HomeMy WebLinkAbout152-25 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 152-25
File Number: 2025-888
A RESOLUTION TO REPEAL RESOLUTION 138-23, TO ACCEPT $160,000.00 IN GRANT FUNDING AND
APPROVE A COST SHARE AGREEMENT WITH THE BEAVER WATERSHED ALLIANCE FOR THE
INSTALLATION OF LOW IMPACT DEVELOPMENT FEATURES IN THE TOWN BRANCH
WATERSHED ASSOCIATED WITH THE ELMHURST AND MCCLINTON DRAINAGE IMPROVEMENT
PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT — 2019 DRAINAGE BOND PROJECT
WHEREAS, Beaver Watershed Alliance has received $523,120.00 in grant funding from the Arkansas Natural
Resources Division to implement conservation best practices to improve water quality in the Beaver Lake watershed
and to provide related education to the public; and
WHEREAS, on June 6, 2023, the City Council approved Resolution 138-23, which authorized a cost -share agreement
with the Beaver Watershed Alliance to provide $160,000.00 in grant funds for the installation of low -impact
development features on property adjacent to the Elmhurst and McClinton Drainage Improvement Project; and
WHEREAS, due to difficulty locating a contractor to perform that work within the allowed budget, Beaver Watershed
Alliance has agreed to provide the grant funds to the City of Fayetteville to assist in the cost of low -impact
development within portions of the existing City project, so a new cost -share agreement is needed.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution 138-23.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby accepts $160,000.00 in Arkansas Natural
Resources Division grant funding as a sub -grantee of Beaver Watershed Alliance.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a new
cost -share agreement with the Beaver Watershed Alliance, a copy of which is attached to the Resolution, for the
installation of low impact development features associated with the Elmhurst and McClinton Drainage Improvement
Project with matching funds provided by the City in the amount of $190,000.00.
Section 4: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
Page 1
Resolution: 152-25
File Number: 2025-888
PASSED and APPROVED on July 1, 2025
Approved:
�* -�O�
Molly Rawn, Mayor
Attest:
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FAYEI7EVIl LE' _-
Kara Paxton, City Clerk Treasurer
Page 2
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 1, 2025
CITY COUNCIL MEMO
n
TO: Mayor Rawn and City Council
THRU: Keith Macedo, Chief of Staff
Chris Brown, Public Works Director
FROM: Alan Pugh, Staff Engineer
SUBJECT: Repeal and replacement of a Cost Share Agreement with the Beaver Watershed
Alliance (BWA) in the amount of $190,000 for the installation of Low Impact
Development (LID) features within the Town Branch Watershed and associated with
Elmhurst and McClinton Drainage Improvement Project, accept $160,000 in grant
funds and approval of a budget adjustment.
RECOMMENDATION:
Staff recommends repeal and replacement of a Cost Share Agreement with the Beaver Watershed Alliance in
the amount of $190,000 for the installation of Low Impact Development (LID) features within the Town Branch
Watershed and associated with Elmhurst and McClinton Drainage Improvement Project, acceptance of
$160,000 in grant funds and approval a budget adjustment.
BACKGROUND:
The City has partnered with the Beaver Watershed Alliance (BWA) for many years with regard to education
and grant opportunities in the Beaver Lake Watershed. BWA recently applied for $523,120 in grant funding
from Arkansas Department of Agriculture — Natural Resources Division (ANRD) for the project "Smart Growth
for Source Water Protection in the Beaver Lake Watershed", (Project) in which they proposed to use the grant
funding for conservation best practices to improve water quality in the Beaver Lake watershed and to provide
related education to the public. The City provided a letter of support for the grant funds to help enhance the
water quality features associated with a scheduled bond project.
DISCUSSION:
Originally, the city approved resolution 138-23 agreeing to participate in the grant by providing matching
funding associated with the Elmhurst and McClinton Phase I drainage project which was approved by City
Council in Resolution 138-23. At that time, the agreement allowed for the installation of LID on adjacent
properties which would be performed by BWA and a contractor that they would employ. However, due to
difficulty locating a contractor to perform that work within the allowed budget, BWA has agreed to provide the
funds to the City of Fayetteville to assist in the cost of LID portions of the existing project.
As such, $160,000 in grant funding is proposed to be provided to the City of Fayetteville to install LID and
detention associated with the Elmhurst and McClinton Phase I project. This revenue would need to be
recognized and accepted by the City Council prior to being made part of the project budget.
BUDGET/STAFF IMPACT:
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
This project is funded from the 2019 Drainage Bond Project and City Council would recognize the $160,000 in
revenue from the grant.
ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. 2022-2025 Cost Share Agreement MOA, 6.
Final 22-500 Signed
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2025-888
A RESOLUTION TO REPEAL RESOLUTION 138-23, TO ACCEPT $160,000.00 IN GRANT
FUNDING AND APPROVE A COST SHARE AGREEMENT WITH THE BEAVER
WATERSHED ALLIANCE FOR THE INSTALLATION OF LOW IMPACT DEVELOPMENT
FEATURES IN THE TOWN BRANCH WATERSHED ASSOCIATED WITH THE ELMHURST
AND MCCLINTON DRAINAGE IMPROVEMENT PROJECT, AND TO APPROVE A
BUDGET ADJUSTMENT — 2019 DRAINAGE BOND PROJECT
WHEREAS, Beaver Watershed Alliance has received $523,120.00 in grant funding from the Arkansas
Natural Resources Division to implement conservation best practices to improve water quality in the
Beaver Lake watershed and to provide related education to the public; and
WHEREAS, on June 6, 2023, the City Council approved Resolution 138-23, which authorized a cost -
share agreement with the Beaver Watershed Alliance to provide $160,000.00 in grant funds for the
installation of low -impact development features on property adjacent to the Elmhurst and McClinton
Drainage Improvement Project; and
WHEREAS, due to difficulty locating a contractor to perform that work within the allowed budget,
Beaver Watershed Alliance has agreed to provide the grant funds to the City of Fayetteville to assist in
the cost of low -impact development within portions of the existing City project, so a new cost -share
agreement is needed.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution 138-23.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby accepts $160,000.00 in
Arkansas Natural Resources Division grant funding as a sub -grantee of Beaver Watershed Alliance.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to
sign a new cost -share agreement with the Beaver Watershed Alliance, a copy of which is attached to the
Resolution, for the installation of low impact development features associated with the Elmhurst and
McClinton Drainage Improvement Project with matching funds provided by the City in the amount of
$190,000.00.
Section 4: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2025-888
Item ID
7/1/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/5/2025 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Repeal and replace a Cost Share Agreement with the Beaver Watershed Alliance in the amount of $190,000 for the
installation of Low Impact Development (LID) features within the Town Branch Watershed and associated with
Elmhurst and McClinton Drainage Improvement Project, accept $160,000 in grant funds and approve a budget
adjustment.
4601.860.7420-5817.00
Account Number
46040.7420.1000
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Budget Impact:
4601-Bond Program Grant Matching
Fund
Drainage Project (2019 Bonds) -
Elmhurst/McClinton
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 690,047.00
$ 629,406.36
60,640.64
$ 160,000.00
220,640.64
V20221130
Purchase Order Number: Previous Ordinance or Resolution # 138-23
Change Order Number: Approval Date:
Original Contract Number:
Comments:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
ENGINEERING (621)
/Org2
2025
Requestor: Chris Brown
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Repeal and replace a Cost Share Agreement with the Beaver Watershed Alliance in the amount of $190,000 for the
installation of Low Impact Development (LID) features within the Town Branch Watershed and associated with Elmhurst and
McClinton Drainage Improvement Project, accept $160,000 in grant funds and approve a budget adjustment.
COUNCIL DATE: 7/1/2025
ITEM ID#: 2025-888
Holly Black
61612025 9: q6 ANI
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
160,000 160,000
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.2025513
Account Name
4601.860.7420-4303.02
- 160,000
46040 7420.1000 RE
Cost Share - Other
4601.860.7420-5817.00
160,000 -
46040 7420.1000 EX
Improvements - Bridge & Drainage
I of 1
COST SHARE AGREEMENT
FOR IMPLEMENTING LOW IMPACT DEVELOPMENT FOR
ENHANCED WATER QUALITY IN THE BEAVER LAKE WATERSHED
Between the City of Fayetteville, Arkansas and Beaver Watershed Alliance
WHEREAS, the Beaver Watershed Alliance (Alliance), an Arkansas domestic nonprofit
corporation, was established to proactively protect, enhance, and sustain the water quality of
Beaver Lake and integrity of its watershed; and
WHEREAS, the City of Fayetteville (City) is a municipality located in Washington County, AR
and located within the Beaver Lake watershed; and
WHEREAS, the Alliance applied for $523,120 in grant funding from Arkansas Department of
Agriculture — Natural Resources Division (ANRD) for the project "Smart Growth for Source
Water Protection in the Beaver Lake Watershed", (Project) in which they proposed to use the
grant funding for conservation best practices to improve water quality in the Beaver Lake
watershed and to provide related education to the public; and
WHEREAS, on May 12, 2022, ANRD provided notice of its decision to award $523,120 in
grant funding to the Alliance for their grant proposal; and
WHEREAS, the Alliance has agreed to receive the entire $523,120 in grant funding and allocate
a portion of funds, up to $160,000 to the City of Fayetteville to install LID features on City
property associated with the Elmhurst and McClinton Phase I drainage project, install
educational signage, and host educational and outreach events to the public to meet the
"Technical Assistance" obligations outlined in the grant proposal; and
WHEREAS, it is the desire of the parties to cooperate for the purpose of the Project by using the
$160,000 in grant funding for conservation best practices to improve water quality in the City of
Fayetteville and to provide related education to the public, as detailed in the grant proposal (the
"Project").
WHEREAS, Low Impact Development (LID), and best management is a priority in the Beaver
Lake Watershed according to the Beaver Lake Watershed Protection Strategy (BLWPS); and
WHEREAS, the BLWPS recommends low impact development as a core BMP and the City
recognizes the benefits for water quality; and
WHEREAS, the City of Fayetteville is voluntarily including the use of LID features which are
necessary components to maintain and improve water quality in the Beaver Lake Watershed; and
NOW, THEREFORE, THIS CONTRACT is made by and between the City of Fayetteville,
Arkansas ("City") and Beaver Watershed Alliance ("Alliance"), or the parties, in exchange for
the mutual obligations and covenants contained herein, agree as follows:
1
I. Scope of Agreement
A. City of Fayetteville Agrees to:
1. Work together with the Alliance as described in their grant proposal to meet all
objectives and obligations in the proposal.
2. Be responsible for ensuring that all required local, state and federal permits,
easements, and rights of way are obtained, and that all proper licensing and
approval requirements are met for the work -in -kind associated with this
Agreement.
3. Be responsible for the liabilities (if any), asset management, operation, and
maintenance of the Project on City property, and for any ongoing maintenance of
installed habitat improvements on City property.
4. Dedicate matching funds of at least $190,000 in cash contributions per letter of
support provided by the City of Fayetteville on January 26, 2022 for design and or
construction costs.
5. Provide and document additional in -kind contributions for the Project. In -kind
contributions may include, but are not limited to, review time, construction
assistance, equipment rental or usage, labor, staff time for educational outreach,
and ongoing maintenance between September 1, 2022 through September 15,
2025.
6. Be responsible for the installation and maintenance of educational and interpretive
signage, to be jointly designed by Alliance and City, to educate the public about
Low Impact Development features and benefits. BWA will submit approved
designs to sign printer, pay for the costs of the sign printing, and deliver to City of
Fayetteville. Signage shall be installed by City of Fayetteville on or before the
project completion date.
7. Maintain the Project for a minimum of five (5) years from the date the Project is
open to the public. City may include a reasonable estimate of ongoing
maintenance costs as part of its required contribution for the Project.
8. Coordinate with Alliance for educational events such as tours, on -site
demonstrations and/or education and outreach events (up to three throughout
project timeline).
9. The Project scope is set forth in the Preliminary Plans developed by McClelland
Consulting Engineers and dated April 2022 attached hereto. City shall not be
responsible for any improvements on private property.
B. Beaver Watershed Alliance Agrees to:
1. Work together with the City of Fayetteville as described in their grant proposal to
meet all objectives and obligations in the proposal.
2. Develop MOA for adjacent property to clarify maintenance and responsibilities
for the Project. Alliance agrees that City shall not be responsible for costs
associated with improvements on private property adjacent to the Project.
2
3. Provide $160,000 towards the costs of construction for the LID features for the
Project, including street, culvert, channel construction, ponds, wetland ponds, LID
or other stormwater improvement infrastructure.
4. Provide at least $15,000 in in -kind contributions towards the Project, as defined
for the grant, which may include staff time, events, and public workshops.
5. Provide additional funding of up to $1,000 for educational and interpretive
signage in which designs will be pre -approved by City.
6. Administer the 319 ANRD grant including any required grant reporting.
7. Provide at least quarterly updates to City of Fayetteville on project milestones,
meetings and outcomes, public education events and outreach, and media
relations.
8. As between the parties, accept sole responsibility for all manner of claims, causes
of action or liability arising out of any accident, injury or damage to the Alliance,
its equipment or property, its employees or agents, and to any third party's person
or property resulting from the Alliance conducting any activity related to this
Agreement.
9. To the extent permitted by Arkansas law, hold harmless, defend, and indemnify
City of Fayetteville, and employees from or against for any and all claims,
judgments, causes of action, liability, damages, and expenses of whatsoever
nature incident to, or resulting from, the Alliance's activities or performance
under this Agreement. Furthermore, notwithstanding the foregoing, the Alliance
agrees that: (a) it will cooperate with City in the defense of any action or claim
brought against City seeking the foregoing damages or relief, (b) it will in good
faith cooperate with City should any third party present any claims of the
foregoing nature against City; (c) it will not take any action to frustrate or delay
the prompt hearing on claims of the foregoing nature. This Agreement shall be
deemed and construed as binding solely between the parties and shall not be
deemed or construed as conferring any benefit or indemnification on behalf of any
third party. The obligations of this paragraph shall survive the expiration or
termination of this Agreement.
II. Term
This Agreement shall become effective as soon as signed by all parties and shall remain
in force until December 31, 2025, unless terminated earlier in accordance with its terms
herein.
III. Termination
This Agreement may be terminated by mutual consent of the parties. Notice of and
termination request must be given to the parties. An agreement to terminate must be in writing,
signed by the parties. Any such termination of the Agreement is without prejudice to any
obligations or liabilities of any party already accrued prior to such termination.
IV. Amendment
Amendments to this Agreement may be proposed by any party upon written notice to the
other party, and such amendments shall become effective as soon as signed by all parties hereto.
V. Notices
Any notices required hereunder shall be addressed as follows:
To the Alliance:
Becky Roark, Executive Director
Beaver Watershed Alliance
162 Doolin Dr.
Elkins, AR 72727
To City of Fayetteville:
Mayor Molly Rawn
City of Fayetteville
113 W Mountain Street
Fayetteville, AR 72701
CC: City of Fayetteville Engineering
125 W Mountain Street
Fayetteville, AR 72701
VI. Miscellaneous
A. The parties agree that they are not entering into a legal partnership, joint venture
or other such arrangement, nor is the purpose of the parties to enter into a commercial
undertaking for monetary gain. Nothing in this Agreement shall be construed to place a financial
commitment or obligation upon any of the parties beyond what is specifically stated herein.
B. By the signing of this Agreement, the parties assure and certify that they will
comply with Title VI of the Civil Rights Act of 1964 (P-L88-352) and that in accordance with
that Act, no person in the United States shall, on grounds of race, color, or national origin be
excluded from participating in, be denied the benefits of, or be otherwise subject to
discrimination in this project.
2
C. The officials executing this Agreement hereby represent and warrant that they
have full and complete authority to act on behalf of their respective parry and that the terms and
provisions hereof constitute valid and enforceable obligations of each.
D. This Agreement shall be interpreted and construed in accordance with the laws of
the State of Arkansas. With respect to any legal claim, the appropriate venue shall be in the
Washington County Circuit Court.
E. No transfer or assignment of this Agreement, or any part thereof or interest
therein, shall be made unless all of the parties first approve such transfer or assignment in
writing.
F. This Agreement constitutes the entire agreement between the parties. There are
no understandings, agreements, or representations, oral or written, not specified within this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their
authorized representative effective the date set forth below.
BEAVER WATERSHED ALLIANCE
gZCo61 /&aA,,ig
Becky4foark, Executive Director
CITY OF FAYETTEVILLE,
ARKANSAS
Molly Rawn, Mayor
Date: 6/9/25 Date: July 1, 2025
ATTEST:
�FgyETfEViLLE s
'v �q?A NSPS. ZZ
'���y�,�,'CTON C; �J•
Kara Paxton, City Clerk -Treasurer
Date: July 1, 2025
Assistance Agreement #: C9-99610330-0
Award Date: 08/22/2022
CFDA #: 66460
SUB -GRANT AGREEMENT SGA 22-500
Between
Arkansas Department of Agriculture
Natural Resources Division
and the
Beaver Watershed Alliance
Project: Smart Growth for Source Water Protection in the Beaver Lake Watershed
PROJECT 22-500
SAMS # 070002573
INTRODUCTION — NONPOINT SOURCES MANAGEMENT PROGRAM OVERVIEW
The Arkansas Department of Agriculture's Natural Resources Division (ADA-NDR), has been designated and
authorized to administer the Nonpoint Source (NPS) Management Program. The ADA-NDR'S NPS Program (Program)
goals, objectives and milestones reflected in the Arkansas NPS Program Statewide Management Plan (Plan) are to
maintain or enhance water quality through the control, reduction or abatement of non -regulated nonpoint source
pollution.
The Program is funded by a United States Environmental Protection Agency (EPA) assistance agreement (AA). The
Program utilizes the EPA funding for several purposes to assist in meeting the goals and objectives established in the
Plan including:
• administration (Program staffing, travel, equipment, supplies, etc.)
• prioritization of 8-digit HUC watersheds
• developing EPA nine element watershed management plans on an 8-digit HUC level
• funding projects that address nonpoint source pollution through activities such as; implementation,
demonstrations, monitoring, education, outreach, planning, assessment and financial assistance
• providing reports to EPA related to project accomplishments semi-annually, annually and a final report at the
end of the project
• providing annual reports summarizing the progress toward goals, objectives and milestones
SECTION 1. PURPOSE
The purpose of this Sub -Grant Agreement is to establish the responsibilities of the ADA-NDR and the Beaver
Watershed Alliance (BWA) necessary to complete a cooperative nonpoint source pollution prevention project.
Three LID implementation projects installed with educational signage, three tours conducted with at least 60
attendees and evidenced by attendance lists, six forums conducted for builders/developers, cities and residents with
at least 120 stakeholders participating, one LID regional conference with at least 100 stakeholders participating,
educational resources developed and distributed to all urbanized communities within the Beaver Lake watershed.
Revised May 2019
TR/tr
SECTION 2. GENERAL
The ADA-NDR is the recipient of a grant from the US Environmental Protection Agency (EPA) to be used for
implementation of the project. A requirement of the grant is that state and local funds also be secured. The
following is a summation of funding requirements.
SUMMARY OF FUNDS
Source
Amount
Funds provided to the Beaver Watershed Alliance
EPA Grant # C9-996103-29
$523,120
ANRC (2RG-04) TOTAL
$0
TOTAL
$523,120
Funds provided by the Beaver Watershed Alliance (Cash or In -Kind)
(In -Kind)
$460,936
(Cash)
$0
TOTAL Match
$460,936
TOTAL Project Cost
$984,056
SECTION 3. BEAVER WATERSHED ALLIANCE RESPONSIBILITIES
1. Provide personnel, supplies, and other resources necessary for completion of the project as outlined in
the attached "Scope of Work."
2. Abide by all conditions of US EPA Assistance Agreement. The Administrative Conditions of the grant are
attached and incorporated by reference.
3. Complete all milestones, tasks, and outputs as outlined in the project workplan in a timely manner.
4. Provide Quarterly Reports to the Program no later than 10 days after the end of September,
December, March, and June; including Progress Reports, supporting documentation, MBE/WBE/DBE
expenditures, and other matters required by Program. Quarterly reports received later than the 15"
day of September, December, March, and June will be considered delinquent.
5. Participate in an annual project evaluation and provide a report to the Program on significant
accomplishments and other information as required or requested by the Program resulting from this
project. An annual evaluation report will be submitted to the Program by October I" of each year.
6. Maintain financial records acceptable to the ADA-NDR and the Program. Provide the Program with an
annual audit of funds that are provided.
7. Request payment for services provided in accordance with the attached "Scope of Work." Requests will
be made no more than quarterly and will be accompanied by a project progress report. Reports are due
to the Program within 10 days of the end of September, December, March, and June; including
Progress Reports, supporting documentation, MBE/WBE/DBE expenditures and other matters required
by the Program. Reports and invoices received after the 151h day of September, December, March, and
June will be considered delinquent and will not be paid until the following quarter or may result in
forfeiture of payment.
8. Provide funds to the project as scheduled in the "Summary of Funds" and in the project work -plan.
SECTION 4. ADA-NDR RESPONSIBILITIES
1. Administer the grant in accordance with US EPA Regulations.
2. Make semi-annual reports to Region 6 of the US EPA on progress of the project.
3. Include activities of the project in its annual or other reports on nonpoint source management to US EPA.
4. Provide payment in a timely and efficient manner for work performed in accordance with the attached
payment schedule.
5. Provide personnel, supplies and resources for completion of the project as outlined in the attached
project workplan and "Scope of Work".
6. Abide by conditions of the US EPA Assistance Agreement.
7. Make periodic inspections of the work to determine if it meets the requirements of the EPA grant.
8. The project will be assessed at the end of the first year by the NPS Program Staff. The NPS Staff will
determine if the project is on schedule and all milestones, tasks, and outputs as outlined in the project
workplan have been accomplished in a timely manner. Funding for the following year(s) of this project
will be contingent upon satisfactory completion of tasks by the completion date(s) as outlined in the
"Schedule of Tasks and Outputs."
SECTION 5. IT IS FURTHER AGREED
1. By signing and the execution of this agreement the receiving entity verifies their staff, employees,
authorized representatives and its signatory are not suspended, under suspension, debarment or
otherwise excluded or ineligible from participation in federal assistance programs or activities as
established in 2 CFR § 180 subparts G — I.
2. Employees of all parties will cooperate fully with each other in such a manner as to maintain and
enhance the image of all parties and any other agencies assisting the project.
3. Any advertisements or information released regarding the project must reference ADA-NDR, the
Nonpoint Source Management Program, and EPA's contributions.
4. The ADA-NDR may terminate this agreement with a 30-day written notice at any time if it is determined
by the ADA-NDR Executive Director that the work is not within the terms and conditions of this
agreement including the project workplan and other grant requirements or the EPA determines that the
work is not within the grant requirements.
5. Any and all equipment and supplies purchased by US EPA Assistance Agreement or ADA-NDR funds will
be surrendered to the ADA-NDR if the terms of this agreement are not met.
The project duration will be 3 years, beginning October 01, 2022 and ending on or before September
30, 2025
Final Report and invoice are due no later than October 31, 2025.
8. The Sub -Grant Agreement will expire November 30, 2025.
Acceptance of this agreement is evidenced by signature below.
Beaver Watershed Alliance
By: �- Date: _8/31/2
Becky Roarl, xecutive Director
ARKANSAS DEPARTMENT OF AGRICULTURE NATURAL RESOURCES DIVISION
VBy: Date: 9.2
Chris Colclasure, Executive Director
Scope of Work
Project 22-500
FY22 CWA Section 319(h)
Smart Growth for Source Water Protection in the Beaver Lake Watershed
Task 1: Financial Review
Objectives: Conduct an audit review and submit findings of the grant program
Subtask 1.1 Provide a financial review in year 3
Deliverables:
1. One project financial review.
Task 2: Site Selection
Objectives: Obtain participation of municipalities and or counties to install Low Impact Development demonstration
projects in the Beaver Lake Watershed to improve water quality
Subtask 2.1 Compile a list of potential demonstration sites within the Beaver Lake watershed
Subtask 2.2 Develop criteria for demonstration LID sites
Subtask 2.3 Selection of potential demonstration sites in the Beaver Lake watershed based upon site criteria
Deliverables:
1. List of potential demonstration LID project sites in the Beaver Lake watershed
2. List of criteria for selection
3. List of selected sites for implementation
4. MOA with City for each site selected
Task 3: Implementation
Objectives: Design and implement at least 3 LID demonstrations in key public locations throughout the Beaver
Reservoir to improve water quality.
Subtask 3.1 Design 3 LID projects in the Beaver Lake watershed
Subtask 3.2 Install and oversee all aspects of 3 LID projects in the Beaver Lake watershed
Subtask 3.3 Develop completion documentation for LID implementation
Deliverables:
1. ANRD approved LID designs for three project sites
2. Documentation of installation timelines and costs
3. Photographs of before, during and after installation and promotion of project milestones
4. Documentation outlining Outreach Coordinator/LID Specialist tasks completed, and LID project designed and
installed
5. Submit report on the peak flow reductions and/or water volume retained on site by LID features
6. Educational signage designs and photographs of installation
Task 4: Technology Transfer
Objective: Host 3 tours of LID project sites, six public forums for stakeholders and one regional LID conference.
Subtask 4.1 Develop materials for LID tours, and Smart Growth for Source Water Protection programming
Subtask 4.2 Conduct 3 tours of LID project sites, evidenced by sign in sheets
Subtask 4.3 Conduct six public forums, evidenced by sign in sheets
Subtask 4.4 Conduct one regional LID conference, evidenced by sign in sheets
Deliverables:
1. Sign in sheets from tours, forums, workshops, and LID conference
2. Copies of educational materials, flyers, and fact sheets
3. Copies of workshop agendas, flyers, ads, marketing, and promotional materials
4. Copies of presentations and surveys
5. Copies of forum results, compiled into report format
6. Links to website online resources
7. Photo documentation of tours and LID conference
Task 5: Reporting
Objective: Provide ANRD information regarding the progress of this project on a quarterly and annual basis and
provide a Final Report detailing the project.
Subtask 5.1 Quarterly Reports that include implementation milestones and installation documentation
Subtask 5.2 Annual Report
Subtask 5.3 Final Report
Deliverables:
1. Quarterly Reports with documentation
2. Annual Reports submitted by October 15 each year of the project
3. Final Report at the conclusion of the project activities
Overall Schedule of Tasks and Outputs:
(Note: You may use the month after project initiation for start and completion dates)
Task
Subtask
Description
Start Date
Completion
Number
Date
1
LI
Financial Review
Nov 1,
Sept 30, 2025
2022
2
2.1
Compile a list of potential demonstration
Nov 1,
Dec 31, 2022
sites
2022
2.2
Develop criteria for demonstration LID
Nov 1,
Dec 31, 2022
sites
2022
2.3
Select potential demonstration sites based
Nov 1,
Dec 31, 2022
upon criteria
2022
3
3.1
Design 3 LID projects in the Beaver Lake
Jan 1, 2023
Dec 31, 2023
watershed
3.2
Install and oversee all aspects of 3 LID
July 1,
Sept 30, 2025
projects in the Beaver Lake watershed
2023
3.3
Develop completion documentation for
July 1,
Sept 30, 2025
LID implementation
2023
4
4.1
Develop materials for LID tours, and
Nov 1,
Sept 30, 2023
Smart Growth for Source Water
2022
Protection programming.
4.2
Conduct 3 tours of LID project sites,
Jan 1, 2023
June 30, 2025
evidenced by sign in sheets
4.3
Conduct six public forums, evidenced by
Jan 1, 2023
June 30, 2025
sin in sheets
4.4
Conduct one regional LID conference,
Jan 1, 2023
June 30, 2025
evidenced by sign in sheets
5
5.1
Quarterly Reports 12
Jan 1, 2023
Se t 30, 2025
5.2
Annual Reports (3)
Oct 1, 2023
Se t 30, 2025
5.3
Final Report (1)
July 1,
Sept30, 2025
2025
Coordination, Roles and Responsibilities:
The Beaver Watershed Alliance (Alliance) will be responsible for coordinating all activities associated with this
project. The Alliance ensures that project milestones will be met according to the workplan schedule.
The Beaver Watershed Alliance is an IRS -recognized 501(c) 3 nonprofit watershed partnership formed in 2011 to
provide leadership for watershed protection, to implement best management practices for water conservation,
nutrient and sediment reduction, and educational programming. The Board of Directors is a diverse group of
stakeholders that includes twenty representatives from agriculture, business, conservation, construction/developer
interests, technical (research & education), government, recreation, and water suppliers.
Public Participation:
• Three public tours will be conducted at LID demonstration sites
• Six public forums will be conducted throughout the project timeline
• One regional LID conference will be conducted within the project timeframe
• Outreach materials will be distributed at public facilities as well as promoted via mass media
Measures of Success and Performance:
Reduced runoff volumes at the site scale measured by engineering plan design specifications at three LID project
sites. Three tours at LID project sites with 60 attendees. Developers and municipal/county engagement in Smart
Growth for Source Water Protection as well as voluntary implementation of practices. Public engagement in six
forums with feedback from 120 diverse stakeholder participants. Regional LID conference co -lead by regional
watershed groups and partners, with 100 stakeholders in attendance. Utilization of regional applicable resources
provided by the Alliance as part of the Smart Growth for Source Water Protection programming. Increased
interactions and requests for Smart Growth and Source Water Protection resources and projects, project waiting
lists for funding and technical assistance provided to non -project sites and organizations will also indicate success
of this project.
Reference to Project in the NPS Management Program:
The proposed project would help to meet key elements that include: Section Seven, Urban Runoff, p 70 — 71, NPS
Management Program 2018-2023. Section twelve, Beaver Reservoir, p 120 objectives 12.8, 12.9 and p 121
objective 12.18, NPS Management Program 2018-2023. Project to be conducted in the Beaver Lake Watershed
HUC 11010001. This project will use the guidance provided in the Beaver Lake Watershed Protection Strategy
(Tetra Tech 2012), the first 9 element Watershed Management Plan accepted by the US EPA in Arkansas.
Project Lead:
Becky Roark, Executive Director
Beaver Watershed Alliance
162 Doolin Dr. I P.O. Box 762
Elkins, AR 72727
479-750-8007
beckv(abeaverwatershedall is nce.oro
rice: (479) 750-8007
Of
Schedule of Payments
Project 22-500 FY 2022 CWA Section 319(h)
Smart Growth for Source Water Protection in the Beaver Lake Watershed
Beaver Watershed Alliance
162 Doolin Dr. I PO Box 762
Elkins, AR 72727
479-750-8007
Subtask
Description
Number
of Units
Unit Cost
Total Cost
2
Compile list, develop criteria and select
demonstration sites
1
$5,000
$5,000
3.1b
Instillation and materials for LID projects
3
$118,998
$356,994
4.1
Develop materials for LID tours, and Smart
Growth for Source Water Protection
programming.
3
$12,554
$37,662
4.2
Conduct 3 tours of LID project sites
3
$1,500
$4,500
4.3
Conduct six public forums
6
$3,000
$18,000
4.4
Conduct one regional LID conference
1
$50,964
$50,964
5.1
Quarterly Reports
12
$750
$9,000
5.2a
Annual Report
2
$500
$1,000
5.3b
Final Report
1
$40,000
$40,000
TOTAL
$523,120
Schedule of Match
Project 22-500 FY 2022 CWA Section 319(h)
Smart Growth for Source Water Protection in the Beaver Lake Watershed
Beaver Watershed Alliance
162 Doolin Dr. I PO Box 762
Elkins, AR 72727
479-750-8007
Subtask
Description
Number of Units
Unit Value
Total Match
Value
1.1
Financial Review
1
$3,000
$3,000
2.1
Compile a list of potential demonstration sites
1
$4,200
$4,200
2.2
Develop criteria for demonstration LID sites
1
$4,600
$4,600
2.3
Selection of potential demonstration sites
1
$4,400
$4,400
3.1b
Design LID projects
3
$10,000
$30,000
3.2b
Install and oversee all aspects of LID projects
3
$90,000
$270,000
3.3
Develop completion documentation for LID
implementation
1
$9,205
$9,205
4.1
Develop materials for LID tours
1
$30,524
$30,524
4.2
Conduct 3 tours of LID project sites
3
$15,000
$45,000
4.3
Conduct six public forums
6
$5,000
$30,000
5.2b
Annual Report
2
$2,500
$5,000
5.3a
Draft Final Report
1
$25,000
$25,000
TOTAL
$460,936
10
Quarter:
Quarterly Fund Request
Project 22-500 FY 2022 CWA Section 319(h)
Smart Growth for Source Water Protection in the Beaver Lake Watershed
Beaver Watershed Alliance
162 Doolin Dr. I PO Box 762
Elkins, AR 72727
479-750-8007
(From) Date (To) Date
Date Submitted to ANRC:
Cost this Quarter
Total Costs to Date
Quarter
Cost =
Total
Total Cost =
Budgeted
Units this
(Unit
(Unit Cost x
Item
Description
Units
Unit Cost
Quarter
Cost x
Units to
Total Units to
Units this
Date
Date)
Quarter)
Compile list, develop
2
criteria and select
1
$5,000
demonstration sites
Instillation and materials
3
$118,998
3.1b
for LID projects
Develop materials for LID
4.1
tours, and Smart Growth
3
$12 554
for Source Water
Protection programming.
4.2
Conduct 3 tours of LID
3
$1,500
project sites
4.3
Conduct six public forums
6
$3,000
4.4
Conduct one regional LID
1
$50 964
conference
5.1
Quarterly Reports
12
$750
5.2a
Annual Report
2
$500
5.31b
Final Report
1
$40,000
Amount Billed this Quarter
$
Total Cost to date
$
Less Previous Payments
$
Total Amount Due this Quarter
$
Budget: $523,120
Total Cost: $0
Remaining Balance:
$523,120
Prepared/submitted by:
Date:
11
Quarterly Match Report
Project 22-500 FY 2022 CWA Section 319(h)
Smart Growth for Source Water Protection in the Beaver Lake Watershed
Beaver Watershed Alliance
162 Doolin Dr. I PO Box 762
Elkins, AR 72727
479-750-8007
Quarter: (From) Date (To) Date
Date Submitted to ANRC:
Cost this Quarter
Total Costs to Date
Quarter
Total
Total Cost
Budgeted
Units this
Cost =
Units
= (Unit Cost
Item
Description
Units
Unit Cost
Quarter
(Unit Cost
to
x Total Units
x Units this
Date
to Date)
Quarter)
1.1
Financial Review
1
$3,000
1.1
2.1
Compile a list of potential
1
$4,200
2.1
demonstration sites
2.2
Develop criteria for
1
$4,600
2.2
demonstration LID sites
2.3
Selection of potential
1
$4,400
23
demonstration sites
3.1b
Design LID projects
3
$10,000
3.1b
3.2b
Install and oversee all
3
$90,000
3.2b
aspects of LID projects
Develop completion
3.3
documentation for LID
1
$9,205
3.3
implementation
4.1
Develop materials for LID
1
$30,524
4.1
tours
4.2
Conduct 3 tours of LID
3
$15,000
4.2
project sites
4.3
Conduct six public forums
6
$5,000
4.3
5.2b
Annual Report
2
$2,500
5.2b
5.3a
Draft Final Report
1
$25,000
5.3a
Amount of Match Generated this Quarter
$
Total Match to date
$
Less Previously Reported Match
$
Total Match Generated this Quarter
$
Total Match Committed
Total Match Generated: $
Remaining Match Balance: $
Prepared/submitted by:
Date:
12