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Home My WebLink About161-25 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 161-25 File Number: 2025-1049 A RESOLUTION TO APPROVE TASK ORDER NO. 12 WITH GARVER, LLC IN THE AMOUNT OF $49,983.48 FOR SERVICES RELATED TO THE DEVELOPMENT OF AN AIRPORT BUSINESS PLAN, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, an Airport Business Plan (ABP) is a self-funded study which will guide the City of Fayetteville in operational decision making over the short, medium and long-term. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Task Order No. 12 with Garver, LLC in the amount of $49,983.48 for services related to the development of an Airport Business Plan. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on July 15, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-1049 MEETING OF JULY 15, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Chief of Staff Chris Brown, Public Works Director Terry Gulley, Asst Public Works Director - Ops FROM: Jared Rabren, Airport Director SUBJECT: Airport Business Plan (Garver Task Order 12) RECOMMENDATION: The Aviation Division requests approval to execute Task Order 12 in the amount of $49,983.48 for Garver, LLC to provide professional services related to the development of an Airport Business Plan (ABP) and approval of a budget adjustment. BACKGROUND: An Airport Business Plan (ABP) is a self-funded study which will guide the City of Fayetteville in operational decision making over the short, medium and long-term. The ABP will build off of data gathered from the Airport Master Plan and provide market analysis of airport rates and charges and a comprehensive financial review, a review of airport lease agreements, comparative analysis of the airport’s competitive position in the region, feasibility analysis of aeronautical industry, Land-Use Plan integration and business strategy planning for both the airfield and the City-owned FBO. DISCUSSION: The Aviation Division requests approval of a Budget Adjustment to increase funds in the existing On-Call Services contract with Garver, LLC. These funds will be moved from the Street-Side Improvement project. Garver has provided on-call engineering and surveying services under the Original Task Order since 2020. BUDGET/STAFF IMPACT: The Aviation Division will reallocate $49,984 from the Street Side Improvement project into the Airport Engineering Consultant Services project per attached budget adjustment. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. Garver Task Order 12 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-1049 A RESOLUTION TO APPROVE TASK ORDER NO. 12 WITH GARVER, LLC IN THE AMOUNT OF $49,983.48 FOR SERVICES RELATED TO THE DEVELOPMENT OF AN AIRPORT BUSINESS PLAN, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, an Airport Business Plan (ABP) is a self-funded study which will guide the City of Fayetteville in operational decision making over the short, medium and long-term. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Task Order No. 12 with Garver, LLC in the amount of $49,983.48 for services related to the development of an Airport Business Plan. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2025-1049 Item ID 7/15/2025 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Jared Raben 6/22/2025 AIRPORT SERVICES (760) Submitted By Submitted Date Division / Department Action Recommendation: The Aviation division requests approval to execute Task Order 12 in the amount of $49,983.48 with Garver, LLC to provide professional services related to the development of an Airport Business Plan (ABP) and approval of a budget adjustment. Budget Impact: 5550.760.3960-5314.00 Airport Account Number Fund 15029.2501 Engineering Consulting Services - Airport Business Plan Project Number Project Title Budgeted Item?No Total Amended Budget $- Expenses (Actual+Encum)$- Available Budget $- Does item have a direct cost?Yes Item Cost $49,983.48 Is a Budget Adjustment attached?Yes Budget Adjustment $49,984.00 $223.00 Remaining Budget $0.52 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 AIRPORT SERVICES (760) Adjustment Number 2025 Requestor:Jared Rabren BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: The Aviation Division requests approval to execute Task Order 12 in the amount of $49,983.48 for Garver, LLC to provide professional services related to the development of an Airport Business Plan (ABP) and a Budget Adjustment. COUNCIL DATE:7/15/2025 ITEM ID#:2025-1049 Holly Black 6/25/2025 12:11 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025513TOTAL-- Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5550.760.3960-5314.00 49,984 -15029 2501 EX Professional Services 5550.760.3960-5804.00 (49,984)24015 1 EX Building Costs -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 FYV Airport Business Plan Garver Project No. A14-2501232 APPENDIX A-12 TASK ORDER 12 FAYETTEVILLE – DRAKE FIELD AIRPORT AIRPORT BUSINESS PLAN This TASK ORDER is made as of _________________ , 2025 by and between the CITY OF FAYETTEVILLE of Fayetteville, Arkansas hereinafter referred to as “CITY OF FAYETTEVILLE”) and GARVER, LLC, hereinafter referred to as “GARVER” in accordance with the provisions of the MASTER AGREEMENT FOR PROFESSIONAL SERVICES executed on November 12, 2020 (the “Agreement”). Under this Task Order, the CITY OF FAYETTEVILLE intends to conduct the following study for FYV: Airport Business Plan GARVER will provide professional services related to these improvements as described herein. Terms not defined herein shall have the meaning assigned to them in the Agreement. SECTION 1 - SCOPE OF SERVICES Garver shall provide services as detailed in Exhibit A-12. SECTION 2 – PAYMENT For the work described under SECTION 1 - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE will pay GARVER on a lump sum basis. The table below presents a summary of the fee amounts and fee types for this Task Order. WORK DESCRIPTION FEE AMOUNT FEE TYPE AIRPORT BUSINESS PLAN $49,983.48 LUMP SUM TOTAL FEE $49,983.48 The CITY OF FAYETTEVILLE will pay GARVER the lump sum amount not to exceed $49,983.48. For informational purposes, a breakdown of GARVER’s estimated costs is included in Exhibit B-12. As directed by the CITY OF FAYETTEVILLE, some billable Services may have been performed by Garver prior to execution of this Task Order. Payment for these Services will be made in accordance with the fee arrangement established herein, as approved by the CITY OF FAYETTEVILLE. Additional Services (Extra Work). For work not described or included in Section 1 – Scope of Services but requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay GARVER, for time spent on the project, at the rates shown in Exhibit B-12 for each classification of GARVER’s personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not limited to printing, courier service, reproduction, and travel. July 15 Exhibit A-12 - Scope of Services 1 of 5 FYV Airport Business Plan Garver Project No. A14-2501232 EXHIBIT A-12 SCOPE OF SERVICES DRAKE FIELD AIRPORT BUSINESS PLAN GENERAL In accordance with the unique needs and interests of the City of Fayetteville, Arkansas (Owner), the owner and operator of Drake Field Airport (FYV), this Scope of Services outlines the tasks required to complete an Airport Business Plan (ABP) for FYV. The Airport Business Plan (ABP) will be focused on identifying an actionable path forward to enable FYV to grow its number of based tenants, enhance its Fixed Base Operator (FBO) services, attract aeronautical revenue generating industries, and attract more turboprop and jet aircraft traffic. The approach to undertake this project and complete each of the identified deliverables is outlined in the remainder of this scope of services. The ABP is expected to utilize data regarding airport facilities and condition, aircraft activity, future land use planning, and proposed airfield improvements from the recent Airport Master Plan (AMP) process. ELEMENT 1 – AIRPORT BUSINESS PLAN Task 1.1 – Business Plan Site Visit and Land Holding Analysis Garver will complete a site visit to FYV to initiate the business planning effort. This site visit is expected to be one (1) day and include the following sub-tasks: · A site visit to all available parcels of land on airport property to document basic site development considerations (e.g. landside access, topography, utilities, drainage, etc.). Garver will take pictures of each site and prepare an exhibit identifying the size and characteristics of each available land parcel. Utilities and environmental information obtained from the AMP will also be utilized for this analysis. · A one (1) hour meeting with the City, as owner and operator of the FBO, to discuss feedback they have received through pilots regarding their utilization of the airport. · Up to three (3) interviews with business/corporate pilots that have utilized FYV to obtain their feedback on aspects of FYV that should be improved to draw in more business/corporate aircraft traffic. Task 1.2 – Airport Rates and Charges Analysis and Airport Financial Review Garver will complete a review of FYV’s revenues and expenses for the past five (5) years to understand the airport’s financial health and key revenue sources. Garver will also complete an airport rates and charges benchmarking analysis as part of this task. The focus of this analysis is to compare the rates and charges currently used by FYV to those of other competing airports in the region. The benchmarking analysis will specifically look at the following rates and charges categories: · T-Hangar Lease Rate (per unit per month) · Box Hangar Lease Rate (per sq. ft. per month) Exhibit A-12 - Scope of Services 2 of 5 FYV Airport Business Plan Garver Project No. A14-2501232 · Tie-Down Lease Rates (per tie-down including both short- and long-term rates) · Land/Ground Lease Rates (per sq. ft. per year) Garver will coordinate with the Owner to select up to eight (8) other airports to be used for the rates and charges benchmarking analysis. Once selected, Garver will contact the identified airports to obtain current information for the rates and charges categories defined above. If any airport contacted as part of the rates and charges assessment is unwilling to provide the information requested, the missing information will be noted in the benchmarking assessment and Garver will work with the Owner to identify a potential replacement airport. Garver does not have the authority to require airports to provide the requested information. Task 1.3 – Lease Review Garver will complete a review of up to three (3) existing airport lease agreements to identify and recommend potential improvements or concerns. Task 1.4 – Comparative Airport Analysis (Fuel, Services, and Aeronautical Businesses) A key aspect of this business plan is understanding FYV’s competitive position related to other airports in the region that it may compete with for aeronautical traffic and/or aeronautical businesses. As a result, a comparative analysis will be completed that will benchmark how FYV compares to other general aviation public-use airports within a 25 NM radius based on the following factors: · Fuel price (both Jet A and 100LL) · FBO amenities/services · FBO ownership model · Aeronautical service businesses offered (e.g. maintenance, avionics, flight training, etc.) · Runway length, width, and strength · Instrument approach procedure minimums In addition to these comparative factors, Garver will document how each airport within a 25 NM radius compares to FYV based on the following criteria: · Jet aircraft operations over the past 5 years (as obtained from the FAA’s Traffic Flow Management System Database) · Large jet aircraft operations (e.g. aircraft in aircraft approach categories C and D or aircraft in aircraft design group III) over the past 5 years (as obtained from the FAA’s TFMSC) · Total Instrument Flight Rules (IFR) operations over the past 5 years (as obtained from the FAA’s TFMSC) · Total based aircraft · Total jet based aircraft Gathering this information will enable Garver to identify specific airports that are growing more rapidly than FYV and identify any particular attributes or services they offer that FYV does not. Exhibit A-12 - Scope of Services 3 of 5 FYV Airport Business Plan Garver Project No. A14-2501232 Task 1.5 – Aeronautical Business Feasibility Analysis Garver will develop a taxonomy of aeronautical industries that could potentially and feasibly locate at FYV and cross reference that with the aeronautical businesses located at other airports as identified in Task 1.4. This task will include the identification of aeronautical industry segments that could potentially locate at FYV with no additional aeronautical facility improvements or aeronautical facility improvements that could realistically be achieved considering common development constraints. This effort will be utilized to identify if there are any aeronautical business industry gaps (e.g. an aeronautical business industry not currently located in the area) that FYV could consider targeting for development. Task 1.6 – Airport Stakeholder Survey Garver will prepare an online stakeholder survey for dissemination to FYV airport users, tenants, stakeholders, and community members. The survey will be developed using an online survey platform and will gather feedback regarding the status of the airport and future development considerations/needs. The survey will be posted on FYV’s website and disseminated to airport stakeholders via the airport’s mailing list as compiled through the airport’s website. The survey is expected to include a blend of multiple choice and open-ended questions and will be no more than 10 questions in total. Task 1.7 – Land-Use Plan Integration Garver will integrate the land use planning conducted as a part of the recent AMP update into the ABP. Land uses will be segmented into the following categories, as detailed in the AMP: · MRO/Industrial Aviation Development – Land holdings suited for the development of commercial aeronautical businesses. This includes any aeronautical business focused on providing goods and services to other aircraft and pilots (e.g. flight training, maintenance, avionics, etc.) · Terminal Area Development – Land holdings suited for the development of FBO facilities. · Large General Aviation Development - Land holdings suited for the development of business/corporate aviation facilities such as large box hangars. · Small General Aviation Development - Land holdings suited for the development of single-engine piston aviation facilities or common general aviation aircraft hangar facilities such as T-hangars and small box hangars. · Non-Aeronautical Development - Land holdings suited for the development of non-aeronautical businesses. Task 1.8 – Strategy Workshop Based on the results of Task 1.1 through Task 1.7, Garver will complete a strategy workshop with the Stakeholder Committee from the AMP. This will be attended by two (2) Garver staff members. The focus of this workshop will be to review the information obtained in the previous tasks and establish specific business objectives for the next five (5) to ten (10) years. These business objectives are expected to align to the four areas defined below: · Financial – What steps does the airport need to take to improve its financial position? · Land Development – What does the airport need to do to facilitate the development of available land at the airport? Exhibit A-12 - Scope of Services 4 of 5 FYV Airport Business Plan Garver Project No. A14-2501232 · Services/Amenities – What new services/amenities are needed for the airport to grow? Do any existing services/amenities need to be improved? · Operations – Are there any operational improvements that are necessary to facilitate growth at the airport? As part of this effort, Garver will collaborate with the project steering committee that was established as part of the AMP, to identify a preferred land-use development strategy. Additionally, as part of the workshop, Garver and the Owner will begin to identify and develop action plans for achieving the business objectives. Task 1.9 – Airport Business Plan Development Garver will develop a narrative airport business plan report that summarizes the analysis completed in Tasks 1.1 through 1.7 and the business objectives and action plans defined in Task 1.8. The narrative report is expected to be between twenty-five (25) to thirty (30) pages in length. The report will be provided to the Owner for review and comment. Garver will address all comments before providing the final version to the Owner. Task 1.10 – Airport Business Plan City Council Adoption and Fayetteville Economic Development Department and Airport Board Review Garver will support the review and adoption of the Airport Business Plan through attendance at the following in-person meetings: · Attendance at one (1) Fayetteville Economic Development Department meeting. This meeting will be attended by two (2) Garver staff members virtually. · Attendance at one (1) Airport Board meeting to be held at the airport. This meeting will be attended by two (2) Garver staff members virtually. · Attendance at one (1) City of Fayetteville City Council meeting. This meeting will be attended by two (2) Garver staff members in-person. This task includes the development of presentation materials. Extra Work: For clarification purposes, the proposed scope of services for this project specifically does not include any of the following items/tasks stated below: · Survey work · Updates to the Airport Master Plan · Height Hazard Zoning ordinance · Utility and drainage location investigation or research other than what is expressly included in the scope of services · Aerial photography · Instrument Approach Development · Development or modification to GIS systems or tools other than what is specifically mentioned in the scope of services · Additional meetings other than those expressly stated in this scope of services Exhibit A-12 - Scope of Services 5 of 5 FYV Airport Business Plan Garver Project No. A14-2501232 · Detailed facility assessments/reviews · Facility condition testing or the establishment of a pavement maintenance program · Environmental review and analysis beyond what is publicly available · Environmental testing or investigation work · Graphic conceptual renderings of existing or future facilities · The preparation of materials and exhibits for leases, development contracts, or other documents/materials outside of this Project · Detailed engineering cost estimates · Design or conceptual design work · Detailed land development planning · Support for any proceedings (e.g. legal, arbitration, etc.) related to resolving property ownership discrepancies. Exhibit B-12 City of Fayetteville, Arkansas Drake Field Airport Business Plan Airport Business Plan WORK TASK DESCRIPTION E-4 P-4 P-3 P-1 Aviation FYV ADC Civil Aviation Planning Aviation Planning Aviation Planning $73.57 $92.17 $82.46 $52.77 hr hr hr hr 1.Airport Business Plan Business Plan Site Visit and Land Holding Analysis (2 staff, in-person)8 8 Airport Rates and Charges Analysis / Airport Financial Review 2 1 2 12 Lease Review (3)1 6 Comparative Airport Analysis 1 2 10 Aeronautical Business Feasibility Analysis 2 2 4 8 Airport Stakeholder Survey 1 2 4 Land-Use Plan Integration 1 2 Strategy Workshop (2 staff, in-person)4 6 Airport Business Plan Development 8 12 20 60 Review Meetings and Council Adoption (2 staff, virtual and in-person)4 6 Subtotal - Airport Business Plan 30 15 52 102 Hours 30 15 52 102 SUBTOTAL - SALARIES: $13,260.11 LABOR AND GENERAL ADMINISTRATIVE OVERHEAD: $26,073.35 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $250.00 Postage/Freight/Courier $0.00 Office Supplies/Equipment $0.00 Travel Costs $4,500.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $4,750.00 SUBTOTAL: $44,083.46 SUBCONSULTANTS FEE: $0.00 PROFESSIONAL FEE $5,900.02 TOTAL FEE: $49,983.48 FYV Airport Business Plan Garver Project No. A14-2501232 SECTION 3 – APPENDICES 3.1 The following Appendices are attached to and made a part of this Task Order: 3.1.1 Appendix A-12 - Scope of Services 3.1.2 Appendix B-12 – Manhour Tables This Task Order may be executed in two (2) or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Approval and acceptance of this Task Order, including attachments listed in SECTION 3 –EXHIBITS, shall incorporate this document as part of the Agreement. Garver is authorized to begin performance upon receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective date of this Task Order shall be the last date written below. CITY OF FAYETTEVILLE, ARKANSAS GARVER By : By: Mayor, Molly Rawn ATTEST: By: Title: City Clerk Vice President Treasurer, Kara Paxton