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Home My WebLink About137-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 137-25 File Number: 2025-697 A RESOLUTION TO APPROVE THE PURCHASE OF ONE BOBCAT EXCAVATOR FROM WILLIAMS TRACTOR SUPPLY IN THE AMOUNT OF $110,550.11, PLUS ANY ADDITIONAL SURCHARGES, FREIGHT CHARGES, OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one Bobcat Excavator from Williams Tractor Supply, in the amount of $110,550.11, plus any additional surcharges, freight charges, or delivery fees up to 10% of the original purchase price, pursuant to a Sourcewell Cooperative Purchasing Contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on June 3, 2025 Approved: Molly Rawn, Mayor Attest: �; G T Y O.c •.G'. ��yNC'pN1 OJT.. Kara Paxton, City Clerk Treasurer Page 1 CITY OF CITY COUNCIL MEMO FAYETTEVILLE ARKANSAS 2025-697 MEETING OF JUNE 3, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: WILLIAMS TRACTOR INC. (PURCHASE AGREEMENT) RECOMMENDATION: RECOMMEND COUNCIL APPROVAL OF ONE E60 R2 BOBCAT EXCAVATOR FROM WILLIAMS TRACTOR SUPPLY THROUGH SOURCEWELL CONTRACT 020223-CEC IN THE AMOUNT OF $110,550.11 PLUS ANY ADDITIONAL SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE AND APPROVAL OF A BUDGET ADJUSTMENT. BACKGROUND: The ongoing water service line replacement project in Water/Sewer operations would benefit from an additional excavator to improve efficiency over the current wheeled backhoe. Excavators provide better maneuverability and reduce property damage risk in confined residential areas. DISCUSSION: In on -going attempts to right size our fleet, replacing unit 6010 with an E60 Bobcat excavator would enhance field crew efficiency and align with the existing Bobcat excavator fleet standardization within the Water Sewer Department. UNIT 853 WILL BE REPLACING UNIT 6010 (WSEW-F041). BUDGET/STAFF IMPACT: Budget adjustment attached for review. This item was unanimously approved at the May 13th Equipment Committee. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. Quote - Bobcat Excavator 6010 - 853 WSEW_F041 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-697 A RESOLUTION TO APPROVE THE PURCHASE OF ONE BOBCAT EXCAVATOR FROM WILLIAMS TRACTOR SUPPLY IN THE AMOUNT OF $110,550.11, PLUS ANY ADDITIONAL SURCHARGES, FREIGHT CHARGES, OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one Bobcat Excavator from Williams Tractor Supply, in the amount of $110,550.11, plus any additional surcharges, freight charges, or delivery fees up to 10% of the original purchase price, pursuant to a Sourcewell Cooperative Purchasing Contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Chelsey Voden Submitted By City of Fayetteville Staff Review Form 2025-697 Item ID 6/3/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/14/2025 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: RECOMMEND COUNCIL APPROVAL OF ONE E60 R2 BOBCAT EXCAVATOR FROM WILLIAMS TRACTOR SUPPLY THROUGH SOURCEWELL CONTRACT 020223-CEC IN THE AMOUNT OF $110,550.11 PLUS ANY ADDITIONAL SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE AND APPROVAL OF A BUDGET ADJUSTMENT. UNIT 853 WILL BE REPLACING UNIT 6010 (WSEW-F041). 9700.770.1920-5802.00 Account Number 97001 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: FLEET Fund Fleet Replacement Vehicles Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 5,984,686.00 $ 5,315.91 Is 5,979,370.09 $ 110,550.11 $ 110,600.00 e- 5,979,419.98 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment Form (Agenda) Budget Year Division Adjustment Number /Org2 FLEET OPERATIONS (770) 2025 Requestor: Chelsey Voden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: The ongoing water service line replacement project in Water/Sewer operations would benefit from an additional excavator to improve efficiency over the current wheeled backhoe. Excavators provide better maneuverability and reduce property damage risk in confined residential areas. In on -going attempts to right size our fleet, replacing unit 6010 with an E60 Bobcat excavator would enhance field crew efficiency and align with the existing Bobcat excavator fleet standardization within the Water Sewer Department. The new unit will be 853 WSEW_F041. COUNCIL DATE: 5/14/2025 ITEM ID#: 2025-697 Nolly Black 517512025 9:55 RM Budget Division Date TYPE: JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 110,600 110,600 v.2025513 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1910-4999.99 - 110,600 RE Use Fund Balance - Current 9700.770.1920-5802.00 110,600 - 97001 5400.720 EX Vehicles & Equipment - base loft Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2of2 Bobcat Quotation Number: TBI179976 Quote Sent Date: May 08, 2025 � Expiration Date: Jun 07, 2025 Prepared By: Tim Bailey Phone: Email: tbailey@williamstractor.com Customer Contact Dealer CITY OF FAYETTEVILLE G9674 WT Equipment, Fayetteville, AR FLEET OPERATIONS 4190 SOUTH 48TH STREET FAYETTEVILLE, AR, 72701 SPRINGDALE, AR, 72762 Item Name Item Number Quantity Price Each Total E60 112-Series Bobcat Compact M3321 1 62,823.89 62,823.89 Excavator Standard Equipment: 55.7 HP Horn Turbocharged, Bobcat 2.4L, Tier 4 Diesel Engine, Non-DPF Hydraulic Joystick Controls Auto -Idle Keyless Start Auto -Shift, Two -Speed Travel LED Work Lights Auxiliary Hydraulics with Selectable Flow Lift Eye w/ Arm Mounted Flush Face Quick Couplers Long Arm Canopy: Rubber Tracks Includes: Cup Holder, Retractable Seat Belt, Vinyl Suspension Spark Arrestor Seat Deluxe Instrument Panel Roll Over Protective Structure (ROPS) - Meets Requirements of Vandalism Protection ISO 12117-2: 2008 X-Change Attachment Mounting System Tip Over Protective Structure (TOPS) - Meets Requirements of Telematics with 2-year Machine IQ Basics Subscription +90-Day ISO 12117: 2000 Machine IQ Health & Security Trial Falling Object Protective Structure (FOPS) - Meets Warranty: 2 years, or 2000 hours whichever occurs first Requirements of ISO 10262 Control Console Locks Control Pattern Selector Valve (ISO/STD) Conventional Tail Swing Dozer Blade with Float Engine/Hydraulic Monitor with Shutdown Fingertip Auxiliary Hydraulic Control Fingertip Boom Swing Control Cab Deluxe Package M3321-P11-C12 1 8,970.63 8,970.63 Included: Cab Deluxe Package:, Enclosed Cab with Auto HVAC, Telematics with 3- year Machine IQ Health & Security Subscription, Keyless Start, Bobcat 7" Touch Display with Radio and Bluetooth, Heated High Back Cloth Suspension Seat, Travel Motion Alarm Hydraulic X-Change - Ext Arm M3321-R06-008 1 1,646.86 1,646.86 Hydraulic Clamp - X-Change - Ext Arm - M3321-R08-C33 1 2,115.19 2,115.19 Class IV Extendable Arm with Add -On M3321-R03-C10 1 6,432.67 6,432.67 Counterweight Hydraulic Angle Blade M3321-R12-0O2 1 2,464.93 2,464.93 Second Auxiliary Hydraulics - Ext Arm M3321-R07-0O3 1 1,159.10 1,159.10 18" MX4 XCHG TEETH 7322082 1 1,252.48 1,252.48 24" MX4 XCHG TEETH 7311868 1 1,444.76 1,444.76 HB980 Hydraulic Breaker with Nail 7113421 1 8,411.68 8,411.68 Point X-Change Mounting Cap - 7113657 1 604.96 604.96 HB880/HB980/NB150/NB160 and PCF64 plate compactor Hose Kit - E32 - E60 R2-Series, Std. 7175244 1 319.20 319.20 and Long Arm PCF64 Plate Compactor (PCF64) 7210256 1 5,990.32 5,990.32 PC Hose Kit, Long Arm 7217834 1 240.16 240.16 X-Change Mounting Cap - 7113657 1 604.96 604.96 HB880/HB980/NB150/NB160 and PCF64 plate compactor LED Work Light Kit 7413562 1 360.14 360.14 Total for E60 R2-Series Bobcat Compact Excavator 104,841.93 Quote Total - USD 104,841.93 Dealer P.D.I. 350.00 Tariff Surcharge 1,855.68 Freight Charges 2,000.00 Destination Charges 960.00 Dealer Assembly Charges 542.50 Sales total before Taxes 110,550.11 Taxes 0.00 Quote Total - USD 110,550.11 Notes: Sourcewell Contract #020223-CEC Customer acceptance: Quotation Number:: TBI179976 Purchase Order: Authorized Signature: Date: Email: Tax Exempt: Y O / N R