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Home My WebLink About172-25 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 172-25 File Number: 2025-1237 A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F550 UTILITY BODY FROM OLATHE FORD SALES, INC. IN THE AMOUNT OF $89,407.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, to better meet the needs of Park Operations for the hauling of tools, equipment, and personnel along with towing other assets, Fleet management will replace an F250 ¾-ton truck with an F550 1.5-ton utility body work truck for daily operations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F550 Utility Body truck from Olathe Ford Sales, Inc. in the amount of $89,407.00, plus any applicable surcharges, freight charges, and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on August 5, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1237 MEETING OF AUGUST 5, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: PARKS OPERATIONS WORK TRUCK REPLACEMENT THROUGH OLATHE FORD SALES INC. RECOMMENDATION: RECOMMEND COUNCIL APPROVE THE PURCHASE OF (1) FORD F550 UTILITY BODY THROUGH OLATHE FORD SALES INC., DBA OLATHE FORD LINCOLN THROUGH A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (032824-OLA) FOR THE AMOUNT OF $89,407.00 ALONG WITH ANY FREIGHT CHARGES, SURCHARGES OR DELIVERY FEES AND APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Unit 2196 (PRKS_F031) a Ford F250 utility body, is currently at 14.9/15 points in Faster and will need to be replaced and upgraded to a 1.5 ton utility body work truck. DISCUSSION: 2196 came in with complaint of steering issues. Fleet Manager inspected this F250 ¾ ton truck with utility body. This vehicle was found overloaded by weight. We had the department remove tools and weight to be lower than gross vehicle weight rating (GVWR). To better meet the needs of the Parks department in the hauling of tools, equipment, and personnel along with towing other assets, Fleet management will replace this unit with properly spec’ed truck for daily operations. BUDGET/STAFF IMPACT: A budget adjustment is attached for your approval from the fleet fund balance. ATTACHMENTS: 3 Staff Review Form, 4. Budget Adjustment, 5. Quote Documentation Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1237 A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F550 UTILITY BODY FROM OLATHE FORD SALES, INC. IN THE AMOUNT OF $89,407.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, to better meet the needs of Park Operations for the hauling of tools, equipment, and personnel along with towing other assets, Fleet management will replace an F250 ¾-ton truck with an F550 1.5-ton utility body work truck for daily operations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F550 Utility Body truck from Olathe Ford Sales, Inc. in the amount of $89,407.00, plus any applicable surcharges, freight charges, and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. 7/14/2025 Submitted Date Yes 5,744,129.74$ 89,407.00$ V20221130 Budgeted Item? Does item have a direct cost? Is a Budget Adjustment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget 6,095,286.00$ 351,156.26$ Yes Yes 89,407.00$ 5,744,129.74$ 97001.9700.770 Project Number Budget Impact: FLEET REPLACEMENT VEHICLES Fund SHOP9700.770.1920-5802.00 Account Number Project Title City of Fayetteville Staff Review Form 2025-1237 Item ID 8/5/2025 City Council Meeting Date - Agenda Item Only RECOMMEND COUNCIL APPROVE THE PURCHASE OF (1) FORD F550 UTILITY BODY THROUGH OLATHE FORD SALES INC., DBA OLATHE FORD LINCOLN THROUGH A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (032824-OLA) ALONG WITH ANY FREIGHT CHARGES, SURCHARGES OR DELIVERY FEES AND APPROVE A BUDGET ADJUSTMENT. UNIT 2196 TO BE REPLACED BY 3044 PRKS_F031. N/A for Non-Agenda Item Action Recommendation: Submitted By Ross Jackson FLEET OPERATIONS (770) Division / Department Comments: Purchase Order Number: Change Order Number: Previous Ordinance or Resolution # Approval Date: Original Contract Number: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) Adjustment Number 2025 Requestor:Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Recommend council approve the purchase of (1) Ford F550 utility body through Olathe Ford Sales Inc., dba Olathe Ford Lincoln through a Sourcewell Cooperative purchasing contract (032824-ola) along with any freight charges, surcharges or delivery fees and approve a budget adjustment. PRKS_F031 / 3044 COUNCIL DATE:8/5/2025 ITEM ID#:2025-1237 Holly Black 7/15/2025 2:38 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025617TOTAL89,407 89,407 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 9700.770.1910-4999.99 89,407 RE Use Fund Balance - Current 9700.770.1920-5802.00 89,407 97001 2250.521 EX Vehicles & Equipment - base -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 Purchase Order / Quote OLATHE FORD SALES INC Date 6/9/2025 SANDRA GONZALEZ Valid Until 8/12/25 GOVERNMENT MANAGER Contract SOURCEWELL - 032824 DIRECT - 913-312-5371 PO Lead Time 16-20 WEEKS Customer:Invoice Address:Delivery Address: FAYETTEVILLE, AR Same Description - Vehicle Preview Details Line Total 2025 FORD F-550 CREW CAB 4X4 DRW - 60" CA $61,355.00 F550 4X4 CREW CHAS CAB DRW/179 179 INCH WHEELBASE TOTAL BASE VEHICLE OXFORD WHITE VINYL 40/20/40 SEATS MEDIUM DARK SLATE PREFERRED EQUIPMENT PKG.660A .XL TRIM .AIR CONDITIONING -- CFC FREE .AM/FM STEREO MP3/CLK .7.3L DEVCT NA PFI V8 ENGINE 10-SPEED AUTO TORQSHIFT 225/70R19.5G BSW MAX TRAC TIRE 4.88 RATIO LIMITED SLIP AXLE FRONT LICENSE PLATE BRACKET PLATFORM RUNNING BOARDS 19550# GVWR PACKAGE SKID PLATES 50 STATE EMISSIONS 120V/400W OUTLET SNOW PLOW PREP PACKAGE TRAILER BRAKE CONTROLLER CENTER HIGH MOUNT STOP LAMP AUTO EMERGENCY BRAKE REMOVAL 40 GAL AFT OF AXLE FUEL TNK 410 AMP DUAL ALTERNATOR PAYLOAD PLUS PACKAGE UPGRADE 2 EXTERIOR BACKUP ALARM DUAL BATTERY REAR VIEW CAMERA & PREP KIT KNAPHEIDE QUOTE - QU-43-962326-1 - FASTEST OPTION $23,567.00 FACTORY OPTION TOTAL $3,985.00 Subtotal less trade-in $88,907.00 Special Notes and Instructions Sales Tax 0.00% $0.00 MSO/ODO STATEMENT. CUST RESPONSIBLE FOR REGISTRATION, TAXES AND TITLING QUOTES ARE ONLY VALID UNTIL CURRENT MODEL YEAR ORDER BANK CLOSES. OLATHE FORD RESERVES THE RIGHT TO CHARGE CUSTOMER FOR FLOORPLAN IF UPFITTING TAKES AN EXCESSIVE AMOUNT OF TIME. PAYMENTS FOR VEHICLES MUST BE MADE WITHIN 30 DAYS OF INVOICE OR OLATHE FORD RESERVES THE RIGHT TO CHARGE FLOORPLAN INTEREST FOR EACH DAY INVOICE IS OVERDUE Tire Tax 0 $0.00 Extended Warranty $0.00 Flooring $0.00 Delivery $500.00 MSO / ODO $0.00 Total Per Unit $89,407.00 Quantity of Units 1 PO Total $89,407.00 Above information is not an invoice and only an estimate of services/goods described above. Quote subject to change. Please confirm your acceptance of this quote by signing this document, and returning your PO. Signature Print Name Date If you have any questions concerning this quote, contact Sandra Gonzalez Thank you for your business! 1845 E SANTA FE, OLATHE, KS 66062 505-850-5504 - SGONZALEZ@OLATHEFLEET.COM 8/5/2025 Mayor Molly Rawn