeriCorps volunteers h. Staff & professional development i. New staff & recognition j. Recent feedback: pages 23-24 D. Fayetteville Public Library Foundation monthly report: pages 25-34 E. Friends of the Fayetteville Public Library V. New business A. Consent items 1. Approve 2026 Closed Days: pages 35-37 2. New Foundation Board Directors: page 38 B. Discussion items 1. Bees VI. Public Comment Adjournment 1 2 3 4 Maker Faire NWA Saturday, September 6, 10am – 4pm (drop-in) Maker Faire is a gathering of fascinating, curious people who enjoy learning and who love sharing what they can do. From engineers to artists to scientists to crafters, Maker Faire is a venue for these “makers” to show hobbies, experiments, and projects. Grandparents’ Day Interviews Sunday, September 7, 1–4pm Grandchildren will lead interviews of their grandparents with assistance from Virginia Siegal, Director of Arkansas Folk and Traditional Arts at the University of Arkansas. Registration is required. Yoga in the Glade Monday, September 8, 15, 22 & 29, 6pm Enjoy yoga in the fresh air of the library’s Gathering Glade! This class is suitable for all levels of yoga practitioners. In the event of rain or excessive heat, these yoga sessions will be offered inside. Super Saturday: The Rooted Movement Collective Saturday, September 20, 10am Reclaiming Our Roots (ROR) is a powerful dance performance by Rooted Movement Collective that traces American history through the lens of African American social dance. Blending movement, music and storytelling, the show invites audiences to reflect on resilience, cultural legacy, and the stories that shape us all. Story Time at the Park! (Ages 0–6) Tuesday, September 23, 10am at Gulley Park Wednesday, September 24, 10am at Wilson Park We’re bringing the Bookmobile and story times to Fayetteville Parks! Bring a blanket and enjoy some library fun with us. Bad Art Night Wednesday, September 24, 6:30–7:30pm (drop-in) Forget the rules, embrace the mess, and get creative in a judgment-free environment. No skills or artistic talent needed – in fact, we discourage them! Manit Day Celebration Saturday, September 27, 10am – 2pm (drop-in) Join the Marshallese Educational Initiative and FPL in celebrating Marshallese culture through art, cultural activities, and performances. True Lit – Fayetteville Literary Festival Saturday, October 11 through Friday, October 17 Fayetteville Public Library will host a variety of events to reach all age groups and interests, including playwriting and poetry workshops, author talks, story times, and literary-themed craft activities throughout the week. Whether you are an avid reader, a rising creative or simply eager to discover diverse perspectives and ideas, True Lit welcomes you. Join us to hear from authors including Laurie Halse Anderson, Max Brallier, Melissa Albert, Rajiv Mohabir, and more! faylib.org / 401 W. Mountain St., Fayetteville, AR 72701 Key Upcoming Events 5 6 7 8 9 10 Fayetteville Public Library FY 2025 Monthly Financial Update – through July 31, 2025 (Preliminary: Subject to Audit) This is a summary report focused primarily on unrestricted activity within Fund 10 (Library Operations) and Fund 85 (Events) through July 31, 2025. Budget Threshold: The percentage of revenue recognized, and budget spent should be approximately 58%. Library Operations (Fund 10) Revenue (Unrestricted): • Revenue recognized in July: $378,856 • Total revenue YTD: $4,749,953; above target by ~$297k (7%), excluding Use of Reserves budgeted for the year o Primary Driver: Unbudgeted insurance proceeds totaling approximately $236k • Adjusted revenue (excluding insurance proceeds & use of reserves): o $4,514,246 recognized YTD; above target by ~$61k (1%) o Primary driver: Property tax revenue Chart 1: Chart reflects actual revenue recognized compared to year-to-date budget. Chart 2: Chart reflects five-year trend of property tax revenue. Library Operations (Fund 10) Expenditures (Unrestricted): Local Tax Support, $3,149,990 City Transfers, $1,071,817 State Aid & Grant Revenue, $84,556 Charges for Services, $90,976 Contributions & Donations, $2,132 Miscellaneous Revenue, $241,249 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Local Tax Support City Transfers State Aid & Grant Revenue Charges for Services Contributions & Donations Miscellaneous Revenue Revenues Recognized: YTD Budget vs. Actual Excludes Transfers, Investment Earnings, & Use of Reserves YTD Budget YTD Actual Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 374,781 36,810 28,029 86,870 1,370,5 306,837 181,110 123,487 122,157 455,952 1,342,8 355,100 2022 172,245 109,149 31,826 278,545 1,494,8 167,110 129,381 102,381 125,610 457,275 1,521,0 680,634 2023 224,095 39,967 38,023 234,450 1,753,6 126,104 111,861 115,608 123,611 469,308 1,751,6 1,199,2 2024 321,770 13,552 12,186 129,384 1,828,8 318,454 163,559 128,815 146,921 667,315 1,867,6 345,698 2025 357,073 28,815 24,315 208,369 2,144,6 177,581 209,189 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Property Tax Revenue: 5-Year Trend 11 • Expenditures recognized in July: $647,342 • Total expenditures YTD, including encumbrances: $5,246,235, below target by ~$1.4m (21%) • Primary drivers of lower spending: o Personnel costs below budget ~$424k, due to salary contingency budget being front-loaded early in the year, while actuals will increase as the year progresses due to timing of COLA & merit increases o Services & charges below budget ~$338k due to lower-than-anticipated spending in training, travel, building insurance, and contract services o Planned transfers to the IT and Facilities reserves (~$506k) have not yet occurred o Spending is expected to catch up as the year progresses Chart 3: YTD Budget to Actuals comparison by category for Fund 10 (unrestricted funds). YTD Actuals include encumbrances. Events (Fund 85) Summary: Events Performance, through July 31, 2025: Month Over Month Comparison: Net sales total $53,325, an increase of 1695% from June Operating expenses total $17,596, an increase of 30% from June Net operating income of $35,729, compared to net operating loss of $10,601 in June Year Over Year Comparison: YTD net sales total $192,152, an increase of $31,156 or 19% compared to last year’s YTD net sales YTD operating expenses total $93,697, an increase of $23,875 or 34% compared to last year’s YTD operating expenses YTD net operating income of $98,455, an increase of $7,281 or 8% compared to last year’s YTD net operating income $3,812,638 $283,295 $1,358,487 $122,650 $558,173 $3,388,871 $252,057 $1,020,643 $105,666 $478,999 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 Personnel (excludes Mgmt fees) Materials & Supplies Services & Charges Maintenance Capital Outlay Expenditures: YTD Budget vs. Actual Excludes Transfers YTD Budget YTD Actual + Encumbered 12 Chart 4: Events operating revenue and expenses, which do not include interest, transfers, capital outlay, or depreciation. Roof Fire Financial Update: • The Library has received a total of ~$832k in revenues related to the roof fire: o ~$80k in donations received by the Foundation (including $45k from Friends of the Fayetteville Public Library) o ~$752k insurance proceeds received to date • Fire-related expenses for the Library total ~$1.03m • Current total net loss for the Library of ~$196k o Additional insurance proceeds of ~$81k are expected, which will reduce the overall net loss to ~$115k - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 Jan '24 Feb '24 Mar '24 Apr '24 May '24 Jun '24 Jul '24 Aug '24 Sep '24 Oct '24 Nov '24 Dec '24 Jan '25 Feb '25 Mar '25 Apr '25 May '25 Jun '25 Jul '25 Operating Revenue vs. Operating Expenses Operating Revenue Operating Expenses 13 Preliminary: Subject to Audit Year Ending Year To Date Period Ending Month Ending 12/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 ANNUAL BUDGET Adopted Budget IN-YEAR BUDGET ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES REMAINING BUDGET % Used/Rec'd Revenue Local Tax Support 4882 - Ext. Transfer from City - Millage 6,426,559.00 0.00 6,426,559.00 3,077,159.00 3,149,990.47 209,189.19 0.00 3,276,569 49.0 % Local Tax Support 6,426,559.00 0.00 6,426,559.00 3,077,159.00 3,149,990.47 209,189.19 0.00 3,276,569 49.0 % City of Fayetteville Transfers 4880 - Ext. Transfer from City - Operations 1,812,401.00 0.00 1,812,401.00 1,057,231.00 1,071,817.25 148,116.75 0.00 740,584 59.1 % City of Fayetteville Transfers 1,812,401.00 0.00 1,812,401.00 1,057,231.00 1,071,817.25 148,116.75 0.00 740,584 59.1 % State Aid & Grant Revenue 4010 - State Library Turnback 169,112.00 (169,112.00)0.00 0.00 84,556.00 0.00 0.00 (84,556)0.0 % State Aid & Grant Revenue 169,112.00 (169,112.00)0.00 0.00 84,556.00 0.00 0.00 (84,556)0.0 % Charges for Services 4202 - Rental Income 34,700.00 0.00 34,700.00 22,596.00 0.00 0.00 0.00 34,700 0.0 % 4203 - Nontaxable Rental Fees 0.00 0.00 0.00 0.00 41,180.00 6,415.00 0.00 (41,180)0.0 % 4205 - Copier & Printer Income 4,150.00 0.00 4,150.00 2,469.00 3,606.88 520.48 0.00 543 86.9 % 4220 - Merchandise Sales 800.00 0.00 800.00 499.00 621.50 99.50 0.00 179 77.7 % 4240 - Discounts 0.00 0.00 0.00 0.00 (2,575.00)0.00 0.00 2,575 0.0 % 4302 - Fees 71,970.00 0.00 71,970.00 36,857.00 48,168.51 7,215.67 0.00 23,801 66.9 % 4995 - Cash Over and Short 0.00 0.00 0.00 0.00 (25.62)(5.15)0.00 26 0.0 % Charges for Services 111,620.00 0.00 111,620.00 62,421.00 90,976.27 14,245.50 0.00 20,644 81.5 % Contributions & Donations 4110 - In-Kind Contributions 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 (1,500)0.0 % 4650 - Contributions - Undesignated 0.00 0.00 0.00 0.00 631.82 98.33 0.00 (632)0.0 % Contributions & Donations 0.00 0.00 0.00 0.00 2,131.82 98.33 0.00 (2,132)0.0 % Miscellaneous Revenue 4992 - Misc. Revenue 0.00 0.00 0.00 0.00 5,541.58 1.00 0.00 (5,542)0.0 % 4993 - Insurance Proceeds 0.00 0.00 0.00 0.00 235,707.16 0.00 0.00 (235,707)0.0 % Miscellaneous Revenue 0.00 0.00 0.00 0.00 241,248.74 1.00 0.00 (241,249)0.0 % Transfers In 6010 - Int. Transfer In 345,000.00 0.00 345,000.00 185,000.00 72,100.49 0.00 0.00 272,900 20.9 % 4899 - Ext. Transfer In 142,386.00 0.00 142,386.00 71,193.00 2,696.57 1,057.30 0.00 139,689 1.9 % Library Operations Fayetteville Public Library Budget to Actual (Unrestricted) As of July 31, 2025 This report reflects only unrestricted funds within Fund 10.14 Preliminary: Subject to Audit Year Ending Year To Date Period Ending Month Ending 12/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 ANNUAL BUDGET Adopted Budget IN-YEAR BUDGET ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES REMAINING BUDGET % Used/Rec'd Transfers In 487,386.00 0.00 487,386.00 256,193.00 74,797.06 1,057.30 0.00 412,589 15.3 % Investment Earnings Investment Income 0.00 0.00 0.00 0.00 34,435.79 6,147.45 0.00 (34,436)0.0 % Total Investment Earnings 0.00 0.00 0.00 0.00 34,435.79 6,147.45 0.00 (34,436)0.0 % Use of Reserves 238,086.00 0.00 238,086.00 238,086.00 0.00 0.00 0.00 238,086 0.0 % Total Revenue 9,245,164.00 (169,112.00)9,076,052.00 4,691,090.00 4,749,953.40 378,855.52 0.00 4,326,099 52.3 % Expenditures Personnel Services Salary & Wages 5100 - Salaries 2,282,361.00 0.00 2,282,361.00 1,331,372.00 1,345,129.10 203,337.57 0.00 937,232 58.9 % 5102 - Hourly Wages 2,227,971.00 0.00 2,227,971.00 1,299,660.00 1,112,236.92 171,716.51 0.00 1,115,734 49.9 % 5103 - Overtime 0.00 0.00 0.00 0.00 16,934.34 2,037.15 0.00 (16,934)0.0 % 5105 - Vacation Pay 0.00 0.00 0.00 0.00 105,462.30 13,795.48 0.00 (105,462)0.0 % 5106 - Sick Pay 0.00 0.00 0.00 0.00 51,628.86 4,629.19 0.00 (51,629)0.0 % 5112 - Holiday Pay 0.00 0.00 0.00 0.00 74,918.86 11,130.03 0.00 (74,919)0.0 % 5113 - Social Security Taxes 345,041.00 0.00 345,041.00 201,279.00 195,666.75 29,482.93 0.00 149,374 56.7 % 5115 - Unemployment 6,950.00 0.00 6,950.00 4,051.00 7,170.37 99.26 0.00 (220) 103.2 % 5116 - Workers Compensation 50,000.00 0.00 50,000.00 50,000.00 41,071.54 0.00 0.00 8,928 82.1 % Total Salary & Wages 4,912,323.00 0.00 4,912,323.00 2,886,362.00 2,950,219.04 436,228.12 0.00 1,962,104 60.1 % Employee Benefits 5109 - LT Disability 7,592.00 0.00 7,592.00 4,437.00 (63.82)(8.34)0.00 7,656 (0.8) % 5110 - Salary Contingency 413,233.00 0.00 413,233.00 413,233.00 0.00 0.00 0.00 413,233 0.0 % 5120 - Health Insurance 439,740.00 0.00 439,740.00 256,512.00 192,756.11 28,764.08 0.00 246,984 43.8 % 5121 - Health Savings Account 63,336.00 0.00 63,336.00 36,958.00 33,100.20 4,799.40 0.00 30,236 52.3 % 5122 - Life Insurance 6,435.00 0.00 6,435.00 3,759.00 7,985.86 (60.13)0.00 (1,551) 124.1 % 5125 - AD&D 2,149.00 0.00 2,149.00 1,259.00 (21.15)(2.39)0.00 2,170 (1.0) % 5130 - EAP 0.00 0.00 0.00 0.00 1,722.12 861.06 0.00 (1,722)0.0 % 5135 - Retirement Saving Plan 360,202.00 0.00 360,202.00 210,118.00 203,172.54 30,791.55 0.00 157,029 56.4 % Employee Benefits 1,292,687.00 0.00 1,292,687.00 926,276.00 438,651.86 65,145.23 0.00 854,035 33.9 % Library Operations Fayetteville Public Library Budget to Actual (Unrestricted) As of July 31, 2025 This report reflects only unrestricted funds within Fund 10.15 Preliminary: Subject to Audit Year Ending Year To Date Period Ending Month Ending 12/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 ANNUAL BUDGET Adopted Budget IN-YEAR BUDGET ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES REMAINING BUDGET % Used/Rec'd Total Personnel Services 6,205,010.00 0.00 6,205,010.00 3,812,638.00 3,388,870.90 501,373.35 0.00 2,816,139 54.6 % Materials & Supplies 5200 - Office Supplies & Printing 100,688.00 0.00 100,688.00 62,492.00 44,153.58 4,241.76 0.00 56,534 43.9 % 5201 - Small Tools & Equipment 28,000.00 0.00 28,000.00 17,700.00 3,773.86 0.00 0.00 24,226 13.5 % 5203 - Medical Supplies 4,025.00 0.00 4,025.00 2,425.00 285.96 0.00 0.00 3,739 7.1 % 5210 - Food & Catering for Events 6,150.00 0.00 6,150.00 2,075.00 2,424.52 0.00 0.00 3,725 39.4 % 5218 - Cleaning Supplies 61,300.00 0.00 61,300.00 35,750.00 37,198.32 8,259.23 6,298.81 17,803 60.7 % 5220 - Tech Supplies 20,550.00 0.00 20,550.00 11,775.00 9,065.40 1,510.71 0.00 11,485 44.1 % 5224 - Landscape Materials 10,000.00 9,947.00 19,947.00 18,347.00 7,592.77 5,632.78 0.00 12,354 38.1 % 5226 - Merchandise for Resale 100.00 0.00 100.00 0.00 0.00 0.00 0.00 100 0.0 % 5230 - Computer Hardware Supplies 53,500.00 0.00 53,500.00 29,750.00 45,602.14 3,560.16 0.00 7,898 85.2 % 5235 - Signage 9,375.00 4,205.62 13,580.62 10,280.62 5,535.13 28.14 0.00 8,045 40.8 % 5250 - On-line Database 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 (1,500)0.0 % 5251 - Programming Materials & Supplies 124,282.00 (25,869.69) 98,412.31 54,873.00 44,416.86 2,932.05 0.00 53,995 45.1 % 5252 - Repair Parts & Damaged Repairs 1,600.00 0.00 1,600.00 800.00 1,158.73 92.86 0.00 441 72.4 % 5255 - Circulating Equipment 28,300.00 0.00 28,300.00 17,050.00 201.23 0.00 0.00 28,099 0.7 % 5260 - Print Books 0.00 0.00 0.00 0.00 559.95 292.46 0.00 (560)0.0 % 5265 - E-Book 0.00 0.00 0.00 0.00 18,177.95 0.00 0.00 (18,178)0.0 % 5270 - E-Book Consortium 0.00 0.00 0.00 0.00 6,505.55 0.00 0.00 (6,506)0.0 % 5287 - Audio 0.00 0.00 0.00 0.00 81.73 0.00 0.00 (82)0.0 % 5900 - Miscellaneous Expense 0.00 0.00 0.00 0.00 272.46 1.14 0.00 (272)0.0 % 5904 - Incident Repair or Replacement 0.00 19,977.00 19,977.00 19,977.00 17,251.59 0.00 0.00 2,725 86.4 % Materials & Supplies 447,870.00 8,259.93 456,129.93 283,294.62 245,757.73 26,551.29 6,298.81 204,073 53.9 % Services & Charges 5301 - Advertisement 15,100.00 0.00 15,100.00 9,025.00 2,787.64 609.00 0.00 12,312 18.5 % 5303 - Subscriptions, Publications and Dues 99,610.00 4,756.25 104,366.25 61,276.25 60,344.21 10,796.05 34,502.70 9,519 57.8 % 5304 - Licenses & Permits 150.00 0.00 150.00 0.00 224.00 0.00 0.00 (74) 149.3 % 5305 - Postage 20,000.00 0.00 20,000.00 11,670.00 10,064.58 0.00 0.00 9,935 50.3 % 5346 - Drop Box Services 1,450.00 0.00 1,450.00 1,450.00 1,450.00 0.00 (2,800.00)2,800 100.0 % 5350 - Programming Services 180,270.00 43,744.00 224,014.00 146,469.00 128,565.84 1,809.23 0.00 95,448 57.4 % 5358 - Hospitality 1,400.00 0.00 1,400.00 700.00 138.47 0.00 0.00 1,262 9.9 % 5360 - Mileage Reimbursement 4,850.00 0.00 4,850.00 2,944.00 76.90 21.00 0.00 4,773 1.6 % 5361 - Training & Development 66,375.00 0.00 66,375.00 39,914.00 16,889.48 3,088.57 1.00 49,485 25.4 % 5362 - Travel 80,940.00 0.00 80,940.00 53,100.00 23,831.06 3,196.64 0.00 57,109 29.4 % 5375 - Employee Recognition 26,976.00 0.00 26,976.00 20,251.00 5,871.56 1,082.34 0.00 21,104 21.8 % Library Operations Fayetteville Public Library Budget to Actual (Unrestricted) As of July 31, 2025 This report reflects only unrestricted funds within Fund 10.16 Preliminary: Subject to Audit Year Ending Year To Date Period Ending Month Ending 12/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 ANNUAL BUDGET Adopted Budget IN-YEAR BUDGET ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES REMAINING BUDGET % Used/Rec'd 5385 - Board & Volunteer Recognition 4,000.00 0.00 4,000.00 1,000.00 1,297.60 0.00 0.00 2,702 32.4 % 5390 - Uniform Expense 13,000.00 0.00 13,000.00 7,700.00 10,407.05 1,560.56 0.00 2,593 80.1 % 5424 - Equipment Lease/Rental 102,700.00 0.00 102,700.00 58,744.00 50,994.25 0.00 0.00 51,706 49.7 % 5421 - Insurance - Building 255,000.00 0.00 255,000.00 255,000.00 182,505.53 0.00 0.00 72,494 71.6 % 5422 - Insurance - Liability 27,250.00 0.00 27,250.00 27,250.00 15,762.94 6,133.16 0.00 11,487 57.8 % 5423 - Other Rental 12,600.00 0.00 12,600.00 7,350.00 10,736.55 3,070.40 0.00 1,863 85.2 % 5394 - Admin & Management Fees 32,200.00 12,281.59 44,481.59 28,381.59 19,615.97 0.00 0.00 24,866 44.1 % 5395 - Bank Service Charges 28,000.00 0.00 28,000.00 16,331.00 15,347.92 2,254.45 0.00 12,652 54.8 % 5399 - In-Kind Expense 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 (1,500)0.0 % 5500 - Property Tax Expense 600.00 0.00 600.00 600.00 0.00 0.00 0.00 600 0.0 % 5905 - Operating Contingency 40,000.00 107,425.00 147,425.00 147,425.00 0.00 0.00 0.00 147,425 0.0 % Total Services & Charges 1,012,471.00 168,206.84 1,180,677.84 896,580.84 558,411.55 33,621.40 31,703.70 590,563 47.3 % 5340 - Audit 54,000.00 0.00 54,000.00 54,000.00 50,000.00 5,000.00 400.00 3,600 92.6 % 5341 - Legal 15,000.00 0.00 15,000.00 8,750.00 21,163.07 2,114.80 0.00 (6,163) 141.1 % 5344 - Contract Services 405,840.00 38,179.75 444,019.75 335,705.75 156,149.02 25,651.50 23,529.81 264,341 35.2 % Purchased Professional and Technical Ser- vices 474,840.00 38,179.75 513,019.75 398,455.75 227,312.09 32,766.30 23,929.81 261,778 44.3 % 5310 - Telecommunications 53,400.00 0.00 53,400.00 31,150.00 20,872.31 2,820.41 0.00 32,528 39.1 % 5312 - Natural Gas 27,200.00 0.00 27,200.00 17,500.00 27,479.78 360.35 0.00 (280) 101.0 % 5314 - Electricity 288,000.00 (169,112.00) 118,888.00 0.00 121,763.48 19,921.57 0.00 (2,875) 102.4 % 5316 - Municipal Water 24,600.00 0.00 24,600.00 14,800.00 9,170.10 1,589.48 0.00 15,430 37.3 % Utilities 393,200.00 (169,112.00)224,088.00 63,450.00 179,285.67 24,691.81 0.00 44,802 80.0 % Services & Charges 1,880,511.00 37,274.59 1,917,785.59 1,358,486.59 965,009.31 91,079.51 55,633.51 897,143 50.3 % Maintenance 5401 - Building Maintenance 66,100.00 0.00 66,100.00 38,350.00 41,340.62 10,758.01 0.00 24,759 62.5 % 5405 - Landscape Maintenance 4,000.00 0.00 4,000.00 2,000.00 36.22 (6,624.69)0.00 3,964 0.9 % 5410 - Equipment Maintenance 90,100.00 0.00 90,100.00 82,300.00 64,289.32 0.00 0.00 25,811 71.4 % Maintenance 160,200.00 0.00 160,200.00 122,650.00 105,666.16 4,133.32 0.00 54,534 66.0 % Transfers Out 6020 - Int. Transfer Out 0.00 505,725.00 505,725.00 505,725.00 0.00 0.00 0.00 505,725 0.0 % Transfers Out 0.00 505,725.00 505,725.00 505,725.00 0.00 0.00 0.00 505,725 0.0 % Capital Outlay 607,547.00 35,720.60 643,267.60 558,172.60 437,114.36 24,204.48 41,884.39 164,269 68.0 % Total Expenditures 9,301,138.00 586,980.12 9,888,118.12 6,640,966.81 5,142,418.46 647,341.95 103,816.71 4,641,883 52.0 % Library Operations Fayetteville Public Library Budget to Actual (Unrestricted) As of July 31, 2025 This report reflects only unrestricted funds within Fund 10.17 Preliminary: Subject to Audit Year Ending Year To Date Period Ending Month Ending 12/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 ANNUAL BUDGET Adopted Budget IN-YEAR BUDGET ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES REMAINING BUDGET % Used/Rec'd Change in Net Assets (55,974.00)(756,092.12)(812,066.12)(1,949,876.81)(392,465.06)(268,486.43)(103,816.71)(315,784)48.3 % Library Operations Fayetteville Public Library Budget to Actual (Unrestricted) As of July 31, 2025 This report reflects only unrestricted funds within Fund 10.18 Preliminary: Subject to Audit 10--Library Operations 15--Expansion - Operations 20--Long Term - Reserve 30--Facility Reserve 40--Furniture & Equipment Reserve 50--Technology Equipment Reserve 70--Bond Debt Service Fund 80--Food Services 85--Events All Funds Year Ending Year To Date 12/31/2025 Remaining Budget Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual Includes Encumbrance Revenue Local Tax Support 9,494,559.00 3,149,990.47 0.00 0.00 0.00 0.00 0.00 1,511,993.15 0.00 0.00 4,661,983.62 4,832,575.38 City of Fayetteville Transfers 2,925,401.00 1,625,567.25 0.00 0.00 278,000.00 0.00 0.00 0.00 0.00 0.00 1,903,567.25 1,021,833.75 State Aid & Grant Revenue 369,730.62 171,481.68 0.00 0.00 0.00 0.00 0.00 0.00 22.40 0.00 171,504.08 198,226.54 Charges for Services 477,880.00 90,976.27 0.00 0.00 0.00 0.00 0.00 0.00 0.00 192,150.62 283,126.89 194,753.11 Contributions & Donations 24,280.00 18,261.82 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,261.82 6,018.18 Miscellaneous Revenue 0.00 241,248.74 0.00 0.00 0.00 0.00 0.00 0.00 142.98 1.09 241,392.81 (241,392.81) Transfers In 647,386.00 74,797.06 0.00 0.00 0.00 0.00 160,000.00 0.00 0.00 0.00 234,797.06 412,588.94 Investment Earnings Investment Income 0.00 34,435.79 13,756.83 31,304.66 9,929.65 5,199.95 5,353.36 0.00 0.00 457.84 100,438.08 (100,438.08) Gain/Loss - Unrealized 0.00 0.00 0.00 6,997.51 1,405.69 744.56 1,066.33 0.00 0.00 0.00 10,214.09 (10,214.09) Investment Management Fees & Expenses 0.00 0.00 0.00 (3,372.00)(1,095.00)(536.00)(668.00)0.00 0.00 0.00 (5,671.00)5,671.00 Total Investment Earnings 0.00 34,435.79 13,756.83 34,930.17 10,240.34 5,408.51 5,751.69 0.00 0.00 457.84 104,981.17 (104,981.17) Use of Reserves 607,331.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 607,331.00 Total Revenue 14,546,567.62 5,406,759.08 13,756.83 34,930.17 288,240.34 5,408.51 165,751.69 1,511,993.15 165.38 192,609.55 7,619,614.70 6,926,952.92 Expenditures Personnel Services Salary & Wages 5,396,857.94 3,083,108.72 0.00 0.00 0.00 0.00 0.00 0.00 0.00 80,487.20 3,163,595.92 2,233,262.02 Employee Benefits 1,356,638.00 458,874.20 0.00 0.00 0.00 0.00 0.00 0.00 (1,509.76)5,769.61 463,134.05 893,503.95 Total Personnel Services 6,753,495.94 3,541,982.92 0.00 0.00 0.00 0.00 0.00 0.00 (1,509.76)86,256.81 3,626,729.97 3,126,765.97 Materials & Supplies 1,344,737.35 615,046.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,447.60 618,494.07 712,248.49 Services & Charges 2,219,594.65 1,026,268.44 0.00 0.00 0.00 0.00 0.00 0.00 13.44 3,992.34 1,030,274.22 1,133,686.92 Maintenance 167,637.17 112,438.86 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 112,438.86 55,198.31 Transfers Out 4,078,725.00 160,000.00 0.00 0.00 0.00 0.00 0.00 1,511,993.15 72,100.49 0.00 1,744,093.64 2,334,631.36 Capital Outlay 1,060,174.24 530,372.19 0.00 0.00 (9,591.91)0.00 0.00 0.00 0.00 8,045.12 528,825.40 489,464.45 Total Expenditures 15,624,364.35 5,986,108.88 0.00 0.00 (9,591.91)0.00 0.00 1,511,993.15 70,604.17 101,741.87 7,660,856.16 7,851,995.50 Change in Net Assets (1,077,796.73)(579,349.80)13,756.83 34,930.17 297,832.25 5,408.51 165,751.69 0.00 (70,438.79)90,867.68 (41,241.46)(925,042.58) Library Fayetteville Public Library Summarized Budget to Actual As of July 31, 2025 Filter tab and prompt selections: As of date: 07/31/2025 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: Library; Include subdimensions: Off; Hide inactives: Off ; Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All; Include subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include subdimensions: Off ; Restriction: All; Include subdimensions: Off ; Project: All; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ; Created on 08/08/2025, 1:17 PM CDT Page 1 19 Preliminary: Subject to Audit 10--Library Operations 15--Expansion - Operations 20--Long Term - Reserve 30--Facility Reserve 40--Furniture & Equipment Reserve 50--Technology Equipment Reserve 60--Capital Construction Fund 70--Bond Debt Service Fund 80--Food Services 85--Events All Funds Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 Assets Cash & Investments 1000 - Undeposited Funds 52 0 0 0 0 0 0 0 0 0 52 1003 - Petty Cash 3,074 0 0 0 0 0 0 0 0 0 3,074 1009 - Bank of Fayetteville - FPL 50,493 0 0 0 0 0 0 0 0 (274)50,219 1020 - Arvest - Library Operations 480,414 0 0 0 0 0 0 0 0 0 480,414 1025 - Arvest - Events 0 0 0 0 0 0 0 0 0 147,132 147,132 1030 - First Security - FPL 629,220 0 0 0 0 0 0 0 0 0 629,220 1100 - Schwab FPL - Operating 1,501,190 0 0 0 0 0 0 0 0 0 1,501,191 1105 - Schwab FPL - Expansion O&M 0 663,468 0 0 0 0 0 0 0 0 663,468 1110 - Schwab FPL - Long Term 0 0 1,818,102 0 0 0 0 0 0 0 1,818,101 1115 - Schwab FPL - Facilities Replace- ment 0 0 0 677,285 0 0 0 0 0 0 677,285 1120 - Schwab FPL - Furniture & Equip.0 0 0 0 289,185 0 0 0 0 0 289,185 1125 - Schwab FPL - Technology 0 0 0 0 0 466,610 0 0 0 0 466,610 1130 - Schwab FPL - Expansion Capital 0 0 0 0 0 0 4 0 0 0 4 Total Cash & Investment 2,664,443 663,468 1,818,102 677,285 289,185 466,610 4 0 0 146,858 6,725,955 Receivables 1200 - Claims Pending 109 0 0 0 0 0 0 0 0 0 109 1240 - Accounts Receivable 168,818 0 0 0 0 0 0 0 0 106,433 275,250 1243 - Grants Receivable 30,114 0 0 0 0 0 0 0 0 0 30,114 1265 - Sales Tax Rebate Receivable 7,665 0 0 9,591 0 0 0 0 0 0 17,256 1270 - Due From Other Funds 232,571 0 76,240 30 0 123,082 0 0 0 48 431,972 1271 - Due From Other Governments (Millage & Debt Service) 6,995,416 0 0 0 0 0 0 3,357,800 0 0 10,353,216 1275 - 10 Due From 91 373,578 0 0 0 0 0 0 0 0 0 373,577 1279 - 10 Due From 80 602,467 0 0 0 0 0 0 0 0 0 602,468 1280 - 80 Due From 10 0 0 0 0 0 0 0 0 348,004 0 348,004 1281 - 10 Due From 85 486,412 0 0 0 0 0 0 0 0 0 486,411 1282 - 85 Due From 10 0 0 0 0 0 0 0 0 0 624,759 624,759 1285 - 80 Due From 85 0 0 0 0 0 0 0 0 2,361 0 2,361 1286 - 85 Due From 80 0 0 0 0 0 0 0 0 0 8,920 8,920 1400 - Interfund (1,232,239) 3,899,882 (1,115,400)3,787 43,381 365,371 (192,504) (1,772,280)0 0 0 Total Receivables 7,664,911 3,899,882 (1,039,160)13,408 43,381 488,453 (192,504)1,585,520 350,365 740,160 13,554,417 Prepaid Expenses 1500 - Prepaid Expenses 118,085 0 0 0 0 0 0 0 0 0 118,085 Prepaid Expenses 118,085 0 0 0 0 0 0 0 0 0 118,085 Fixed Assets Depreciable Assets 1801 - Building 22,132,023 0 0 0 0 0 0 0 0 0 22,132,023 1802 - Vehicles 91,189 0 0 0 0 0 0 0 0 0 91,189 1805 - Software 174,238 0 0 0 0 0 0 0 0 0 174,238 1811 - Books & Publications 2,620,698 0 0 0 0 0 0 0 0 0 2,620,697 1813 - Equipment 3,697,951 0 0 0 0 0 0 0 0 0 3,697,952 1815 - Furniture & Fixtures 263,428 0 0 0 0 0 0 0 0 60,681 324,108 1999 - Accumulated Depreciation (11,940,029)0 0 0 0 0 0 0 0 (20,949) (11,960,977) Total Depreciable Assets 17,039,498 0 0 0 0 0 0 0 0 39,732 17,079,230 Non Depreciable Assets 1,605,676 0 0 0 0 0 0 0 0 0 1,605,676 Total Fixed Assets, Net 18,645,174 0 0 0 0 0 0 0 0 39,732 18,684,906 Library Balance Sheet Fayetteville Public Library Created on 08/08/2025, 1:15 PM CDT Page 1 20 Preliminary: Subject to Audit 10--Library Operations 15--Expansion - Operations 20--Long Term - Reserve 30--Facility Reserve 40--Furniture & Equipment Reserve 50--Technology Equipment Reserve 60--Capital Construction Fund 70--Bond Debt Service Fund 80--Food Services 85--Events All Funds Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 Total Assets $ 29,092,613 $ 4,563,350 $ 778,942 $ 690,693 $ 332,566 $ 955,063 $ (192,500)$ 1,585,520 $ 350,365 $ 926,750 $ 39,083,363 Liabilities and Fund Balances Liabilities Accounts Payable 2001 - Accounts Payable 207,334 0 0 0 0 0 0 0 0 2,358 209,693 2004 - Friends of FPL Pass through 2,513 0 0 0 0 0 0 0 0 0 2,513 2005 - FDN Designated Pass Through to FPL (100,438)0 0 0 0 0 0 0 0 0 (100,438) 2007 - FPL CentreSuite (2,440)0 0 0 0 0 0 0 0 0 (2,440) 2099 - AR State Library Scholarship Pass Through 793 0 0 0 0 0 0 0 0 0 793 2415 - Security Deposits (1,000)0 0 0 0 0 0 0 0 32,000 31,000 2414 - Convenience Fee 530 0 0 0 0 0 0 0 0 0 529 2020 - Accrued Accounts Payable 79,419 0 0 0 0 0 0 0 0 0 79,420 Total Accounts Payable 186,711 0 0 0 0 0 0 0 0 34,358 221,070 Salaries & Benefits Payable 2125 - Accrued Salaries & Wages 94,743 0 0 0 0 0 0 0 0 2,024 96,765 2130 - Voluntary Vision Insurance 456 0 0 0 0 0 0 0 0 0 456 2140 - Voluntary Life, STD & AD&D 1,650 0 0 0 0 0 0 0 0 0 1,651 2145 - Accrued Vacation 282,939 0 0 0 0 0 0 0 0 2,059 284,998 2148 - Voluntary Supplemental Insur- ance (40)0 0 0 0 0 0 0 0 0 (40) 2155 - Voluntary Dental Insurance 2,032 0 0 0 0 0 0 0 0 0 2,033 2160 - Accrued Sick Time 127,949 0 0 0 0 0 0 0 0 0 127,948 2165 - FICA Payable 0 0 0 0 0 0 0 0 0 0 0 2175 - Health Insurance Liability 13,495 0 0 0 0 0 0 0 0 0 13,495 2196 - Caring Committee (909)0 0 0 0 0 0 0 0 0 (909) 2197 - Healthy Habits 3,176 0 0 0 0 0 0 0 0 0 3,176 Total Salaries & Benefits Payable 525,491 0 0 0 0 0 0 0 0 4,083 529,573 Other Payables 2057 - Sales Tax 0 0 0 0 0 0 0 0 0 20 20 2061 - Short Term Tax 0 0 0 0 0 0 0 0 0 2 2 Total Other Payables 0 0 0 0 0 0 0 0 0 22 22 Deferred Revenue 2410 - Deferred Revenue 475,013 0 0 0 0 0 0 0 0 0 475,013 Total Deferred Revenue 475,013 0 0 0 0 0 0 0 0 0 475,013 Due to Other Funds Due to Foundation 2,471 0 0 0 0 0 0 0 0 0 2,471 Due to Library 0 0 0 0 0 0 0 0 602,468 486,411 1,088,879 Due to Others 197,770 0 0 68,517 0 84,885 77,580 0 3,160 12 431,923 Library Balance Sheet Fayetteville Public Library Created on 08/08/2025, 1:15 PM CDT Page 2 21 Preliminary: Subject to Audit 10--Library Operations 15--Expansion - Operations 20--Long Term - Reserve 30--Facility Reserve 40--Furniture & Equipment Reserve 50--Technology Equipment Reserve 60--Capital Construction Fund 70--Bond Debt Service Fund 80--Food Services 85--Events All Funds Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 07/31/2025 Due to Food Services 348,003 0 0 0 0 0 0 0 0 2,361 350,364 Internal Due To 624,759 0 0 0 0 0 0 0 8,920 0 633,679 Total Due to Other Funds 1,173,003 0 0 68,517 0 84,885 77,580 0 614,548 488,784 2,507,316 Total Liabilities 2,360,218 0 0 68,517 0 84,885 77,580 0 614,548 527,247 3,732,994 Fund Balance 26,732,395 4,563,350 778,942 622,176 332,566 870,178 (270,080)1,585,520 (264,183)399,503 35,350,369 Total Liabilities and Fund Balances $ 29,092,613 $ 4,563,350 $ 778,942 $ 690,693 $ 332,566 $ 955,063 $ (192,500)$ 1,585,520 $ 350,365 $ 926,750 $ 39,083,363 Library Balance Sheet Fayetteville Public Library Created on 08/08/2025, 1:15 PM CDT Page 3 22 23 I just want to say thank you to your staff for your support of Banned Books Week. The trading cards are a great idea, and all your work to keep banned books front and center is important and appreciated. The freedom to read freely is vital, and you have my support in continuing to protect it. Robert P. Whitby 24 Fayetteville Public Library Foundation General Fund Highlight of Revenue and Expenditures (Preliminary: Subject to Audit) For Month Ended June 30, 2025 This is a summary report focused primarily on Fund 91 (Operations) and Fund 96 (Capital Campaign). Budget Threshold: The percentage of revenue recognized, and budget spent should be approximately 50%. Operating (Fund 91) Unrestricted Revenue: x Revenue recognized June 2025: $51,844 x YTD revenue recognized: $341,668, which is ~$74k (28%) above target o Primary drivers: ~$78k in unbudgeted insurance proceeds and ~$37k in unbudgeted in-kind contributions x Without the insurance proceeds and in-kind: o YTD revenue totals $227,506, which is ~$40k (15%) below target o Primary drivers: Operating revenue (annual fund, event revenue, and event sponsorships) and transfers in are ~$14k and ~$26k, respectively, below budget. Chart reflects actual revenue compared to year-to-date budget (excludes transfers in and investment earnings). Chart reflects only unrestricted annual renewals and outright gifts revenue recorded in GL account 4012 (Annual Fund). $50,350 $36,596 $85,396 $4,544 $66,436 $0 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 Lease Income In-Kind Contributions Annual Fund Event Revenue Event Sponsorship Miscellaneous Revenue Revenues Recognized: YTD Budget vs. Actual YTD Budget YTD Actual Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 $8,038 $2,063 $5,013 $1,250 $11,747 $6,882 $1,567 $3,350 $5,902 $4,393 $7,976 $31,072 2022 $13,360 $1,404 $9,764 $16,257 $6,781 $7,462 $18,638 $5,729 $4,571 $8,076 $17,826 $30,429 2023 $7,793 $15,688 $5,068 $41,386 $9,790 $5,720 $35,208 $4,015 $17,143 $14,332 $22,078 $50,744 2024 $21,419 $3,493 $22,151 $28,930 $14,345 $3,753 $3,626 $2,956 $17,240 $6,980 $113,616 $52,478 2025 $15,740 $7,953 $2,652 $24,428 $8,713 $25,910 $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 Annual Renewals & Outright Gifts 5-Year Trend 25 Chart reflects a 3-year trend of unrestricted operating revenue (includes annual fund, event revenue, and event sponsorships). Operating (Fund 91) Unrestricted Expenditures: x Expenses recognized June 2025: $2,479 x YTD expenses recognized: $316,696, which is ~$49k (18%) above target o Primary drivers: ~$78k in unbudgeted insurance payments to the Library and ~$37k in unbudgeted in-kind expense x Without the insurance payments and in-kind: o YTD expenses total $202,534, which is ~$65k (24%) below target o Primary driver: Debt service is ~$41k below budget due to the loan being paid down more quickly than expected Chart reflects expenses compared to year-to-date budget. 0.00 20,000.00 40,000.00 60,000.00 80,000.00 100,000.00 120,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Operating Revenue: 4-Year Trend 2022 2023 2024 2025 $135,150 $6,940 $58,382 $17,052 $0 $50,346 $129,717 $81,432 $79,275 $15,512 $1,639 $9,121 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 Personnel Materials & Supplies Services & Charges Maintenance Capital Outlay Transfers Out Debt Service Expenses: YTD Budget vs. Actual YTD Budget YTD Actual 26 Operating (Fund 91) Balance Sheet Highlights: x Total liabilities: $670,506 o The majority, ~$546k, represents amounts owed to other Foundation funds and to the Library Net amount owed to other funds is ~$348k o ~$109k is deferred revenue, which is mostly related to the capital lease agreement with the Library x Liabilities decreased by ~$45k (6%), primarily due to: o A decision to recharacterize amounts paid by fund 91 to fund 96 from transfers out to instead reduce amounts owed by fund 91 to fund 96 (~$41k) Capital Campaign (Fund 96) Balance Sheet Highlights: x Pledge receivable balance decreased by ~$420 compared to last month due to pledge payments collected. x The amount due from fund 91 decreased due to the recharacterization of transfers discussed above. x Long-term debt decreased by $10k due to principal payments made. Loan balance is currently ~$292k. Staff continues to evaluate the balance owed, which is offset by cash and other assets in addition to pledges receivable. Roof Fire Financial Update: x The Library currently has a total net loss of ~$196k related to the fire. x The Foundation received $714 in insurance proceeds to cover personnel and other fire-related expenses. x The Foundation has passed ~$80k in donations and ~$391k in insurance proceeds received to the Library. x No additional activity related to the roof fire is expected for the Foundation. 27 Preliminary: Subject to Audit 06/30/2025 06/30/2025 ANNUAL BUDGET AdoptedBudget2 Amended Budget YTD Budget YTD ACTUAL CURRENT MONTH ACTUAL ENCUMBRANCES REMAINING BUDGET % COLLECTED/ SPENT Revenue 4201 - Lease Income 100,700.00 100,700.00 50,352.00 50,350.02 16,783.34 0.00 50,350 50.0 % 4110 - In-Kind Contributions 0.00 0.00 0.00 36,596.45 0.00 0.00 (36,596) 0.0 % 4650 - Contributions - Undesignated 0.00 0.00 0.00 140.00 0.00 0.00 (140) 0.0 % Operating Revenue 4012 - Annual Fund 220,000.00 220,000.00 82,099.00 85,395.59 25,910.04 0.00 134,604 38.8 % 4019 - Event Revenue 12,000.00 12,000.00 12,000.00 4,544.13 0.00 0.00 7,456 37.9 % 4020 - Event Sponsorships 76,000.00 76,000.00 76,000.00 66,435.85 28.27 0.00 9,564 87.4 % Miscellaneous Revenue 0.00 0.00 0.00 77,566.17 0.00 0.00 (77,566) 0.0 % Transfers In 52,220.00 52,220.00 26,110.00 0.00 0.00 0.00 52,220 0.0 % Investment Earnings 41,280.00 41,280.00 20,640.00 20,640.28 9,122.12 0.00 20,640 50.0 % Total Revenue 502,200.00 502,200.00 267,201.00 341,668.49 51,843.77 0.00 160,532 68.0 % Expenditures Salary & Wages 217,745.00 217,745.00 108,870.00 111,056.87 17,357.33 0.00 106,688 51.0 % Employee Benefits 45,695.00 45,695.00 26,280.00 18,660.00 2,932.40 0.00 27,035 40.8 % Total Personnel Services 263,440.00 263,440.00 135,150.00 129,716.87 20,289.73 0.00 133,723 49.2 % Materials & Supplies 5200 - Office Supplies & Printing 2,000.00 2,000.00 1,400.00 1,420.99 963.08 0.00 579 71.0 % 5210 - Food & Catering for Events 3,300.00 3,300.00 3,300.00 1,307.71 0.00 0.00 1,992 39.6 % 5235 - Signage 2,600.00 2,600.00 2,240.00 1,137.28 0.00 0.00 1,463 43.7 % 5904 - Incident Repair or Replacement 0.00 0.00 0.00 77,566.17 10,703.30 0.00 (77,566) 0.0 % Materials & Supplies 7,900.00 7,900.00 6,940.00 81,432.15 11,666.38 0.00 (73,532)1,030.8 % FDN Operations Fayetteville Public Library Foundation Summarized Unrestricted Budget to Actual As of June 30, 2025 All Projects Filter tab and prompt selections: As of date: 06/30/2025 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: FDN Operations; Include subdimensions: Off; Hide inactives: Off ; Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All; Include subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include subdimensions: Off ; Restriction: U--Unrestricted; Include subdimensions: Off ; Project: All Projects--All Projects; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ; 28 Preliminary: Subject to Audit 06/30/2025 06/30/2025 ANNUAL BUDGET AdoptedBudget2 Amended Budget YTD Budget YTD ACTUAL CURRENT MONTH ACTUAL ENCUMBRANCES REMAINING BUDGET % COLLECTED/ SPENT Services & Charges 5301 - Advertisement 4,050.00 4,050.00 2,700.00 2,709.00 0.00 0.00 1,341 66.9 % 5303 - Subscriptions, Publications and Dues 1,675.00 1,675.00 500.00 841.27 0.00 0.00 834 50.2 % 5305 - Postage 21,000.00 21,000.00 3,000.00 1,513.48 0.00 0.00 19,487 7.2 % 5357 - Donor Cultivation 4,100.00 4,100.00 2,100.00 753.21 311.82 0.00 3,347 18.4 % 5360 - Mileage Reimbursement 750.00 750.00 300.00 0.00 0.00 0.00 750 0.0 % 5361 - Training & Development 9,700.00 9,700.00 5,300.00 4,121.87 0.00 0.00 5,578 42.5 % 5362 - Travel 8,500.00 8,500.00 8,500.00 4,446.40 0.00 0.00 4,054 52.3 % 5368 - Event Cost 17,000.00 17,000.00 16,250.00 12,554.96 2,838.38 0.00 4,445 73.9 % 5385 - Board & Volunteer Recognition 1,500.00 1,500.00 0.00 183.71 0.00 0.00 1,316 12.2 % 5422 - Insurance - Liability 17,143.00 17,143.00 2,100.00 0.00 0.00 0.00 17,143 0.0 % 5423 - Other Rental 10,000.00 10,000.00 5,000.00 10,000.00 0.00 0.00 0 100.0 % 5395 - Bank Service Charges 3,060.00 3,060.00 1,530.00 1,627.00 176.66 0.00 1,433 53.2 % 5399 - In-Kind Expense 0.00 0.00 0.00 36,596.45 0.00 0.00 (36,596) 0.0 % 5340 - Audit 7,110.00 7,110.00 6,402.00 3,600.00 0.00 0.00 3,510 50.6 % 5341 - Legal 2,400.00 2,400.00 1,200.00 315.00 0.00 0.00 2,085 13.1 % 5344 - Contract Services 12,000.00 12,000.00 3,500.00 12.74 0.00 0.00 11,987 0.1 % Services & Charges 119,988.00 119,988.00 58,382.00 79,275.09 3,326.86 0.00 40,713 66.1 % Debt Service 100,700.00 100,700.00 50,346.00 9,120.51 1,027.67 0.00 91,579 9.1 % Transfers Out 0.00 0.00 0.00 1,639.27 (33,865.51) 0.00 (1,639) 0.0 % Capital Outlay 5828 - Software Expense (Capitalized) 22,904.00 22,904.00 17,052.00 15,512.25 33.90 280.86 7,392 67.7 % Capital Outlay 22,904.00 22,904.00 17,052.00 15,512.25 33.90 280.86 7,392 67.7 % Total Expenditures 514,932.00 514,932.00 267,870.00 316,696.14 2,479.03 280.86 198,236 61.5 % FDN Operations Fayetteville Public Library Foundation Summarized Unrestricted Budget to Actual As of June 30, 2025 All Projects Filter tab and prompt selections: As of date: 06/30/2025 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: FDN Operations; Include subdimensions: Off; Hide inactives: Off ; Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All; Include subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include subdimensions: Off ; Restriction: U--Unrestricted; Include subdimensions: Off ; Project: All Projects--All Projects; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ; 29 Preliminary: Subject to Audit 06/30/2025 06/30/2025 ANNUAL BUDGET AdoptedBudget2 Amended Budget YTD Budget YTD ACTUAL CURRENT MONTH ACTUAL ENCUMBRANCES REMAINING BUDGET % COLLECTED/ SPENT Change in Net Assets (12,732.00)(12,732.00)(669.00)24,972.35 49,364.74 (280.86)(37,704)(196.1) % FDN Operations Fayetteville Public Library Foundation Summarized Unrestricted Budget to Actual As of June 30, 2025 All Projects Filter tab and prompt selections: As of date: 06/30/2025 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: FDN Operations; Include subdimensions: Off; Hide inactives: Off ; Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All; Include subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include subdimensions: Off ; Restriction: U--Unrestricted; Include subdimensions: Off ; Project: All Projects--All Projects; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ; 30 Preliminary: Subject to Audit 90--FDN Shively 91--FDN Operations 92--FDN Otwell 93--FDN NEH 94--FDN Walker/Tyson 95--FDN Anonymous 96--FDN Capital Campaign All Funds Year Ending 12/31/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 AdoptedBudget2 Amended Budget Current Month Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual Revenue State Aid & Grant Revenue 0.00 0.00 0.00 0.00 48,000.00 0.00 0.00 0.00 0.00 0.00 48,000.00 Charges for Services 100,700.00 100,700.00 16,783.34 0.00 50,350.02 0.00 0.00 0.00 0.00 0.00 50,350.02 Contributions & Donations 0.00 11,025.00 5,162.20 0.00 54,236.45 0.00 0.00 0.00 0.00 (7,087.47) 47,148.98 Operating Revenue 308,000.00 308,000.00 25,938.31 0.00 156,375.57 0.00 0.00 0.00 0.00 0.00 156,375.57 Miscellaneous Revenue 0.00 0.00 0.00 0.00 77,566.17 0.00 0.00 0.00 0.00 0.00 77,566.17 Transfers In 52,220.00 52,220.00 (33,865.51) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Investment Earnings 260,684.00 260,684.00 150,817.38 111.84 20,640.28 10,874.84 203,502.09 19,500.52 43,140.52 29,703.14 327,473.23 Total Revenue 721,604.00 732,629.00 164,835.72 111.84 407,168.49 10,874.84 203,502.09 19,500.52 43,140.52 22,615.67 706,913.97 Expenditures Personnel Services Salary & Wages 217,745.00 217,745.00 17,357.33 0.00 111,056.87 0.00 0.00 0.00 0.00 0.00 111,056.87 Employee Benefits 45,695.00 45,695.00 2,932.40 0.00 18,660.00 0.00 0.00 0.00 0.00 0.00 18,660.00 Total Personnel Services 263,440.00 263,440.00 20,289.73 0.00 129,716.87 0.00 0.00 0.00 0.00 0.00 129,716.87 Materials & Supplies 7,900.00 7,900.00 11,666.38 0.00 81,432.15 0.00 0.00 0.00 0.00 0.00 81,432.15 Services & Charges 152,918.00 152,918.00 3,375.96 0.00 79,314.50 2,202.53 11,994.94 0.00 2,202.53 225.00 95,939.50 Debt Service 100,700.00 100,700.00 1,027.67 0.00 9,120.51 0.00 0.00 0.00 0.00 0.00 9,120.51 Misc. Expense 0.00 16,025.00 5,025.00 0.00 16,050.00 0.00 0.00 0.00 0.00 0.00 16,050.00 Transfers Out 194,606.00 194,606.00 (33,865.51) 0.00 1,639.27 0.00 0.00 0.00 0.00 0.00 1,639.27 Capital Outlay 22,904.00 22,904.00 33.90 0.00 15,512.25 0.00 0.00 0.00 0.00 0.00 15,512.25 Total Expenditures 742,468.00 758,493.00 7,553.13 0.00 332,785.55 2,202.53 11,994.94 0.00 2,202.53 225.00 349,410.55 Foundation Fayetteville Public Library Foundation Summarized Budget to Actual As of June 30, 2025 Created on 07/09/2025, 9:43 AM CDT Page 1 31 Preliminary: Subject to Audit 90--FDN Shively 91--FDN Operations 92--FDN Otwell 93--FDN NEH 94--FDN Walker/Tyson 95--FDN Anonymous 96--FDN Capital Campaign All Funds Year Ending 12/31/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 AdoptedBudget2 Amended Budget Current Month Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual Change in Net Assets (20,864.00)(25,864.00)157,282.59 111.84 74,382.94 8,672.31 191,507.15 19,500.52 40,937.99 22,390.67 357,503.42 Foundation Fayetteville Public Library Foundation Summarized Budget to Actual As of June 30, 2025 Created on 07/09/2025, 9:43 AM CDT Page 2 32 Preliminary: Subject to Audit Month Ending Month Ending Month Ending 06/30/2025 05/31/2025 06/30/2024 Actual Actual Assets Cash & Investments 997,127 991,615 886,950 Receivables 1240 - Accounts Receivable 0 0 5 1243 - Grants Receivable 0 0 11,726 1244 - Sponsorships Receivable 0 1,250 0 1245 - Pledge Receivable 8,828 9,380 5,660 1246 - Current Lease Receivable 100,700 100,700 0 1247 - Long Term Lease Receivable 2,864 2,864 0 1250 - Allowance Present Value Discount 0 0 (75) 1255 - Allowance for Uncollectable (256)(272)(164) 1270 - Due From Other Funds 128,028 128,028 128,745 1276 - 91 Due From 10 1,641 1,641 36,468 1284 - 91 Due From 96 0 0 87,144 1400 - Interfund 68,202 68,202 68,201 Total Receivables 310,007 311,793 337,710 Prepaid Expenses 1500 - Prepaid Expenses 10,627 10,627 0 Prepaid Expenses 10,627 10,627 0 Fixed Assets 14,464,979 14,464,978 14,894,865 Total Assets $ 15,782,740 $ 15,779,013 $ 16,119,525 Liabilities and Fund Balances Liabilities Accounts Payable 2001 - Accounts Payable 5,000 7,024 144,652 2005 - FDN Designated Pass Through to FPL 100,438 100,438 136,389 2006 - FDN CentreSuite 376 0 268 Total Accounts Payable 105,814 107,462 281,309 Salaries & Benefits Payable 10,145 9,772 8,809 Deferred Revenue 108,564 108,564 0 Due to Other Funds 445,983 490,468 497,484 Total Liabilities 670,506 716,266 787,602 Fund Balance 15,112,234 15,062,747 15,331,923 Total Liabilities and Fund Balances $ 15,782,740 $ 15,779,013 $ 16,119,525 FDN Operations Balance Sheet Fayetteville Public Library Foundation As of June 30, 2025 Created on 07/11/2025, 6:46 AM PST Page 1 33 Preliminary: Subject to Audit 90--FDN Shively 91--FDN Operations 92--FDN Otwell 93--FDN NEH 94--FDN Walker/Tyson 95--FDN Anonymous 96--FDN Capital Campaign All Funds Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 06/30/2025 Assets Cash & Investments 4,927 997,127 572,328 3,456,649 878,014 659,904 1,134,221 7,703,171 Receivables 1245 - Pledge Receivable 0 8,828000090,76899,596 1246 - Current Lease Receivable 0 100,700 0 0 0 0 0 100,700 1247 - Long Term Lease Receivable 0 2,864000002,864 1248 - Long Term Receivable 0 00000456,882 456,882 1250 - Allowance Present Value Discount 0 00000(3,249)(3,250) 1255 - Allowance for Uncollectable 0 (256)0 0 0 0 (2,633)(2,888) 1270 - Due From Other Funds 0 128,028 0 330 51,813 0 0 180,170 1276 - 91 Due From 10 0 1,641000001,641 1283 - 96 Due From 91 0 0000082,80882,807 1400 - Interfund (23,603)68,202 28,912 46,485 (138,270)1,952 16,322 0 Total Receivables (23,603)310,007 28,912 46,815 (86,457)1,952 640,898 918,522 Prepaid Expenses 0 10,627 0 0 0 0 0 10,627 Fixed Assets 0 14,464,979 0 0 0 0 0 14,464,979 Total Assets $(18,676)$ 15,782,740 $ 601,240 $ 3,503,464 $ 791,557 $ 661,856 $ 1,775,119 $ 23,097,299 Liabilities and Fund Balances Liabilities 2001 - Accounts Payable 0 5,000000005,000 2005 - FDN Designated Pass Through to FPL 0 100,438 0 0 0 0 0 100,438 2006 - FDN CentreSuite 0 37600000376 Salaries & Benefits Payable 0 10,145 0 0 0 0 0 10,145 Other Payables 2015 - Notes Payable 0 00000292,047 292,047 Deferred Revenue 0 108,564 0 0 0 0 0 108,564 Due to Other Funds 6,321 445,983 18,705 61,980 28,445 64,390 0 625,824 Total Liabilities 6,321 670,506 18,705 61,980 28,445 64,390 292,047 1,142,394 Fund Balance (24,997)15,112,234 582,535 3,441,484 763,112 597,466 1,483,072 21,954,905 Total Liabilities and Fund Balances $(18,676)$ 15,782,740 $ 601,240 $ 3,503,464 $ 791,557 $ 661,856 $ 1,775,119 $ 23,097,299 Foundation Fayetteville Public Library Foundation Consolidated Funds: Balance Sheet As of June 30, 2025 Created on 07/09/2025, 9:40 AM CDT Page 134 35 36 37 New Foundation Board Directors Wendy Jean Bennett A retired Tyson Foods executive with 30+ years of experience in strategy, marketing, and development, Wendy is an avid reader and passionate supporter of libraries. She brings strong community ties and business acumen to the board. Savannah Skidmore-Roesler Community Engagement Manager at Ronald McDonald House Charities and former attorney, as well as a published author and former Miss Arkansas, Savannah is a devoted library advocate who brings communications expertise and broad influence. Vinee McCracken The owner of Pretty Good Neighbors, a pop-up shop of locally made good, Vinee is a seasoned marketing professional with strengths in storytelling and branding. He is a lifelong library supporter eager to amplify FPL’s community impact. Nadine Rippelmeyer An artist and former educator, writer, and nurse, Nadine is deeply committed to literacy and lifelong learning. With a heart for public access, she offers a thoughtful, inclusive perspective on the library’s impact across generations. Rebecca Goforth Vice President of IT at 7 Brew, Rebecca has a background in operational project management and holds an MBA. She values the library’s role in public service and is committed to community leadership. Quintin Canada A seasoned civic leader and pharmaceutical sales professional, Quintin brings a wealth of experience in nonprofit governance, public policy, and city planning. His high energy, community connections, and passion for the library make him a valuable advocate for FPL’s future. 38