The URL can be used to link to this page

Home My WebLink About129-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 129-25 File Number: 2025-572 ARKANSAS DEPARTMENT OF AERONAUTICS GRANT APPLICATION - $200,000 (DRAKE FIELD PAVEMENT & REMARKING PROJECT): A RESOLUTION TO AUTHORIZE AN APPLICATION FOR AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE AMOUNT OF $200,000.00 TO FUND 90% OF THE COSTS OF THE PAVEMENT CRACK SEALING AND REMARKING PROJECT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to submit an application for an Arkansas Department of Aeronautics Grant in the amount of $200,000.00 to fund 90% of the costs of the pavement crack sealing and remarking project at Drake Field Airport. PASSED and APPROVED on May 20, 2025 Approved: * -�O� Molly Rawn, Mayor Attest: iiT�e r' FAY, Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 20, 2025 CITY COUNCIL MEMO TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Jared Rabren, Airport Director SUBJECT: PAVEMENT CRACK REPAIR (GRANT APPLICATION): RECOMMENDATION: 2025-572 The Aviation Division requests approval to apply for an Arkansas Division of Aeronautics (ADA) grant to fund 90% of project costs for a proposed pavement crack seal and remarking project at Fayetteville — Drake Field. BACKGROUND: The east general aviation apron pavements provide access to the T-hangar facilities located at the northeast corner of airport. The 30-plus year old pavements are generally performing adequately; however, low- to moderate severity cracks have developed throughout the apron. More severe cracks have started to develop at the far eastern edge of the apron. This project will seal low- to moderate severity cracks and repair high severity cracks to extend the life of the apron pavements, delaying the need for most costly pavement reconstruction. This project will also address pavement marking deficiencies noted during the airports most recent FAA Part 139 inspection completed in March 2025. DISCUSSION: This project is included in the Airport's Capital Improvement Plan (CIP). Upon receipt of an ADA Grant Offer, the Aviation Division will seek approval from Council to execute the grant offer and execute a Task Order with Garver, LLC to provide design and construction phase services for the project. The ADA grant will cover 90% of project costs, with the remainder to be funded by the City Below is a summary of the anticipated project costs and funding breakdown for the project. Design and Construction Phase Services: $29,000.00 ADA: $200,000.00 Construction (Estimated): $195,000.00 City: $24,000.00 TOTAL: $224,000.00 TOTAL: $224,000.00 Future Task Order with Garver, LLC pending receipt of ADA Grant Offer. BUDGET/STAFF IMPACT: No staff or budget impacts at this time. After receipt of a grant offer, the Aviation Division will seek approval from Council to execute a design services Task Order with Garver, LLC, and process a budget adjustment. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ATTACHMENTS: SRF (#3) , ADA 90-10 Grant Application Package (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-572 ARKANSAS DEPARTMENT OF AERONAUTICS GRANT APPLICATION - $200,000 (DRAKE FIELD PAVEMENT & REMARKING PROJECT): A RESOLUTION TO AUTHORIZE AN APPLICATION FOR AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE AMOUNT OF $200,000.00 TO FUND 90% OF THE COSTS OF THE PAVEMENT CRACK SEALING AND REMARKING PROJECT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to submit an application for an Arkansas Department of Aeronautics Grant in the amount of $200,000.00 to fund 90% of the costs of the pavement crack sealing and remarking project at Drake Field Airport. Page 1 Jared Rabren Submitted By City of Fayetteville Staff Review Form 2025-572 Item ID 5/20/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/24/2025 AIRPORT SERVICES (760) Submitted Date Division / Department Action Recommendation: The Aviation Division requests approval for the Aviation Division to apply for an Arkansas Division of Aeronautics (ADA) grant to fund 90% of project costs for a proposed pavement crack seal and remarking project at Fayetteville — Drake Field. Budget Impact: Account Number Project Number Budgeted Item? No Fund Project Title $ Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment $ - Total Amended Budget Expenses (Actual+Encum) Available Budget Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE r4W ARKANSAS May 20, 2025 Jerry Chism Arkansas Department of Aeronautics 2315 Crisp Drive Hangar 8 Little Rock, AR 72202 Re: Fayetteville — Drake Field FYV Pavement Crack Repair Application for Airport Aid (ADA 90-10 Grant) Dear Mr. Chism: The City of Fayetteville appreciates the continued partnership of the Arkansas Department of Aeronautics in improving Fayetteville- Drake Field. In continuation of this partnership, we are pleased to submit to you this enclosed application for state airport aid. This project will primarily consist of sealing pavement cracks and remarking the east general aviation apron at Fayetteville -Drake Field. The 30-plus year old pavements are generally performing adequately; however, low- to moderate severity cracks have developed throughout the apron. High severity cracks have also developed at the far eastern edge of the apron (easternmost 60 ft of the apron). The open cracks allow water to penetrate the pavement system which is expected to compromise the subgrade and reduce pavement life. This project will seal low- to moderate severity cracks and repair high severity cracks to extend the life of the apron pavements. Localized repair of failed crack sealant along the longitudinal centerline of Taxiways A, Taxiway B, and Taxiway C is also proposed. We respectfully request consideration of this matching grant for the amount of $200,000.00 on the upcoming agenda. We greatly appreciate your consideration of this grant. Please call me or Kyle Bennett with Garver if you have any questions or comments. Sincerely, Mr. Jared Rabren Airport Director Attachments: State Airport Aid Application Project Budget Project Exhibit Cc: Kyle Bennett, Garver Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 State Airport Aid Application — Page The City/Geui#)-of Fayetteville , herein called "Sponsor", hereby makes application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the city of Fayetteville Arkansas, Washington county. Date of Request: May 20, 2025 Name of Airport: Fayetteville - Drake Field (FYV) Name and address of City/Geu ty Commission sponsoring request: Person to Contact about project: City of Fqyetteville Jared Rabren Airport Director 113 W. Mountain Street City of Fqyetteville Fayetteville, AR 72701 Fayetteville - Drake Field Phone Number: 479-718-7644 Phone Number: 479-575-8330 Fax Number: 479-585-8257 Name and address of Engineering Firm (if applicable): 2049 E. Joyce Blvd. Suite 105 Cell Number: Fax Number: 479-718-7646 Contact Person: Kyle Bennett Fayetteville, AR 72703 Phone/Fax Number: 479-527-9100 Describe the work to be accomplished: This project will primarily consist of sealing pavement cracks and remarking the east general aviation apron. Localized replacing of failed crack sealant along Taxiway A, Taxiway B, and Taxiway C centerlines is also included. This rehabilitation will protect the pavement subgrade from moisture intrusion and extend pavement life. State and Local Project Costs: Please indicate: Q 50-50% Match Q 80-20% Match 90-10% Match 0100 Total Cost of Project: $224,000.00 Local Share/Funds: $24,000.00 Local Share/In-Kind: State Share: $200,000.00 Federal AIP Projects: AIP Number: N/A Q 95-5% Match Q 90-10% Match Total Cost of Project: Federal Share: State Share: Local Share: 7-1-18 State Airport Aid Application — Page 2 Provide the information listed below as it applies to your project: Funding: Source of Funds: Arkansas Department of Aeronautics (90%) CityofFgyetteville (10%) Source of In -Kind Services: N/A Estimated starting date of project: July 1, 2025 Estimated completion date of project: June 30, 2026 Project will be for: New Airport Existing Airport Is land to be leased or purchased? N/A Description of land and cost per acre: N/A Provide the Federal AIP Grant Number (if applicable): N/A State Legislators for your area: State Senator: Greg Leding State Representative: Denise Garner 7-1-18 State Airport Aid Application — Page 3 The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before review for grant can be made by the State. Applications for hangar construction or renovation funds must include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances. The application must be based on bids and include a calculated return on investment. No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior approval. All requests for non -aviation use will be considered on a case -by -case basis. Failure to receive prior approval from A.D.A. concerning land and/or building use could result in the commission requesting grant refund from the Sponsor. Additionally, all hgr/building grant applications must include proof of insurance coverage. No airport accepting State Grant funding may issue an Exclusive Rights lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (AIP) funding must be accompanied by the approved FAA grant agreement with grant number assigned. If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant applicants (City and/or County) are totally responsible for compliance with all Federal, State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders concerning contracts and purchases for which this grant is approved and issued. It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is also agreed that this project shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control occur. Amendment requests are to be made only under extraordinary circumstances. Funds will be disbursed according to Department procedures and final inspection of completed project (See payment instruction page). Payment o r� funds are contingent upon the Department's annual appropriation. IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this 20 day of May 2025 Molly Rawn Name of Sponsor W Authorized Signature Title 7-1-18 FAYETTEVILLE - DRAKE FIELD AIRPORT FYV PAVEMENT CRACK REPAIR ENGINEER'S OPINION OF PROBABLE COST ENGINEER'S OPINION OF PROBABLE COST ITEM ESTIMATED NO. SPEC. NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 SS-120 2 C-105 Construction Safety and Phasing LS 1 LS 1 $10,000.00 $10,000.00 Mobilization (Maximum of 5% of Bid) $8,000.00 $8,000.00 3 P-101 Low Severity Crack Repair LF 39,000 $2.00 $78,000.00 4 P-101 Pavement Surface Preparation LS 1 $40,000.00 $40,000.00 5 P-101 Moderate Severity Crack Repair LF 3,000 $3.00 $9,000.00 6 P-101 High Severity Crack Repair LF 2,000 $10.00 $20,000.00 7 P-620 Pavement Markings (Reflective) SF 7,100 $1.50 $10,650.00 8 P-620 Pavement Markings (Non -Reflective) SF 12,600 $1.50 $18,900.00 TOTAL CONSTRUCTION COST - $195,000.00 ENGINEERING SERVICES DESIGN AND CONSTRUCTION SERVICES $29,000.00 TOTAL PROJECT COST - $224,000.00 PROJECT FUNDING TOTAL ADA 10-90% MATCH (90%) ($200,000 CAP) $200,000.00 LOCAL (10%) $24,000.00 TOTAL PROJECTED FUNDING $224 000.00 GARNER