HomeMy WebLinkAbout122-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 122-25 File Number: 2025-474 FLINTCO, LLC. (CHANGE ORDER #1): A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH FLINTCO, LLC IN THE AMOUNT OF $10,943,640.00 FOR THE MAPLE STREET IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $300,000.00, TO RECOGNIZE $1,000,000 IN ADDITIONAL REVENUE FROM THE UNIVERSITY OF ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on December 4, 2024, the City Council approved Resolution 301-24 accepting federal aid funding in the amount of $25,000,000.00 from the Safe Streets and Roads for All program; and WHEREAS, on March 18, 2025, the City Council approved Resolution 76-25 for a contract with Flintco, LLC to provide construction manager -at -risk pre -bidding services for the Maple Street project; and WHEREAS, the University of Arkansas has agreed to contribute an additional $1,000,000.00 to the Maple Street Project for a total contribution of $2,250,000 to be paid to the City of Fayetteville; and WHEREAS, Change Order No. 1 will initiate the construction phase of the Maple Street Improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 with Flintco, LLC in the amount of $10,943,640.00 for the Maple Street Improvements project, and further approves a project contingency in the amount of $300,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby recognizes the additional $1,000,000.00 contribution from the University of Arkansas for the Maple Street Project. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Resolution: 122-25 File Number: 2025-4 74 PASSED and APPROVED on May 6, 2025 Approved: 4it -�il.UJ'r Molly Rawn, Mayor Attest: a sPm< Kara Paxton, City Clerk Treasurer Page 2 CITY OF FAYETTEVILLE ARKANS ARKANSAS MEETING OF MAY 6, 2025 TO: Mayor Rawn and City Council THRU: Chris Brown, Public Works Director Keith Macedo, Interim Chief of Staff FROM: Matt Mihalevich, Active Transportation Manager SUBJECT: FLINTCO, LLC. (CHANGE ORDER #1): CITY COUNCIL MEMO 2025-474 RECOMMENDATION: Staff recommends approval of Change Order No. 1 to Contract RFP# 24-15 with Flintco, LLC for the Maple Street Improvements Project in the amount of $10,943,640, along with approval of a $300,000 project contingency, recognition of $1,000,000 in revenue from the University of Arkansas, and approval of the associated budget adjustment. BACKGROUND: The City of Fayetteville and the University of Arkansas have been working together over the past seven years toward a common goal of improving the section of Maple Street from the Razorback Greenway west to Garland Avenue. The goal is to create a multi -modal street with a focus on the safety of all users. On March 31, 2020, the Transportation Committee reviewed the Maple Street project and forwarded a recommendation to the City Council to apply for grant funding and to authorize the allocation of 2019 bond funds as matching funds for the project. Committee members expressed support for the vegetation buffer and recommended wider crosswalk striping. On December 4, 2024, Resolution 301-24 was approved to accept federal aid funding in the amount of $25,000,000 from the U.S. Department of Transportation's Federal Highway Administration through the Safe Streets and Roads for All (SS4A) program. This funding will support five construction projects with a focus on safety. The Maple Street Improvements will be the first of the five projects to begin construction, with the goal of starting work when University of Arkansas students are out for the summer in 2025. A Request for Proposals (RFP #24-15) was advertised in late 2024, and qualifications were received from four construction management companies. On February 24, 2025, a selection committee composed of City of Fayetteville staff and non -voting members from the University of Arkansas selected Flintco, LLC, for construction management of the Maple Street Improvements. In March 2025, the City Council approved Resolution 76-25 for a contract with Flintco, LLC, through RFP #24- 15 to provide construction manager -at -risk pre -bidding services for the Maple Street project. These services have included working closely with Olsson on phasing plans, traffic control, evaluating optimal construction methods, and bidding the project to establish the Guaranteed Maximum Price (GMP) for construction. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: The proposed improvements to Maple Street include 2,475 linear feet of new roadway surface, upgraded traffic signals, storm drainage, 8-foot-wide "senior walk" sidewalks on both the north and south sides, and a separated two-way cycle track along the south side extending from the Razorback Greenway to Garland Avenue. Maple Street has been identified as a catalyst project in the Northwest Arkansas Regional Bicycle and Pedestrian Master Plan. Currently, bicycle access to the University of Arkansas campus core and surrounding neighborhoods is limited. The addition of the Maple Street connection will greatly improve trail system accessibility for faculty, staff, students, and visitors. Safety upgrades will include a low vegetation buffer between the cycle track and the roadway. Additionally, enhanced mid -block crosswalks are proposed, featuring decorative pavement markings and passive detection bollards for beacon activation. This change order will initiate the construction phase of the Maple Street Improvements. Flintco, LLC, has provided a Guaranteed Maximum Price of $10,943,640 for the seven bid packages required to complete the project. Construction is expected to take 16 months. With approval of this contract, construction is scheduled to begin May 12—following the end of the Spring 2025 semester —and continue through the summer of 2026, with minimal closures during the Fall 2025 and Spring 2026 semesters. BUDGET/STAFF IMPACT: The City has been awarded Federal funding for this project through the Safe Streets and Roads for All (SS4A) program, as approved by Resolution 301-24. The Maple Street Improvements has $7,500,000 in Federal funding, $2,250,000 in University of Arkansas funding and the 25% local match of $1,250,000 has been budgeted through the 2019 Transportation Street Bond for a total project budget of $11,000,000. ATTACHMENTS: SRF (#3), Final - BA (#3), 76-25 Resolution (#5), 301-24 Resolution (#6), Maple Hill Safety Improvements - UA Letter of Funding (#7), Flintco C0#1 - Maple Street (#8), Estimated - BA (#9) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ® City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Legislation Text File #: 2025-474 FLINTCO, LLC. (CHANGE ORDER #1): A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH FLINTCO, LLC IN THE AMOUNT OF $10,943,640.00 FOR THE MAPLE STREET IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $300,000.00, TO RECOGNIZE $1,000,000 IN ADDITIONAL REVENUE FROM THE UNIVERSITY OF ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on December 4, 2024, the City Council approved Resolution 301-24 accepting federal aid funding in the amount of $25,000,000.00 from the Safe Streets and Roads for All program, and WHEREAS, on March 18, 2025, the City Council approved Resolution 76-25 for a contract with Flintco, LLC to provide construction manager -at -risk pre -bidding services for the Maple Street project, and WHEREAS, the University of Arkansas has agreed to contribute an additional $1,000,000.00 to the Maple Street Project for a total contribution of $2,250,000 to be paid to the City of Fayetteville, and WHEREAS, Change Order No. 1 will initiate the construction phase of the Maple Street Improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 with Flintco, LLC in the amount of $10,943,640.00 for the Maple Street Improvements project, and further approves a project contingency in the amount of $300,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby recognizes the additional $1,000,000.00 contribution from the University of Arkansas for the Maple Street Project. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 City of Fayetteville Staff Review Form 2025-474 Item ID 5/6/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Matt Mihalevich 4/16/2025 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order No. 1 to Contract RFP# 24-15 with Flintco, LLC for the Maple Street Improvements Project in the amount of $10,943,640, along with approval of a $300,000 project contingency, recognition of $1,000,000 in revenue from the University of Arkansas, and approval of the associated budget adjustment. 2235.900.9 223-5814.05 Account Number 32401.9223 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Budget Impact: Safe Streets and Roads Grant Fund Safe Streets and Roads Grant - W Maple St Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 26,250,000.00 Is 26,250,000.00 $ 11,243,640.00 $ 1,000,000.00 Is 16,006,360.00 V20221130 Purchase Order Number: 2025-432 Previous Ordinance or Resolution # 301-24 & 76-25 Change Order Number: 1 Original Contract Number: 2025-18 Comments: Item cost includes contingency. Approval Date: 3/18/2025 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) 2 Errors Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2025 Requestor: MattMihalevich BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of Change Order No. 1 to Contract RFP# 24-15 with Flintco, LLC for the Maple Street Improvements Project in the amount of $10,943,640, along with approval of a $300,000 project contingency, recognition of $1,000,000 in revenue from the University of Arkansas, and approval of the associated budget adjustment. RESOLUTION/ORDI NANCE COUNCIL DATE: 5/6/2025 ITEM ID#: 2025-474 Nolly Black 4126/2025 7:57 PM Budget Division TYPE: JOURNAL#: G LDATE: CHKD/POSTED: Date D - (City Council) TOTAL 1,000,000 1,000,000 v.2025311 Increase / (Decrease) Project.Sub# Account Number Exoense Revenue Proiect Sub.Detl AT Account Name 2235.900.9223-5814.05 9,750,000 - 32401 9223 EX Improvements -Trails 2235.900.9220-5899.00 (9,750,000) - 32401 9220 EX Unallocated - Budget 4702.860.2235-5814.05 1,193,640 46020 2235.9223 EX "Improvements - Trails 4702.860.2235-5911.99 300,000 - 46020 2235.9223 EX "Contingency -Capital Project 4702.860.7999-5899.00 (1,493,640) 46020 7999 EX Unallocated - Budget 2235.900.9223-4420.00 - 1,000,000 32401 9223 RE Payments by Property Owners - base 2235.900.9220-5899.00 1,000,000 - 32401 9220 EX Unallocated - Budget 2235.900.9223-4309.00 - 7,500,000 32401 9223 RE FederalGrants-Capital 2235.900.9220-4309.00 - (7,500,000) 32401 9220 RE FederalGrants -Capital 2235.900.9223-4420.00 - 1,250,000 32401 9223 RE Payments by Property Owners - base 2235.900.9220-4420.00 - (1,250,000) 32401 9220 RE Payments by Property Owners - base 1 of 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 76-25 File Number: 2025-292 FLINTCO, LLC. (SERVICE CONTRACT): A RESOLUTION TO AWARD RFP 24-15 AND APPROVE A CONTRACT WITH FLINTCO, LLC. IN THE AMOUNT OF $1.00 TO PROVIDE CONSTRUCTION MANAGER AT RISK SERVICES FOR IMPROVEMENTS TO MAPLE STREET WHEREAS, the City and the University of Arkansas have been working together over the past 7 years toward a common goal of improving the section of Maple Street from the Razorback Greenway west to Garland Avenue to create a multi -modal street with a focus on safety of all users; and WHEREAS, on March 31, 2020, the Transportation Committee recommended the City Council apply for grant funding and authorize the allocation of 2019 bond funds as matching funds for the project; and WHEREAS, on December 4, 2024 City Council approved Resolution 301-24 that accepted Federal aid funding in the amount of $25,000,000.00 from the Department of Transportation Federal Highway Administration through the Safe Streets and Roads for all program; and WHEREAS, Maple Street has been identified as a catalyst project in the NWA Regional Bicycle and Pedestrian Master Plan and the addition of the Maple Street connection will greatly improve the accessibility from the trail system to this major destination for the campus's faculty, staff, visitors and students; and WHEREAS, the proposed improvements to Maple Street include 2,475-linear feet of new roadway surface, upgraded traffic signals, storm drainage, 8-foot-wide senior walk sidewalks, a separated two-way cycle track, enhanced mid - block crosswalks with decorative pavement markings and passive detection bollards for activation of beacons; and WHEREAS, a request for proposals for construction manager at risk services was advertised in late 2024 and on February 24th, 2025, a selection committee composed of staff representatives from the City of Fayetteville and non- voting members from the University of Arkansas selected Flintco, LLC for the construction management of the Maple Street Improvements; and WHEREAS, the initial contract consists of pre -construction services including working closely with design engineer Olsson, Inc. on phasing plans, traffic control, evaluate best construction methods and bidding of the project to provide a Guaranteed Maximum Price (GMP). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Page 1 Resolution: 76-25 File Number: 2025-292 Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP 24-15 and authorizes Mayor Rawn to sign a contract with Flintco, LLC in the amount of $1.00 to provide construction manager at risk services for improvements to Maple Street. PASSED and APPROVED on March 18, 2025 Approved: �0� Molly Rawn, Mayor Page 2 Attest: �M0.µ'•DFf 9y - - sY' a s2^ Kara Paxton, City Clerk Treasurer f i 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 301-24 File Number: 2024-747 SAFE STREETS AND ROADS FOR ALL PROGRAM (GRANT ACCEPTANCE): A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION GRANT IN THE AMOUNT OF $25,000,000.00, THROUGH THE SAFE STREETS AND ROADS FOR ALL PROGRAM, TO APPROVE A GRANT AGREEMENT WITH THE FEDERAL HIGHWAY ADMINISTRATION, TO APPROVE TWO NEW FULL TIME STAFF POSITIONS TO MANAGE THE FEDERAL -AID FUNDING REQUIREMENTS, AND TO APPROVE A BUDGET ADJUSTMENT ESTABLISHING A NEW FUND TO ACCOUNT FOR THE PROCEEDS OF THE GRANT WHEREAS, the Bipartisan Infrastructure Law (BIL) established the new Safe Streets and Roads for All (SS4A) discretionary program, with $5 billion in appropriated funds over 5 years, 2022-2026 to the U.S. Department of Transportation's National Roadway Safety Strategy and our goal of zero roadway deaths; and WHEREAS, Fayetteville was awarded Federal funding in the amount of $25 million through the SS4A program in December 2023 for Fayetteville's Vison Zero Strategy which focuses on five infrastructure projects as well as community education and awareness programming to be implemented over a five-year period; and WHEREAS, the University of Arkansas will be contributing half of the required matching funds for the Maple Street Project in the amount of $1,250,000.00; and WHEREAS, the five street sections identified on the high injury network for safety improvements funded through the SS4A grant are: West Maple Street Garland Avenue to Gregg Avenue, North College Avenue (Sycamore Street to Township Street), South School (M.LK. Blvd to 15t' Street), North Gregg Avenue (North Street to Drake Street) and East Joyce Boulevard (College Avenue to Crossover Road) using the Safe System Approach to reduce and eliminate fatal and serious injury crashes on our transportation system; and WHEREAS, in addition to infrastructure improvements, the SS4A funding includes $500,000.00 for education and awareness. This funding will be used for a variety of safety outreach programs including strategic marketing campaigns, bicycle safety equipment, crosswalk awareness, professional training and resources for a vision zero task force; and WHEREAS, due to the large scale of this program, two full-time staff positions are needed to support the federal grant administration and project coordination of the Safe Streets and Roads for All grant; and WHEREAS, the required 25% match of $7,250,000.00 has been budgeted through the Street Bond. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, Page 1 Resolution: 301-24 File Number.' 2024-747 ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept a grant from the Department of Transportation (USDOT) Federal Highway Administration (FHWA) in the amount of $25,000,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a Grant Agreement with the Federal Highway Administration to implement the Safe Streets and Roads for Fayetteville, Arkansas — Accelerating Change Toward Vision Zero Project and further authorizes the Mayor to sign additional documents as necessary to receive the grant funds. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby authorizes and approves the addition of two full-time staff positions to manage the federal -aid funding requirements. Section 4: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, establishing a new fund (2235) to account for the proceeds of the grant. PASSED and APPROVED on December 4, 2024 Attest: �1t111 r1111f K / ��� {�••' CIT Y •:9 '�. Kara Paxton, .ity rer erk Treas Page 2 Received From Matt Mihalevich. 04/29/2025 2:03PM II UNIVERSITY OF ARKANSAS Facilities Management cons), uc7ion, Planning X Design April 28, 2025 Chris Brown Public Works Director City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Dear Chris: We very much appreciate the collaboration with the city on the Maple Street Safety Improvements project, made possible by the $7.5M Safe Streets and Roads for All Program grant. In addition to the required $1.25M match from the University, additional funding of $1.OM has been committed to bring the total contribution from the University to $2.25M. This additional contribution has been made towards funding the project at the agreed -upon construction contract of $10,943,640. We look forward to our continued partnership as we complete this long -needed series of safety improvements to this critical link running through the campus and the larger community. Sincerely, Clayton Hamilton Senior Associate Vice Chancellor and Chief Administration Officer for Campus Services BI 19 Facilities Management • Fayetteville, AR 72701 •479-575-8472 • fama.uark.edu The Cnner.v ly nfArkancae u ml affirmaure acti(0), I".aranam. Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 AIA Document G7O1° - 2017 Change Order PROJECT: (Name and address) Maple Street Improvements Fayetteville, AR OWNER: (Name and address) City of Fayetteville 1113 West Mountain, Fayetteville, AR 72701 CONTRACT INFORMATION: Contract For: GMP Date: 03-18-2025 ARCHITECT: (Name and address) Olsson 302 E Millsap Rd, Fayetteville, AR 72703 CHANGE ORDER INFORMATION: Change Order Number: 001 Date: 04-29-2025 CONTRACTOR: (Name and address) Flintco 184 West Fantinel Blvd., Springdale, AR 72762 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives) Includes the cost for work associated with CO #1 for the Maple Street Improvements The following attached documents shall be incorporated into this change order. Exhibit A - GMP Itemization dated 4/29/2025 Exhibit B - Clarifications and Assumptions dated 4/29/2025 Exhibit C - Enumeration of Documents dated 4/29/2025 The original Guaranteed Maximum Price was $ The net change by previously authorized Change Orders $ 0.00 The Guaranteed Maximum Price prior to this Change Order was $ 1.00 The Guaranteed Maximum Price will be increased by this Change Order in the amount of $ 10,943,640.00 The new Guaranteed Maximum Price including this Change Order will be $ 10,943,641.00 The Contract Time will be unchanged by ( ) days. The new date of Substantial Completion will be 07-31-2026 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND OWNER. ,%lot Requireu ARCHITECT (Signature) Not Required (Printed name, title, and license number if required) Date DocuSigned by: SAD zneRn._. CONTRACTOR (Signature) BY: Brent Farmer, Vice President/Area Manager (Printed name and title) 4/29/2025 1 11:54 AM PDT Date OWNER (Signature) Molly Rawn, Mayor (Printed name and title) Mav 6.2025 Date AIA Document G701 — 2017. Copyright © 1979, 1987, 2000 , 2001 and 2017. All rights reserved. `The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:56:27 CDT on 04/29/2025 under Subscription No.20240061425 which expires on 09/17/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (680aa51bOe7663565823e391) Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 rLINTCO Description EXHIBIT "A" GMP ITEMIZATION MAPLE STREET IMPROVEMENTS GENERAL CONDITIONS PROJECT REQUIREMENTS BID PACKAGE #3A - BUILDING & EXTERIOR CONCRETE BID PACKAGE #4A - MASONRY BID PACKAGE #11S - TRAFFIC SIGNALIZATION AND CONTROLS BID PACKAGE #26A - ELECTRICAL BID PACKAGE #31A - EARTHWORK, DEMOLITION, & SITE UTILITIES BID PACKAGE #31 B - UTILITY RELOCATIONS BID PACKAGE #32B - LANDSCAPING BID PACKAGE #32C - ASPHALT PAVING BID PACKAGE #32D - PAVEMENT MARKINGS AND SIGNAGE BID PACKAGE #32E - PAVERS ALLOWANCES Unforeseen Conditions Hydro -Vac UPDATED: 4/29/2025 Total Amount $ 639,557 $ 298,287 $ 1,746,400 $ 218,668 $ 999,441 $ 401,523 $ 3,454,561 $ 248,118 $ 237,441 $ 371,605 $ 53,130 $ 1,071,050 $ 150,000 $ 30,000 SUBTOTAL: $ 9,919,781 GENERAL INSURANCE $ 59,519 OCP INSURANCE $ 4,200 BUILDERS RISK INSURANCE $ 18,262 SDI $ 112,274 GC P&P BOND $ 101,140.36 CONTINGENCY $ 207,338 FEE $ 521,126 TOTAL $ 10,943,640 Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 Clarifications and Assumptions Exhibit "B" Maple Street Improvements April 29th, 2025 ?FLINTCO 4.29.25 Maple Street Improvements 1 I P a g e Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 MAPLE STREET IMPROVEMENTS CLARIFICATIONS, ASSUMPTIONS, INCLUSIONS AND EXCLUSIONS Scope of Work Includes labor, material, equipment, tools, and supervision required to perform all work associated with the Maple Street Improvements project in accordance with the Construction Documents issued and stamped by Olsson Engineering dated 3/28/2025 and as indicated on Exhibit C. Design Criteria Where possible, items and systems specified by these C&A's are defined and specific to material, finish and intended use. Where materials, finishes and/or quantities are not clearly defined, this proposal assumes the most practical and economical solution consistent with the design concepts and scope. Code Requirements We exclude any liability with regard to errors and omissions from the bid documents. In addition, we have assumed that the Architect/Engineer has incorporated into the bid documents all code requirements, ADA requirements and has taken all seismic design into consideration. General Conditions & Project Requirements General conditions have been included as a lump sum value which will be billed in monthly installments. General Condition Items shall mean the provision of facilities or performance of supervisory work by the Construction Manager with respect to items that are not included in one of the separate trade contracts and are not customarily included. They shall include all the Construction Manager's indirect costs and expenses, supervisory or general overhead costs, and personnel and benefit costs related to the administration and supervision of the work. Extension of project duration due to changes in scope of work or unforeseen conditions warrant general conditions extension as well. Project Requirements items will be billed as cost of work; and shall include but are not limited to, cost and expenses incurred by the Construction Manager in operating and maintainingjobsite security, safety, and supporting the work from the subcontractors in the field. Example of project requirements are permits, layout, documentation photos, temporary toilets, utilities use, cleanup, waste disposal, etc. Bonds & Insurance General Insurance (0.6%), Builders Risk Insurance (.0183%), General Contractor Bond (1%), and Subcontractor Default Insurance (1.25%) have been included. Quality Control Services Costs for testing and special inspection services shall be provided by Owner and are excluded. Contractor will provide coordination and scheduling of said services. Schedule Construction is anticipated to commence on May 12th, 2025, and run continuously through August 2026. A significant amount of the work will need to be accomplished during both summers immediately followingthe University of Arkansas Spring graduation through July 315t. With the short timeline some work may need to be completed through the University of Arkansas winter break of 2026. rLINTCO 4.29.25 Maple Street Improvements 2 1 P a g e Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 If the Contractor is delayed at any time in the progress of the work by labor disputes, unavoidable casualties, changes in the work, or any other causes beyond Contractor's control, the time of completion shall be extended. Claims for extension of time and/or adjustments to the Contract Sum shall be made within a reasonable time after the occurrence of the delay. Permits. Bonds. and Fees The Architect/Engineer is responsible for permit submission and acceptance by the City of Fayetteville and other Authorities Having Jurisdiction (AHJ). The Owner is responsible for the cost of the building permits, tap fees, impact fees and meters. Payment and performance bonds are included, Temporary Utilities/Facilities Temporary Utility use fees such as Water and Electric Service is included for the duration of the project. Construction Access Construction areas will be fenced where possible; all access will be controlled by Flintco personnel. Visitors to the site must sign in with the onsite Flintco Staff. The laydown location for this project will be the parking lot at Douglas and Gregg currently being used for faculty parking. To the greatest extent possible, emergency access will be maintained to all campus buildings. Allowances & Gontingencv Where the word "allowance" appears, it shall mean that a fixed sum is included in the cost of the work for design, materials, equipment and/or labor for the complete installed product specified. Allowance are identified with a specific dollar amount. Adjustment in the contract amount may be necessary if costs are less than or more than these allowances. In preparing the Construction Manager's Guaranteed Maximum Price proposal, the Construction Manager shall include a contingency for the shared use to cover those costs that are included in the Guaranteed Maximum Price but not otherwise allocated to another line item or included in a Change Order. The Owner and the Construction Manager acknowledge that the contingency is included in the Guaranteed Maximum Price proposal for costs, which have not been taken into precise account in the establishment of the Guaranteed Maximum Price, including, but not limited to those resulting from: • Scope gaps between trade contractors. • Costs due to subcontractor failure that are not paid under applicable subcontractor default insurance. • Excess costs due to major weather events. • Damage to the Work not recoverable from another party or insurance policy. • Any other increase in the Cost of the Work due to an unforeseen event or occurrence that is not under the Construction Manager's control. The Contingency may be applied by the Construction Manager or owner to any item of cost described above or as defined by the Cost of the Work without constituting a change in the Work, and without resulting in any change in the Guaranteed Maximum Price. The Construction Manager shall advise the Owner in writing when applying for a part of the contingency as allowed by the Contract Documents. The following are included: 1. Contingency $207,338 2. Hydro -Vac Allowance $30,000 3. Unforeseen Conditions Allowance $150,000 Vl:�L INTCO 4.29.25 Maple Street Improvements 3 1 P a g e Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 Alternates The following alternates have been included in this proposal: • Alt. #2, 3, 6, 7 Replace all granite curbs with 6" x 18" header curbs. • Alt. #4 Delete In -pavement crosswalk lighting. • Alt. #5 Omit new sanitary sewer relocation. • Alt. #11 Provide Miovision Video Detection Equipment at Arkansas Ave, traffic light. • Alt. #13 Change cobble stone drive aprons to asphalt pavers. • Alt. #16 Delete the traffic signal at Gregg Ave. General InclusionBLExclusions • The Guaranteed Maximum Price (GMP) is based on material and equipment pricing as affected by tariffs, duties, trade restrictions, and laws in effect as of the date of this GMP. Any increases in cost resultingfrom new or modified tariffs, duties, trade restrictions, changes in law, or other governmental action enacted after the GMP shall constitute a Change in the Work. The Construction Manager shall be entitled to an equitable adjustmentto the GMP and, if applicable, the Contract Time to account for such cost or schedule impacts. Such increases are not included in the GMP contingency or any allowances and shall be addressed outside of those amounts. The Owner acknowledges thatthe Construction Manager has no control over such external cost drivers and shall not be required to absorb or offset such increases. • Typical hours of construction operations are 7 am through 7 pm. • Certain construction procedures such as concrete placement and material deliveries require work outside of normal hours. Work will be scheduled with onsite personnel. • Unforeseen conditions and/or items not located and shown on plans are not included in the GMP, • Flintco assumes street closures will be approved for all roads deemed necessary for closure for the time required to complete the scope of work. All permits and associated costs with road closures are excluded from this proposal. • Owner will be responsible for ensuring franchise utility work is completed within the specified timeframe. Flintco will accommodate and coordinate with franchise utilities' work within the controlled work area. • The proposal excludes relocation or removal of utilities including but not limited to natural gas, electric (other than conduit), all unmarked, unknown, or unlocatable utility lines, fiber lines, CATV, and telecom utility extensions or sleeves as well as any associated costs. Division 3A — Exterior Concrete & Senior Sidewalk • Includes the savings to provide a 6" x 18" header curb in lieu of granite curbs as indicated in the contract documents (Alt. 2,3,6,7) • The center header curb extension on Arkansas Avenue as shown on sheet C08 was completed in a previous project and is not included in this proposal. • Excludes all mockups as it pertains to this scope of work. Division 4 - Masonry • No Exceptions rLINTCO 4.29.25 Maple Street Improvements 4 1 P a g e Docusign Envelope ID: F4EE1AF4-571D-4970-13291-7AAC290C05130 Division 11- Traffic Signalization and Controls • In pavement pedestrian crosswalk lights have been removed from this proposal as indicated in Alt.04. • The traffic light at Gregg Ave. has been removed from this proposal as indicated in Alt.16. Conduit and pull boxes will remain in this scope of work for future use. • Traffic light pole base on the southeast corner of Arkansas Ave will be reutilized for the new pole and traffic arm. The assumption has been made that the existing base will accommodate the new pole and arm. • Includes the cost to provide new Miovision Video Detection Equipment at the existing Arkansas Avenue traffic light per owner's request (Alt. #11). Division 26 - Electrical Costs associated with removal or relocation of franchise utility provider boxes, panels and meters are excluded. On Sheet E02, the following assumptions are made: o The lighting east of Storer Avenue identified by Keynote 4 was installed within the last year. As such it will remain and is excluded from this proposal. o The lighting west of Leverett identified by Keynote 1 & 2 includes a new Spring City pole/head, not a relocated pole. On Sheet E03, the following assumptions are made: o The two landscape lights identified with Keynote 4 will be removed, not relocated. o The fixture located just west of Whitham Avenue is the relocated pole associated with Keynote 8. No new fixtures will be installed at this location. o The fixture shown in the sidewalk radius just east of the Graduate Education building does not exist and is excluded. Division 31— Earthwork. Demolition, & Site Utilities • Excludes removal or abatement of hazardous materials. • Excludes bypass pumping which maybe required. Division 32— Asphalt Paving, Markings, Landscaping And Pavers • Plans do not indicate for subgrade improvements to be performed beneath the new asphalt. Overlay thicknesses will range from 2" to 12" leaving the profile highly irregular. In addition, the subgrade profiles beneath the asphalt will vary. These atypical conditions present the potential for asphalt movement and cracking. • The proposal includes the removal and reinstallation of the Donor Pavers (Blue Stone) as indicated on sheet C09 at the Campus Drive gate on Maple Street. Precautions and care will be taken to preserve the original stones to avoid breakage, however the Construction Manager will not be responsible for existing damage or inadvertent damage which may occur. • On sheet C09, brick pavers are indicated to be installed on the west side of Oakland (in front of the Delta Delta Delta house). This proposal includes the removal and reinstallation of the existing bluestone at this location. • On sheet C10, Blue Stone Pavers are indicated to be installed on the east side of Leverett Avenue at two locations. Asphalt pavers have been included in place of Blue Stone Pavers at this location. • 3x3 galvanized angle iron will be utilized in lieu of 3x5 angle iron as shown on detail 18/D04. END OF DOCUMENT Y'LINTC:0 4.29.25 Maple Street Improvements 5 1 P a g e Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 4/29/2025 EXHIBIT "C" Enumeration of Documents Maple Street Improvements GO1 TITLE SHEETAND VICINITY MAP 3/28/2025 G02 GENERAL CONSTRUCTION NOTES, LEGEND AND INDEX OF SHEETS 3/28/2025 G03 GENERAL SHEET LAYOUT 3/28/2025 X01 DEMOLITION PLAN 3/28/2025 X02 DEMOLITION PLAN 3/28/2025 X03 DEMOLITION PLAN 3/28/2025 MATERIALS OF • R• C09 MATERIALS OF CONSTRUCTION 3/28/2025 C10 MATERIALS OF CONSTRUCTION 3/28/2025 C11 MATERIALS OF CONSTRUCTION 3/28/2025 E01 MAPLE STREET SITE LIGHTING POWER PLAN 3/28/2025 E02 MAPLE STREET SITE LIGHTING POWER PLAN 3/28/2025 E03 MAPLE STREET SITE LIGHTING POWER PLAN 3/28/2025 E04 MAPLE STREET SITE LIGHTING DETAILS 3/28/2025 E05 MAPLE STREET SITE LIGHTING DETAILS 3/28/2025 E06 MAPLE STREET SITE LIGHTING SPECIFICATIONS 3/28/2025 GRADINGAND PROFILES C01 MAPLE STREET GRADING PLAN AND PROFILE 3/28/2025 CO2 MAPLE STREET GRADING PLAN AND PROFILE 3/28/2025 CO3 MAPLE STREET GRADING PLAN AND PROFILE 3/28/2025 C04 MAPLE STREET GRADING PLAN AND PROFILE 3/28/2025 C05 MAPLE STREET GRADING PLAN AND PROFILE 3/28/2025 C06 MAPLE STREET CYCLE TRACK UNIVERSITY OF ARKANSAS 3/28/2025 C07 N. LEVERETT AVE. GRADING PLAN AND PROFILE 3/28/2025 C08 WHITHAM AVE. AND ARKANSAS AVE. GRADING PLAN AND PROFILE 3/28/2025 L01 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L02 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L03 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L04 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L05 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L06 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L07 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L08 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L09 MAPLE STREET LANDSCAPE PLAN 3/28/2025 L10 MAPLE STREET LANDSCAPE DETAILS 3/28/2025 L11 MAPLE STREET LANDSCAPE NOTES AND SCHEDULE 3/28/2025 Page 1 of 5 Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 4/29/2025 CS01 CROSS SECTIONS 3/28/2025 CS02 CROSS SECTIONS 3/28/2025 CS03 CROSS SECTIONS 3/28/2025 CS04 CROSS SECTIONS 3/28/2025 CS05 CROSS SECTIONS 3/28/2025 CS06 CROSS SECTIONS 3/28/2025 CS07 CROSS SECTIONS 3/28/2025 CS08 CROSS SECTIONS 3/28/2025 CS09 CROSS SECTIONS 3/28/2025 CS10 CROSS SECTIONS 3/28/2025 CS11 CROSS SECTIONS 3/28/2025 CS12 CROSS SECTIONS 3/28/2025 CS13 CROSS SECTIONS 3/28/2025 CS14 CROSS SECTIONS 3/28/2025 C12 RETAINING WALL PLAN AND PROFILE 3/28/2025 C13 RETAINING WALL DETAILS 3/28/2025 SIGNAGE AN D .. SS01 SIGNAGE AND STRIPING PLAN 3/28/2025 SS02 SIGNAGE AND STRIPING PLAN 3/28/2025 SS03 SIGNAGE AND STRIPING PLAN 3/28/2025 SS04 SIGNAGE AND STRIPING PLAN 3/28/2025 SS05 SIGNAGE AND STRIPING PLAN 3/28/2025 STORM SDO1 STORM DRAINAGE PLAN AND UTILITY RELOCATIONS 3/28/2025 SD02 STORM DRAINAGE PLAN AND UTILITY RELOCATIONS 3/28/2025 SD03 STORM DRAINAGE PLAN AND UTILITY RELOCATIONS 3/28/2025 SD04 STORM DRAINAGE PLAN AND UTILITY RELOCATIONS 3/28/2025 SD05 STORM DRAINAGE PLAN AND UTILITY RELOCATIONS 3/28/2025 SD06 STORM DRAINAGE PLAN AND UTILITY RELOCATIONS 3/28/2025 SD07 STORM DRAINAGE PLAN AND UTILITY RELOCATIONS 3/28/2025 SD08 STORM DRAINAGE PLAN AND UTILITY RELOCATIONS 3/28/2025 SN01 MAPLE STREET CYCLE TRACK UNIVERSITY OF ARKANSAS 3/28/2025 SWP01 STORMWATER POLLUTION PREVENTION PLAN EXISTING CONDITIONS 3/28/2025 SWP02 STORMWATER POLLUTION PREVENTION PLAN EXISTING CONDITIONS 3/28/2025 SWP03 STORMWATER POLLUTION PREVENTION PLAN EXISTING CONDITIONS 3/28/2025 SWP04 STORMWATER POLLUTION PREVENTION PLAN EXISTING CONDITIONS 3/28/2025 SWP05 STORMWATER POLLUTION PREVENTION PLAN EXISTING CONDITIONS 3/28/2025 SWP06 STORMWATER POLLUTION PREVENTION PLAN CONSTRUCTION PLAN 3/28/2025 SWP07 STORMWATER POLLUTION PREVENTION PLAN CONSTRUCTION PLAN 3/28/2025 SWP08 STORMWATER POLLUTION PREVENTION PLAN CONSTRUCTION PLAN 3/28/2025 SWP09 STORMWATER POLLUTION PREVENTION PLAN CONSTRUCTION PLAN 3/28/2025 SWP10 STORMWATER POLLUTION PREVENTION PLAN CONSTRUCTION PLAN 3/28/2025 SWP11 STORMWATER POLLUTION PREVENTION PLAN FINAL PLAN 3/28/2025 SWP12 STORMWATER POLLUTION PREVENTION PLAN FINAL PLAN 3/28/2025 SWP13 STORMWATER POLLUTION PREVENTION PLAN FINAL PLAN 3/28/2025 SWP14 STORMWATER POLLUTION PREVENTION PLAN FINAL PLAN 3/28/2025 SWP15 STORMWATER POLLUTION PREVENTION PLAN FINAL PLAN 3/28/2025 Page 2 of 5 Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 4/29/2025 TS01 TRAFFIC SIGNAL PLAN MAPLE STREET& LEVERETT AVENUE 3/28/2025 TS02 TRAFFIC SIGNAL PLAN MAPLE STREET& LEVERETT AVENUE 3/28/2025 TS03 TRAFFIC SIGNAL PLAN MAPLE STREET& LEVERETT AVENUE 3/28/2025 TS04 TRAFFIC SIGNAL PLAN MAPLE STREET& ARKANSAS AVENUE 3/28/2025 TS05 TRAFFIC SIGNAL PLAN MAPLE STREET& ARKANSAS AVENUE 3/28/2025 TS06 TRAFFIC SIGNAL PLAN MAPLE STREET& ARKANSAS AVENUE 3/28/2025 TS07 TRAFFIC SIGNAL PLAN MAPLE STREET& GREGG AVENUE 3/28/2025 TS08 TRAFFIC SIGNAL PLAN MAPLE STREET& GREGG AVENUE 3/28/2025 TS09 TRAFFIC SIGNAL PLAN MAPLE STREET& GREGG AVENUE 3/28/2025 TS10 TRAFFIC SIGNAL PLAN MAPLE STREET& GREGG AVENUE 3/28/2025 TYPICAL DETAILS DO1 TYPICAL DETAILS 3/28/2025 D02 TYPICAL DETAILS 3/28/2025 D03 TYPICAL DETAILS 3/28/2025 D04 TYPICAL DETAILS 3/28/2025 D05 TYPICAL DETAILS 3/28/2025 D06 TYPICAL DETAILS 3/28/2025 D07 TYPICAL DETAILS 3/28/2025 D08 TYPICAL DETAILS SINGLE BOLLARD RRFB 3/28/2025 D09 TYPICAL DETAILS DOUBLE BOLLARD RRFB 3/28/2025 D10 TYPICAL DETAILS 3/28/2025 D11 TYPICAL DETAILS 3/28/2025 D12 TYPICAL DETAILS 3/28/2025 D13 TYPICAL DETAILS 3/28/2025 D14 TYPICAL DETAILS 3/28/2025 D15 TYPICAL DETAILS 3/28/2025 D16 TYPICAL DETAILS 3/28/2025 D17 TYPICAL DETAILS 3/28/2025 D18 TYPICAL DETAILS 3/28/2025 TYPICALROAD SECTIONS G04 TYPICAL ROAD SECTIONS 3/28/2025 G05 TYPICAL ROAD SECTIONS 3/28/2025 G06 TYPICAL ROAD SECTIONS 3/28/2025 G07 TYPICAL ROAD SECTIONS 3/28/2025 G08 TYPICAL ROAD SECTIONS 3/28/2025 Page 3 of 5 Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 4/29/2025 000101 Project Title Page 4/1/2025 000107 Certifications 4/1/2025 00 80 00 Safe Streets for All (SSA) Grant Contract Requirements 4/1/2025 00 01 10 Table of Contents 4/1/2025 011100 Summaryof Work 4/1/2025 013300 Submittals 4/1/2025 014127 Environmental Compliance 4/1/2025 014200 Definitions and Standards 4/1/2025 014523 Testing 4/1/2025 015300 Temporary Barriers and Controls 4/1/2025 01 56 00 Temporary Utilities and Facilities 4/1/2025 01 73 01 Trench Safety 4/1/2025 017302 Confined Spaces 4/1/2025 017303 Public Employees Right to Know Act 4/1/2025 01 73 04 Asbestos Pipe 4/1/2025 • 31 10 00 Site Clearing 4/1/2025 311102 Surface Removal 4/1/2025 312000 Earthwork 4/1/2025 312319 Dewatering 4/1/2025 315000 Excavation Support and Protection 4/1/2025 Exterior Improvements 32 05 23 Cement & Concrete for Exterior Improvements 4/1/2025 321313 Concrete Paving 4/1/2025 321373 Concrete Paving Joint Sealants 4/1/2025 321376 Sidewalks 4/1/2025 328400 Planting Irrigation 4/1/2025 329100 Soil Preparation and Placement 4/1/2025 329210 Turf Sodding 4/1/2025 32 93 00 Trees, Shrubs and Groundcover 4/1/2025 33 20 00 Standard Specifications 4/1/2025 Page 4 of 5 Docusign Envelope ID: F4EE1AF4-571D-4970-B291-7AAC290C05B0 4/29/2025 # Subject Response Date 1 Site Lighting Conduit Clarification 4/8/2025 2 Junction Boxes 4/8/2025 3 Lighting Control Equipment 4/8/2025 4 Tie In For New Retaining Wall 4/10/2025 5 Light Pole Clarifications 4/11/2025 6 Paver Clarification/Direction 4/11/2025 7 Textured Cobblestone Truck Apron 4/10/2025 8 Senior Sidewa lk Removal 4/10/2025 9 RRFB Footing Detail 4/11/2025 10 Traffic Signal Cabinets 4/11/2025 11 Confirmation on Use of PVC Conduit 4/11/2025 12 Alternate Iteris Video Detection Equipment 4/11/2025 13 ADA Complaint Push Buttons 4/11/2025 14 Lane Light Crossing System Power 4/11/2025 15 Te m po ra ry Lighti ng 4/11/2025 16 Landscaping/Paver Questions 4/11/2025 Page 5 of 5 Aft CITY OF .� FAYETTEVILLE ARKANG CONSTRUCTION MANAGER AT RISK NOWLEDGEMENT AND AGREEMENT OF RDING PROCUREMENT LAWS & POI.IOES RFP 2415, [MAR —Maple Street Improvements This acknowledgement and agreement are madefhls 2ah day ct_ April =,byHill regarding RIT 20-15, CMAR— Maple Street Imprm emenf5. A5MeCMAR forth)s project, FlirRw shall follow an it ant orceall date laws an it City of FayHlMI he poll des regarding solldfations/Invitations to bid Hill shall ananrethat all bid procedures Pol lowed for fhls project mean state laws anit City of FayHfeNlle Purchasing poll Day FlirRw shall take sole reasonsibll tty for al l Purich asing sell on a an War procedures M rough Meduration of this project Shall any disputes regarding pmcedu has arse FlirRm shall take sole reason Dal ity The City of FayanfMlle shall be held Iarml ass and non liable for any disputes that arise regarding the bidding processes perform ad by FlirRro. CITY OF FAYETTEVILLE MKAN FLIN�TCO By Madly NwR Mayor aratuFe ATTEST By Brent smack Primed Name and TLlea Kam Pa#rn, y29/20251 vs4AMPDT City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 ENGINEERING (621) 2025 Requestor: MattMihalevich BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of Change Order No. 1 to Contract RFP# 24-15 with Flintco, LLC for the Maple Street Improvements Project in the amount of $10,943,640, along with approval of a $300,000 project contingency, recognition of $1,000,000 in revenue from the University of Arkansas, and approval of the associated budget adjustment. RESOLUTION/ORDI NANCE Adjustment Number COUNCIL DATE: 5/6/2025 ITEM ID#: 2025-474 Nolly Black 412612025 7:57 PM Budget Division TYPE: JOURNAL#: G LDATE: CHKD/POSTED: Date D - (City Council) TOTAL 1,000,000 1,000,000 v.2025311 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2235.900.9223-5814.05 10,943,640 - 32401 9223 EX Improvements -Trails 2235.900.9223-5911.00 300,000 - 32401 9223 EX Contingency -Savings Other 2235.900.9220-5899.00 (11,243,640) - 32401 9220 EX Unallocated - Budget 2235.900.9220-4420.00 - 1,000,000 32401 9220 RE Payments by Property Owners - base 2235.900.9220-5899.00 1,000,000 - 32401 9220 EX Unallocated - Budget 1 of 1