The URL can be used to link to this page

Home My WebLink About116-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 116-25 File Number: 2025-472 OLSSON, INC. (AMENDMENT NO. 1): A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO EXCEED $63,200.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH REPLACING COATING SYSTEMS AND UPDATING SAFETY SYSTEMS AT THE BAXTER WATER STORAGE TANK WHEREAS, on May 7, 2024, City Council approved Resolution 130-24 approving an engineering services agreement with Olsson, Inc. for the design of removal and replacement of coating systems and updating safety systems for the Baxter Water Storage Tank; and WHEREAS, Amendment No. 1 will expand the scope with Olsson to provide construction administration, engineering, and field inspection services throughout construction. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 to the Professional Engineering Services Agreement with Olsson, Inc. in an amount not to exceed $63,200.00 for construction administration, engineering, and field inspection services associated with replacing coating systems and updating safety systems at the Baxter Water Storage Tank. PASSED and APPROVED on May 6, 2025 Approved: * �0� Attest: AY"! Y pF •; �'A� Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 6, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: OLSSON, INC. (AMENDMENT NO. 1): RECOMMENDATION: CITY COUNCIL MEMO 2025-472 Staff recommends approval of Amendment No. 1 to the Engineering Services Agreement with Olsson, Inc. for the design of removal and replacing coating systems and updating safety systems at the Baxter one -million - gallon ground storage water tank in an amount not to exceed $63,200.00. BACKGROUND: The Baxter 1-MG elevated storage tank is located at the end of Baxter Lane near North Street between College Ave. and Mission Blvd. This tank provides water to the City's primary pressure plane. The tank is in need of removal and replacement of the painted coating systems due to normal aging. Furthermore, the tank climbing systems are outdated and need to be updated to modern safety standards. Tank inspections performed in 2023 identified this tank as the top priority for reconditioning. DISCUSSION: Olsson Inc. has been involved in many past City tank rehabilitation projects, as well as new construction designs. On January 9, 2024, the City of Fayetteville conducted a formal Engineering Selection meeting for this project and selected Olsson, Inc. (RFQ 23-01, Selection #12). The scope of services for this project will include site visits, structural inspections and analyses, developing plans and specifications for coating systems and tank mixing retrofits, and bidding services. Design, permitting, and bidding are now complete. Amendment No. 1 will expand the scope with Olsson to provide construction administration, engineering, and field inspection services throughout construction. The cost of this service is $63,200.00. BUDGET/STAFF IMPACT: Funds are available in the Water Tank Improvements account. ATTACHMENTS: SRF (#3) , Amendment No. 1 (#4), Appendix A - Scope of Services (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-472 OLSSON, INC. (AMENDMENT NO. 1): A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO EXCEED $63,200.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH REPLACING COATING SYSTEMS AND UPDATING SAFETY SYSTEMS AT THE BAXTER WATER STORAGE TANK WHEREAS, on May 7, 2024, City Council approved Resolution 130-24 approving an engineering services agreement with Olsson, Inc. for the design of removal and replacement of coating systems and updating safety systems for the Baxter Water Storage Tank; and WHEREAS, Amendment No. 1 will expand the scope with Olsson to provide construction administration, engineering, and field inspection services throughout construction. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 to the Professional Engineering Services Agreement with Olsson, Inc. in an amount not to exceed $63,200.00 for construction administration, engineering, and field inspection services associated with replacing coating systems and updating safety systems at the Baxter Water Storage Tank. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2025-472 Item ID 5/6/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/10/2025 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of Amendment No. 1 to the Engineering Services Agreement with Olsson, Inc. for the design of removal and replacing coating systems and updating safety systems at the Baxter one -million -gallon ground storage water tank in an amount not to exceed $63,200.00. 5400.720.5600-5314.00 Account Number 14010.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Water & Sewer Fund Water Tank Improvements Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 2,531,001.00 $ 955,544.96 Is 1,575,456.04 $ 63,200.00 1,512,256.04 V20221130 2024-575 Previous Ordinance or Resolution # 130-24 1 Approval Date: 2024-00000032 Comments: RFQ 23-01, Selection #12 AMENDMENT NO. 1 To AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES Between CITY OF FAYETTEVILLE, ARKANSAS And OLSSON INC. BAXTER 1MG GROUND WATER STORAGE TANK REHABILITATION WHEREAS, on May 7, 2024, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and Olsson Inc. of Fayetteville, Arkansas (ENGINEER) entered into an Agreement for engineering services in connection with the Baxter 1MG Ground Water Storage Tank Rehabilitation (the "Project"); and WHEREAS, the scope of the current Agreement includes the ENGINEER providing services in connection with the evaluation, design, and/or construction administration of capital improvement projects, and WHEREAS, the current Agreement must now be amended to provide the additional fee and amount of compensation to the ENGINEER for the additional work; and NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Agreement for Engineering Services dated May 7, 2024, is hereby amended in the following particulars: SECTION 5 — PAYMENTS TO ENGINEER Delete Paragraph 5.1 and replace with the following: 5.1 The maximum not -to -exceed amount authorized for this Agreement is $131,200.00. The CITY OF FAYETTEVILLE shall compensate ENGINEER based on an hourly NTE basis as described in Appendix A. APPENDIX A — SCOPE OF SERVICES A. Engineering Construction Administration Delete First Paragraph and replace with the following: Olsson shall provide engineering construction administration based on a 150-day construction schedule. Olsson will attend a preconstruction meeting. Fee is limited to two Olsson engineers to attend meeting. Olsson will attend monthly progress meetings. Fee is limited to one Olsson engineer to attend monthly meetings. Olsson will furnish a professional engineer to make up to six (6) visits to the site (as distinguished from the services of a Resident Project Representative) as appropriate to observe the progress and quality of the executed work and to determine in general if the work is proceeding in accordance with the Contract Documents. In performing these services, the Engineer will endeavor to protect the Owner against defects 024-02141 Amendment No.1 Page 1 and deficiencies in the work of the contractor; but he cannot guarantee the performance of the contractor, nor will the Engineer supervise, direct, control or have authority over or be responsible for Contractor's means, methods, techniques, sequences or procedures of construction or for the safety measures that the contractor takes or should take. Olsson will review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the contractor submits. This review is for the benefit of the Owner to ensure general conformance with the design concept of the project and general compliance by the contractor with the information given in the contract documents. It does not relieve the contractor of any responsibility such as dimensions to be confirmed and correlated at the job site, appropriate safety measures to protect workers and the public, or the necessity to construct a complete and workable facility in accordance with the contract documents. Olsson will prepare and review construction documentation including Requests For Information, Field Orders, Change Orders as directed by the Owner or Owner's representative. Upon Contractor request for substantial completion approval, Olsson shall verify the Project on site and respond to Client. Olsson shall conduct the Project final inspection with Client. Olsson shall provide written punch list and/ or certificate of completion to Contractor and Client. B. Construction Observation Services Delete First Paragraph and replace with the following: Olsson shall provide Resident Project Representative (RPR) for construction observation services. Olsson' s RPR shall be a NACE CIP Level 1 certified inspector for the review of technical specifications for coatings and application; observation of washing/ blasting/ surface preparation and cleaning; weather conditions; crack and concrete repairs; and coating application (all prime, intermediate, and final coats). Each coating layer will have dry film thickness readings collected. Surface profile readings, weather conditions, wet mil thickness, and dry film thickness readings will be recorded in a field coating report. A final coating oversight/inspection document will be completed. NACE CIP Level 1 RPR shall be provided on a time and expense basis. Lodging and meal expenses shall be billed at $150 per diem basis. Positector equipment charge will be billed at $150 per trip -day. RPR duties are anticipated to be approximately "Part-time" during Contractor's active working days and allowable working hours defined in the construction contract. A total of 40 working days and estimated 320 hours are anticipated to complete construction work in the required sequence, over a period of 150 active working days during the restricted construction season and schedule. C. Compensation Delete Second Paragraph and replace with the following: Olsson's Scope of Services will be provided on a time -and -expense basis not to exceed $131,200.00. 024-02141 Amendment No.1 Page 2 Amendment No. 1 increases the Baxter 1MG Ground Water Storage Tank Rehabilitation total project by $63,200.00 for additional services related to Construction Administration and Construction Observation. All other provisions of the original Agreement remain in full force and effect. IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and ENGINEER, by its authorized officer have caused this Amendment to be duly executed this 6 day of May , 2025. CITY OF FAYETTEVILLE, ARKANSAS Mayor, Molly Rawn ATTEST: M= �- �FgYETTFVILC�'_ .4yN TON COJr`�. By: City Clerk Treasurer, Kara Paxton OLSSON INC. Chris Hall, P.E.; Water Market Leader s By-4 Chris - r Engineer END OF AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES 024-02141 Amendment No.1 Page 3 olsson QD Appendix A SCOPE OF SERVICES AMENDMENT #1 Corey Granderson Utilities Engineer City of Fayetteville, Arkansas PROJECT DESCRIPTION AND LOCATION Project will be located at: 456 E. Baxter Lane, Fayetteville, AR Project Description: Baxter 1 MG Ground Storage Tank Rehabilitation SCOPE OF SERVICES Olsson hereby agrees to provide the following services ("Scope of Services") to the City of Fayetteville ("Client") for the Project: PHASE 400 ENGINEERING CONSTRUCTION ADMINISTRATION Construction Schedule Olsson shall provide engineering construction administration based on a 150-day construction schedule. Preconstruction Meeting Olsson will attend a preconstruction meeting. Fee is limited to two Olsson engineers to attend meeting. Progress Meetings Olsson will attend monthly progress meetings. Fee is limited to one Olsson engineer to attend monthly meetings. Site Visits Olsson will furnish a professional engineer to make up to five (5) visits to the site (as distinguished from the services of a Resident Project Representative) as appropriate to observe the progress and quality of the executed work and to determine in general if the work is proceeding in accordance with the Contract Documents. In performing these Suite 310 / 3537 North Steele Blvd. / Fayetteville, AR 72703 o 479.443.3404 / f 479.443.4340 / olsson.com services, the Engineer will endeavor to protect the Owner against defects and deficiencies in the work of the contractor; but he cannot guarantee the performance of the contractor, nor will the Engineer supervise, direct, control or have authority over or be responsible for Contractor's means, methods, techniques, sequences or procedures of construction or for the safety measures that the contractor takes or should take. Submittal Review Olsson will review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the contractor submits. This review is for the benefit of the Owner to ensure general conformance with the design concept of the project and general compliance by the contractor with the information given in the contract documents. It does not relieve the contractor of any responsibility such as dimensions to be confirmed and correlated at the job site, appropriate safety measures to protect workers and the public, or the necessity to construct a complete and workable facility in accordance with the contract documents. Construction Documents Olsson will prepare and review construction documentation including Requests For Information, Field Orders, Change Orders as directed by the Owner or Owner's representative. Substantial Completion Upon Contractor request for substantial completion approval, Olsson shall verify the Project on site and respond to Client. Final Inspection Olsson shall conduct the Project final inspection with Client. Olsson shall provide written punch list and/ or certificate of completion to Contractor and Client. PHASE 500 CONSTRUCTION OBSERVATION SERVICES Resident Project Representative Olsson shall provide Resident Project Representative (RPR) for construction observation services. Olsson' s RPR shall be a NACE CIP Level 1 certified inspector for the review of technical specifications for coatings and application; observation of washing/ blasting/ surface preparation and cleaning; weather conditions; crack and concrete repairs; and coating application (all prime, intermediate, and final coats). Each coating layer will have dry film thickness readings collected. Surface profile readings, Suite 310 / 3537 North Steele Blvd. / Fayetteville, AR 72703 o 479.443.3404 / f 479.443.4340 / olsson.com weather conditions, wet mil thickness, and dry film thickness readings will be recorded in a field coating report. A final coating oversight/inspection document will be completed. NACE Inspection NACE CIP Level 1 RPR shall be provided on a time and expense basis. Lodging and meal expenses shall be billed at $150 per diem basis. Positector equipment charge will be billed at $150 per trip -day. RPR Work Schedule RPR duties are anticipated to be approximately "Part-time" during Contractor's active working days and allowable working hours defined in the construction contract. A total of 40 working days and estimated 320 hours are anticipated to complete construction work in the required sequence, over a period of 150 active working days during the restricted construction season and schedule. PROJECT SCHEDULE • Council Approval: • Kickoff Meeting: • Submit to ADH: • Bid Advertisement: • Bid Opening: • Project Award: • Substantial Completion • Final Completion: COMPENSATION Tuesday, May 07, 2024 Tuesday, May 14, 2024 Tuesday, August 20, 2024 Sunday, January 12, 2024 Wednesday, February 12, 2025 April 2025 120 Days 150 Days Client shall pay to Olsson for the performance of the Scope of Services, the actual hourly labor rates of personnel performing such services on the project times a factor of 3.20, and all actual reimbursable expenses in accordance with the Reimbursable Expense Schedule attached to this agreement. Olsson shall submit invoices on a monthly basis, and payment is due within 30 calendar days of invoice date. Olsson's Scope of Services will be provided on a time -and -expense basis not to exceed $63,200.00. Should Client request work in addition to the Scope of Services, Olsson shall invoice Client for such additional services (Optional Additional Services) at the standard hourly billing labor rate Suite 310 / 3537 North Steele Blvd. / Fayetteville, AR 72703 o 479.443.3404 / f 479.443.4340 / olsson.com charged for those employees actually performing the work, plus reimbursable expenses if any. Olsson shall not commence work on Optional Additional Services without Client's prior written approval. Optional Additional Services shall include but not limited to: • Any meetings with local, State, or Federal agencies, or other affected parties to discuss the project, other than those specifically noted. • Supplemental engineering work required to meet the requirements of regulatory or funding agencies that may become effective subsequent to the date of this agreement. • Assist City with negotiating and reviewing any liquidated damages for delays caused by Contractor if the project extends beyond the anticipated contractual durations. • Special consultants or independent professional associates requested or authorized by City. • Services in making revisions to drawings and specifications occasioned by the acceptance of substitutions proposed by the Contractor, and services after the award of the contract in evaluating and determining the acceptability of substitutions proposed by the Contractor. • Evaluation of unusually complex claims or an unreasonable or extensive number of claims submitted by the Contractor or others in connection with the work beyond the level of effort budgeted under Construction Phase Services. • Changes in the general scope, extent, or character of the project or its design including, but not limited to, changes in size, complexity, the City's schedule, character of construction, or method of financing; and revisions to previously accepted studies, reports, design documents, or construction Contract Documents when such revisions are required by changes in laws, regulations, ordinances, codes, or are due to any other causes beyond the Engineer's control. Olsson agrees to provide all of its services in a timely, competent and professional manner, in accordance with applicable standards of care, for projects of similar geographic location, quality and scope. Suite 310 / 3537 North Steele Blvd. / Fayetteville, AR 72703 o 479.443.3404 / f 479.443.4340 / olsson.com Date: 20-Mar-25 Job: Baxter 1 MG Ground Storage Tank Rehab TOTALS Phase/ Task Description of Work Total Man -Days Total Labor Fee Total Expense Fee Total Fee 100 Project Administration - $ - $ - $ - General Project Administration 3.00 $ 5,160.00 $ - $ 5,160.00 Project Kickoff Meeting 2.13 $ 2,875.00 $ 20.10 $ 2,895.10 200 Design Phase - $ - $ - $ - Site Visit 1.50 $ 1,830.00 $ 20.10 $ 1,850.10 Project Specifications 23.50 $ 21,380.00 $ - $ 21,380.00 Structure Modifications Design 12.00 $ 13,840.00 $ - $ 13,840.00 Electrical Service Connection Design 2.00 $ 3,520.00 $ - $ 3,520.00 Client Review 2.50 $ 3,300.00 $ - $ 3,300.00 QA/QC Review 4.00 $ 6,080.00 $ - $ 6,080.00 Opinion of Probable Costs 2.13 $ 2,455.00 $ - $ 2,455.00 Agency Review 2.00 $ 2,080.00 $ 550.00 $ 2,630.00 300 Bidding Phase Services - $ - $ - $ - Invitation for Bids 0.63 $ 635.00 $ - $ 635.00 Distribute Plans and Specifications 0.25 $ 215.00 $ - $ 215.00 Answer Questions/Prepare Addenda 3.00 $ 3,400.00 $ - $ 3,400.00 Recommendation of Award 0.63 $ 635.00 $ - $ 635.00 400 Construction Phase Services - $ - $ - $ - Engineering Admin 14.00 $ 16,060.00 $ - $ 16,060.00 NDT/Critical Inspection Services (40 visits) 45.00 $ 40,800.00 $ 6,300.00 $ 47,100.00 - $ - $ - $ - GRAND TOTAL 118.27 $ 124,265.00 $ 6,890.20 $ 131,155.20 F:\2024\02001-02500\024-02141\20-Management\Contracts\Amendments\Amendment 1\[Baxter Tank -Engineering Fee C� Total Fee (rounded)l $ 131,200.00