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HomeMy WebLinkAbout130-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 130-25 File Number: 2025-605 ARKANSAS DEPARTMENT OF AERONAUTICS GRANT APPLICATION - $300,000 (DRAKE FIELD HANGAR IMPROVEMENTS): A RESOLUTION TO AUTHORIZE AN APPLICATION FOR AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE AMOUNT OF $300,000.00 TO FUND 80% OF THE COSTS OF THE HANGAR INFRASTRUCTURE IMPROVEMENTS PHASE 2 PROJECT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to submit an application for an Arkansas Department of Aeronautics Grant in the amount of $300,000.00 to fund 80% of the costs of the Hangar Infrastructure Improvements Phase 2 project at Drake Field. PASSED and APPROVED on May 20, 2025 Approved: Molly Rawn, Mayor Attest: `gRK/'T U FAYETTEVILLE �A 9 '•�J'1,itiC ON G�J2�; Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 20, 2025 CITY COUNCIL MEMO TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Jared Rabren, Airport Director SUBJECT: ARKANSAS DIVISION OF AERONAUTICS (GRANT APPLICATION): RECOMMENDATION: 2025-605 The Aviation Division requests approval to apply for an Arkansas Division of Aeronautics (ADA) grant to fund 80% of project costs for a proposed Hangar Infrastructure Improvements Phase 2 project at Fayetteville — Drake Field. BACKGROUND: The hangar shortage at Drake Field has been an ongoing concern for several years, and like many airports, we have a long hangar waiting list. We have been approached by multiple developers wanting to construct new hangars on the airfield, but the lack of existing infrastructure has deterred developers from moving forward with construction. Phase 1 of the Hangar Infrastructure Improvements project is currently in construction. Upon completion, this project will provide new water utility infrastructure for future development of clear span hangars adjacent to the east side of the GA Apron. With utility infrastructure in place, we will be poised to construct Phase 2 which will include performing site development work and building pad construction. Specifically, the project includes asphalt pavement removal, earthwork, utility extension, and necessary drainage improvements for future hangar development space on the east side of the existing GA Apron. DISCUSSION: This project is included in the Airport's Capital Improvement Plan (CIP). Upon receipt of an ADA Grant Offer, the Aviation Division will seek approval from Council to execute the grant offer and execute a Task Order with Garver, LLC to provide design and construction phase services for the project. The ADA grant will cover 80% of project costs, with the remainder to be funded by the City. Below is a summary of the anticipated project costs and funding breakdown for the project. Design and Construction Phase Services: $46,000.00 ADA:$300,000.00 Construction (Estimated): $330,500.00 City: $76,500.00 TOTAL: $376,500.00 TOTAL: $376,500.00 1. Future Task Order with Garver, LLC pending receipt of ADA Grant Offer. BUDGET/STAFF IMPACT: No staff or budget impacts at this time. After receipt of a grant offer, the Aviation Division will seek approval from Council to execute a design services Task Order with Garver, LLC, and process a budget adjustment. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ATTACHMENTS: SRF (#3) , Grant Application (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-605 ARKANSAS DEPARTMENT OF AERONAUTICS GRANT APPLICATION - $300,000 (DRAKE FIELD HANGAR IMPROVEMENTS): A RESOLUTION TO AUTHORIZE AN APPLICATION FOR AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE AMOUNT OF $300,000.00 TO FUND 80% OF THE COSTS OF THE HANGAR INFRASTRUCTURE IMPROVEMENTS PHASE 2 PROJECT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to submit an application for an Arkansas Department of Aeronautics Grant in the amount of $300,000.00 to fund 80% of the costs of the Hangar Infrastructure Improvements Phase 2 project at Drake Field. Page 1 Jared Rabren Submitted By City of Fayetteville Staff Review Form 2025-605 Item ID 5/20/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/30/2025 AIRPORT SERVICES (760) Submitted Date Division / Department Action Recommendation: The Aviation Division requests approval to apply for an Arkansas Division of Aeronautics (ADA) grant to fund 80% of project costs for a proposed Hangar Infrastructure Improvements Phase 2 project at Fayetteville — Drake Field. Budget Impact: Account Number Project Number Budgeted Item? No Fund Project Title $ Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment $ - Total Amended Budget Expenses (Actual+Encum) Available Budget Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF _ FAYETTEVILLE ARKANSAS April 29, 2025 Jerry Chism Arkansas Division of Aeronautics 2315 Crisp Drive Hangar 8 Little Rock, AR 72202 Re: Fayetteville — Drake Field Airport (FYV) FYV Hangar Infrastructure Improvements Phase 2 Application for Airport Aid (ADA 80-20 Grant) Dear Mr. Chism: The City of Fayetteville appreciates the continued partnership of the Arkansas Division of Aeronautics in improving Fayetteville — Drake Field. In continuation of this partnership, we are pleased to submit to you this enclosed application for state airport aid. The hangar shortage at Drake Field has been an ongoing concern for several years, and like many airports, we have a long hangar waiting list. We have been approached by multiple developers wanting to construct new hangars on the airfield, but the lack of existing infrastructure has deterred developers from moving forward with construction. Thanks to your assistance, Phase 1 of the Hangar Infrastructure Improvements project is currently in construction. Upon completion, this project will provide new water utility infrastructure for future development of clear span hangars adjacent to the east side of the GA Apron. With utility infrastructure in place, we will be poised to construct Phase 2 which will include performing site development work and building pad construction. Specifically, the project includes asphalt pavement removal, earthwork, utility extension and necessary drainage improvements for future hangar development space on the east side of the existing GA Apron. For the construction of Phase 2, we respectfully request consideration of this 80/20 matching grant in the amount of $300,000.00 on the upcoming agenda. We greatly appreciate your consideration of this grant. Please call me or Chase Allison with Garver if you have any questions or comments. Sincerely, Mr. Jared Rabren Airport Director Attachments Cc Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 State Airport Aid Application Project Budget Project Exhibit Kyle Bennett, Garver Chase Allison, Garver www.fayetteville-ar.gov State Airport Aid Application — Page The City of Fayetteville , herein called "Sponsor", hereby makes application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the city of Fayetteville Arkansas, Washington county. Date of Request: 30.2025 Name of Airport: Fayetteville - Drake Field (FYV) Name and address of City Commission sponsoring request: City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Person to Contact about project: Jared Rabren, Airport Director City of Fayetteville Fayetteville — Drake Field Phone Number: 479-718-7644 Phone Number: 479-575-8330 Cell Number: Fax Number: 479-585-8257 Fax Number: Name and address of Engineering Firm (if applicable): Garver 2049 Jovice Blvd. 479-718-7646 Contact Person: Chase Allison Suite 105 Fayetteville, AR 72703 Phone/Fax Number: 479-527-9221 Describe the work to be accomplished: This project will primarily consist of asphalt pavement removal, earthwork, waterline extension with associated appurtenances, and necessary drainage improvements for the future hangar development space on the east side of the existing GA Apron. State and Local Project Costs: Please indicate: O 50-50% Match ♦ 80-20% Match O 90-10% Match 0 100% Total Cost of Project $376,500.00 Local Share/Funds $76,500.00 Local Share/In-Kind State Share $300,000.00 Federal AIP Projects: AIP Number: 0 95-5% Match 0 90-10% Match Total Cost of Project: Federal Share: State Share: Local Share: 7-1-18 State Airport Aid Application — Page 2 Provide the information listed below as it applies to your project: Funding: Source of Funds: Arkansas Division of Aeronautics (80%) Cily of Fqyetteville (20%) Source of In -Kind Services: N/A Estimated starting date of project: August 1, 2025 Estimated completion date of project: July 30, 2026 Project will be for: New Airport Existing Airport Is land to be leased or purchased? N/A Description of land and cost per acre: N/A Provide the Federal AIP Grant Number (if applicable): N/A State Legislators for your area: State Senator: Greg Leding State Representative: Denise Garner 7-1-18 State Airport Aid Application — Page 3 The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before review for grant can be made by the State. Applications for hangar construction or renovation funds must include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances. The application must be based on bids and include a calculated return on investment. No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior approval. All requests for non -aviation use will be considered on a case -by -case basis. Failure to receive prior approval from A.D.A. concerning land and/or building use could result in the commission requesting grant refund from the Sponsor. Additionally, all hgr/building grant applications must include proof of insurance coverage. No airport accepting State Grant funding may issue an Exclusive Rights lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (AIP) funding must be accompanied by the approved FAA grant agreement with grant number assigned. If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant applicants (City and/or County) are totally responsible for compliance with all Federal, State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders concerning contracts and purchases for which this grant is approved and issued. It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is also agreed that this project shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control occur. Amendment requests are to be made only under extraordinary circumstances. Funds will be disbursed according to Department procedures and final inspection of completed project (See payment instruction page). Payment of grant funds are contingent upon the Department's annual appropriation. IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this day of , 2025 Moll Name of Sponsor Authorized Signature Title 7-1-18 CITY OF FAYETTEVILLE HANGAR INFRASTRUCTURE IMPROVEMENTS PHASE 2 ENGINEER'S OPINION OF PROBABLE COST - SCHEDULE 1 EARTHWORK AND WATER LINE IMPROVEMENTS ENGINEER'S OPINION OF PROBABLE COST ITEM ESTIMATED NO. SPEC. NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 SS-111 2 SS-111 Spot Dig and Verify Existing Utility Locations LS 1 $9,500.00 $9,500.00 $120.00 $37,800.00 8" DR-14 PVC C-900 Water Line LF 315 3 SS-111 6" DR-14 PVC C-900 Water Line LF 30 $90.00 $2,700.00 4 SS-111 Connect to Existing water Line EA 1 $4,000.00 $4,000.00 5 SS-111 Ductile Iron Fittings LB 250 $25.00 $6,250.00 6 SS111 8" Gate Valve EA 1 $4,750.00 $4,750.00 7 SS-111 Fire Hydrant Assembly EA 1 $10,000.00 $10,000.00 8 SS-111 Anchor Collar EA 1 $4,000.00 $4,000.00 9 SS-111 Material Testing and Acceptance LS 1 $5,000.00 $5,000.00 10 SS-120 Construction Safety and Security LS 1 $20,000.00 $20,000.00 11 C-102 Erosion Control LS 1 $15,000.00 $15,000.00 12 C-105 Mobilization (Max 5% of Bid) LS 1 $16,375.00 $16,375.00 13 P-101 Asphalt Pavement Removal SY 1,175 $15.00 $17,625.00 14 P-152 Unsuitable Excavation CY CY 2,955 715 $40.00 $20.00 $118,200.00 $14,300.00 15 P-152 Borrow Excavation 16 D-754 Drainage Improvements LS 1 $30,000.00 $30,000.00 17 010200-1 Bonds and Insurance LS 1 $15,000.00 $15,000.00 TOTAL CONSTRUCTION COST - SCHEDULE 1 $330,500.00 TOTAL ENGINEERING AND OTHER SERVICES (ESTIMATED 15%) - SCHEDULE 1 $46,000.00 TOTAL PROJECT COST - SCHEDULE 1 $376,500.00 PROJECT FUNDING TOTAL ADA 80-20 MATCH (80%) ($300,000 CAP) $300,000.00 City of Fayetteville 20% + Remainder $76,500.00 TOTAL PROJECTED FUNDING $376 500.00 GARNER J > m in J 2 n O N N Lo N O N O co > 0 m Q J d �o E cn Iv w 0 U o m D mw m _� Q N Ur N N L0 N N O 4 N O CD � O � M O N N co mo w •. V� 0)6 C U mco 0-6 N � � U � o QE 0 U >w >Q o � Q o m� �T >= co Lo N > o N co J N CD Q) N � J LL J ARFF FAC I LTY k- r cn cn W — O - —M — G VAULT AND GENERATOR EXISTING EQUIPMENT SHELTER c 0 cn (I> SS T � ' _L"DHO SS O W GM = cn EXISTING HANGAR EXISTING HANGAR EXISTING HANGAR OW EXISTING UNDERGROUND ELECTRIC LINE cn cn EXISTING HANGAR 40 .• , EXISTING 4" SEWER �.! FORCE MAIN EXISTING 8" WATER LINE U) M W I EXISTING 6" WATER LINE 2 Icn cn EXISTING 2 WATER LINE �F cn EXISTING 6" SANITARY SEWER LINE EXISTING HANGAR EXISTING HANGAR EXISTING HANGAR TLOFA TLOFA c� — EXISTING TAXILANE PHASE 2. Q CONSTRUCT BUILDING PAD FOR FUTURE HANGAR CONSTRUCTION TLOFA �/�O�l - i 30' FUTURE III FUTURE HANGAR I HANGAR W I W J � J EXISTING SANITARY SEWER LIFT STATION �� cc SS PROPOSED 8" WATER �ERN�EST LANCASTER DRIVE LINE EXTENSION EXISTING OVERHEAD ELECTRIC LINE 1{ PHA 6" W UND 11 PHASE 1: 8" WATER LINE CURRENTLY UNDER CONSTRUCTION GIi 4 co U) U) \ I cn cn �j 0 30' 60' 120' 180' (IN FEET) LEGEND FUTURE 80' x 80' BOX HANGAR J TLOFA TAXILANE OBJECT FREE AREA EXISTING UNDERGROUND ELECTRIC LINE EXISTING SANITARY SEWER LINE W EXISTING WATER LINE G EXISTING NATURAL GAS LINE EXISTING OVERHEAD OHE ELECTRIC LINE EXISTING PERIMETER FENCE CUx EXISTING COMMUNICATION LINE FAA EXISTING FAA UTILITIES ■ EXISTING ELECTRICAL DUCT EXISTING FIRE HYDRANT ® EXISTING SANITARY SEWER MANHOLE ❑H EXISTING ELECTRIC STRUCTURES EXISTING EDGE LIGHT W PROPOSED WATER LINE PROPOSED FIRE HYDRANT 0.2% ANNUAL CHANCE FLOOD HAZARD REGULATORY FLOODWAY 77-71 1 % ANNUAL CHANCE FLOOD HAZARD EXISTING 4" SANITARY SEWER FORCE E M © 2023 GARVER, LLC THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGNS CONVEYED HEREIN, SHALL BE CONSIDERED INSTRUMENTS OF PROFESSIONAL SERVICE AND ARE PROPERTY OF GARVER, LLC. ANY USE, REPRODUCTION, OR DISTRIBUTION OF THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGN CONTAINED HEREIN, IS PROHIBITED UNLESS AUTHORIZED IN WRITING BY GARVER, LLC OR EXPLICITLY ALLOWED IN THE GOVERNING PROFESSIONAL SERVICES AGREEMENT FOR THIS WORK. z O a_ U cn w 0 n r > w Ir- Lu � N � W (n Q NQN^2^ IL U) Z o Q �Z W j IL J Z W LPL PREMINLARY PROJECT EXHIBIT JOB NO.- 2402546 DATE- FEB 2025 DESIGNED BY: CKA DRAWN BY- WBC BAR IS ONE INCH ON ORIGINAL DRAWING 0 IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRAWING NUMBER EXB-001 SHEET 1 NUMBER