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HomeMy WebLinkAbout171-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 171-25 File Number: 2025-1236 A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 HYBRID FROM RANDALL FORD, PURSUANT TO ORDINANCE 6491, IN THE AMOUNT OF $48,156.05, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, Unit 2133U has significant oil leaks, the cost of repairs exceeds the unit's value based on its age and condition, and it is no longer suitable for front-line service; and WHEREAS, Fleet Operations will be rightsizing this unit, which is used by on -call mechanics, from an F-250 diesel to a hybrid F150 hybrid which aligns with the City's Climate Action goals while also lowering operational costs per mile. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F150 Hybrid from Randall Ford of Fort Smith, pursuant to Ordinance 6491, in the amount of $48,156.05, plus any applicable surcharges, freight charges, and delivery fees. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on August 5, 2025 Approved: Attest: -��\\��✓" �`�c:•��Tro ;, FgYEI"fEVILLE;gym"- %S :RKRNSP �2p` Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 5, 2025 CITY COUNCIL MEMO 2025-1236 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: FLEET OPERATIONS ON -CALL TRUCK REPLACEMENT THROUGH RANDALL FORD OF FORT SMITH RECOMMENDATION: CITY COUNCIL TO APPROVE THE PURCHASE OF (1) FORD F150 HYBRID FROM RANDALL FORD OF FORT SMITH FOR THE PURCHASE PRICE OF $48,156.05 ALONG WITH ANY FREIGHT CHARGES, SURCHARGES OR DELIVERY FEES THROUGH ORDINANCE 6491 AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Unit 2133u (FLET_F005) will go to auction and a new Ford F150 Hybrid will be purchased in its place. DISCUSSION: Unit 2133U has significant oil leaks and is no longer suitable for front-line service. Fleet Operations has determined that the cost of repairs exceeds the unit's value based on its age and condition. Additionally, it has reached its maximum points in Faster, our fleet management software. Fleet recommends replacing this unit with a Ford F-150 Hybrid. This vehicle is used for on -call mechanics, and we will be rightsizing this from an F-250 diesel to a hybrid F150 hybrid which aligns with the City's Climate Action goals while also lowering operational costs per mile. Funding for the replacement would come from the Fleet fund balance, pending approval of a budget adjustment. BUDGET/STAFF IMPACT: A budget adjustment is being presented for your approval from the Fleet Fund balance. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. Quote Documentation, 6. Request for Quotes, 7. Bid Waiver for Fleet Vehicles - Ordinance 6491 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-1236 A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 HYBRID FROM RANDALL FORD, PURSUANT TO ORDINANCE 6491, IN THE AMOUNT OF $48,156.05, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, Unit 2133U has significant oil leaks, the cost of repairs exceeds the unit's value based on its age and condition, and it is no longer suitable for front-line service; and WHEREAS, Fleet Operations will be rightsizing this unit, which is used by on -call mechanics, from an F-250 diesel to a hybrid F150 hybrid which aligns with the City's Climate Action goals while also lowering operational costs per mile. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F150 Hybrid from Randall Ford of Fort Smith, pursuant to Ordinance 6491, in the amount of $48,156.05, plus any applicable surcharges, freight charges, and delivery fees. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2025-1236 Item ID 8/5/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/14/2025 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: CITY COUNCIL TO APPROVE THE PURCHASE OF (1) FORD F150 HYBRID FROM RANDALL FORD OF FORT SMITH FOR THE PURCHASE PRICE OF $48,156.05 THROUGH ORDINANCE 6491 AND TO APPROVE A BUDGET ADJUSTMENT. UNIT 2133U TO BE REPLACED BY 2323 FLET F005 9700.770.1920-5802.00 Account Number 97001.9700.770 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: SHOP Fund FLEET REPLACEMENT VEHICLES Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 6,095,286.00 $ 351,156.26 5,744,129,74 $ 48,156.05 $ 48,156.00 e- 5,744,129.69 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2025 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: City Council to approve the purchase of (1) Ford F150 hybrid from Randall Ford of Fort Smith for the purchase price of $48,156.05 along with any freight charges, surcharges or delivery fees through ordinance 6491 and to approve a budget adjustment. FLET_F005 / 2323 COUNCIL DATE: 8/5/2025 ITEM ID#: 2025-1236 Holly Black 717512025 2:4q Pln Budget Division Date TYPE: D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 48,156 48,156 v.2025617 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1910-4999.99 48,156 RE Use Fund Balance - Current 9700.770.1920-5802.00 48,156 97001 9700.770 EX Vehicles & Equipment - base I of 1 Prepared for: Mr. Ross Jackson, Superintendent, City of Fayetteville 113 West Mountain St Fayetteville, AR 72701 Office: 479-444-3494 1 Mobile: 479-879-6221 Email: rjackson@fayetteville-ar.gov 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 Client Proposal Prepared by: PATRICK HARRINGTON Office: 479-452-1311 Email: patrick@randallford.com Quote ID: 0053 Date: 06/12/2025 Randall Ford Inc 15500 Rogers Ave, Fort Smith, Arkansas, 729033748 Office: 479-452-1311 1 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Mr. Ross Jackson, Superintendent, City of Fayetteville 113 West Mountain St Fayetteville, AR 72701 Office: 479-444-3494 1 Mobile: 479-879-6221 Email: rjackson@fayetteville-ar.gov Re: Quote ID 0053 06/12/2025 Dear Mr. Jackson, Thank you very much for your interest in acquiring a vehicle from our dealership. We concur that your interest is well deserved. We hope that an outstanding product lineup and our dedication to customer service will enhance your ownership experience should you decide to buy a vehicle from us. Attached, please find additional information that I hope will assist you in making a more informed decision. Please feel free to contact me at any time as I would truly appreciate the opportunity to be of service to you. Sincerely, PATRICK HARRINGTON Fleet & Commercial Account Manager 479-452-1311 patrick@randallford.com Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 2 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs Dimensions * Conventional Capacity: 11,000 Ibs. • Fifth -wheel towing capacity: 7,000 Ibs. • Front brake diameter: 13.8" • Cargo box length: 78.0" • Cargo box volume: 62.3 cu.ft. • Cargo box max width: 65.2" • Cargo box length feet: 6.5 • Vehicle body width: 79.9" • Wheelbase:157.0" • Front track: 67.9" • Frame section modulus: 5.1 cu.in. • Front bumper to front axle: 37.6" • Interior rear cargo volume with seats folded: 50.9 cu.ft. • Total passenger volume: 131.9 cu.ft. • Headroom second -row: 40.4" • Leg room second -row: 43.6" • Shoulder room second -row: 66.0" • Hip room second -row: 62.6" Powertra i n • Spark ignition system • Engine cylinders: V-6 • Auto stop -start engine • 10-speed automatic • Four-wheel drive • Capless fuel filler • Electronic transfer case shift • Auto locking hub control • Hybrid horsepower 6000 RPM • Hybrid torque 3000 RPM Fuel Economy and Emissions • Fuel economy (city/highway/combined): 23 mpg/23 mpg/23 mpg • Fuel economy combined: 23 mpg • Gasoline secondary fuel type Suspension and Handling * GCWR: 18,4001bs. • Gooseneck towing capacity: 7,000 Ibs. • Rear brake diameter: 13.2" • Cargo box min width: 50.6" • Pickup box depth: 21.4" • Cargo box tailgate width: 60.3" • Vehicle body length: 243.5" • Vehicle body height: 77.6" • Vehicle turning radius: 25.6' • Rear track: 67.9" • Frame yield strength (psi): 49300.0 • Front bumper to back of cab: 155.8" • Max interior rear cargo volume: 50.9 cu.ft. • Headroom first -row: 40.8" • Leg room first -row: 43.9" • Shoulder room first -row: 66.7" • Hip room first -row: 62.5" • 3.5L V-6 port/direct injection, DOHC, variable valve control, twin turbo, engine • Radiator • Driver selectable drivetrain mode • Part-time 4WD • Recommended fuel: regular unleaded • All -speed ABS and driveline traction control • Driver selectable rear locking differential • 430.0 hybrid net horsepower • Hybrid torque 570.0 Ibs.-ft. • Fuel economy city: 23 mpg • Fuel economy highway: 23 mpg • LEV3-ULEV125 emissions Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 3 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) • Standard ride suspension Heavy-duty front shock absorbers • Heavy-duty rear shock absorbers Driveability • 4-wheel disc brakes • 4-wheel antilock (ABS) brakes • Electronic parking brake • Post Collision Braking automatic post -collision braking system • Brake assist system • Independent front suspension • Front anti -roll bar • Rigid axle rear suspension • Electric power -assist steering system • 2-wheel steering system Body Exterior • Trailer wiring harness • 4 doors • Standard style pickup box • Monotone paint • Black door handles • 2 front tow hooks • Rear bumper step • Black grille • Black door mirrors • Conventional right rear passenger door • Active grille shutters • P265/70RS17 AT BSW front and rear tires Convenience • SYNC 4 with Enhanced Voice Recognition (Alexa- Built-In) built-in virtual assistant • Keyfob activated door locks • Auto -locking doors • Cruise control with steering wheel mounted controls • Power first -row windows • Integrated pickup box storage • Rear window defroster • Front beverage holders • 8 beverage holders • Front and rear ventilated disc brakes • Four channel ABS brakes • Regenerative brakes • Automatic brake hold • Hill Start Assist • Double wishbone front suspension • Front coil springs • Leaf spring rear suspension • Rack -pinion steering * Trailer hitch light * Tough Bed spray -in pickup bed liner • Pickup bed -rail protectors • Black side window trim • Chrome front bumper • Chrome rear bumper • Black front bumper rub strip • Standard style side mirrors • Conventional left rear passenger door • Tailgate • Active aerodynamics • 17 x 7.5-inch front and rear silver aluminum wheels • Power door locks with 2 stage unlocking • All -in -one remote fob and ignition key • Power tailgate/rear door lock • Day/Night rearview mirror • Full floor console • Tailgate Assist easy lift tailgate • Fixed rear windshield • Locking glove box • Driver and passenger door bins Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 4 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) • Rear door bins • Instrument panel bin • Retained accessory power • Cabback insulator • PRND in IP Comfort • Automatic climate control • Cabin air filter • SYNC 4 with Enhanced Voice Recognition (Alexa- Built-In) voice -activated climate control • Cloth headliner material • Full vinyl floor covering • Cloth rear seat upholstery • Urethane steering wheel • Manual telescopic steering wheel Seats and Trim • Seating capacity: 5 • Driver seat with 8-way directional controls • Height adjustable front seat head restraints • Front seat center armrest • Power height adjustable driver seat • Power driver seat cushion tilt • Manual passenger seat fore/aft control • Height adjustable rear seat head restraints • Driver seat with 2-way power lumbar Entertainment Features • 2 total number of 1st row displays • Primary touchscreen display • AM/FM/satellite • AM radio • SiriusXM with 360L satellite radio • Radio data system (RDS) • SYNC 4 external memory control • 3 month satellite trial subscription • Speakers number: 6 • SYNC 4 with Enhanced Voice Recognition (Alexa- Built-In) voice activated audio controls • Bluetooth wireless audio streaming • Rear beverage holders • Dashboard storage • Trip computer • Over the air updates • Dual -zone front climate control • Rear under seat climate control ducts • Rear console climate control ducts • Full headliner coverage • Full floor coverage • Carpet rear seatback upholstery • Manual tilting steering wheel • Bucket front seats • Front passenger seat with 4-way directional controls • Manual front seat head restraint control • Manual reclining driver seat • Power driver seat fore/aft control • Manual reclining passenger seat • Fixed rear seats • Split -bench rear seat • Cloth front seat upholstery • 12 inch primary display • AM/FM stereo radio • In -vehicle audio • FM radio • Seek scan • Auxiliary input jack • Internet radio capability • Standard grade speakers • Steering wheel mounted audio controls • Speed sensitive volume • Fixed audio antenna Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 5 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Lighting, Visibility and Instrumentation • Digital/analog instrumentation display • Trip odometer • In -radio display clock • Exterior temperature display • ECO feedback display gauge • Oil pressure gauge • Voltmeter • Gauge cluster display size (inches): 12.00 • Reflector headlights • Ford Co-Pilot360 - Autolamp auto on/off headlight control • Delay -off headlights • DRL preference setting • Illuminated entry • Variable instrument panel light • High mounted center stop light • Front LED fog lights • Pickup box cargo light Technology and Telematics • SYNC 4 911 Assist emergency SOS system via mobile device • SYNC 4 AppLink/Apple CarPlay/Android Auto smart device wireless mirroring • FordPass Connect 5G mobile hotspot internet access Safety and Security • Driver front impact airbag • Safety Canopy System curtain first and second -row overhead airbags • Seat mounted side impact front passenger airbag • 6 airbags • Front height adjustable seatbelts • 2 seatbelt pre-tensioners • Security system • Lane Keeping Alert • PCA with AEB and Intersection Assist forward collision mitigation with left turn assist • Pre -Collision Assist with Pedestrian Detection • Configurable instrumentation gauges • Full gauge cluster screen • Compass • Redundant digital speedometer • Tachometer • Engine/electric motor temperature gauge • Transmission fluid temperature gauge • Deep tinted windows • LED low and high beam headlights • Multiple enclosed headlights • Auto High Beam auto high -beam headlights • Variable intermittent front windshield wipers • Front reading lights • Daytime running lights • Remote activated perimeter approach lighting • Fade interior courtesy lights • SYNC 4 handsfree wireless device connectivity • FordPass App mobile app access • 4 USB ports • Seat mounted side impact driver airbag • Passenger front impact airbag • Airbag occupancy sensor • Rear seat center 3-point seatbelt • Front seatbelt pretensioners • SecuriLock immobilizer • Remote panic alarm • BLIS (Blind Spot Information System) • Cross -Traffic Alert with Reverse Brake Assist collision mitigation • Driver Alert Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 6 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) • External acoustic pedestrian alert • Ford Co-Pilot360 - Reverse Camera rear mounted camera • Rear parking sensors Dimensions General Weights Curb weight _ _ _ _ _ _ _ _ _ _ _ 5,608 lbs GVWR 7,400 lbs Trailering Weights Fifth -wheel towing capacity 7,000 lbs *Conventional capacity 11,000 lbs Front Weights Front curb weight 3,340 lbs. Axle capacity front 4,050 lbs. Tire/wheel capacity front 4,050 lbs. Rear Weights GAWR rear 4,150 lbs Spring rating rear 4,150 lbs Off Road Min ground clearance _8.8" Exterior Measurements Vehicle body length 243.5" Vehicle body height 77.6" Front brake diameter 13.8" Rear brake diameter 13.2" Cargo box volume 62.3 cu.ft. Cargo box max width 65.2" Cargo box length feet _6.5 Rear track 67.9" Frame section modulus 5.1 cu.in. Front bumper to front axle _ _ 37.6" Interior Measurements Max interior rear cargo volume _ _ 50.9 cu.ft. Interior Volume Total passenger volume 131.9 cu.ft. Headroom • Ford Co-Pilot360 - Evasive Steering Assist evasion assist system • AdvanceTrac w/Roll Stability Control electronic stability control system with anti -rollover • Manual rear child safety door locks Rear curb weight 2,268 lbs. Payload 1,730 lbs. Gooseneck towing capacity 7,000 lbs. * GCWR 18,400 lbs. GAWR front 4,050 lbs. Spring rating front 4,050 lbs. Axle capacity rear 4,800 lbs. Tire/wheel capacity rear 4,150 lbs. Loading floor height _35.8 " Vehicle body width 79.9" Wheelbase 157.0" Cargo box length 78.0" Cargo box min width 50.6" Pickup box depth 21.4" Cargo box tailgate width _ _ _ _ _ _ _ _ _ _ _60.3" Front track 67.9" Vehicle turning radius 25.6' Frame yield strength (psi) 49300.0 Front bumper to back of cab 155.8" Interior rear cargo volume with seats folded 50.9 cu.ft. Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 7 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Headroom first -row 40.8" Headroom second -row 40.4" Legroom Leg room first -row 43.9" Leg room second -row 43.6" Shoulder Room Shoulder room first -row 66.7" Shoulder room second -row _ _66.0" Hip Room Hip room first -row 62.5" Hip room second -row 62.6" Powertrain Engine Engine 3.5L V-6 port/direct injection, DOHC, variable valve control, twin turbo, engine Engine cylinders V-6 Ignition Spark ignition system Engine block material Aluminum engine block Engine Specs Displacement 3.5L Bore _ _ _ 3.64„ Compression ratio _ _ 10.5 Alternator Alternator amps 200A Battery Battery amps 80Ah Battery rating 80OCCA Engine Extras Radiator Radiator Drivetrain selectable Driver selectable drivetrain mode Transmission Transmission _10-speed automatic Overdrive transmission Overdrive transmission First gear ratio 4.696 Third gear ratio 2.146 Fifth gear ratio 1.52 Reverse gear ratio 4.866 Eighth gear ratio 0.854 Valves per cylinder 4 Engine location Front mounted engine Engine mounting direction Longitudinal mounted engine Cylinder head material Aluminum cylinder head cc 213.3 cu.in. Stroke 3.41" SAEJ1349 AUG2004 compliant Alternator type Regular duty alternator Battery type HD lead acid battery Battery run down protection Battery run down protection Start -stop engine Auto stop -start engine Transmission electronic control Transmission electronic control Lock -up transmission Lock -up transmission Second gear ratio 2.985 Fourth gear ratio 1.769 Sixth gear ratio _ __________ 1.275 Seventh gear ratio 1 Ninth gear ratio 0.689 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 8 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Tenth gear ratio 0.636 Selectable mode transmission Selectable mode transmission Sequential shift control SelectShift Sequential shift control Drive Type 4WD type Part-time 4WD Drive type Four-wheel drive Drivetrain Axle ratio 3.73 Exhaust Tailpipe Stainless steel single exhaust Fuel Fuel type regular unleaded Fuel Tank Capless fuel filler Capless fuel filler Fuel tank capacity 30.59 gal. Drive Feature Traction control All -speed ABS and driveline traction control Transfer case Electronic transfer case shift Electric Powertrain Hybrid torque Hybrid torque 570.0 lbs.-ft. Hybrid horsepower RPM Hybrid horsepower 6000 RPM Electric motor output _ 47 HP electric motor output Electric powertrain PowerBoost HEV (hybrid electric vehicle) Electric Vehicle Battery Pack Traction battery type lithium ion (Li -ion) Fuel Economy and Emissions Fuel Economy Locking hub control Auto locking hub control Rear locking differential Driver selectable rear locking differential Hybrid net horsepower 430.0 hybrid net horsepower Hybrid torque RPM Hybrid torque 3000 RPM Number of electric motors 1 Electric motor 1 location Front electric motor location Gross traction battery capacity 1.5 kWh gross traction battery capacity Secondary fuel type _ _ Gasoline secondary fuel type Fuel economy combined 23 mpg Fuel economy city 23 mpg Fuel economy highway 23 mpg Fuel economy (city/highway/combined) 23 mpg/23 Fuel economy status Previous year fuel economy mpg/23 mpg status Emissions Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 9 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Emissions LEV3-ULEV125 emissions Emissions tiers Tier 3 Bin 125 emissions Green Values Energy Impact Score (Barrels per year) 12.9 Carbon FP / Tailpipe and upstream total GHG (CO2, tons per year) 7.7 Suspension and Handling Suspension Suspension Standard ride suspension Rear shock absorbers Heavy-duty rear shock absorbers Driveability Brakes Brake type 4-wheel disc brakes ABS brakes Four channel ABS brakes ABS brakes 4-wheel antilock (ABS) brakes Brake Assistance Hill start assist Hill Start Assist Front Suspension Front anti -roll Front anti -roll bar Suspension type front Double wishbone front suspension Front Spring Regular front springs Regular front springs Rear Spring Springs rear Rear leaf springs Rear Suspension Suspension type rear Leaf spring rear suspension Steering Steering Electric power -assist steering system Steering type number of wheels 2-wheel steering system Exterior Front shock absorbers Heavy-duty front shock absorbers Ventilated brakes Front and rear ventilated disc brakes Electronic parking brake Electronic parking brake Post collision braking system Post Collision Braking automatic post -collision braking system Brake assist system Brake assist system Suspension ride type front Independent front suspension Springs front Front coil springs Rear springs Regular grade rear springs Suspension ride type rear Rigid axle rear suspension Steering type Rack -pinion steering Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 10 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Front Wheels Front wheels diameter 17" Front wheels width 7.5" Rear Wheels Rear wheels diameter 17" Rear wheels width 7.5" Front And Rear Wheels Appearance silver Material aluminum Front Tires Aspect 70 Diameter 17 Sidewalls BSW Speed S Tread AT Type P Width 265mm Rear Tires Aspect 70 Sidewalls BSW Tread AT Width 265mm Body Exterior Trailering Towing class Class IV tow rating Towing wiring harness Trailer wiring harness Towing trailer sway Trailer sway control Exterior Features Box style Standard style pickup box Number of doors 4 doors Body Body panels Aluminum body panels with side impact beams Spare Tire Spare tire Full-size spare tire with steel wheel Convenience Technology Built-in virtual assistant SYNC 4 with Enhanced Voice Recognition (Alexa-Built-In) built-in virtual assistant Door Locks Diameter 17 Speed S Type P Towing hitch Trailer hitch -Towing brake controller Trailer brake controller * Bed liner Tough Bed spray -in pickup bed liner Spare tire location Crank -down spare tire Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 11 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Door locks Power door locks with 2 stage unlocking Keyfob door locks Keyfob activated door locks All -in -one key All -in -one remote fob and ignition key Auto door locks Auto -locking doors Tailgate control Power tailgate/rear door lock Cruise Control Cruise control Cruise control with steering wheel mounted controls Rear View Mirror Day/Night rearview mirror Day/Night rearview mirror Exterior Mirrors Door mirrors Power door mirrors Folding door mirrors Manual folding door mirrors Heated door mirrors Heated driver and passenger side door mirrors Front Side Windows First -row windows Power first -row windows Floor Console Floor console Full floor console Floor console storage Locking floor console storage Overhead Console Overhead console Mini overhead console Overhead console storage Overhead console storage Passenger Visor Visor passenger mirror Passenger visor mirror Power Outlets 12V power outlets 1 12V power outlet 120V AC power outlets 2 120V AC power outlets Pickup Box Box storage Integrated pickup box storage Easy lift tailgate Tailgate Assist easy lift tailgate Rear Windshield Rear window defroster Rear window defroster Rear windshield Fixed rear windshield Storage Door bins front _ _ _Driver and passenger door bins Door bins rear Rear door bins Number of beverage holders _ 8 beverage holders Beverage holders Front beverage holders Beverage holders rear Rear beverage holders Glove box Locking glove box Instrument panel storage Instrument panel bin Dashboard storage Dashboard storage Windows Feature One -touch up window Driver and passenger one- One -touch down window Driver and passenger one - touch up windows touch down windows Windows Rear Side Second -row windows Power second -row windows Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 12 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Miscellaneous Trip computer Trip computer PRND in IP PRND in IP Over the air updates Over the air updates Comfort Climate Control Climate control Automatic climate control Cabin air filter Cabin air filter Rear under seat ducts Rear under seat climate control ducts Headliner Headliner material Cloth headliner material Floor Trim Floor covering Full vinyl floor covering Second -Row Seat Trim Rear seat upholstery Cloth rear seat upholstery Steering Wheel Steering wheel material Urethane steering wheel Steering wheel tilt_ _ _ _Manual tilting steering wheel Seats and Trim Seat Capacity Seating capacity 5 Front Seats Driver seat direction Driver seat with 8-way directional controls Driver seat fore/aft control Power driver seat fore/aft control Passenger seat direction Front passenger seat with 4- way directional controls Reclining passenger seat Manual reclining passenger seat Cabback insulator Cabback insulator Accessory power Retained accessory power Dual -zone front climate control Dual -zone front climate control Voice activated climate control SYNC 4 with Enhanced Voice Recognition (Alexa-Built-In) voice - activated climate control Rear console climate control ducts Rear console climate control ducts Headliner coverage Full headliner coverage Floor coverage Full floor coverage Rear seatback upholstery Carpet rear seatback upholstery Steering wheel telescopic Manual telescopic steering wheel Height adjustable driver seat Power height adjustable driver seat Driver seat cushion tilt Power driver seat cushion tilt Split front seats Bucket front seats Passenger seat fore/aft control Manual passenger seat fore/aft control Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 13 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Front head restraints Height adjustable front seat Front head restraint control Manual front seat head head restraints restraint control Armrests front center _ _ _ _Front seat center armrest Reclining driver seat _ _ _ Manual reclining driver seat Rear Seats Bench seats Split -bench rear seat Folding second -row seats 60-40 folding rear seats Rear seat folding position Fold -up rear seat cushion Rear head restraint control Manual rear seat head restraint control Lumbar Seats Driver lumbar_ _Driver seat with 2-way power lumbar Front Seat Trim Front seat upholstery Cloth front seat upholstery Interior Accents Interior accents Chrome interior accents Gearshifter Material Gearshifter material Urethane gear shifter material Entertainment Features Displays Primary touchscreen display display Primary display size Radio Features Primary touchscreen 12 inch primary display Aux input jack Auxiliary input jack Seek scan Seek scan Internet radio capability Internet radio capability Speakers Speakers Standard grade speakers Audio Features Steering mounted audio control Steering wheel mounted audio controls Voice activated audio SYNC 4 with Enhanced Voice Recognition (Alexa-Built-In) voice activated audio controls Rear seats fixed or removable _ _ _Fixed rear seats Rear seat direction Front facing rear seat Rear head restraints Height adjustable rear seat head restraints Number of rear head restraints 3 rear seat head restraints Front seatback upholstery Cloth front seatback upholstery Number of first -row displays 2 total number of 1st row displays External memory _ _SYNC 4 external memory control RIDS Radio data system (RDS) Speakers number 6 Speed sensitive volume Speed sensitive volume Wireless streaming Bluetooth wireless audio streaming Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 14 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Lighting, Visibility and Instrumentation Instrumentation Trip odometer Trip odometer Configurable instrumentation gauges Configurable instrumentation gauges Instrumentation Displays Speedometer Redundant digital speedometer Clock In -radio display clock Eco feedback ECO feedback display gauge Instrumentation Gauges Tachometer Tachometer Transmission temperature gauge Transmission fluid temperature gauge Engine/electric motor temperature gauge Engine/electric motor temperature gauge Instrumentation Warnings Engine temperature warning Engine temperature warning Low fuel warning Low fuel warning Battery charge warning Battery charge warning Key in vehicle warning Key in vehicle warning Service interval warning Service interval indicator Glass Tinted windows Deep tinted windows Headlights Headlights LED low and high beam headlights Auto headlights Ford Co-Pilot360 - Autolamp auto on/off headlight control Delay off headlights Delay -off headlights DRL preference setting DRL preference setting Front Windshield Wipers Variable intermittent front windshield wipers Interior Lighting Illuminated entry Illuminated entry Instrumentation display Digital/analog instrumentation display Temperature display Exterior temperature display Compass Compass Oil pressure gauge Oil pressure gauge Voltmeter Voltmeter Gauge cluster display size (inches) _ 12.00 Oil pressure warning Oil pressure warning Low brake fluid warning Low brake fluid warning Headlights on reminder Headlights on reminder Door ajar warning Door ajar warning Low tire pressure warning Tire specific low air pressure warning Headlight type Reflector headlights Multiple headlights _ _ _ Multiple enclosed headlights Auto high -beam headlights Auto High Beam auto high -beam headlights Variable panel light Variable instrument panel light Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 15 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Front reading lights Front reading lights Lights Running lights Daytime running lights Fog lights Front LED fog lights Pickup box cargo light Pickup box cargo light Technology and Telematics Connectivity Handsfree SYNC 4 handsfree wireless device connectivity Emergency SOS SYNC 4 911 Assist emergency SOS system via mobile device Internet Access Internet access FordPass Connect 5G mobile hotspot internet access USB Ports USB ports 4 USB ports Safety and Security Airbags Front impact airbag driver Driver front impact airbag Front impact airbag passenger Passenger front impact airbag Front side impact airbag passenger Seat mounted side impact front passenger airbag Overhead airbags Safety Canopy System curtain first and second -row overhead airbags Seatbelts 3-point seatbelt Rear seat center 3-point seatbelt Seatbelt pretensioners Front seatbelt pretensioners Security System Immobilizer SecuriLock immobilizer Security system Security system Active Driving Assistance Lane departure Lane Keeping Alert Interior courtesy lights Fade interior courtesy lights High mount stop light High mounted center stop light Perimeter approach lighting Remote activated perimeter approach lighting Smart device integration SYNC 4 AppLink/Apple CarPlay/Android Auto smart device wireless mirroring Number of airbags 6 airbags Front side impact airbag driver Seat mounted side impact driver airbag Occupancy sensor Airbag occupancy sensor Height adjustable seatbelts _ _Front height adjustable seatbelts Seatbelt pretensioners number 2 seatbelt pre- tensioners Remote panic alarm Remote panic alarm Blind spot BUS (Blind Spot Information System) Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 16 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Selected Equip & Specs (cont'd) Forward collision warning PCA with AEB and Intersection Assist forward collision mitigation with left turn assist Pedestrian detection Pre -Collision Assist with Pedestrian Detection Driver attention monitor Driver Alert Cameras Rear camera Ford Co-Pilot360 - Reverse Camera rear mounted camera Traction Control Electronic stability control AdvanceTrac w/Roll Stability Control electronic stability control system with anti -rollover Parking Sensors Parking sensors Rear parking sensors Occupant Safety Child door locks Manual rear child safety door locks Rear collision warning Cross -Traffic Alert with Reverse Brake Assist collision mitigation External acoustic pedestrian alert External acoustic pedestrian alert Evasion assist system Ford Co-Pilot360 - Evasive Steering Assist evasion assist system Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 17 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Pricing Summary - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $50,075.00 Options $3,965.00 Colors $0.00 Upfitting $0.00 Fleet Discount $0.00 Fuel Charge $0.00 Destination Charge $1,995.00 Subtotal $56,035.00 Pre -Tax Adjustments Code Description MSRP Fleet Discounts Fleet & Commercial Discounts-$5,821.95 GPC- QC689 Government Price Concession-$3,600.00 Misc Misc $1,543.00 Running Boards, Weather-Tec Fitted Floor Mats, Carhartt rugged and durable seat covers! (Front and Back Covers) Total $48,156.05 8/5/2025 Customer Signature Acceptance Date Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 18 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Major Equipment (Based on selected options, shown at right) Exterior: Oxford White 10-speed automatic Interior: Black w/Medium Dark Slate w/Cloth 40/Console/40 Front Seats * 17 x 7.5-inch front and rear silver aluminum wheels * P265/70RSl7 AT BSW front and rear tires * Lock -up transmission * Alternator Amps: 200A * All -speed ABS and driveline traction control * Battery rating: 80OCCA * Battery run down protection * Auto stop -start engine * Steering wheel mounted audio controls * 12 inch primary display * AM/FM/satellite * Radio data system (RDS) * SYNC 4 external memory control * 3 month satellite trial subscription * Wheelbase: 157.0" * Tire/wheel capacity rear: 4,150 lbs. * Spring rating front: 4,050 lbs. * Trip computer * Power door mirrors * Class IV tow rating * Overdrive transmission * Transmission electronic control * Stainless steel single exhaust * Driver selectable rear locking differential * HD lead acid battery * Fuel tank capacity: 30.59 gal. * Driver selectable drivetrain mode * Bluetooth wireless audio streaming * AM/FM stereo radio * Seek scan * Auxiliary input jack * Internet radio capability * Vehicle body length: 243.5" * Axle capacity rear: 4,800 lbs. * Axle capacity front: 4,050 lbs. * Standard ride suspension * Rear window defroster * Heated driver and passenger side door mirrors Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 As Configured Vehicle MSRP STANDARD VEHICLE PRICE $50,075.00 Equipment Group 104A Hybrid $3,095.00 Engine: 3.5L PowerBoost Full -Hybrid V6 _ _ Included Transmission: Hybrid Electronic 10-Speed Automatic Included GVWR: 7,400 lbs Payload Package Included Tires: 265/70R17 BSW A/T Included Wheels: 17" Silver Painted Aluminum Included Cloth 40/Console/40 Front Seats Included 157" Wheelbase STD Radio: AM/FM Stereo w/SiriusXM 360E Included Monotone Paint Application STD Fleet Customer Powertrain Limited Warranty N/C 50 State Emissions System STD Electronic Locking w/3.73 Axle Ratio Included SYNC 4 w/Enhanced Voice Recognition Included Interior Work Surfaces Included LED Fog Lamps Included Chrome Bumpers Included Rear Window Fixed Privacy Glass w/Defroster Included Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 19 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Major Equipment * Manual folding door mirrors * DRL preference setting * Daytime running lights * Deep tinted windows * Variable intermittent front windshield wipers * Automatic climate control * Dual -zone front climate control * Driver front impact airbag * Passenger front impact airbag * Airbag occupancy sensor * AdvanceTrac w/Roll Stability Control electronic stability control system with anti -rollover * Securil-ock immobilizer * 60-40 folding rear seats * Fold -up rear seat cushion * Manual rear seat head restraint control * Split -bench rear seat * Driver seat with 8-way directional controls * Height adjustable front seat head restraints * Front seat center armrest * Power height adjustable driver seat * Power driver seat cushion tilt * Manual passenger seat fore/aft control * Cloth front seatback upholstery * 4-wheel disc brakes * Electronic parking brake * Rear under seat climate control ducts * Seat mounted side impact driver airbag * Seat mounted side impact front passenger airbag * 6 airbags * Manual rear child safety door locks * Fixed rear seats * Front facing rear seat * Height adjustable rear seat head restraints * 3 rear seat head restraints * Bucket front seats * Front passenger seat with 4-way directional controls * Manual front seat head restraint control * Manual reclining driver seat * Power driver seat fore/aft control * Manual reclining passenger seat * Cloth front seat upholstery * Driver seat with 2-way power lumbar * 4-wheel antilock (ABS) brakes * Brake assist system Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 As Configured Vehicle MSRP Dual -Zone Electronic Automatic Temperature Control Included 8-Way Power Driver's Seat w/Power Lumbar Included Black w/Medium Dark Slate w/Cloth 40/Console/40 Front Seats N/C Oxford White N/C Tough Bed Spray -In Bedliner $595.00 Tow/Haul Package _ _ $275.00 Integrated Trailer Brake Controller Included SUBTOTAL Destination Charge $54,040.00 $1,995.00 TOTAL $56,035.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 20 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 06/12/2025 2025 F-150 4x4 SuperCrew Cab 6.5' box 157" WB XL Hybrid (W1 F) Price Level: 560 1 Quote ID: 0053 Major Equipment * Hill Start Assist Fuel Economy City Hwy 23 mpg 23 mpg Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 21 2133u RET_FOOS ®lackmq Ross Tv locut RRan 0cc Jackson, Rocs, OMich<n Patrick Wninumna Jeff lee Vaeery CFelsry C7 R<Ph QJ RePly All Fow,a�e Mvn6/9/g0Z55k05AM Good morning, The Gry of Fainalmo0le Fleet Operations olNslon is hurdling to get quotes on the below listed Item. Please postal a quote by Wednesday 06/13/25 by 12:0opm. If the quotes are not received by this date and time, they will be mnsleered "Anp sshall have the Ford FI4T In�F mtle 006 on the quote add corresponding elsmum applied. • Ford F15D Hybrid White In mlor, crew ab,5.5'bN,AWDI running boards, Weatbertechtted floor mats, rugged and durable seat covers on front and rear seats (Carbarst or equivalent), beelinegtw.tlng package Inctudmi: HnN, Wiring Harness and brake controller Thank you Ross Jackson in, CAFM Fleet Operations Su pennteneent Clry, of Fayettenlie, Arkansas 72701 r 4]`9ae4-3a9e F 479-0443425 C 479 879-6221 4111- cur o. .� ARKANSAS ILLE nn5ns CAFM`leetM° Automotive Fleet Manager 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6491 File Number: 2021-0718 BID WAIVER FOR FLEET VEHICLES: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES, AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO PARTICIPATE IN GOVERNMENT FLEET PROGRAMS WHEREAS. new vehicles are available at a discounted rate directly from various manufacturers' authorized dealer networks through government fleet programs; and WHEREAS, not all dealers are part of an authorized dealer network and using the government fleet programs ensures consistent pricing and includes other benefits like technician training, access to available inventories statewide, increased standard warranties, and discounts on diagnostic software and parts; and WHEREAS, dealers do not have pricing prior to an ordering window, which is often not open long enough to complete the full bidding process. and the pricing that would be submitted in the bidding process will be the same as through a government fleet program; and WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory when available, obtain quotes quickly from different manufacturers based on the specific needs of a division or department, and ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and businesses. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF Page 1 Printed on 1016121 Ordinance: 6491 File Number: 2021-0718 FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized dealer networks, and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase of vehicles without the need for further approval by the City Council. Section 2: that the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign any agreements or documents necessary to participate in the government fleet programs. PASSED and APPROVED on 10/5/2021 Approve Attest: �ttrrrrr rrr �•��` � R K I,RF''•, ioneld rd , Mayor Kara Paxton, City Clerk Treasurer-- c ��.40 ,y Off+! CD�`N`��� �I/III111ii1 Page 2 Printed on 1016121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 a (479)575-8323 Text File File Number: 2021-0718 Agenda Date: 10/5/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Ordinance Agenda Number: CA BID WAIVER FOR FLEET VEHICLES: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES, AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO PARTICIPATE IN GOVERNMENT FLEET PROGRAMS WHEREAS, new vehicles are available at a discounted rate directly from various manufacturers' authorized dealer networks through government fleet programs; and WHEREAS, not all dealers are part of an authorized dealer network and using the government fleet programs ensures consistent pricing and includes other benefits like technician training, access to available inventories statewide, increased standard warranties, and discounts on diagnostic software and parts; and WHEREAS, dealers do not have pricing prior to an ordering window, which is often not open long enough to complete the full bidding process, and the pricing that would be submitted in the bidding process will be the same as through a government fleet program; and WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory when available, obtain quotes quickly from different manufacturers based on the specific needs of a division or department, and ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and businesses. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized dealer networks, and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase of vehicles without the need for further approval by the City Council. City of Fayetteville, Arkansas Page 1 Printed on 101612021 File Number: 2021-0718 Section 2: that the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign any agreements or documents necessary to participate in the government fleet programs. City of Fayetteville, Arkansas Page 2 Printed on 101612021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0718 Legistar File ID 10/5/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/15/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: An ordinance waiving the requirements of formal competitive bidding of vehicles procured through a manufacturer's authorized body of dealers, including but not limited to General Motors/Chevrolet, Ford, Dodge, Toyota, etc. for the purchase of vehicles, within budget, after obtaining quotes from different vehicle manufacturer's authorized dealers, and authorizing the Mayor to execute agreements with manufacturers as necessary to participate in government fleet programs. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ 10,383,743.00 Funds Obligated $ 5,034,204.11 Current Balance $ 5,349,538.89 Does item have a cost? No Item Cost $ - Budget Adjustment Attached? No Budget Adjustment Remaining Budget 5,349,538.89 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 05, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: September 14, 2021 SUBJECT: Bid Waiver for Fleet Vehicles CITY COUNCIL MEMO RECOMMENDATION: An ordinance waiving the requirements of formal competitive bidding of vehicles procured through a manufacturer's authorized body of dealers, including but not limited to General Motors/Chevrolet, Ford, Dodge, Toyota, etc. for the purchase of vehicles, within budget, after obtaining quotes from different vehicle manufacturer's authorized dealers, and authorizing the Mayor to execute agreements with manufacturers as necessary to participate in government fleet programs. BACKGROUND: New Vehicles are available at a discounted rate directly from the manufacturer's authorized body of dealer networks utilizing various government fleet programs. Using these programs allows a government agency to leverage its spending power by having government pricing that is consistent regardless of dealer and includes numerous other benefits including technician training and searching available inventories statewide, including cancelled orders. Not all dealers are part of a manufacturer's authorized dealer network and the government fleet program pricing can only be guaranteed by ordering from an authorized dealer. DISCUSSION: Purchasing new vehicles utilizing these government fleet programs enables the City to secure competitive pricing which is based on a high -volume discount and bid -assist pricing provided to dealers directly from the manufacturer. These programs also increase standard warranties and provide discounts on diagnostic software and parts. Authorizing the purchases within approved budget allows the City to place orders in short ordering windows, purchase existing inventory when available, and ensure staff has the equipment to maintain operations and continue to provide services to residents. Competitive bidding is not feasible or practical because dealers do not have pricing prior to the ordering window, the window is often not open long enough for the City to complete its internal bidding process, and the pricing that would be submitted in a bid response is the same as through the government fleet programs. Fleet needs the flexibility to obtain quotes quickly from different manufacturers based on the specific needs of a division or department Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Fleet's continued mission is to provide efficient equipment to our user departments, so that they can in turn provide service to the citizens of Fayetteville. BUDGET/STAFF IMPACT: Funds will be spent within allowed approved budget authorized by City Council.