HomeMy WebLinkAbout124-25 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 124-25
File Number: 2025-498
CONSOLIDATION OF FLEET PROJECTS (BUDGET ADJUSTMENT):
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TO CONSOLIDATE FLEET PROJECTS FOR
EXPANSION AND REPLACEMENT VEHICLES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution, to consolidate Fleet Operations projects for expansion and replacement vehicles.
PASSED and APPROVED on May 20, 2025
Approved:
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Molly Rawn, Mayor
Attest:
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Kara Paxton, City Clerk Treasurer
Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 20, 2025
CITY COUNCIL MEMO
TO: Mayor Rawn and City Council
THRU: Steven Dotson, Chief Financial Officer
Kevin Springer, Budget Director
FROM: Holly Black, Budget Operations Manager
SUBJECT: CONSOLIDATION OF FLEET PROJECTS (BUDGET ADJUSTMENT):
2025-498
RECOMMENDATION:
Approval of a zero -dollar budget adjustment to consolidate Fleet projects for expansion and replacement
vehicles.
BACKGROUND:
Currently, Fleet has nine (9) projects for vehicle expansions and replacements. The projects are categorized
by vehicle type (e.g. - backhoes/loaders, construction equipment, light/medium utility vehicles, heavy utility
vehicles, other vehicles/equipment, police/passenger vehicles, recycling & trash vehicles, tractors/mowers, fire
apparatus). Each of these projects includes money from different funds, as well as funding for both expansion
and replacement vehicles.
DISCUSSION:
Staff is requesting approval to consolidate into two (2) projects only; one project for expansion vehicles and
another project for replacement vehicles. Each of those projects would then have subprojects for each fund
and division. Having two main projects will allow staff to easily see the amount spent/remaining budget for
each fund/division, as well as make information gathering and data processing easier, more accurate, and
more efficient. Additionally, staff is recommending approval of any other zero -dollar changes that may arise
due to finalizing the new project structure.
BUDGET/STAFF IMPACT:
There is no change in the budget for this project restructuring, nor any change in the current process for
reviewing/approving vehicle replacements and expansions. There will be no effect on other divisions. The only
change is the funding for the current projects will be consolidated into two projects.
ATTACHMENTS: SRF (#3) , BA (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
_= City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2025-498
CONSOLIDATION OF FLEET PROJECTS (BUDGET ADJUSTMENT):
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TO CONSOLIDATE FLEET
PROJECTS FOR EXPANSION AND REPLACEMENT VEHICLES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, to consolidate Fleet Operations projects for
expansion and replacement vehicles.
Page 1
Holly Black
Submitted By
City of Fayetteville Staff Review Form
2025-498
Item ID
5/6/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/16/2025 BUDGET & INFORMATION MGMT (133)
Submitted Date Division / Department
Action Recommendation:
Approval of a zero -dollar budget adjustment to consolidate Fleet projects for expansion and replacement vehicles.
Budget Impact:
9700.770.1920-5802.00
Shop
Account Number Fund
Multiple Multiple
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 12,344,573.00
$ 4,564,916.27
7,779,656.73
7,779,656.73
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
BUDGET &INFORMATION MGMT (133)
/Org2
2025
Requestor: Holly Black
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Consolidate Fleet capital expense and revenue accounts to new project structure
COUNCIL DATE:
ITEM ID#:
5/6/2025
2025-498
Holly Black
417712025 5:07 RIP
Budget Division
TYPE:
JOURNAL#:
Date
D - (City Council)
5/6/2025
GLDATE:
RESOLUTION/ORDINANCE
CHKD/POSTED:
TOTAL
- -
v.2025411
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub.Detl
AT
Account Name
9700.770.1920-5802.00
(561,816)
02076
2022
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(324,230)
02076
2023
EX
Vehicles & Equipment
- base
9700.770.1920-5301.00
(332)
02077
1000
EX
Public Notification
9700.770.1920-5802.00
(135,005)
02077
2022
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(952,189)
02077
2023
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(143,863)
02077
2024
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(123,706)
02077
2025
EX
Vehicles & Equipment
- base
9700.770.1920-5301.00
(500)
02078
1000
EX
Public Notification
9700.770.1920-5802.00
(27,593)
02078
2020
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(20,487)
02078
2021
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(120,812)
02078
2023
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(66,010)
02078
2024
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(271,698)
02078
2025
EX
Vehicles & Equipment
- base
9700.770.1920-5301.00
(500)
02079
1000
EX
Public Notification
9700.770.1920-5802.00
(215,337)
02079
2021
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(58,990)
02079
2023
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(535,000)
02079
2025
EX
Vehicles & Equipment
- base
9700.770.1920-5301.00
(158)
02080
1000
EX
Public Notification
9700.770.1920-5802.00
(27,601)
02080
2016
EX
Vehicles & Equipment
- base
Iof3
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub.Detl
AT
Account Name
9700.770.1920-5802.00
(75,494)
02080
2020
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(20,722)
02080
2021
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(140,708)
02080
2022
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(138,417)
02080
2023
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(241,744)
02080
2024
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(400,340)
02080
2025
EX
Vehicles & Equipment
- base
9700.770.1920-5301.00
(500)
02081
1000
EX
Public Notification
9700.770.1920-5802.00
(30,557)
02081
2021
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(89,536)
02081
2022
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(27,663)
02081
2023
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(42,000)
02081
2024
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(105,996)
02081
2025
EX
Vehicles & Equipment
- base
9700.770.1920-5301.00
(300)
02082
1000
EX
Public Notification
9700.770.1920-5802.00
(207,566)
02082
2025
EX
Vehicles & Equipment
- base
9700.770.1920-5301.00
(500)
02083
1000
EX
Public Notification
9700.770.1920-5802.00
(116,094)
02083
2020
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(107,558)
02083
2021
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(193,696)
02083
2022
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(184,631)
02083
2023
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(25,837)
02083
2024
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(227,252)
02083
2025
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(803,000)
02084
2025
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
91,696
97000
1010.200
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
78,000
97000
1010.621
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
51,000
97000
1010.640
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
493,243
97000
2100.410
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
18,857
97000
2250.521
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
54,152
97000
5400.720
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
41,514
97000
5500.750
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
157,968
97001
1010.200
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
56,000
97001
1010.260
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
928,000
97001
1010.300
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
41,503
97001
1010.520
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
27,916
97001
1010.521
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
20,487
97001
1010.621
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
80,000
97001
1010.640
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
1,588,926
97001
2100.410
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
35,000
97001
2130.430
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
28,000
97001
2180.642
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
254,636
97001
2250.521
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
860,063
97001
5400.720
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
1,271,058
97001
5400.730
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
238,129
97001
5500.750
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
265,000
97001
5550.760
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
82,000
97001
9700.770
EX
Vehicles & Equipment
- base
9700.770.1910-5301.00
2,790
EX
Public Notification
2of3
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub.Detl
AT
Account Name
9700.770.1920-6602.01
(129,000)
02078
2025
RE
Transfer from
Fund - General
9700.770.1920-6602.01
(211,000)
02081
2025
RE
Transfer from
Fund - General
9700.770.1920-6602.10
(185,000)
02077
2025
RE
Transfer from
Fund - Street
9700.770.1920-6602.10
(121,000)
02078
2025
RE
Transfer from
Fund - Street
9700.770.1920-6602.10
(365,000)
02079
2025
RE
Transfer from
Fund - Street
9700.770.1920-6602.10
(18,500)
02080
2025
RE
Transfer from
Fund - Street
9700.770.1920-6602.25
(32,500)
02077
2025
RE
Transfer from
Fund - Parks Dev
9700.770.1920-6602.25
(70,000)
02078
2025
RE
Transfer from
Fund - Parks Dev
9700.770.1920-6602.25
(12,000)
02083
2025
RE
Transfer from
Fund - Parks Dev
9700.770.1920-6602.40
(674,000)
02077
2025
RE
Transfer from
Fund - Water & Sewer
9700.770.1920-6602.40
(19,330)
02078
2024
RE
Transfer from
Fund - Water & Sewer
9700.770.1920-6602.40
(230,000)
02078
2025
RE
Transfer from
Fund - Water & Sewer
9700.770.1920-6602.40
(26,890)
02080
2025
RE
Transfer from
Fund - Water & Sewer
9700.770.1920-6602.47
(59,466)
02078
2014
RE
Transfer from
Fund - Capital Improvemen
9700.770.1920-6602.47
(11,957)
02078
2025
RE
Transfer from
Fund - Capital Improvemen
9700.770.1920-6602.47
(89,500)
02081
2023
RE
Transfer from
Fund - Capital Improvemen
9700.770.1920-6602.50
(79,000)
02080
2025
RE
Transfer from
Fund - Solid Waste
9700.770.1920-6602.50
(264,000)
02082
2025
RE
Transfer from
Fund - Solid Waste
9700.770.1920-6602.01
211,000
97000
1010.200
RE
Transfer from
Fund - General
9700.770.1920-6602.01
78,000
97000
1010.621
RE
Transfer from
Fund - General
9700.770.1920-6602.01
51,000
97000
1010.640
RE
Transfer from
Fund - General
9700.770.1920-6602.10
689,500
97000
2100.410
RE
Transfer from
Fund - Street
9700.770.1920-6602.25
114,500
97000
2250.521
RE
Transfer from
Fund - Parks Dev
9700.770.1920-6602.40
923,000
97000
5400.720
RE
Transfer from
Fund - Water & Sewer
9700.770.1920-6602.40
27,220
97000
5400.720
RE
Transfer from Fund - Water & Sewer
9700.770.1920-6602.47
89,500
97000
4470.200
RE
Transfer from Fund - Capital Improvemen
9700.770.1920-6602.47
59,466
97000
4470.300
RE
Transfer from Fund - Capital Improvemen
9700.770.1920-6602.47
11,957
97000
4470.800
RE
Transfer from Fund - Capital Improvemen
9700.770.1920-6602.50
343,000
97000
5500.750
RE
Transfer from Fund - Solid Waste
9700.770.1920-6602.47
(980,000)
02084
1
RE
Transfer from Fund -Capital Improvemen
9700.770.1920-6602.47
980,000
97001
4470.300
RE
Transfer from Fund -Capital Improvemen
3of3