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Home My WebLink About157-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 157-25 File Number: 2025-989 A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE ENGINEERING SERVICES CONTRACT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF $46,620.00 FOR ADDITIONAL DESIGN AND CONSTRUCTION SERVICES ASSOCIATED WITH RECYCLING AND TRASH FACILITY IMPROVEMENTS WHEREAS, on November 16, 2021, the City Council passed Resolution No. 282-21 approving a Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for design and bidding services for recycling and trash facility improvements; and WHEREAS, Amendment No. 1 to the contract with Hawkins -Weir Engineers, Inc. provided for costs associated with construction management services of the Recycling & Trash Collections (RTC) transfer station floor replacement; and WHEREAS, Amendment No. 2 to the contract with Hawkins -Weir Engineers, Inc. provided for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division solid waste transfer station metal push wall replacement project; and WHEREAS, Amendment No. 3 will provide for additional design and construction management services associated with the materials recovery facility and compost pad repairs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 3 to the engineering services contract with Hawkins -Weir Engineers, Inc. in the amount of $46,620.00 for additional design and construction services associated with recycling and trash facility improvements. PASSED and APPROVED on July 1, 2025 Approved: Attest: ` •JERK l'rR�.'' . `/91� �GTYO Sz_ T .•G? �tYarerr.cv'u-_, 's�tiM1'V, oN,OJ2� Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 1, 2025 CITY COUNCIL MEMO 2025-989 TO: Mayor Rawn and City Council THRU: Keith Macedo, Chief of Staff FROM: Peter Nierengarten, Environmental Director SUBJECT: Contract amendment #3 in the amount of $46,620 with Hawkins -Weir Engineers Inc. for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division — materials recovery facility and compost pad repairs RECOMMENDATION: Staff recommends approval of contract amendment #3 in the amount of $46,620 with Hawkins -Weir Engineers Inc. for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division — materials recovery facility and compost pad repairs. BACKGROUND: The City of Fayetteville operates a solid waste transfer station and recycling processing facility located at 1560 S. Happy Hollow Rd. The facilities are used to receive and process solid waste and recyclables that are collected from residents and businesses in Fayetteville. Solid waste is deposited from residential, commercial and roll -off trucks to the transfer station floor where it is pushed and packed into open top transport trucks for hauling to the Waste Management Landfill in Tontitown, AR Normal wear and tear on the RTC facilities along with growth in the amount of material received over the past several years has necessitated several improvements. In November 2021, the City Council approved a contract with Hawkins -Weir Engineers Inc. for design and bidding services for Recycling & Trash Facility Improvements. Amendment No. 1 provided for costs associated with construction management services of the Recycling & Trash Collections (RTC) transfer station floor replacement. Amendment No. 2 provided for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division solid - solid waste transfer station metal push wall replacement project. DISCUSSION: Hawkins -Weir has completed the design, bidding and construction management for the first phase of Recycling & Trash Facility improvements to the transfer station floor. Construction of the second phase of work on the solid waste transfer station metal push wall replacement project is currently in process. This contract amendment is for additional design and construction management services associated with the materials recovery facility and compost pad repairs. Specifically, the work includes: • Design and construction management of structural modifications to the bailer sump • Design and construction management of structural modifications to the south wall in the materials Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 recovery facility (MRF) Construction management of improvements to the compost facility concrete pad BUDGET/STAFF IMPACT: Under Amendment No. 3, the maximum not -to -exceed amount authorized for these services is $46,620. Funding for this work will come from the Recycling and Trash Collections Capital Improvement Fund. ATTACHMENTS: 3. Staff Review Form, 4. Amendment No. 3 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-989 A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE ENGINEERING SERVICES CONTRACT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF $46,620.00 FOR ADDITIONAL DESIGN AND CONSTRUCTION SERVICES ASSOCIATED WITH RECYCLING AND TRASH FACILITY IMPROVEMENTS WHEREAS, on November 16, 2021, the City Council passed Resolution No. 282-21 approving a Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for design and bidding services for recycling and trash facility improvements; and WHEREAS, Amendment No. 1 to the contract with Hawkins -Weir Engineers, Inc. provided for costs associated with construction management services of the Recycling & Trash Collections (RTC) transfer station floor replacement; and WHEREAS, Amendment No. 2 to the contract with Hawkins -Weir Engineers, Inc. provided for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division solid waste transfer station metal push wall replacement project; and WHEREAS, Amendment No. 3 will provide for additional design and construction management services associated with the materials recovery facility and compost pad repairs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 3 to the engineering services contract with Hawkins -Weir Engineers, Inc. in the amount of $46,620.00 for additional design and construction services associated with recycling and trash facility improvements. Page 1 Peter Nierengarten Submitted By City of Fayetteville Staff Review Form 2025-989 Item ID 7/1/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/12/2025 RECYCLING/TRASH COLLECTION (750) Submitted Date Division / Department Action Recommendation: Approval of contract amendment #3 in the amount of $46,620 with Hawkins -Weir Engineers Inc. for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division — materials recovery facility and compost pad repairs. 5500.750.5080-5860.02 Account Number 18016.2101 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: 3 Original Contract Number: Comments: Budget Impact: Improvements Solid Waste Fund RTC Master Plan Expansion Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,325,050.00 $ 762,224.81 562,825.19 $ 46,620.00 516,205.19 V20221130 Previous Ordinance or Resolution # 282-21; 220-22; 78-25 Approval Date: AMENDMENT NO.3 TO THE AGREEMENT For PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS FRO �7 HAWKINS-WEIR ENGINEERS, INC. In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Fayetteville Transfer Station Improvements (HW Project No. 2021061), dated November 16, 2021, between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins -Weir Engineers, Inc. (hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this Amendment No. 3. SECTION 1— SCOPE OF SERVICES 1.1 Amendment No. 3 is for additional design services associated with the Fayetteville Transfer Station Improvements — Material Recovery Facility (MERF) and Compost Facility (Task H) and construction phase services (Task I) for the Fayetteville Transfer Station Improvements — Material Recovery Facility (MERF) and Compost Facility associated with Owner's Project No. 25-31. Tasks H and I services are detailed in the Engineer's attached Scope of Services dated June 11, 2025. SECTION 2 — TIME OF SERVICE 2.1 The scope of services as defined above is based on completing the Task H and Task I services within a 60-calendar day construction Contract Time Extension in 2025 for the Owner's Project No. 25-31. Engineer will proceed with providing the services set forth herein immediately upon execution of this Authorization by all parties. Amendment No. 3 Pagel of 2 SECTION 3 — COMPENSATION 3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the terms of the Agreement. Total payment for Scope of Services described herein shall not exceed Fo -Six Thousand Six Hundred Twenty and 00/100 Dollars ($46,620.00) without written approval of Owner. These additional services adjust the Agreement's not to exceed fee to $287,680.00 but does not affect the not to exceed reimbursable expenses already established at $54,080.00. Attachments: Scope of Services dated June 11, 2025 Fee Proposal Summary dated June 11, 2025 2025 Standard Hourly Billing Rate Structure AUTHORIZATION BY: CITY OF FAYETTEVILLE, ARKANSAS By: — * Honorable Molly Rawn, Mayor Date: July 1, 2025 ACCEPTED BY: HAWKINS-WEIR ENGINEERS, INC. By: ' ' _zt � . l JR.� Brett D. Peters, P.E. President and CEO Date: 0(.1 1 1,/ Q025 Amendment No. 3 Page 2 of 2 Appendix A �� Scope of Services — Amendment No. 3 Fayetteville Transfer Station Improvements CityHN of Fayetteville, Arkansas `ITY of Y FAYETTEVILLE HW Project No. 2021061 ARKANSAS June 11, 2025 Hawkins -Weir Engineers, Inc. (HW) proposes to provide the following engineering design services for the Fayetteville Transfer Station Improvements project: H. Additional Design Services — Material Recovery Facility (MERF) and Compost Facility 1. Meet with the Owner and subsequently with the Contractor regarding additional design and construction scope of services 2. Structural Modifications to the Baler Sump 3. Structural Modifications to the South PEMB Wall in the MERF 4. Administer Proposed Improvements to the Compost Facility (Design by Others) I. Construction Phase Services — Material Recovery Facility (MERF) and Compost Facility 1. Prepare a Change Order document and solicit a proposal from the Contractor for the Owner's Project No. 25-31 2. Provide periodic observation during construction 3. Prepare, review , and coordinate the dissemination of construction documentation including material submittals, testing results, and field change orders as directed by the Owner 4. Review the Contractor's constructed quantities and prepare monthly pay requests for the Owner's approval 5. Conduct a final inspection with the Contractor and Owner, and prepare a punch list of deficient construction items for the Contract to address 6. Prepare record drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner's archives 2021061 \Appendix A Scope of Services —Amendment No. 3 061125.docx Page 1 of 1 Appendix B 1 Amendment No. 3 Fee Proposal Summary Fayetteville Transfer Station Improvements City of Fayetteville, Arkansas June 11, 2025 H. Additional Design Services - Material Recovery Facility (MERF) and Compost Facility Task 1. Meet with the Owner and subsequently with the Contractor regarding additional design and construction scope of services 2. Structural Modifications to the Baler Sump 3. Structural Modifications to the South PEMB Wall in the MERF 4. Administer Proposed Improvements to the Compost Facility (Design by Others) TOTAL HOURS = SUBTOTAL COST = I. Construction Phase Services - Material Recovery Facility (MERF) and Compost Facility Task 1. Prepare a Change Order document and solicit a proposal from the Contractor for the Owner's Project No. 25-31 2. Provide periodic observation during construction 3. Prepare, review, and coordinate the dissemination of construction documentation including material submittals, testing results, and field change orders as directed by the Owner 4. Review the Contractor's constructed quantities and prepare monthly pay requests for the Owner's approval 5. Conduct a final inspection with the Contractor and Owner, and prepare a punch list of deficient construction items for the Contractor to address 6. Prepare record drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner's archives TOTAL HOURS = SUBTOTAL COST = (1) Based on a 60-calendar day Contract Time Extension. Periodic construction observation is based on 4-hours per day (Monday through Friday) during the construction of the Material Recovery Facility (MERF) and Compost Facility Improvements �' CITY OF FAYETTEVILLE ARKANSAS Favefteville Transfer Sfnfinn Imnrnvemenfs Engr VII Engr VI Engr IV Inspector II CAD III Doc Proc Total Hours 8 4 12 16 24 4 44 8 16 4 28 8 8 4 20 40 8 0 0 1 40 1 16 1 104 $1u Favetteville Transfer Station Improvements Engr VII Engr VI Engr IV Inspector II CAD III Doc Proc Total Hours 4 4 8 8 168 4 4 4 12 8 4 12 2 4 4 4 14 2 4 4 4 14 20 16 0 168 8 16 228 $27,620 ENGINEERING SERVICES SUMMARY Fayetteville Transfer Station Improvements H. jAdditional Design Services - Material Recovery Facility (MERF) and Compost Facility I $1 ,,000 I. lConstruction Phase Services - Material Recovery Facility (MERF) and Compost Facility 1 $27,620 Total Engineering Fee - Not to Exceed = 2021061�Appendix B Scope of Services Fee Proposal Summary Amendment No. 3 061125.xlsx Appendix C Hawkins -Weir Engineers, Inc. Hourly Rate Schedule: 2025 Description Billing Rate/Hour Engineer VII $275 Engineer VI $250 Engineer V $225 Engineer IV $200 Engineer III $175 Engineer II $150 Engineer I $125 Environmental Specialist II $130 Environmental Specialist 1 $110 Designer II $135 Designer 1 $100 Civil Eng Assistant 11 $90 Civil Eng. Assistant 1 $80 CAD/BIM Modeler 11 $135 CAD/BIM Modeler 1 $100 CAD/GIS Technician 111 $120 CAD/GIS Technician 11 $95 CAD/GIS Technician 1 $75 Construction Manager 11 $140 Construction Manager 1 $125 Construction Observer IV $135 Construction Observer 111 $115 Construction Observer 11 $95 Construction Observer 1 $85 Surveyor $175 GPS Survey $200 Survey Technician $50 Business Manager $100 Graphic Designer $100 Document Processor $75 Reimbursable Expenses Mileage $0.77/mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1. Hourly rates may be equitably adjusted 2. Adjustment to rate schedule will not change contract lump sum or NTE amounts 3. If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement.