HomeMy WebLinkAbout155-25 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 155-25
File Number: 2025-925
A RESOLUTION TO AWARD BID # 25-39 AND AUTHORIZE THE PURCHASE OF BULK CRUSHED
ROCK SALT FROM HUTCHINSON SALT COMPANY FOR $40.50 PER TON FOR MATERIALS PICKED
UP AND $86.29 PER TON FOR MATERIALS DELIVERED AS NEEDED, TO AUTHORIZE THE USE OF
OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 25-39 and authorizes the
purchase of bulk crushed rock salt from Hutchinson Salt Company for $40.50 per ton for materials picked up and
$86.29 per ton for materials delivered as needed, and further approves the use of other bidders based on price and
availability as needed.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on July 1, 2025
Approved:
* �0�
Molly Rawn, Mayor
Attest:
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Kara Paxton, City Clerk Treasurer
Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 1, 2025
CITY COUNCIL MEMO
2025-925
TO: Mayor Rawn and City Council
THRU: Chris Brown, Public Works Director
FROM: Terry Gulley, Asst Public Works Director - Ops
SUBJECT: Awarding Bid 25-39 for the purchase of bulk crushed and approve a budgeted
adjustment
RECOMMENDATION:
A resolution awarding Bid 25-39 to and authorizing the purchase of bulk crushed rock salt from the primary
supplier, Hutchinson Salt Company, for a unit price of $40.50 per ton if picked up or $86.29 per ton if delivered,
and to authorize the use of other bidders based on price and availability as needed, and to approve a budget
adjustment.
BACKGROUND:
Rock salt is utilized in both the preparation and treatment of City roadways during periods of severe weather.
To ensure an adequate supply, the Transportation Department strategically purchases rock salt during the
most cost-effective times of the year to build and maintain a stockpile. However, an unusually high frequency
of storms earlier this year significantly depleted both the allocated budget and existing inventory.
DISCUSSION:
Sealed bids in accordance with State statues, City ordinances, and purchasing procedures were publicly read
and the results are attached to this memo.
BUDGET/STAFF IMPACT:
A budget adjustment is being submitted to utilize fund balance. Bulk crushed rock salt will be purchased on an
"as needed" basis.
ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. 25-39 Crushed Rock Salt
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2025-925
A RESOLUTION TO AWARD BID # 25-39 AND AUTHORIZE THE PURCHASE OF BULK
CRUSHED ROCK SALT FROM HUTCHINSON SALT COMPANY FOR $40.50 PER TON
FOR MATERIALS PICKED UP AND $86.29 PER TON FOR MATERIALS DELIVERED AS
NEEDED, TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND
AVAILABILITY AS NEEDED, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 25-39 and
authorizes the purchase of bulk crushed rock salt from Hutchinson Salt Company for $40.50 per ton for
materials picked up and $86.29 per ton for materials delivered as needed, and further approves the use of
other bidders based on price and availability as needed.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2025-925
Item ID
7/1/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/11/2025 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A resolution awarding Bid 25-39 to and authorizing the purchase of bulk crushed rock salt from the primary
supplier, Hutchinson Salt Company, for a unit price of $40.50 per ton if picked up or $86.29 per ton if delivered, and
to authorize the use of other bidders based on price and availability as needed, and to approve a budget
adjustment.
Budget Impact:
2100.410.4120-5204.00 Transportation
Account Number Fund
N/A N/A
Project Number Project Title
Budgeted Item? Yes Total Amended Budget $ 70,000.00
Expenses (Actual+Encum) $ 60,808.45
Available Budget $ 9,191.55
Does item have a direct cost? Yes Item Cost $ -
Is a Budget Adjustment attached? Yes Budget Adjustment $ 175,000.00
Remaining Budget 184,191.55
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments: The "item cost" box has been left blank because these items will vary depending upon fluctuating needs
based on citizen requests received, weather events, and other variable factors.
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
/Org2 TRANSPORTATION SERVICES (410)
2025
Requestor: Sara Combs
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Utilizing fund balance to purchase bulk rock salt as needed for winter storms.
COUNCIL DATE: 7/1/2025
ITEM ID#: 2025-925
April Melton
617712025 2:57 PM
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE: 7/1/2025
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 175,000 175,000 v.2025513
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
2100.410.4120-5204.00 175,000 - EX Chemicals
2100.410.4100-4999.99 - 175,000 RE Use Fund Balance - Current
I of 1
CITY OF
FAYETTEVILLE
ARKANS
ARKANAS
BID TABULATION
Bid 25-39, Bulk Crushed Rock Salt
DEADLINE: Tuesday, June 10, 2025 at 2:00 PM
Hutchinson Salt Company
Central Salt
Oakley Fertilizer
Total
$64,453.00
$67,229.00
$90,000.00
Line #
Description
CITY
UOM
Unit
Extended
Unit
Extended
Unit
Extended
FOR DELIVERY - Medium crushed clean rock salt for snow and ice
1
removal:Maximum size 3/8 inch with no more than 5%greater than 3/8
700
TON
$86.29
$60,403.00
$88A7
$61,929.00
$115.00
$80,500.00
inch in the mix, meeting AHTD specifications.
FOR PICKUP - Medium crushed clean rock salt for snow and ice
2
removal:Maximum size 3/8 inch with no more than 5%greater than 3/8
100
TON
$40.50
$4,050,00
$53,00
$5,300.00
$95,00
$9,500.00
inch in the mix, meeting AHTD specifications.
NOTICE. Bid award is contingent upon supplier meeting minimum specifications and formal authorization by City Officials.
Agent
Em®
Fitch, Sr Procurement Agent
CITY OF
VA FAYETTEVILLE
ARKANSAS
Bid 25-39
Hutchinson Salt Company
Bingham
Supplier Response
Event Information
Number: Bid 25-39
Title: Bulk Crushed Rock Salt
Type: Invitation to Bid
Issue Date: 5/18/2025
Deadline: 6/10/2025 02:00 PM (CT)
Notes: The City of Fayetteville is accepting sealed bids from properly
licensed professionals to bid on the purchase of bulk crushed rock salt
for snow and ice removal. Any questions concerning the bidding
process should be addressed to Trevel Young, City of Fayetteville
Procurement Agent, at tyoung@fayetteville-ar.gov or by calling
(479)575-8289.
Contact Information
Contact: Trevel Young Procurement Agent
Address: Purchasing
Room 306
City Hall
113 West Mountain Street - Room 306
Fayetteville, AR 72701
Email: tyoung@fayetteville-ar.gov
Page 1 of 3 pages Vendor: Hutchinson Salt Company Bid 25-39
Hutchinson Salt Company Information
Contact:
Jenn Bratkowski
Address:
3120 Sabre Drive
Suite 120
Southlake, TX 76092
Phone:
(817) 415-2016 x4
Email:
jenn.bratkowski@hutchsalt.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Jennifer Bratkowski jenn.bratkowski@hutchsalt.com
Signature Email
Submitted at 6/4/2025 02:33:38 PM (CT)
Requested Attachments
Bid 25-39, Bulk Crushed Rock Salt Hutchinson Salt - Bid Docs.pdf
Please submit the bid form under the "Attachments" tab, signed and completed.
Bid Attributes
1
Physical Address of the Salt Pickup Location
Please provide the physical address of where the bulk salt will be located for City pickup.
3300 Carey Blvd, Hutchinson, KS 67501
2
Salt Producer:
Please provide the name of the bulk salt producer.
Hutchinson Salt Co., LLC
3
Addendum Acknowledgement
By selecting "I agree", you acknowledge that you have read and understand any addendums that have been issued
for this bid.
2 1 agree
4
Check Yes or No
Pursuant Arkansas Code Annotated §25-1-503, the bidder agrees and certifies that they do not currently boycott
Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public
entity as defined in §25-1-503. If at any time during contract the bidder decides to boycott Israel, the bidder must
notify the contracted public entity in writing.
❑� Yes
❑ No
Page 2 of 3 pages Vendor: Hutchinson Salt Company Bid 25-39
5 1 Check Yes or No
Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently
boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or
while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor
decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the
contracted public entity in writing.
❑✓ Yes
❑ No
Bid Lines
1 FOR DELIVERY - Medium crushed clean rock salt for snow and ice removal:
Maximum size 3/8 inch with no more than 5% greater than 3/8 inch in the mix, meeting AHTD specifications.
Quantity: 700 UOM: Tons Price: I Total: 1 $60,403.00
Item Notes: Delivered to the City of Fayetteville, 1525 S. Happy Hollow Rd., Fayetteville, AR 72701 - Through July
31, 2026.
2 FOR PICKUP - Medium crushed clean rock salt for snow and ice removal:
Maximum size 3/8 inch with no more than 5% greater than 3/8 inch in the mix, meeting AHTD specifications.
Quantity: 100 UOM: Tons Price: I Total: $4,050.00
Item Notes: Picked up by the City of Fayetteville - Through July 31, 2026.
Response Total: $64,453.00
Page 3 of 3 pages Vendor: Hutchinson Salt Company Bid 25-39
City of Fayetteville
Bid 25-39, Bulk Crushed Rock Salt
Required Bid Form — Bid Signature & Online Submittal Regirements
EXECUTION OF BID:
All bidders shall submit this section, executed and completed in full by an authorized agent of the bidder.
Bidders shall also complete submission through the City's online bidding portal (www.fayetteville-ar.gov/bids)
and complete and submit all required information, which may include:
• Riri Attrihi itac
• Bid Line Items — Bidders shall bid on all line items and not submit partial bids
• Response Attachments
o Required Bid Form (this form, completed in its entirety)
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If
specifications of item bid differ from provided literature, deviation shall be documented and certified by the
manufacturer as a regular production option.
PRICE: Bidders shall submit pricing on the City's online bidding portal (ww.fayetteville-ar.gov/bids) in the format
presented online.
Refer to the City's electronic bidding platform to submit bid pricing
electronically.
Contact the City Purchasing Division to obtain documents necessary to
submit a physical sealed bid; however, all bidders are strongly encouraged to
submit on the City's online bidding portal.
Upon signing this Bid, the bidder certifies that:
1. Bidder has read and agrees to the requirements set forth in this proposal, including specifications,
terms, standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all these requirements
as specified by The City of Fayetteville.
3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not
currently boycott Israel and will not boycott Israel during any time in which they are entering into, or
while in contract, with any public entity as defined in §25-1-503. If at any time during contract the
contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing.
City of Fayetteville, AR
Bid 25-39, Bulk Crushed Rock Salt
Page 3 of 17
4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and
support as specified herein.
5. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to
certify the information provided herein is accurate and true.
6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements
and conditions of employment in addition to all federal, state, and local laws.
7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not
limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known
relationship exists between any principal or employee of your firm and any City of Fayetteville employee
or elected City of Fayetteville official. If no relationship exists, this should also be stated in your
response. Failure to disclose such a relationship may result in cancellation of a purchase and/or
contract as a result of your response.
1. NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in
Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
9. As A bidder on this project, you are required to provide debarment/suspension certification indicating
that you are in compliance with the below Federal Executive Order. Certification can be done by
completing and signing this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors
receiving individual awards, using federal funds, and all sub -recipients certify that the
organization and its principals are not debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency from doing business with
the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency.
City of Fayetteville, AR
Bid 25-39, Bulk Crushed Rock Salt
Page 4 of 17
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM: 4+LCal, n S D n Sod i �f
Purchase Order/Payments shall
*D/B/A or Corporation Name
LL-(,
issued to this name
*BUSINESS ADDRESS: 3)Ve ��/ I V- (� re !ate
*CITY: SoLAA-k (A-Y-� *STATE: ail S *ZIP: -� LQ 09 �-
*PHONE: S) -7- 4 I S r D-O l 6 FAX:
*E-MAIL: 6 I CLS (§� W- Lk-4-L M c. l 4-� C-Uyyi
*BY: (PRINTED NAME)
*AUTHORIZED SIGNATURE:
,cif
*TITLE:
VIAA
UNIQUE ENTITY NUMBER: *TAX ID NUMBER: H�- V O g J l l I Q
Acknowledge Addendums:
Addendum No.
Dated:
Acknowledged by:
Addendum No.
Dated:
Acknowledged by:
Addendum No.
Dated:
Acknowledged by:
Addendum No.
Dated:
Acknowledged by:
City of Fayetteville, AR
Bid 25-39, Bulk Crushed Rock Salt
Page 5 of 17
CAGE NUMBER: