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HomeMy WebLinkAbout2025-03-24 - Minutes -Fayetteville Advertising and Promotion Commission Meeting Minutes – March 24, 2005 Fayetteville Town Center – 2:00 p.m. Present: Chair Elvis Moya, Katherine Kinney, Todd Martin, Chrissy Sanderson, Mike Wiederkehr, Sarah Bunch Absent: Andrew Prysby Staff: Jennifer Walker (Interim CEO) I. Call to Order Chair Moya called the meeting to order at 2:00 p.m. II. Old Business • Approval of February Minutes Motion by Commissioner Wiederkehr to approve the February 18 minutes; seconded by Commissioner Sanderson. Motion carried by roll call vote. III. New Business A. Appreciation for Outgoing Commissioners Chair Moya read letters recognizing Commissioners Martin and Prysby for their service as commissioners. B. Clinton House Museum Funding – $25,000 • Memo presented by Interim CEO Walker. Funding is already budgeted. • Motion by Wiederkehr to approve disbursement of $25,000 to Clinton House Museum; seconded by Sanderson. • Approved unanimously by roll call vote. C. TheatreSquared Funding – $200,000 • Memo presented; amount is budgeted. • Motion by Sanderson to approve disbursement; seconded by Wiederkehr. • Approved unanimously by roll call vote. D. Forge Productions Contract – $26,000 for 2025 Sundays on the Square • Discussion included seasonal planning, event gaps in summer due to heat, and fireworks budgeting. • Motion by Sanderson to authorize execution of contract with Forge Productions; seconded by Wiederkehr. • Approved unanimously by roll call vote. E. USA Cycling Agreement – 2025–26 Cyclocross Nationals • Presented by Tyler Wilson. Funding from prior Cyclocross revenues, not operating budget. • Motion by Wiederkehr to authorize Interim CEO to execute agreement; seconded by Sanderson. • Approved unanimously by roll call vote. F. Five-Year Capital Improvement Plan • Tabled until new CEO is hired. Discussion included facility responsibilities and budget clarity. • No vote taken. G. FTC Airwall Replacement – $474,357.75 (includes 15% contingency) • Presented by Wilson. Current system outdated; selected vendor is lowest bid with 3-year warranty. • Motion by Sanderson to authorize agreement and capital appropriation; seconded by Wiederkehr. • Approved unanimously by roll call vote. H. CEO Report – Jennifer Walker • New commissioners start April 1: Elliot Hunt and Sterling Hamilton. • Legislative update: HB 1445 passed committee; HB 1790 did not. • New downtown maps approved. • Welcomed new restaurants: El Mezcal and Dot’s Nashville Hot Chicken. • Highlighted sales exchange program with SEC initiated by Tina Archer Cope. I. Finance Report – VP of Finance, Jennifer Walker • HMR collections 0.6% above budget YTD through February. • Operating net loss: $14,096. • Unearned revenue: $284,693. J. Marketing Report – Sarah King • Favoriteville campaign nominated for eTSY award at E-Tourism Summit • Ale Trail refocused on Fayetteville’s 8 breweries. • Upcoming Bikepacking promo and “Impossible Route” documentary this fall. • New digital ads and updated logo including “Arkansas.” K. CEO Interview Process and Employment Agreement • Timeline reviewed. Commissioners support offering an agreement. • Terms such as severance will be negotiable. L. City Gateway Signage • $4,500 budgeted for design work; discussion on asking our city council members serving as commissioners to serve as liaisons and long-term planning. M. Bites & Beats Festival Idea • Potential to repurpose $30,000 fireworks budget. • Discussion on supporting third-party organizers or enhancing Restaurant Week. VI. Adjournment Motion to adjourn at 3:35 p.m. by Sanderson; seconded by Wiederkehr. Minutes submitted by Amy Stockton, Director of Operations.